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Boz 479 Y E L ~ Yelm, Washington 98597 (360) 458-3244 Date: February 20, 2002 To: Mayor Rivas, and City Council Members From: Tami Merriman, Planning Technician Re: Thurs#on County Medic One Paramedic Station, CUP-01-8301-YL LIST OF EXHIBITS: Exhibit I: Site Plan Exhibit 11: Determination of Non-Significance Exhibit III: Public Hearing Notice Exhibit IV: Minutes from August 20, 2001 Public Hearing Exhibit V: Minutes from February 19, 2002 Public Hearing PROPOSAL: Thurston County Medic One Special Use Permit Applicant: Thurston County Medic One Location: 411 West Road, Yelm, WA 98597 The applicant is applying for a Special Use Permit to operate a Thurston County Medic One Paramedic Station located at 411 West Road. In September 2001, Thurston County Medic One received temporary relief from Title 17, Zoning, to locate their paramedic station at this site. The temporary relief was valid for 6-months, in which time the applicant must either apply for a Special Use Permit to remain at this location, or relocate to a different location. The applicant has applied for a Special Use Permit to remain at this location until a different location can be found. The applicants' intent is that this location will be temporary, with a length in time undetermined. The Medic One Paramedic Station is a mobile based, emergency response unit. Medical equipment and supplies are kept in the vehicle unit, and medical assistance required from the public would be from an emergency call, or if needed at that site, in either the citizens vehicle, or the Medic One mobile unit. The building does not have an exam room. The building is intended as office and sleeping quarters only, for Medic One personnel. Included in the analysis of this proposal was public testimony received at the previous hearing, and conditions placed on the property from a previous land use approval. STAFF REPORT -SUMMARY STATEMENT AND DEPARTMENT RECOMMENDATION: Staff recommends the City Council approve the above referenced project as forwarded by the Yelm Planning Commission which is based on the following: The Planning Commission held a public hearing on February 19, 2002. At the hearing, one citizen spoke regarding the application. The concerns expressed were overflow parking from the cinema complex, and the possibility of the step sewer tank not being in compliance with L&I standards. At this point in time, the cinema complex does meet the City's minimum parking requirements. The overflow parking for the cinema is a concern that should be addressed outside of this Special Use Request. The Planning Commission requested that staff research the L&I requirement of changing the step sewer tank. The occupancy rating for the structure has changed from an R-3 residential use, to an R-3 congregate residence, and the garage changed to an S-3, automobile, non-fuel, or hazardous use. The occupancy rating has remained residential, and therefore does not require a change to the step tank. Based on the analysis and findings presented in the Planning Commission staff report dated February 12, 2002, and the public testimony received at the public hearing on February 19, 2002, the Planning Commission has determined that as proposed, the project meets all land use codes and development requirements of the City of Yelm, and is consistent with the Yelm Comprehensive Plan. PLANNING COMMISSION ACTION The Yelm Planning Commission held a Public Hearing regarding the proposal on February 19, 2002. After review of the staff report, public testimony, and discussion, the Planning Commission recommended the City Council approve the project as proposed. COUNCIL ACTION The City Council may take one of the following actions: Approve Case #CUP-01-8301-YL as forwarded by the Planning Commission; Approve the project with modifications; return the application to the Planning Commission for further review; or deny the land use application. CITY OF YELM Site Plan EXHIBIT I CUP-01-8301-YL ~ ~ ~~ ~ _ .. I J~ . _ ^ i ~ .; ~ I ; i ;~ ~ ~ .~, o :l • .., ..F,.. ~ i NCU ). in ~~ ~ ~ T IiJ .•'~~~ ' .. F ~ Z .. Q ...~ ... y ..~ ~ 4 C ~; '~~ n ~ S "' ~ ~ SiN31Y3~lOddnl 3 iii S.. ~ ~ ... 7 .,r---~~ - ll _ ~~' ~~ 'S~'ti£+S£! ylS ~; j .. C` ~ E In ~.ti: 2 ° : '~ jY t ~ `~ `tom = 1 it11 ~ ~ i. .: N - " 9Y. O rn.~. N C ,1 3 ~ ~ ~ ON 1~'j N 1 ~ ~ ~'~ , ~I~~F •° r :i i Exhibit I, Page 1 . I '; i 1 :, ~: ~• `~; ~. ~, ~, ~5 •, ,W lJ i ~~ ?I . ~, }, ~ .~ 9 ~ ~.. V ~ t I 1 ~= :! ~_ e++ tL z G (~~ u ` Date: February 12, 2002 ~F` _• _,\ ,•~ ~: ~>: i- _ J`; _-~ ' ,~_ ,\\,_ - ,~ ,,r~_-= . ~\ ' _°i~ - ~- ~~ 1sIX3 HJ!Yn. ' OL+SCt YlS . CITY OF YELM DETERMINATION OF NONSIGNIFICANCE EXHIBIT it CUP-01-8301-YL SEPA N0: 8301 DETERMINATION OF NONSIGNIFICANCE Proponent: Thurston County, Medic One Description of Proposal: Request for a Conditional Use Permit, to allow the temporary use of an existing structure, and property for the operation of a paramedic unit station by Thurston County Medic One. No modifications are proposed to the existing building, or site. This request for use is temporary, until a permanent site can be determined. Location of the Proposal: 411 West Road, Yelm, WA 98597 Section/Township/Range: SE ~/<, Section 19, Township 17N, Range 2E, W.M. Threshold Determination: The City of Yelm as lead agency for this action has determined that this proposal does not have a probable significant adverse impact on the environment. Therefore, an environmental impact statement (EIS) will not be required under RCW 43.21C.030(2)(c). This decision was made after review of a completed environmental checklist and other information on file with the lead agency. This information is available to the public on request. Conditions/Mitigating Measures: None Required Lead agency: City of Yelm Responsible Official: Shelly Badger, City Administrator Date of Issue: January 14, 2002 Comment Deadline: 5:00 p.m., January 29, 2002 i~ Shelly Badg/r, City Administrator This Determination of NonSignificance (DNS) is issued pursuant to Washington Administrative Code 197-11-340(2). Comments must be submitted to Tami Merriman, Community Development Department, at City of Yelm, 105 Yelm Ave. W., P.O. Box 479, Yelm, WA 98597, by 5:00 p.m., January 29, 2002. You may appeal this determination to the Yelm City Council, at above address, by submitting a written appeal no later than 5:00 p.m., February 5, 2002. You should be prepared to make specific factual objections. Contact Cathie Carlson, Community Development Director, to learn more about the procedures for SEPA appeals. This MDNS is not a permit and does not by itself constitute project approval. The applicant must comply with all applicable requirements of the City of Yelm prior to receiving construction permits which may include but are not limited to the City of Yelm Comprehensive Plan, Zoning Title (17), Critical Areas Ordinance (14.08), Storm water Drainage Design and Erosion Control Manual (DOE), Uniform Building Code, State Environmental Policy Act (SEPA) Title (14), Road Design Standards, Platting and Subdivision Title (16), and the Shoreline Master Program. DO NOT PUBLISH BELObV THIS LIiNE Published: Niscually `Jolley News, Friday, January 18. 2002 Posted in cublic areas: ~'Aonday, January t 4. 2002 Copies to. All agencies; citizens on SEPA mailing list and adjacent propertJ owner;, tvlonday. January tom. 2002 Dect. of Ecology ~.v;'checklist. January t a, 20C2. Exhibit II, Page 1 Date: February 12, 2002 CITY' OF YELM PUBLIC HEARING NOTICE EXHIBIT III CUP-01-8301-YL PUBLIC HEARING NOTICE NOTICE OF PUBLIC HEARING YELM PLANNING COMMISSION DATE; Tuesday, February 19, 2002, 4:00 p.m. PLACE: Council Chambers, City Hall, 105 Yelm Ave W., Yelm WA PURPOSE: Public Hearing to receive comments regarding the use of a commercial building as a Thurston County Medic One Station. Case SCUP-01-830'1-YL APPLICANT: Thurston County Medic One PROJECT LOCATION: 411 West Road, Yelm, WA" The Yelm Planning Commission will hold a public hearing to receive comments on a Special Use Permit application to allow the use of a commercial building as a Thurston County Medic One Station. The Planning Commission Nrill make a recommendation of action the City Council. The City Council will likely act upon the Planning Commission's recommendation at their February 27, 2002, regularly scheduled meeting. Testimony may be given at the hearing or through any written comments on the proposal, received by the close of the public hearing on February 19, 2002. Such written comments may be submitted to the City of Yelm at the address shown above, or mailed to the City of Yelm Community Development Department, PO Box 479, Yelm WA 98597. Any related documents are available for public review during normal business hours at the Ciry of Yelm, 105 Yelm Ave W., Yelm, WA. For additional information, please contact Tami Merriman at (360) 458-3835. The City of Yelm provides reasonable accommodations to persons with disabilities. If you need special accommodations to attend or participate in this hearing, call the City Clerk, Agnes Bennick, at (360) 458-8404, at least 4 days before the meeting. ATTEST: City of Yelm :, Agnes Bennick: Ciro Clerk .O ~~iG i BUoLIB!;, B~_OL`1 Tn!j L!P+= J?sy-_ ., ,-... - ~. -..,..e,-i r,.,~ ors ~~~ , .,.,.cam in , ..,,,~c , iac~~. ~ ~.,, ~a ;~ .,. %~.~. Exhibit III, Page 1 Date: February 12, 2002 CITY OF YELIIA AUGUST 20, 2001 PLANNING COMMISSION MINUTES EXHIBIT IV CUP-01-8301-YL YELM PLANNING COMMISSION MINUTES AUGUST 20, 2001, 4:00 p.m. YELM CITY HALL COUNCIL CHAMBERS Motion No. The meeting was called to order at 4:00 p.m. by Tom Gorman. Members present: Tom Gorman, Margaret Clapp, Glenn Blando, Ray Kent, Joe Baker, Roberta Longmire, E. J. Curry, and Don Carney. Staff: Cathie Carlson, Tami Merriman, Shelly Badger, and City Attorney Brent Dille. Members absent: John Thomson, and Council Liaison Glen Cunningham. (pages 1-7 of the original minutes have been omitted) PUBLIC HEARING: Temporary Land Use Exemption for Medic One. Applicant: Thurston County Medic One Location: 411 NE West Road. Mr. Gorman opened the Public Hearing at 5:32 pm. Mr. Gorman asked if any Commission member had a conflict of interest. Ms. Clapp stated that she would not participate, as she is the owner of the property in question. Mr. Gorman asked if any member of the audience objected to any Commission member participating in this hearing. Mr. Garmann asked if there was any question regarding the Commission members reading any of the publicity regarding this issue, prior to the hearing. Mr. Garmann stated that he hoped the Commissioners would be unbiased and vote their conscience. Mr. Gorman asked if any member had received information on this item prior to the hearing. None had. Mr. Gorman asked Ms. Carlson to provide a staff report. Ms. Carlson gave a brief history regarding this request. The Medic One Unit has been housed in the Fire District 2 building, off of Vail Road. Recently, their contract was not renewed, and they needed to relocate in a very short period of time. After they had secured this location, it was found that they needed a Special Use Permit to locate anywhere within the City limits. A Special Use Permit takes about 3 - 4 months to process. The only option that the City has would be to require them to locate outside the City limits, and lose their services. The City Attorney suggested that the City establish a temporary 6- month zoning exemption, site specific, and use specific. This will allow Medic One time to find a suitable location and apply for a Conditional Use Permit, either at this location or a different location. Ygim ?~anmrt~ ;cmmi59Cn a~costzo.zcct ? Communay D?v=inomenr?~ann;ng Cnmmis;,-:rc.~Umute; anh a,~naasPc 2Cdt mim.metl~c nne orcerpt dnc aa,^ Exhibit IV, Page 1 I Date: February 12, 2002 CI~1(~OF YELIVI AUGUST 20, 2001 PLANNING COMMISSION MINUTES EXHIBIT IV CUP-01-8301-YL The staff report addresses the unit's typical daily operations, number of calls and times of calls. There is concern from neighbors of increased noise, both from siren and vehicle trips. Medic One has a countywide policy, that they do not use sirens in residential neighborhoods, regardless of time of day or night. They do not use lights in residential areas, unless there is heavy traffic. Staff requests that we allow this temporary exemption from the Zoning Code, to allow them to find a site, and go through the normal process of securing a Special Use Permit. Steve Romine stated that the units would not turn the sirens on in the residential areas, probably at Yelm Ave. The engines are plugged in, and maintained warm at all times, to avoid having to "warm up" or long idling. Mr. Gorman asked if the public had any comments. Mr. Garmann questioned staff on the site history, projected use for the site, and procedures for public notification. Mr. Gorman asked Mr. Garmann if there was a specific point that he would like to make, before the City Attorney needed to leave. Mr. Garmann stated that his point is that, from the first newspaper article printed regarding this issue, and through subsequent articles, they have stated that the Medic One Unit will be located at this site. It was just recently that he found out that they are applying for an exemption from the zoning regulations. Mr. Garmann stated that he was not here with bad feelings, but that he is concerned with the process. Mr. Garmann stated that the notion that Medic One is "under a gun" to find a place to live, is not correct. They were welcome to stay where they were. There was really no urgency for them, that they should get special exemptions. Mr. Garmann read a letter written to the chairman of the Planning Commission. See Attached. Mr. Gorman asked if there were any other comments from the public. Ms. Badger stated that Mr. Dille, the City Attorney had left a couple of written items, as he had to leave. RCW35A-23 allows the City to create an emergency exemption, as staff has laid out. It doesn't exempt the proposal from going through all the normal zoning requirements. It allows this emergency and temporary relief from the Zoning Code. It is not a deferral or exemption. Mr. Gorman stated that from an Attorney's point of view, this request is solid. Ms. Badger responded that yes, this allows them to stay here, while going through all the required zoning processes. Citizen in the audience: asked who has deemed this an emergency? Ms. Badger responded that the City has nothing to do with the contract between V?im P!anninq Commus,cn August 2~. ZCOt Rt'Cpmm„unity u9voirpmnr!'P~anr•,ng C, m~5s;rr•'dlnutes anC Agerslas ?^ 7.07 min mnfiC inn 4xr.~rp1 CCC ?~gc 2 Exhibit IV, Page 2 I Date: February 12, 2002 Ci~1f ~OF YELM AUGUST 20, 2001 PLANNING COMMISSION MINUTES EXHIBIT N CUP-01-8301-YL Medic One and the Fire District. The City did not make the choice to change the current contractual situation. With the information and facts that were presented to us, they were leaving that facility immediately. The City felt that the City should not be without the Medic One Unit. Citizen in th__e audience: Who said that they had to move out of the fire station? Ms. Badger responded that it is a contractual issue between Medic One and the Fire District. Mr. Romine stated that the County Commissioners informed him that they had to move out. Ms. Clapp stated that she is speaking as the potential landlord, that they had a house for rent, and were contacted and were informed that Medic One was looking for temporary housing. Ms. Longmire asked if the City could approve the temporary use of that site with the restriction of their using Fourth Street on an outgoing call? Mr. Gorman asked one of the paramedics present, how they felt about that restriction? Mr. Romine stated that normally, medic units stop at stop signs, and normally, speed limits are observed. Mr. Meyer stated that he would like to address the statement regarding "adrenaline running". Mr_ M~ stated that he doesn't see that as an issue. All paramedics are professionals. They have a total collective experience of over 100 years. They don't just blow through town and do that kind of stuff. Mr. Gorman asked Mr. Mever what he thought if the unit had to use 103`d, and Yelm Hwy to reach the west end of town. Wouldn't that add extra time to the response time? Mr. Meyer responded that it could, but it really depends on the situation. When they originally looked at that property, they looked at that, and actually drove some of the routes. The route doesn't make a big difference in response time. Mr. Carney inquired about parking, and if there were a minimum amount of parking that would preclude improvements like driveways and asphalt? Ms. Carlson responded that that is why the City is asking for the temporary relief from the Zoning Code. All of those requirements are not being addressed right now,. until they apply for a Land Use Permit. Once they come in and apply for a site, they will have to comply with all codes. fy1r. Gorman asked if the 6 months was a minimum, or could it be shortened. Ms. Carlson responded that it takes approximately 3 months to process an application. They will need at least 1 to 2 months, especially if they need Augui 2^. . ^.-0. R Com~'nun:h/ C? ~e!npn~n;?'ann,n , ~;mm~snm!A m.;;n, anr, A,rnda;.p^ NCO! mm~maG~c one 9xCerpt C,.,, Pag^- J Date: February 12, 2002 Exhibit IV, Page 3 .~,._~ CITY OF YELM AUGUST 20, 2001 PLANNING COMMISSION MINUTES ExHieiT IV CUP-01-8301-YL engineering work, to put an application together. Probably 5 months would be the bare minimum for any application. They need to have land use approval within the 6 months, not just submit an application. They will need to submit application for a Land Use Permit within the next month or two. Mr. Gorman closed the public hearing at 6:19 p.m. 01-28 MOTION BY RAY KENT, SECONDED BY JOE BAKER TO FORWARD THE TEMPORARY LAND USE EXEMPTION FOR MEDIC ONE TO CITY COUNCIL WITH THE RECOMMENDATION FOR APPROVAL AS CONDITIONED IN THE STAFF REPORT. MOTION CARRIED. MARGARET CLAPP ABSTAINED. 01-29 MOTION MADE AND SECONDED TO ADJOURN THE MEETING. MOTION CARRIED. Meeting adjourned at 6:20 p.m. Respectfully submitted, Tami Merriman, Planning Technician Tom Gorman, Chair Date Yelm ?Idnrnni ~;,m,^ >Sin~ R Car. m~nrty Cevo:oCmeni'Parr,nr, Ccmmi;, om!.L~ul>, and AGenda;,P: 2001 min mecic onn excact arc Exhibit IV, Page 4 Paq^_ ~ Date: February 12, 2002 CITY OF YELM FEBRUARY 19, 2002 PLANNING COMMISSION MINUTES EXHIBIT V CUP-01-8301-YL YELM PLANNING COMMISSION MINUTES FEBRUARY 19, 2002, 4:00 p.m. YELM CITY HALL COUNCIL CHAMBERS Motion No. Tom Gorman called the meeting to order at 4:00 p.m. Members present: Tom Gorman, John Thomson, Ray Kent, Don Carney, Joe Baker, and Glenn Blando. City Council Liaison Ron Harding was excused. Staff: Cathie Carlson, Tami Merriman, and Jim Gibson. Members absent: Roberta Longmire, E.J. Curry, and Margaret Clapp Guests: City Council Member Don Miller Approval of Minutes: 02-07 MOTION BY JOHN THOMSON, SECONDED BY RAY KENT, TO APPROVE THE MINUTES OF FEBRUARY 4, 2002. MOTION CARRIED. Public Communications: None. Action Item• Crystal Creek Estates Final Plat, SUB-01-8294-YL. Applicant: Richard E. Boness, and Annette Durkin Location: Crystal Springs Road At the previous request of the Commission, Ms. Carlson informed the Commission that she spoke with Fred Knostman at Thurston County. It was determined that what Mr. Knostman told Mr. Boness regarding setbacks was correct. The issue is that Yelm Creek is a Shoreline of the State, and all land within 200 feet of the Ordinary High Water Mark falls into Shoreline Jurisdiction. Staff gave Mr. Boness the option of developing the land under shoreline jurisdiction rules, which would allow Mr. Boness one lot in the 200 foot buffer, but requiring open space in a different area. To amend the plat, it would take approximately 2-3 months. Mr. Boness opted to stay with the original plat, and directed staff to continue forward with the final plat process. 02-08 MOTION BY RAY KENT, SECONDED BY JOHN THOMSON TO FORWARD FINAL PLAT APPLICATION SUB-01-8249-YL TO CITY COUNCIL, WITH RECOMMENDATION TO APPROVE. MOTION CARRIED. PUBLIC HEARING• Thurston County Medic One CUP-01 Applicant: Thurston County Medic One Location: 411 West Road, Yelm, WA 98597 Mr. Gorman opened the Public Hearing at 4:07 pm. Mr. Gorman asked if any Commission member had a conflict of interest. There was none. Ntr. Gorman asked if any member of the audience objected to any Commission member participating in this hearing. There was none. veim ?iarrang Ccmm„ion Febniar/ f 9. 2CG2 C Ccmmundy CevelrpmenrPlan^mg Commis;irmtiLnut9; and Agendas PC 2GG2 mm-02 '3 C2 mm do. Exhibit V, Page 1 Page Date: February 19, 2002 CITY OF YELM EXHIBIT V FEBRUARY 19, 2002 PLANNING COMMISSION MINUTES CUP-01-8301-YL Mr. Gorman asked if any member had received information on this item prior to the hearing. None had. Mr. Gorman asked Ms. Merriman to provide a staff report. Ms. Merriman gave a brief overview of the staff report. Ms. Merriman stated that the property under review had received a temporary relief from the zoning code, after a public hearing in August 2001. The relief was for six months, with the condition that Medic One either find a different site, or apply for a special use permit for the site. The site is also part of a Planned Development District, with the condition that when the cinema adds additional screens, the buildings on site will be demolished, and the property converted to additional parking. Ms. Merriman highlighted issues that were brought forth in the August 2001 public hearing. Mainly the issue of noise from the vehicles and sirens, and safety. Ms. Merriman stated that it is the policy of Medic One not to use lights and sirens in residential areas, and that the average number of emergency calls is 2 times per day. Ms. Merriman stated that neither the City, nor Medic One has received any complaints from neighboring residents regarding these issues. Mr. Merriman summarized that as proposed, the project meets the City's minimum requirements and standards. Mr. Gorman asked if there were any public comment. Mr. Ken Garmann, 308 Van Trump, Yefm, WA Mr. Garmann stated that he was pleased to say that Medic One has been extremely good neighbors, and there has been no problems having the emergency service in his neighborhood. Mr. Garmann stated that there is a problem with overflow parking for the cinema complex, having vehicles parked on West Road. Mr. Garmann thought that there was no on-street parking allowed on West Road, and when vehicles park .there, it becomes a safety hazard. Mr. Garmann also stated that it was his understanding that when a building converts to any use other than residential, that the step sewer tank needs changed to the L&I standard of "Class 1, Division 1." Mr. Gorman asked the Commission if they had any further questions or comments. Mr. Kent asked staff if they were aware of the L&I standard regarding the step sewer tank. Ms. Merriman stated that she would research that requirement. Mr. Gorman closed the public hearing at 4:28 PM. Councilman Don Nliller addressed the commission. Mr. Miller stated that he Yeim P~annmg Commission ~eCruar/ !9. 2CG2 G Crmmunny C9vClgpmr•'nYPlanning Crmm~ss!an~dmuhs and Ag^ndas.PC 2n02 mm~C2 19.02 min dnc P~g~ Z Exhibit V, Page 2 Date: February 19, 2002 CITY OF YELM EXHIBIT V FEBRUARY 19, 2002 PLANNING COMMISSION MINUTES CU P-01-8301-YL would not be attending the City Council meeting where this case would be heard. Mr. Miller stated that he spoke with one of the property owners of the Yelm Cinema Complex. They are aware of the parking issues, and are working on a resolve. Mr. Miller also stated that he lives in the area, and would like to state that Medic One had indeed been a good neighbor. 02-09 MOTION BY RAY KENT, SECONDED BY GLENN BLANDO TO FORWARD CUP-01-8301-YL TO CITY COUNCIL WITH RECOMMENDATION TO APPROVE. MOTION CARRIED. PUBLIC HEARING: Amendment to Yelm Municipal Code - Applicant: City of Yelm Location: City Wide Mr. Gorman opened the Public Hearing at 4:30 pm. Mr. Gorman asked if any Commission member had a conflict of interest. There was none. Mr. Gorman asked if any member of the audience objected to any Commission member participating in this hearing. There was none. Mr. Gorman asked if. any member had received information on this item prior to the hearing. None had. Mr. Gorman asked Ms. Carlson to provide a staff report. Ms. Carlson discussed changes made to the ordinance, based on City Council suggestions. The main change to the ordinance is the qualification requirements of the Hearing Examiner, and Appointment and Terms. Also included with this ordinance are the additional ordinances throughout the Municipal Code that will be updated as a result of this ordinance. Mr. Gorman asked if there were any public comment. There was none. Mr. Gorman asked the Commission if they had any further questions or comments. There was none. Mr. Gorman closed the public hearing at 4:38 PM. 02-10 MOTION BY RAY KENT, SECONDED BY JOHN THOMSON TO FORWARD THE HEARING EXAMINER ORDINANCE TO CITY COUNCIL WITH RECOMMENDATION TO APPROVE. MOTION CARRIED. 2002 Comprehensive Plan Update -Environmental Chapter The Planning Commission and staff reviewed the draft environmental chapter page by page, with changes suggested throughout. The environmental chapter addresses more completely our critical areas, and provides added goals and policies. The changes are both for protection of the City's environmentally sensitive areas, as well as adding required elements mandated by the state. Ye~m ?!anning Cnmmivion Fepruar, ' 3. 2r,02 ~ C'Crmmonity Oevn~nomenPP~anninq Comm~S~~nn~Mmul~s and Agenda; PC 2002 min~0217 C;2 min [1r,r '~~rc '• Exhibit V, Page 3 Date: February 19, 2002 NOTICE OF PUBLIC HEARING YELM PLANNING COMMISSION DATE: Tuesday, February 19, 2002, 4:00 p.m. PLACE: Council Chambers, City Hall, 105 Yelm Ave W., Yelm WA PURPOSE: Public Hearing to receive comments regarding the use of a commercia! building as a Thurston County Medic One Station. Case #CUP-01-8301-YL APPLICANT: Thurston County Medic One PROJECT LOCATION: 411 West Road, Yelm, WA The Yelm Planning Commission will hold a public hearing to receive comments on a Special Use Permit application to allow the use of a commercial building as a Thurston County Medic One Station. The Planning Commission will make a recommendation of action the City Council. The City Council will likely act upon the Planning Commission's recommendation at their February 27, 2002, regularly scheduled meeting. Testimony may be given at the hearing or through any written comments on the proposal, received by the close of the public hearing on February 19, 2002. Such written comments may be submitted to the City of Yelm at the address shown above, or mailed to the City of Yelm Community Development Department, PO Box 479, Yelm WA 98597. Any related documents are available for public review during normal business hours at the City of Yelm, 105 Yelm Ave W., Yelm, WA. For additional information, please contact Tami Merriman at (360) 458-3835. The City of Yelm provides reasonable accommodations to persons with disabilities. If you need special accommodations to attend or participate in this hearing, call the City Clerk, Agnes Bennick, at (360) 458-8404, at least 4 days before the meeting. ATTEST: City of Yelm ;~ ~,/ ,/ Agnes Bennick, City Clerk DO NOT PUBLISH BELO`iV THIS LINE Publis~ed in the Nisqually Valley News: February 3, 2002. Mailed to Adjacent Property Owners and Posted in Public Places: February 6, 2002. CITY OF YELM FEBRUARY 19, 2002 PLANNING COMMISSION MINUTES EXHIBIT V CUP-01-8301-YL YELM PLANNING COMMISSION MINUTES FEBRUARY 19, 2002, 4:00 p.m. YELM CITY HALL COUNCIL CHAMBERS Motion No. Tom Gorman called the meeting to order at 4:00 p.m. Members present: Tom Gorman, John Thomson, Ray Kent, Don Carney, Joe Baker, and Glenn Blando. City Council Liaison Ron Harding was excused. Staff: Cathie Carlson, Tami Merriman, and Jim Gibson. Members absent: Roberta Longmire, E.J. Curry, and Margaret Clapp Guests: City Council Member Don Miller Approval of Minutes: 02-07 MOTION BY JOHN THOMSON, SECONDED BY RAY KENT, TO APPROVE THE MINUTES OF FEBRUARY 4, 2002. MOTION CARRIED. Public Communications: None. Applicant: Richard E. Boness, and Annette Durkin Location: Crystal Springs Road At the previous request of the Commission, Ms. Carlson informed the Commission that she spoke with Fred Knostman at Thurston County. It was determined that what Mr. Knostman told Mr. Boness regarding setbacks was correct. The issue is that Yelm Creek is a Shoreline of the State, and all land within 200 feet of the Ordinary High Water Mark falls into Shoreline Jurisdiction. Staff gave Mr. Boness the option of developing the land under shoreline jurisdiction rules, which would allow Mr. Boness one lot in the 200 foot buffer, but requiring open space in a different area. To amend the plat, it would take approximately 2-3 months. Mr. Boness opted to stay with the original plat, and directed staff to continue forward with the final plat process. 02-08 MOTION BY RAY KENT, SECONDED BY JOHN THOMSON TO FORWARD FINAL PLAT APPLICATION SUB-01-8249-YL TO CITY COUNCIL, WITH RECOMMENDATION TO APPROVE. MOTION CARRIED. PUBLIC HEARING• Thurston County Medic One CUP-01-8301-v1. Applicant: Thurston County Medic One Location: 411 West Road, Yelm, WA 98597 Mr. Gorman opened the Public Hearing at 4:07 pm. Mr. Gorman asked if any Commission member had a conflict of interest. There was none. Mr. Gorman asked if any member of the audience objected to any Commission member participating in this hearing. There was none. Yelm Planning Commission February 79, 2002 C:1Community DevelopmentlPlanning CommissionlMinutes and Agendas~PC 2002.min\02.19.02 min doc Exhibit V, Page 1 Page 1 Date: February 19, 2002 CITY OF YELM EXHIBIT V f~EeRUQRV 19, 2002 PLANNING COMMISSION MINUTES CUP-01-8301-YL Mr. Gorman asked if any member had received information on this item prior to the hearing. None had. Mr. Gorman asked Ms. Merriman to provide a staff report. Ms. Merriman gave a brief overview of the staff report. Ms. Merriman stated that the property under review had received a temporary relief from the zoning code, after a public hearing in August 2001. The relief was for six foo ahs ~ ecit I the condition that Medic One either find a different site, or app y P use permit for the site. The site is also part of a Planned Develop the buD~ildings with the condition that when the cinema adds additional screens, on site will be demolished, and the property converted to additional parking. Ms. Merriman highlighted issues that were brought forth in the August 2001 public hearing. Mainly the issue of noise from the vehicles and sirens, and safety. Ms. Merriman stated that it is the policy of Medic One not to use lights and sirens in residential areas, and that the average number of emergency calls is 2 times per day. Ms. Merriman stated that neither the City, nor Medic One has received any complaints from neighboring residents regarding these issues. Mr. Merriman summarized that as proposed, the project meets the City's minimum requirements and standards. Mr. Gorman asked if there were any public comment. Mr. Ken Garmann, 308 Van Trump, Yelm, WA Mr. Garmann stated that he was pleased to say that Medic One has been extremely good neighbors, and there has been no problems having the emergency service in his neighborhood. Mr. Garmann stated that there is a problem with overflow parking for the cinema complex, having vehicles parked on West Road. Mr. Garmann thought that there was no on-street parking allowed on West Road, and when vehicles park there, it becomes a safety hazard. Mr. Garmann also stated that it was his understanding that when a building converts to any use other than residential, that the step sewer tank needs changed to the L&I standard of "Class 1, Division 1." Mr. Gorman asked the Commission if they had any further questions or comments. Mr. Kent asked staff if they were aware of the L&I standard regarding the step sewer tank. Ms. Merriman stated that she would research that requirement. Mr. Gorman closed the public hearing at 4:28 PM. Councilman Don Miller addressed the commission. Mr. Miller stated that he Yelm Planning Commission February 19. 2002 Page 2 C `,Community DevelopmentlPlanning Commission\Minutes and Agendas\PC 2002.min~02.19.02 min.doc Exhibit V, Page 2 Date: February 19, 2002 CITY OF YELM FEBRUARY 19, 2002 PLANNING COMMISSION MINUTES EXHIBIT V CUP-01-8301-YL would not be attending the City Council meeting where this case would be heard. Mr. Miller stated that he spoke with one of the property owners of the Yelm Cinema Complex. They are aware of the parking issues, and are working on a resolve. Mr. Miller also stated that he lives in the area, and would like to state that Medic One had indeed been a good neighbor. 02-09 MOTION B 1 YLY TON CITYC COUNCIBY W TH NRECOMMENDATOION ATO CUP-01-830 APPROVE. MOTION CARRIED. PUBLIC HEARING: Amendment to Yelm Munici al Code - Hearin Examiner Applicant: City of Yelm Location: City Wide Mr. Gorman opened the Public Hearing at 4:30 pm. Mr. Gorman asked if any Commission member had a conflict of interest. There was none. Mr. Gorman asked if any member of the audience objected to any Commission member participating in this hearing. There was none. Mr. Gorman asked if any member had received information on this item prior to the hearing. None had. MrM Gorman asked Ms. Carlson to provide a staff report. Ms. Carlson discussed changes made to the ordinance, based on City Council suggestions. The main change to the ordio ntment andeTermsific Also requirements of the Hearing Examiner, and App include al Code that wal be updated aseaaesult of th sro d Hance throughout the Murncip Mr. Gorman asked if there were any public comment. There was none. Mr. Gorman asked the Commission if they had any further questions or comments. There was none. Mr. Gorman closed the public hearing at 4:38 PM. 02-10 MOTION BY RAY KENT, SECONDED BY JOHN THOMSON TO FORWARD THEOMMENIDATION OIAPPROVE.I MOTION CARRIED. COUNCIL WITH REC 2002 Comprehensive Plan Update -Environmental Chapter The Planning Commission and staff reviewed the draft environmental chapter page by page, with changes suggested throughout. The environmental chapter addresses more completely our critical areas, and provides added goals and policies. The changes are both for protection of the City's environmentally sensitive areas, as well as adding required elements mandated by the state. Yelm Planning Commission P; ~~ } February 19, 2002 C:`,Community OevelopmentlPlanning CommissionlMinutes and Agendas`,PC 2002.min\02.19,02 min.doc Exhibit V, Page 3 Date: February 19, 2002 City of Yelm Community Development Department P.O. Box 479 Yelm, WA 98597 (360) 458-3835 (360) 458-3144 FAX Memorandum To: SPRC From: Roberta Allen, Administrative Assistant Date: December 24, 2001 Re: CUP-01-8301-YL -Project Review Schedule for Medic I Attached is the application packet for the above referenced project. After your initial review of the information submitted, if you need additional information from the applicant, please let me know as soon as possible. The following is the tentative review schedule for the project. December 24 -Notice of Application distributed -begin 15 day comment period. January 9 -SPRC Environmental Review. Department comments/mitigation requirements for Environmental Review. January 14 -Environmental Determination issued by Planning Department. Begin 14 day comment period followed by 7 day appeal period. January 30 & February 6 -SPRC project review. Department comments/conditions of approval for staff report. February 1 -Public Hearing Notice to Paper/Mailing/Post site. February 4 -Environmental Determination appeal time expired. February 12 -Complete Staff report for public hearing. February 19 -Public Hearing March 13 -City Council Action C:1Community Development\I'roject Files\CUP Conditional Use Permit\8301 Medic OnclProj Rev Date Mcmo.doc ~ ~~ T7i~ pub, y~ 1` `~ ~~ ~~~ ~~L~~ WA51-iiN GTON CITY OF YELM PO Box 479 Yelm WA 98597 360-458-3244 NOTICE OF APPLICATION Mailed on: _ December 24, 2001 PROJECT NAME AND LOCATION: Thurston County Medic One, Conditional Use Application 411 West Road, Yelm, WA 98597 LAND USE CASE: CUP-01-8301-YL An application submitted by Thurston County Medic One, for the above referenced project was received by the City of Yelm on December 17, 2001. The City has determined the application to be complete on December 20, 2001. The application and any related documents are available for public review during normal business hours at the City of Yelm, 105 Yelm Avenue W., Yelm WA. For additional information, please contact Tami Merriman, at the Community Development Department (360) 458-3835. PROJECT DESCRIPTION: Allow the temporary use of the existing property and structures, for operation as a paramedic unit station by Thurston County Medic One. No modification of the property site or buildings are proposed. A permanent site will be developed prior to June 2003 at a different location. ENVIRONMENTAL and OTHER DOCUMENTS SUBMITTED WITH THE APPLICATION: An environmental checklist was submitted with the project application. Additional Information or Project Studies Requested by the City: The City has not requested any further information at this time. No preliminary determination of consistency with City development regulations has been made. At minimum, this project will be subject to the following plans and regulations: City of Yelm Comprehensive Plan, Zoning Title (17), Critical Areas Ordinance (14.08), Storm Water Drainage Design and Erosion Control Manual (DOE), Uniform Building Code, State Environmental Policy Act (SEPA) Title (14), Road Design Standards, Platting and Subdivision Title (16), and the Shoreline Master Program. The City of Yelm invites your comments early in the review of this proposal. Comments should be directed to The Community Development Department, P.O. Box 479, Yelm WA 98597. THE 15-DAY PUBLIC COMMENT PERIOD ENDS AT 5:00 PM ON JANUARY 8, 2002 This notice has been provided to appropriate local and state agencies, and property owners within 300 feet of the project site. These recipients, and any others who submit a written request to be placed on the mailing list, will also receive the following items when available or if applicable: Environmental Threshold Determination, Notice of Public Hearing and Notice of Final Decision. If the proposed project requires a City Council decision, it will be mailed to all those who participate in the public hearing and to anyone else requesting the decision in writing. Additionally, there will be a 14-day public comment period when the environmental determination is issued. Opportunities for appeal occur within twenty one (21) days after the date the environmental determination is issued. City Council decision can be appealed through Superior Court. t ~. ~ ~ ~~ 5~ ~ • '~ ~=r------ ~; 8 . 1 .. ~; .. _ 1' , ~ .. . r' 1 = ~ ~ l r,:: ~ ~. W 0 ~ < ~ ~: •~ Za~ _' _ ~ W ay ~Y s Ol O(W 0 I'i 'l ~' -' ~ m~ xa~ ;. ( ~_~ r ~a 1 ,, ~ ; ~ : ~~ ~ ~~ .. .~ ~ Z ~ '~ ~ . ,.. ~ . 1SfX 3 H~1Vf1. S ~ ~ ~ ~ S1N3fy3110l1dY11 39V1NOa~ aN3. S3RiYn i - _.-, ~ ~ ' ~ ~ ~ ~, U N ~ , _..._ •~ _ I ~ 1'~~ • , Fi .~ ~. ft( ~ w~ , i yy. :~ y L. • ~ _ w ~' + ~ i ~,~~.~. ~ .1 ~ ~~` ~. ~ ' ~ ~ r .;~ :t ~ ~ T 11 / M_~ ~ ~~ 9y~~ ~'' ' . ~' v l ^'~ ~ '~ ", ~~ t '' ~ ~ °~: . ,' }' i Urn ` v'\ \` 1... •1 ~ ' •' . ~ ~~ r ~• •, ~, . . , ~ v .. 1• * ~ 1 d Z U Cit o Yelm y 105 Yelm Avenue West P.O. Box 479 ~,~ Y E L ,M N Yelm, Washington 98597 C~l ~~. (360) 458-3244 ~C j ? ~ ~~ . ~ 0~ iii:, Transmittal Letter To: Steve Romines Date: Octob er 22, 2001 Company: Thurston County Medic One Re: Conditional Use Permit Address: 2703 Pacific Ave. SE, Suite C File No: City, St Zip Olympia, WA 98501-2036 Name: Items transmitted for: ^ Review and comment ^ For your records ® As Requested ^ Other Land Use A lication Civil Plan Review Binding Site Plan Review Subdivision Review Environmental Review Remarks: Steve. i went through the checklist on tiie back of tl'~e Conditional 'Jse Application and marked the items that are not pertinent to the site with a N/A. You can do the Site Plan yourself, but it does need to be to scale and include all the information listed. Please give me a call if you have an questions, 458-8408. Signed: Cathie Carlson Community Development Director Y cc: CITY OF YELM ORDINANCE NO. 743 AN ORDINANCE establishing a six month temporary exemption from Title 17, Zoning at 411 NE West Road, Yelm, WA for the specific use of the site as Thurston County Medic One Facility, serving the Yelm and surrounding area. WHEREAS, the City of Yelm recognizes the importance of providing public safety and emergency response facilities locally; and WHEREAS, the Thurston County Medic One Unit serving the Yelm and surrounding area needed to relocate its facility on a short notice; and WHEREAS, under normal circumstances compliance with Title 17, Zoning, processes require a minimum of three months from the submittal date of a Special Use Permit Application. THE CITY COUNCIL OF THE CITY OF YELM DOES HEREBY ORDAIN AS FOLLOWS: Section I. 411 NE West Road, Yelm, WA shall be exempt from Title 17, Zoning, for the specific use of the site as the Thurston County Medic One facility for Yelm and the surrounding area. The exemption shall be valid for six months and will expire upon Thurston County Medic One relocating to a different location or March 5, 2002, whichever is earlier. Section 2. Severability. If any provisions of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance or the application of the provisions to other persons or circumstances is not affected. Section 3. Effective Date. This ordinance shall be in full force and effect from and after its passage, apprpval and publication as provided by law. ADOPTED tf~~s 22r`~ ,day of~ust, 2001. Adam Authenticated: 4 n Agne ' . Bennick, City Clerk/Treasurer PASSED AND APPROVED: August 22, 2001 PUBLISHED: Nisqually Valley News, August 31, 2001 EFFECTIVE: September 5, 2001 Date: August 21, 2001 To: Mayor Rivas and City Council Members From: Cathie Carlson, Community Development Director Re: Temporary Relief from Title 17, Zoning for Medic One located at 411 NE West Road STAFF REPORT -SUMMARY STATEMENT AND DEPARTMENT RECOMMENDATION: Staff recommends the City Council Adopt Ordinance 743, establishing a six month temporary relief from Title 17, Zoning for Medic One at 411 NE West Rd, Yelm, as forwarded by the Yelm Planning Commission which is based on the following: A. PROPOSAL Project Applicant: Thurston County Medic One Proposal: Request fora 6 month temporary relief from Title 17, Zoning, at 411 NE West Road for the exclusive use as the Thurston County Medic One station serving Yelm and the surrounding area. At the conclusion of the 6 months, Medic One will need to have complied with Title 17, Zoning, by securing a special use permit for its location at 411 NE West Road or at any other location within the City limits. Location: 411 NE West Road, Yelm, WA. B. PLANNING COMMISSION ACTION The Yelm Planning Commission held a Public Hearing regarding the proposal on August 20, 2001. After review and consideration of the staff report dated August 14, 2001 and the public testimony received at the Public Hearing on August 20, 2001, the Planning Commission recommended the City Council approve the proposal. C. COUNCIL ACTION The City Council may take on of the following actions: approve the proposal and Ordinance No. 743 as forwarded by the Planning Commission, approve the proposal with modifications, return the proposal to the Planning Commission for further review, or deny the proposal. r,/ ORDINANCE NO. 743 AN ORDINANCE establishing a six month temporary exemption from Title 17, Zoning at 411 NE West Road, Yelm, WA for the specific use of the site as Thurston County Medic One Facility, serving the Yelm and surrounding area. WHEREAS, the City of Yelm recognizes the importance of providing public safety and emergency response facilities locally; and WHEREAS, the Thurston County Medic One Unit serving the Yelm and surrounding area needed to relocate its facility on a short notice; and WHEREAS, under normal circumstances compliance with Title 17, Zoning, processes require a minimum of three months from the submittal date of a Special Use Permit Application. THE CITY COUNCIL OF THE CITY OF YELM DOES HEREBY ORDAIN AS FOLLOWS: Section I. 411 NE West Road, Yelm, WA shall be exempt from Title 17, Zoning, for the specific use of ,1 the site as the Thurston County Medic One facility for Yelm and the surrounding area. The exemption 1 shall be valid for six months and will expire upon Thurston County Medic One relocating to a different .1~~1 ~\~, location or March 5, 200 whichever is earlier. ~, Vir ~ ~ Section 2. Severability. If any provisions of this ordinance or its application to any person or ~ry circumstance is held invalid, the remainder of the ordinance or the application of the provisions to other persons or circumstances is not affected. Section 3. Effective Date. This ordinance shall be iD fuA force and-effect from and after its passage, approval and publication as provided by law. ~ % ~~-~'~ ~'; ~ ~ ~~ ,. a ADOPTED this 22th day of August, 2001. Adam Rivas, Mayor ATTEST: Agnes P. Bennick City Clerk/Treasurer PASSED AND APPROVED: August 22, 2001 PUBLISHED: Nisqually Valley News, August 31, 2001 EFFECTIVE: September 5, 2001 1 ~ J ~~i l ~~l'~~'~~~Y . //