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09 11 2018 Joint City Council/School Board AGENDA JOINT YELM CITY COUNCIL/YELM SCHOOL DISTRICT MEETING TUESDAY, SEPTEMBER 11, 2018, 6:00 P.M. YELM COMMUNITY CENTER 301 SECOND STREET Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MEETING AGENDA APPROVAL - CITY COUNCIL MEETING AGENDA APPROVAL - SCHOOL BOARD CONSENT AGENDA Minutes: Regular Meeting August 28, 2018 & Study Session meeting September 4, 2018 PUBLIC COMMENT CITY COUNCIL NEW/OLD BUSINESS SCHOOL BOARD NEW/OLD BUSINESS CITY OF YELM AND YELM COMMUNITY SCHOOLS PRESENTATIONS AND DISCUSSION School Safety Project Collaborations Projects Under Design Future Collaborations CITY COUNCIL AND SCHOOL BOARD REPORTS ADJOURN Upcoming Meetings: City Council Meeting, Tuesday, September 25, 2018, 6:00 pm, Public Safety Building Study Session Meeting, Tuesday, October 2, 2018, 6:00 pm, Public Safety Building MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items, the allowable time per speaker is limited to three (3) minutes and the number of speakers is limited to five (5). Public Comments related to items not on the agenda will be welcomed during the Public Comment period. Public Comments related to items on the agenda, will be welcomed at the scheduled time of that agenda item. disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.yelmwa.gov. For information on the Americans with Disabilities Act and the Title VI Statement, click this link: http://www.ci.yelm.wa.us/human-resources/. YELM CITY COUNCIL REGULAR MEETING TUESDAY, AUGUST 28, 2018 MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor Foster called the meeting to order at 6:00 p.m. 2. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto and Terry Kaminski. 3. Agenda Approval 18-102 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. COUNCILMEMBER CARMODY WOULD LIKE TO POSTPONE THE CAMPING ORDINANCE UNTIL A HOMELESS TASK FORCE HAS BEEN FORMED. 4. Special Presentations- Potential uses for current City Hall building- Becki McGinnis would like to see the old city hall building used by the VFW 5580. Frank Persa IV spoke about using the old city hall for 5. Public Comment- Scott Bannister invited Council to a public speaking event at the Yelm Prairie Christian Center on Sunday, September 9, 2018 at 3:00 p.m. 6:00 p.m. 6. Consent Agenda a. Minutes Regular Meeting Minutes July 24, 2018 & Study Session Minutes from August 7, 2018 b. Payables: Check# 1627- Check# 1787, totaling $1,273,806.38. 18-103 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA AS PRESENTED. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 7. Public Hearing none scheduled 8. New Business st a. Ordinance No. 1048 Public Camping (1 reading) 18-104 MOTION BY TRACEY WOOD APPROVING AND AUTHORIZING MAYOR FOSTER TO ADOPT ORDINANCE NO. 1048 REGULATING CAMPING IN PUBLIC PLACES IN THE CITY OF YELM. SECONDED BY TERRY KAMINSKI. YES- VOTES: EJ CURRY, TAD STILLWELL, TRACEY WOOD AND TERRY KAMINSKI. NO- VOTES: MOLLY CARMODY, CODY COLT AND JOE DEPINTO. MOTION CARRIED 4-3. 18-105 MOTION BY MOLLY CARMODY TO AMEND THE MOTION AND POSTPONE THE PUBLIC CAMPING ORDINANCE UNTIL A HOMELESS TASK FORCE HAS BEEN CREATED. SECONDED BY JOE DEPINTO. YES- VOTES: MOLLY CARMODY, CODY COLT AND JOE DEPINTO. NO- VOTES: EJ CURRY, TAD STILLWELL, TRACEY WOOD AND TERRY KAMINSKI. 4-3, MOTION DIES. th b. Resolution No. 594 Declaring Public Nuisance property 108 4 St. SE 8-28-18 18-106 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO SIGN RESOLUTION NO. 594 ALLOWING THE COMMUNITY DEVELOPMENT TH DEPARTMENT TO DECLARE PUBLIC NUISANCE AT 108 4 ST SE TO ALLOW THE CLEAN UP AND MAINTENANCE OF THE PROPERTY. SECONDED BY MOLLY CARMODY. 7-0, MOTION CARRIES. 9. Old Business none scheduled 10. Department Updates by City Administrator Michael Grayum no updates 11. Mayor and Council Initiatives- Councilmember Curry attended the Yelm Public Safety Committee meeting, Water Tower meeting, a 3-hour boat cruise with the Nisqually Land Trust and the farewell reception for former Councilmember John Thompson who is moving to Texas. Councilmember Carmody asked the Executive branch to clarify when there is a First Reading listed on the agenda. Councilmember Carmody thanked all her neighbors and the fire fighters who saved her house from the fire while she was out of town. Councilmember Colt attended the Medic One EMS Council, S. County meeting and the ribbon cutting for the new school road named Tornado Alley. Councilmember Stillwell attended Yelm Public Safety Commission meeting and reported a new Officer will start in September. Councilmember Stillwell thanked Chief Stancil for all his hard work on the Emergency Management Plan. Councilmember DePinto attended the Yelm Public Safety Commission meeting. Councilmember Kaminski attended the Thurston Thrives Coordinating Council meeting and will be attending the Housing Summit at the South Puget Sound Community College. Mayor Foster will be bringing a Proclamation for Childhood Cancer soon. An email will be sent out to Councilmembers outlining the budget request process. We have received one application for the Salary Commission. New school road named Tornado Alley which will be nice for the start of the new school year. Mayor Foster thanked the Community Development Department for working so diligently with the school to get the new road completed so quickly. 12. Executive Session none scheduled 18-107 MOTION BY CODY COLT TO ADJOURN. SECONDED BY TRACEY WOOD. 7-0, MOTION CARRIED. 13. Adjourned 7:03 p.m. __________________________ Attest: _________________________ JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 8-28-18 YELM CITY COUNCIL STUDY SESSION TUESDAY, SEPTEMBER 4, 2018, 6:00 P.M. PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor Foster called the meeting to order at 6:00 p.m. 2. Present: Councilmembers: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Terry Kaminski and Joe DePinto. Staff present: City Administrator Michael Grayum, Finance Director Joe Wolfe, Community Development Director Grant Beck, Public Works Director Chad Bedlington, and City Clerk & HR Manager Lori Mossman. 3. a. WSDOT Loop Update Bill Elliot from Washington State Department of Transportation updated the Mayor and Council on the status of the SR 510 Loop with a presentation. Mr. Elliot shared the complete time line from 2000. 3. b. Transit Initiative Ann Freeman-Manzanares Ann Freeman-Manzanares gave a presentation on the upcoming Transit Initiative that will be on the ballot this November and what the Initiative would provide for the community. 3. c. Salary Commission application review Mayor Foster stated one application has been received for the Salary Commission. Three members are needed to form the Commission. 4. Mayors Report Mayor Foster announced that the Washington State Auditors are at city hall conducting performance and financial statement audits. There will be an entrance meeting soon with the auditors. There was an email sent to Council outlining the upcoming Budget process. The Art wall is moving forward. Tomorrow is the first day of school and Tornado Alley is up and running. September 11 will be the Joint City Council/School Board meeting at the Community Center. There have been 8 applications received for the LTAC Committee to review. Prairie Days Revitalization Committee will be meeting this Thursday at 6:30 pm. 5. Council Initiatives Councilmember Curry would like the Fireworks issue to be addressed by New Years. Councilmember Kaminski shared her research on the value of the old city hall building. Councilmember Stillwell would like more information on the 640 acres that City has acquired. Councilmember Stillwell would like to rotate the Mayor Pro-tem position to one year instead of two years. Councilmember Colt updated everyone on the process of adding an item to the meeting agendas. Councilmember Carmody has a policy idea for three story buildings in Yelm. Councilmember DePinto would like to schedule a Council Retreat soon. Adjourn 8:08 p.m. ___________________________ Attest: _______________________ JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov.