pre-construction meet city hall 12-30-03 001
PRE-CONSTRUCTION MEETING - CITY HALL IMPROVEMENT PROJECT
A.M. James Co. Inc.
Tuesday, December 30,2003,9:00 AM, Yelm City Hall Council Chambers
1. Attendees: City of Yelm - Shelly Badger, City Administrator; Grant Beck,
Community Development Director; Gary Carlson, Building Official AND
PROJECT MANAGER _
A.M. James Co. Inc. -Jim Wright, 'Niy
2. Paperwork needed:
a. Certificate of Insurance - address is incorrect, should be 105 Yelm
Ave. W.
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b. Environmental Impairment Liability insurance for asbestos removal
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c. Installation Floatet in lieu of Builder's Risk - Need prior to
commencement of work
d. Copies of approved Intents to Pay Prevailing Wages for contractor
& subcontractors with first application for payment. Use wage rates
in specifications.
e. Retainage form completed identifying retainage option
3. Schedule:
a. Timing of Phase 1
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b Saw cut of block wall
1. Weekend vs. weekday
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2. Noise and dust protection of cost ta'P~St' wL
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3. Security for Phase 2 area 1<S G( lc P
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c. Timing for phone/computer (owner provided) prior to drop ceiling in
Phase 1 area
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d. Timing of 2-week period between Phase 1 & 2 for owners to vacate
Phase 2 area and occupy Phase 1 area. This period includes
necessary phone/computer/security work (owner provided).
{r' I[urs ,
1pq, ~(r• e). Timing for work in City Council Chambers - may affect scheduled
I meeting/court dates and require al ernate locations and advance
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lr~ notifi ation to ublic.y iZ h
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{1; t t 6,S t~ Asbestos abatement schedule -weekend vs. weekday. Need to
Ct Per' ` ,L1 vacate building or will appropriate separation exist?
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g / Scheduled substantial completion date within 141 calendar days of
Notice to Proceed
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h. Scheduled final completion date within 171 calendar days of Notice
to Proceed
4. Permits:
a. Electrical including low-voltage permit- Contractor provided (L& 1)
b Building, Mechanical, Plumbing - Issued by City of Yelm (no fee to
contractor)
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C. Olympic AH7fif' ) - Contractor
provided for asbestos removal
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5. Notice to Proceed Date: Tot,
6. Progress payments to Gary by end of each month. Payment will be made
within 30 days. City will make attempt to process with first payment period
of each month (2nd Wednesday). 5% retainage.
7. Construction Process:
a. All questions to Gary as Project Manager
b. Use RFI form in specifications
c. Submittals to Gary as soon as possible: includes cabinetry, doors,
hardware, paint, carpet.
d. Change order requests to Gary
e. Maintain 1 ADA parking stall on north side in front of Phase 1 area
8. Other.
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PRE-CONSTRUCTION MEETING -CITY HALL IMPROVEMENT PROJECT
A.M. James Co. Inc.
Tuesday, December 30, 2003, 9:00 AM, Yelm City Hall Council Chambers
1. Attendees: City of Yelm - Shelly Badger, City Administrator; Grant Beck,
Community Development Director; Gary Carlson, Building Official AND
PROJECT MANAGER
A.M. James Co. Inc. -Jim Wright,
2. Paperwork needed:
a. Certificate of Insurance - address is incorrect, should be 105 Yelm
Ave. W.
b. Environmental Impairment Liability insurance for asbestos removal
r ~ ti 5 t vz
c. Installation Floater in lieu of Builder's Risk - Need prior to
commencement of work
? Ltx ( - 6„t Sk. U-)
d. Copies of approved Intents to Pay Prevailing Wages for contractor
& subcontractors with first application for payment. Use wage rates
in specifications.
e. Retainage form completed identifying retainage option
3. Schedule:
a. Timing of Phase 1
/7
b. Saw cut of block wall
1. Weekend vs. weekday
2. Noise and dust protection
3. Security for Phase 2 area c >L)
c. Timing for phone/computer (owner provided) prior to drop ceiling in
Phase 1 area r
JnN ~5
xv%n 2-11 ` u
d. Timing of 2-week period between Phase 1 & 2 for owners to vacate
Phase 2 area and occupy Phase 1 area. This period includes
necessary phone/computer/security work (owner provided).
e. Timing for work in City Council Chambers - may affect scheduled
meeting/court dates and require alternate locations and advance
notification to public.
f. Asbestos abatement schedule -weekend vs. weekday. Need to
vacate building or will appropriate separation exist?
g. Scheduled substantial completion date within 141 calendar days of
Notice to Proceed
5b, L
h. Scheduled final completion date within 171 calendar days of Notice
to Proceed
4. Permits:
a. Electrical including low-voltage permit - Contractor provided (L & 1)
u
b. Building, Mechanical, Plumbing Issued by City of Yelm (no fee to
contractor)
c. Olympic Air Pollution Control Authority (OAPCA) - Contractor
provided for asbestos removal
5. Notice to Proceed Date:
6. Progress payments to Gary by end of each month. Payment will be made
within 30 days. City will make attempt to process with first payment period
of each month (2nd Wednesday). 5% retainage.
7. Construction Process:
a. All questions to Gary as Project Manager
b. Use RFI form in specifications
c. Submittals to Gary as soon as possible: includes cabinetry, doors,
hardware, paint, carpet.
d. Change order requests to Gary
e. Maintain 1 ADA parking stall on north side in front of Phase 1 area
8. Other?