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PL CV 081606 T-Mobile antenna Rhoton City of Yelm Community Development Department 105 Yelm Avenue West P.O. Box 479 Yelm, WA 98597   Pre-Application Meeting August 16, 2006 These comments are preliminary in nature and are not intended to represent final comments and or requirements for the City of Yelm. Until a complete application is made, the Community Development Department can only attempt to inform the applicant of general requirements as they appear in the form presented by the applicant at the time of pre-submission. Proponent: T-Mobile Agent: Philip Hall WFI 575 Andover Park West, Suite 201 Tukwila, WA 98188 Project Proposal: Install radio equipment cabinets & install 6 antennas on City water tank. Project Location: 901 Rhoton Road, (tax parcel number 22719210404) Zoning The property is zoned Industrial (I) which is codified at Chapter 17.40 YMC. Wireless Communication Facilities are allowed in the Industrial zoning district and throughout the City at a priority site through the site plan review process and associated procedures found in Chapter 17.84 YMC. Priority locations for wireless facilities include public property, if practical, and existing structures such as water towers. State Environmental Policy Act Wireless service facilities – exemption includes wireless service antennas, other than microcell, and is to be attached to an existing structure (that may be an existing tower) that is not a residence or school, and does not contain a residence or school, and the existing structure to which it is to be attached is located in a commercial zone.  Standards The maximum height of an attached wireless communication facility is 28 feet above the top of the structure to which it is attached. The antenna shall be architecturally compatible with the building and wall on which it is mounted, and shall be constructed, finished, or fully screened to match as closely as possible the color and texture of the building and wall. Such facilities will be considered architecturally and visually compatible if they are camouflaged to disguise the WCF or designed to blend with the building on which it is mounted. Equipment structures mounted on a building roof shall either be hidden from view at ground level off-site or have a finish similar to the exterior building walls. Equipment for an attached antenna may also be located within the building on which the antenna is mounted. No signals, lights or signs shall be permitted on an attached WCF unless required by the FCC or FAA. Outdoor storage of motor vehicles or materials associated with the WCF is prohibited. WCFs shall not exceed noise standards as defined in Chapter 173-60 WAC or cause interference with electrical, transmission or reception functions or cause similar disturbances. Equipment structures shall be within a fenced enclosure, unless associated with an attached WCF. Equipment structures associated with attached WCFs and located outside fencing must meet all building setbacks, screening and other standards of the underlying zoning district and must be designed to be architecturally compatible with the building near which it is placed. Setbacks in the Industrial district are 15 feet from all property lines and the maximum height is 40 feet. The applicant must comply with federal standards for radio frequency emissions. Within six months after the issuance of its operational permit, the applicant shall submit a project implementation report which provides cumulative field measurements of radio frequency emissions of all antennas installed at the subject site and compare the results with established federal standards. If the site does not meet standards, the site plan review approval may be revoked The applicant shall ensure that the WCF will not cause localized interference with the reception of area television or radio broadcasts. If on review the City finds that the WCF interferes with such reception, and if such interference is not cured within 60 days, the City may revoke or modify the site plan review. Landscaping and Design Review Type II landscaping is intended to provide visual separation of uses from streets, and visual separation of compatible uses so as to soften the appearance of streets, parking areas, and building elevation. This landscaping is used around the perimeter of a site, and adjacent to buildings. Type II landscaping is characterized by an 8 foot landscape strip between uses and a 5 foot strip around any common or community buildings of any combination of evergreen and deciduous trees (with no more than 50 percent being deciduous), shrubs, earthen berms and related plant materials or design features may be selected; provided, that the resultant effect is to provide partial screening and buffering between uses and of softening the appearance of streets, parking and structures. Land Use Review Process A Site Plan Review application as established by Chapter 17.84 YMC is an administrative review process. The minimum application requirements can be found at Section 17.84.060 YMC and are listed on the application form. A notice of application is mailed to all property owners within 300 feet of the site. The site plan review committee’s decision on a site plan review application may be appealed to the Hearing Examiner, who would hold an open record hearing on the issue. The Examiner’s decision can be appealed to the City Council, which would hold a closed record hearing and determine if the decision was supported by substantial evidence or contrary to law. A conceptual landscaping plan is required with the application for site plan review. The final landscaping and irrigation plan is required as an element of civil plans, with installation and approval prior to occupancy of the business. Land use approval typically contains conditions of approval that the applicant must complete prior to receiving a building permit. Upon satisfactory completion of all conditions of land use approval, the applicant can submit building plans for approval. In addition to the requirements for a site plan review application found in Section 17.84.060 YMC, an application for a wireless communication facility must include: The proposed color(s) of the facility including antennas; A statement signed by the applicant and landowner indicating that the applicant and landowner agree to dismantle and remove the WCF and restore the site within one year after abandonment. Evidence justifying the need for a WCF in the proposed location and a WCF of the proposed height, including at minimum, a coverage area map and description of the methodology used to reach the height and locational decisions. Documentation that the WCF will not cause substantial noise or interference with electrical, transmission or reception functions or cause similar disturbances. If applicant is also the WCF provider, proof that the applicant is licensed by the FCC, or not required to be licensed. If the applicant is not the WCF provider, proof of lease agreements with an FCC licensed WCF provider if such provider is required to be licensed by the FCC. Information identifying the radio frequencies to be received, transmitted, or relayed from the facility, and technical documentation demonstrating compliance with FCC standards for electromagnetic field strength in the form of power density expressed as micro-watts per square centimeter. Documentation that the WCF antenna and support structure are safe and the surrounding areas will not be negatively affected by WCF failure, falling ice, or other debris or interference. The City of Yelm is pursuing the implementation of a wireless network and will be using the water tower for its own wireless data network. The City will require a technical review by a third party as part of the permit review process to ensure that the proposal will not interfere with the City’s wireless data network. The technical consultant will be AppTech, Inc., the City’s network consultant. Each application for new or renewal of a permit to site a WCF shall be accompanied by a fee of $3,500 for a site plan review permit to site in a priority location plus all consulting costs required to satisfy requirements of the application requirements.  Other Requirements The proposal will also require a franchise from the City of Yelm pursuant to Chapter 15.52, Telecommunications (Copy Attached). The applicant will be required to prepare a draft franchise agreement and provide it to the Community Development Department in both hard copy and electronic format (Microsoft Word). The City Council will schedule and hold a public hearing on the proposed franchise. A lease for the use of public property will be required in addition to the franchise noted above. The applicant will be required to prepare a draft lease with an initial term not to exceed 10 years and based on full market value. The draft should be provided as a hard copy and in electronic format (Microsoft Word). The City Council would take action on any lease of public property. The Community Development Department will be the primary point of contact for the land use permitting process, the franchise, and the lease of the property.