11/10/93Q®0~.~2
Agenda/Motion
Numbers
CITY OF YELM
CITY COUNCIL MINUTES, WEDNESDAY, NOVEMBER 10, 1993
7:30 P.M., CITY HALL COUNCIL CHAMBERS
1. The meeting was called to order at 7:30 p.m. by Mayor Kathy
Wolf. All present joined in the flag salute.
Council present: Bob Gallagher, Don Miller, Martha Parsons
and Amos Lawton. Patty Forrester was unable to attend.
Guests present: Mark Carpenter, Paul Steadman, John
Huddleston, Frances Andrews, Ken Garmann and Barry Brodniak,
Northwest Housing Development. Staff: Shelly Badger,
Glenn Dunnam, Gene Borges and Agnes Colombo.
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93-218 2. MOTION BY AMOS LAWTON, SECONDED BY BOB GALLAGHER APPROVING
THE AGENDA AS WRITTEN. MOTION CARRIED.
93-219 3. MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON APPROVING
THE OCTOBER 27, AND NOVEMBER 1, 1993 MINUTES AS WRITTEN.
MOTION CARRIED.
93-220 4. MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON APPROVING
PAYMENT OF VOUCHERS # 15250-15327 IN THE AMOUNT OF
$573,646.29. MOTION CARRIED.
5. Yelm Sewer Service Boundary Public Hearing - Mayor Wolf
closed the regular session and opened the public hearing at
7:34 p.m. Shelly Badger explained that the Planning
Commission and City Council had been briefed by Gene Borges
over the last couple months on the recommended service
boundary for Yelm's .30 treatment plant. And that the
Facilities Plan Boundary was a planning boundary used before
treatment plant construction and needs to be amended.
Council input was requested.
Gene Borges told Councilmembers that the original Facilities
Plan would have required a .50 (1/2 million gallons of
inflow per day) treatment plant and would not have met 2929
requirements for infill building. Due to changes, the
original boundary means nothing to the City at this time.
All regulatory agencies as well as the agencies providing
funding for the Facilities Plan and Yelm's Sewer System have
been contacted and have not objected to the proposed
changes. Meetings with DOH (Dept. of Health) and DOE (Dept.
of Ecology) on a sewer amendment to serve the whole Urban
Growth Boundary Area have been ongoing. Borges also
explained that he believed that it wouldn't be fair to users
(citizens) to tie-up flow for areas that would not be
developed during the next three years. Borges emphasized
that while the original boundary was useful for planning, it
was no longer effective.
YELM CITY COUNCIL
MINUTES - 11/10/93 PAGE 1
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Gene Borges used a prepared map to demonstrate the proposed
service boundary areas. Included are: R-1, R-2, and most
Commercial and Industrial sites within the current city
limits. Omitted: newer homes using pressurized septic
systems, individuals refusing to connect to the system,
areas zoned R/A or C-3 and areas outside current city
limits.
Borges explained that Phase I users pay no hookup fees, and
that a minimum allocation of 1 ERU (Equivalent Residential
Unit) was required for each city lot. One ERU is equal to
the outflow of a 3 bedroom home with 2.8 occupants. He also
pointed out, as an example, that the required planning
allocation for a high school was 25 gallons outflow per
student. In reality YHS inflow is only 6.7 gallons per
student, and outflow would have to be less than the inflow
figure .
_Barry Brodniak, Northwest Housing Development - explained
plans for an affordable housing development, funded by a
FmHA grant. One of the requirements is a commitment of 30
hours per week of owner labor during construction. Similar
developments are very well maintained and reflect pride of
ownership. The development would be required to meet all
existing requirements including sidewalks and other
improvements. Borges added that a past mistake in building
affordable housing had been in waiving improvements to keep
lot costs down.
John Huddleston - asked if property at Yelm Ave and Burnett
was included in the proposed boundary. Borges indicated
that it was included.
Councilman Miller asked what happens when you run out of
ERU's and if construction was on schedule? Borges replied
that no additional users could connect to the system and
pointed out that building could continue using county
approved or compatible septic systems which could be added
when treatment capacity became available and that overall
the project completion date was close to the projected
schedule.
Gene Borges pointed out, and Shelly Badger agreed, that
projects should be accepted on a first come first serve
basis and that projects not expected to be completed within
three years not be permitted to tie up ERU's.
Being no additional questions or comments, Mayor Wolf closed
the public hearing and reopened the regular meeting at
8:19 p.m.
YELM CITY COUNCIL
MINUTES - 11/10/93 PAGE 2
Q ~ ~3~Zr11 MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER ACCEPTING
STAFF'S RECOMMENDATION APPROVING THE SEWER SERVICE BOUNDARY
LINE, THE ALLOCATION OF ERU'S AND TEMPORARY SERVICE AREA AS
PRESENTED AND ALSO APPROVING A FIRST COME FIRST SERVE BASIS
IN ALLOCATING REMAINING SYSTEM ERUs. MOTION CARRIED.
6. Ordinance No. 484 - ANX8100 SW Yelm Annexation - Shelly
Badger explained that proponents and attorney's were very
close to agreement and requested that the item be tabled to
the next regular meeting unless a special meeting could be
arranged sooner.
93-222 MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER TO TABLE
ACTION ON ORDINANCE NO. 484, ANX8100 SW YELM ANNEXATION TO
THE 11/23/93 REGULAR MEETING UNLESS A SPECIAL MEETING COULD
BE HELD. MOTION CARRIED.
8. New Business:
a. Pac-Tech - Affordable Housing - Shelly Badger explained
that Pac-Tech was requesting time at the next meeting for a
one half hour presentation plus a question and answer
period.
Mayor Wolf requested staff to notify Planning Commission
members of the presentation. Council agreed to allocate one
half hour for the presentation and fifteen minutes for
questions.
9. Old Business:
a. Sewer Contract_ III (on site systems) - Tabled from
10/27/93. Staff recommended approval of awarding the
contract and indicated that questioned eligibility items had
been and continue to be investigated.
Mayor Wolf requested that Council be filled in on questioned
items. Borges responded that tonight Department of Ecology
(DOE) had indicated verbal approval of contract III plan
.specifications. Not yet settled are some eligibility
requirements. Numerous eligibility discussions with DOE,
who represents Washington State DOE-and EPA, have taken
place. Borges feels that the DOE engineer was way out of
line in stating today that he doesn't believe that Phase I
commercial STEP tanks were grant eligible. Borges stated
that he believes in his own mired that this engineer does not
know the regulations or the type of sewer system that Yelm
is installing. The regulation the engineer was basing his
opinion on was written in 1975. and adopted in 1976, stating
that funding would not be approved for commercial hookups.
Borges emphasized that at that time that regulation was
written there were no STEP Systems. In a STEP system the
tank is the pretreatment. Discussions will be continuing.
Borges stated that when the DOE engineer can make that kind
of statement, he (Borges) doesn't believe the engineer is
knowledgeable and feels this particular engineer has cost
Yelm both time and money in solving problems that should
never have arisen.
YELM CITY COUNCIL
MINUTES - 11/10/93 PAGE 3
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Shelly Badger added that ~~the new issue being raise~~ s.,~~
completely unacceptable„~,~andad never~.come up in any meeting
during the years spent working-on the project.
Mayor Wolf requested that the minutes reflect Council's
consensus as to the difficulties encountered by staff and
the City of Yelm in dealing with this engineer and that a
copy of the minutes be forwarded to the Department of
Ecology.
93-223 MOTION BY DON MILLER, SECONDED BY BOB GALLAGHER ACCEPTING
THE ENGINEER'S RECOMMENDATION THAT THE SEWER CONTRACT III
BID, IN THE AMOUNT OF $2,925,000. MILLION BE AWARDED TO
THE LOW BIDDER, NORTHWEST CASCADE. MOTION CARRIED.
93-224
10.
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YELM CITY COUNCIL
MINUTES - 11/10/93
b. Sewer Contract IV - Staff recommended approval of
awarding the contract.
MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS THAT SEWER
CONTRACT IV BE AWARDED TO OLSEN BROTHERS. MOTION CARRIED.
In response to questions raised by Councilman Miller, Gene
Borges and Shelly Badger assured Council that they were
working very closely with all contractors on coordinating
installation of sewer lines and road improvements.
Reports
a. Planning Commission/Engineering - Martha Parsons
explained that no action had been required at the last
meeting.
Shelly Badger responded to Mayor Wolf's questions by
explaining that the Planning Commission's direction given to
staff is that during the commercial short-platting process
preliminary engineering be required up front to ensure that
when platting lots all are buildable lots and that
construction of improvements must be made after the sale of
the first lot . An ordinance amendment will be drafted and
go before the Planning Commission and City Council. Council
concurred with the Planning Commissions decision.
Shelly Badger briefed Council on current projects:
1) Nisqually Plaza - well under way with occupancy late
~. February or early March.
2) McDonalds - will open with sewer hookup
3) Power Pole - placement is being looked into by Puget
Power
4) Prairie Heights - under construction
5) Huntington Greens - will be starting soon
6) Crystal Springs Estates - construction drawings being
reviewed
7) Prairie Creek - under review, approval pending
8) Parkside - has been approved
9) Yelm Creek Apartments - possibly going to increase
number of units .
10 ) UCBO - being rebid - thrift shop and food bank cut from
the project - bid opening 11/16/93
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93-225
93-226
YELM CITY COUNCIL
MINUTES - 11/10/93
11) Fire District - working on drawings
12) Burger King - presubmission
b. Parks Advisory Committee - Name recommendation for
Canal Road Park - Longmire Community Park - Southeast
Thurston County Multi-Use Athletic Fields.
MOTION BY MARTHA PARSONS, SECONDED BY BOB GALLAGHER THAT THE
PARK ADVISORY BOARD RECOMMENDATION OF LONGMIRE COMMUNITY
PARK BE APPROVED. OPPOSED: AMOS LAWTON AND DON MILLER.
MAYOR WOLF VOTED NO, AT THIS TIME, BREAKING THE TIE AND
ASKED THAT IT BE BROUGHT UP AGAIN AT THE NEXT MEETING WHEN
ALL COUNCILMEMBERS WERE AVAILABLE.
Mayor Wolf read from the Park Board Committee minutes their
praise of the excellent job being done by Tim Peterson.
Mayor Wolf requested that Council acknowledge the
outstanding job being done employees - above and beyond
their job requirements. Councilman Miller requested that a
copy of Park Board minutes be placed in Tim Peterson's
personnel file.
Shelly Badger explained and recommended approval of the Park
Board's request to move $7,000 from the Capital Projects
Fund to the Parks Reserve Fund. Part of the funds would be
used in the restroom construction project which is being
redrawn to include a storage area.
MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER APPROVING
THE TRANSFER OF $7, 000 FROM THE CAPITAL PROJECTS FUND TO THE
PARKS RESERVE FUND AND THE USE OF SOME OF THE FUNDS TO
COMPLETE THE CITY PARK RESTROOM CONSTRUCTION PROJECT.
MOTION CARRIED.
c. Sewer Project - Gene Borges introduced Ken Garmann and
explained that Ken had saved the City some overtime costs on
the sewer project.
d. Police Report - Mayor Wolf read a letter from Gary
Martin, Yelm High School Principal, expressing his gratitude
to Chief Dunnam and his staff. Mayor Wolf requested that
the letter be placed in Chief Dunnam's personnel file.
Chief Dunnam explained that he was working on a federal
grant for 3/4 funding for a police officer in 1995. Letters
from Mike Kriedler, Jolene Unsoeld and the Thurston County
Commissioner's will be attached to the grant. City Council
expressed their concurrence and support of Chief Dunnam_'s
efforts in applying for this grant.
e. Mayor's Report - Mayor Wolf reported that since the
last meeting sYle had spoken with students at the Extension
School, Yelm Community Schools for an overview of their
long-range facilities plan, Heart Walk meeting - Yelm's team
came in second raising $935.
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f. Bob Gallagher ,informed Councilmembers that Dana Morgan ~
was organizing th~'e~GYIr=stmas`~:Pot' Luck. Scheduled date is
Thursday, December 16. More information will 'be
forthcoming.
11. Correspondence was reviewed.
f. Mayor Wolf requested that someone attend the Thurston
Co. Community Foundation summit on Thursday, November 18,
1993, and that a copy of the letter be sent to Councilwoman
Forrester.
12. Meeting adjourned at 9:23 p.m.
ATTEST:
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g es P. Colombo, City Clerk Kathryn M. Wolf, Ma~ior
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YELM CITY COUNCIL
MINUTES - 71/10/93 PAGE 6