05/27/92~'°
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'V'Vi~ ~ ~f~ ~ MIN[)TES ;,
CITY OF YELM REGULAR~COiINCIL MEETING
WEDNESDAY, MAY 27, 1992, 7:30 PM, YEIM CITY ~iAL.L COUNCIL (Z-IIIMBERS
The re5ular meeting was called to order by Mayor Pro-Tempore Kathy Wolf at
7:30 PIv~. All present joined in the flag salute. Council present: Amos
Lawton, Martha Parsons, Arnold Drogseth and Don Miller. Staff: Glenn
Dunnam, Gene Borges and Shelly Badger. Visitors:" John Dotson, Faith
Hagenhofer, Glen McCarten, Brad Barrett, Gerald Schmidtke and Linda Powell.
The agenda as circulated was approved on a motion by Amos Lawton, second by
Don Miller. Motion carried.
The minutes of the May 13, 1992 Regular Counci]_ Meeting were approved on a
motion by Don Miller, second by Martha Parsons. Motion carried.
Payroll for the month of May was approved on a motion by Martha Parsons,
second by Amos Lawton. Motion carried.
At 7:33 PM, a Public Hearing was opened on the Mill Road Annexation
(Forrester/Yelm School District). Gene Borges stated that the annexation
request had been approved by Thurston County Boundary Review Board and that
City staff recommends approval. With no comments from the Public, the
Hearing was closed at 7:35 PM.
Ordinance No. 433 annexing property commonly referred to as the
Forrester/Ye]m School District annexation request (Mill Road) was approved
on a motion by Martha Parsons, second by Arnold Drogseth. Motion carried.
EFFECTIVE DATE: June 9, 1992.
Councilmembers received a memo from Todd Stamm, Planner stating that on May
19, 1992 the Yelm Planning Commission reviewed and recommended approval of
the setback variance requested by Brad Barrett (VAR-8050) subject to re-
ceiving a written confirmation that Burlington Northern Railroad did not
object to this variance. The Commission concluded that the narrowness of
the property, the neighboring railroad use, and the fact that variances had
been granted for similarly situated property to the northeast along the
railroad were sufficient grounds to grant a zero setback to allow viable
comrnercial development of,the site.
Attached to the memo was a copy of a letter from Gene Holgate of Burlington
Northern Railroad indicating no object if at least a setback of one-foot is
provided.
MOTION: Don Miller moved to grant a variance from the Yelm zoning stan-
dards thirty-foot setback to permit a setback of one-foot from the rear lot
line to Brad Barrett/Slopak as recommended by the Yelm Planning Commission.
Motion was seconded by Amos Lawton. Motion carried.
City Council_authorized Mayor Pro-Tempore Kathy Wolf to sign a letter to
Robert Holcomb, Department of Transportation requesting that D.O.T. seek an
exemption for the Burlington Northern rai]soad crossing immediately west of
SR 510. The crossing is an at-grade railroad crossing and this portion of
the BR route is very lightly used. It is Yelm's understanding that such
crossings may be granted an exemption from signalization and other crossing
.regulations.
Mayor Pro-Tempore Kathy Wolf read a "Letter of Retirement" from Judge Huff
effective September 30, 1992 or the date of cgmpletion of an audit of Yelm
Court records and accounts, whichever is the latest. His letter states,
"Your Yelm court system is one of which you may be justifiably proud. The
employees of this office, past and present have grown in knowledge and
ability and in general have been a pleasure to work with. I would cer-
tainly not have received the accolades by the Washington Bars Association
and my peers, both statewide and nationally, without their assistance".
Martha Parsons moved to accept Judge I-Iuff's "Letter of Retirement" dated
May 26, 1992 with regret and many thanks for his many years of devotion to
the City of Ye]m, second by Don Miller. Motion carried. The City will
plan a time to recognize Judge Huff for his many accomplishments near his
retirement date.
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Don Miller moved to accept Puget Sound Securities' offer to purchase
$180,000 worth of Limited Tax General Obligation Bond Anticipation Notes to
be used for the City Hall addition/remodel project. The Notes will be used
as interim financing until the project is complete and Farmer's Home Ad-
ministration purchases the Notes. Motion was seconded by Martha Parsons.
Motion carried.
Don Miller moved to approve and adopt Ordinance No. 434 relating to con-
tracting indebtedness; authorizing the issuance of limited tax general ob-
ligation bonds of the City ($180,000) for general City purposes to provide
funds with which to pay the cost of constructing an addition to and improv-
ing the City Hall and parking lot; and approving the sale and providing for
the delivery of the notes to Puget Sound Securities of Tacoma, Washington.
Motion was seconded by Martha Parsons. Motion carried. EFFECTIVE DATE:
June 3, 1992.
Shelly Badger gave the May 19, 1992 Planning Commission Commission meeting
report. Action items included an approval of the Barrett/Slopak Variance
request as explained on page #1 and adoption of Resolution No. 92-O1 relat-
ing to Hearing Procedures.
Faith Hagenhofer, Yelm Timberland Librarian, gave the April 1992 Library
Report. Tentative plans are that the Yelm Library will be closed from July
30-August 11, 1992 to move into the new facility. Faith asked Yelm staff
for close coordination on the construction schedule to confirm the move-in
time, transfer of phone and computer systems. With the larger facility,
the Library will be open Tuesday-Saturday (30 hours) with expanded staff.
Councilman Drogseth asked a question regarding shelving for the new facil-
ity. Gene Borges stated that he has met with the Library Board, Friends
and Timberland representatives regarding the shelving issue. He stated
that there is no additional money in the construction budget for shelving
and that he and Timberland are looking for surplus shelving that would be
more affordable that new. Faith said that new shelving will be approxi-
mately $4500 and that the Friends of the Yelm Library are working hard to
obtain the funds through community support.
Mayor Pro-Tempore Wolf suggested that there may be a Eagle Scout project
with the addition project (landscaping, etc.) and that she had been con-
tacted by Bobby Van Den Elzen for Eagle Scout project ideas.
Chief Dunnam presented the City Council with a Five-Year Plan for the Yelm
Police Department. The plan is based upon anticipated community growth and
conceptualizes needs for personnel, facilities, equipment and vehicles.
Minutes were presented to City Council members from the April 20, April 30,
May 7 and May 19 Sewer Committee Meetings. Gene Borges will travel to
Wenatchee May 28-29 to meet with FmHA to discuss the revised Parametrix en-
gineering contract for FmHA consideration. The reduced contract shortens
the construction schedule, thus reducing both engineering and constn.~ction
costs.
Kathy Wolf reported on the recent Urban Growth Management Committee meet-
ings that she has attended along with staff relating to impact fees. The
group has planned a series of forums to discuss impact fees, where informa-
tion will be presented to the public with a question and answer period fol-
lowing. The group is attempting to obtain a broad representation at the
forums including communities who have implemiented impact fees. At this
time, the only City in Thurston County to implement an "interim" impact fee
is Tumwater. The Committee is discussing the feasibility of a county-wide
approach to implementation of impact fees.
Don Miller and Gene Borges attended the workshop sponsored by Owens Davies
Mackie (featuring Sandy Mackie) relating to impact fees. Councilman Miller
stated it was very beneficial, however, the issue is so complex, he feels
that a similar workshop in the Yelm area would be very helpful in educating
the Council and public prior to any decisions being made.
The following park use requests were approved on a motion by Martha Par-
sons, second by Don Miller. Motion carried:
*Sue Smith, Birthday Party, June 6, 1992, 3:00 PM '
*Billie Needham, Yelm Extension School, Field & Track Day, June 8,
1992, lOAM-2PM
At 8:42 PM, City Council went into an Executive Session to discuss a real
estate contract.
AT 9:00 PM, Council reconvened. As a result of the Executive Session,
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Martha Parsons moved to direct staff to continue dialogue and negotiations
with Thurston County Parks & Recreation and Washington State DOT to obtain
property for an active park, second by Arnold Drogseth. Motion carried.
Discussion followed regarding the park ordinance that has never been
adopted as drafted by the Yelm Parks Advisory Committee in 1990. Gene
Borges stressed that the City needs an ordinances that. establishes the
authority of the Committee regarding park issues. City Council directed
staff to contact Municipal Research to obtain sample ordinances from other
communities Yelm's size with Park Boards, draft an ordinance and bring it
back to the City Council for their review (after YPAC review and recommen-
dation).
The following correspondence was received by the Council:
*Lake Lawrence Awareness Day - June 6, 1992
*Thurston Council on Cultural Diversity and Human Rights
*Growth Management Report - An Implementation Brief
*AWC Annual Elected Officials Survey
With no further business, Council adjourned 'at 9:08 PM on a motion by
Arnold Drogseth, second by Amos Lawton.
ATTEST:
/V ~~ yt~c~
Shelly A. Badger C~/
City Clerk
athryn olf
Mayor Pro-Tempore
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