original toole
October 25, 2001
Brenda Toole
Olympic Associates Co.
701 Dexter Ave N. 4301
Seattle, Washington 98109
RE: Prairie Park Building E
Resubmitted Plans Dated October 19, 2001
Citv of Yelm Project No. PDD-00-8246-YL
Dear Brenda,
I received a new set of plans for the above referenced project on October 23, 2001. The plans were
submitted from GGLO for our review and approval. It is my understanding that the building was
built 5 feet closer to the roadway. This error is what facilitated the revised plans to accommodate for
this redesign. The following comments need to be addressed before we can approve these plans.
1. The site lighting needs to be located at least 4 feet from the fire/watermain in the southern
landscape strip. This watermain and vault is located directly in the middle of the landscape
strip. I have discussed this with Bill Lindgren and he is aware of the conflict.
2. The landscape plan also shows landscaping trees in the proposed refuge area along the access
to the Prairie Motel. Before this location can be approved please submit a design for the
refuge area and the screening landscape included in the design. This design should take into
account the grading in this area.
Please resubmit the plans with the revisions necessary to address the above concerns.
There have been a couple of outstanding issues with regard to the construction of the developments
infrastructure, Yelm Cinemas and Building E. We have not received water and sewer easements,
water and sewer bills of sale, water and sewer warrantee agreements or right-of-way dedications for
West Road and Yelm Ave East. This was overlooked on the original construction phase, however
this still needs to be submitted to the Community Development Department. If there are any
questions about this outstanding information please don't hesitate to call me.
I have included a copy of a past due bill from engineering review of the Building E package. Please
submit payment to the City of Yelm. Attn. Community Development Dept. PO Box 479 Yelm,
Washington 98597.
As Building E continues to be constructed, there have been changes to the design due to conflicts in
the field. As all of us know this is just part of the construction trade. However some of the changes
do not get recorded on the design documents or the asbuilts because they were forgotten or just did
not seem important enough to include. The city needs to keep accurate records of the construction
changes for our future maintenance and operation of these utilities. To do this accurately all changes
must be approved by the city before they are constructed in the field. The city is not here to prevent
or hinder your construction schedule however there are certain requirements we must maintain for
our accountability and records. There have been some discussions about not knowing whom to
contact at the city for information and revision approval. John Thompson has requested to have only
one contact at the city for your development questions. Due to the type of work each of us does and
each other's workload we cannot just have one contact. How ever we are offering this as a
compromise. We will have just two contacts. The first will be Gary Carlson, City of Yelm Building
Official. He will review and answer all questions regarding the building and within 5 feet of the
building. The other contact will be myself I will review, approve and field all questions outside of
the building envelope. By doing this we hope to alleviate any misinformation or questions of who to
contact. However in return we are asking the same from your development team, one or two
contacts. Currently we have contact with Bill Lindgren of Turner Construction, John Thompson of
Yelm Prairie Development, Woods and Son, multiple people from GGLO and KPFF. We are only a
group of five working on all developments within the City. By having only two contacts with your
development group it will save us answering the same questions more than once. I feel that this
option will benefit both of our teams and allow all of us to do our jobs better. If you have any
questions or concerns please call me at (360) 458-8438 or if you prefer to meet we can set up a
meeting to discuss this further.
Respectfully
Jim Gibson
City of Yelm Development Engineer
Cc: Cathie Carlson, Citv of Yelm
Garv Carlson, Citv of Yelm
John Thompson, Prairie Development
Eric: Plan Review Invoice