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service agreement 3-24-04 001 ~~f47hq City of Yelm q m 105 Yelm Avenue West P O Box 479 YELM Yehu. Washington 98597 March 24, 2004 (360) 458-3244 Quality Mechanical P.O. Box 1839 Yelm, WA 98597 Attn: Jim Frasier Re: Service Agreement for City Hall Dear Mr. Frasier, As Project Manager for the City Hall Remodeling Project Ms. Shelly Badger forwarded to me your recent bill to the city for servicing the HVAC systems at the Sewer Plant, Police Department and City Hall. Ms. Badger has approved payment for the Police Department and the Sewer Plant. After review of the city's service agreement and our contract with A M James, it would be inappropriate for us to enter into a service agreement with you as a subcontractor on the remodel project at this time. Section 15055-3.03 states that the contractor is responsible for cleaning and lubricating the HVAC equipment and under section 15800- 3.04, an independent balancer, to insure maximum performance, will test your work. It appears that the work charged for at City Hall was part of your contract with A M James. After one year from acceptance of the remodel we will gladly entertain a maintenance agreement from your firm for City Hall. Thank you. If you have any questions please feel free to contact me at 458-8407. Sin Ferely l Gary Carlson Building Official lire City of 1fLn is an Lqual Opporhuahl Provider March 24, 2004 Quality Mechanical P.O. Box 1839 Yelm, WA 98597 Attn: Jim Frasier Re: Service Agreement for City Hall Dear Mr. Frasier, As Project Manager for the City Hall Remodeling Project Ms. Shelly Badger forwarded to me your recent bill to the city for servicing the HVAC systems at the Sewer Plant, Police Department and City Hall. Ms. Badger has approved payment for the Police Department and the Sewer Plant. After review of the city's service agreement and our contract with A M James, it would be inappropriate for us to enter into a service agreement with you as a subcontractor on the remodel project at this time. Section 15055-3.03 states that the contractor is responsible for cleaning and lubricating the HVAC equipment and under section 15800- 3.04, an independent balancer, to insure maximum performance, will test your work. It appears that the work charged for at City Hall was part of your contract with A M James. After one year from acceptance of the remodel we will gladly entertain a maintenance agreement from your firm for City Hall. Thank you. If you have any questions please feel free to contact me at 458-8407. Sincerely Gary Carlson Building Official ~.~~Z'S~FJJVZi~TpJp~JJVJJJJ~JJ~J2S2}MVV"- JJ~~~S2~i~T~~-JV2SCT~~SV2v K r O P.O. BOX 1839 YOUR COMIl-OPJT IS YELM, WA 98597 OUR COMMI1'~TM,ENTI PEAK PERFORMANCE (360) 458-4045 Air Conditioning & Heating Service Agreement Fax (360) 4558''-55678 CUSTOMER le.1/Gl! BUSINESS PHONE %~~J~ J' ADDRESS P112 HOME PHONE QUALITY NORTHWEST Also known as The Company, agrees to provide you (the Customer), with the necessary labor and maintenance materials to perform a comprehensive maintenance program as outlined in our Peak y~ Performance brochure for the following equipment, after any existing defects which are noted in our `A service report are corrected. Q' 2UY Equipment Model Number Serial Number Location S CR PJ~.vT P©~ % P.e;or ,v4-4v Glry.1o%11 Air ConditioningHeating inspection(s) performed per year ~q DISCOUNT: The Company will provide a 15% discount on all repair parts. Emergency labor will be reduced by $2.00 per hour below our prevailing labor rate. PREFERENTIAL SERVICE: The Company will provide emergency service to you before non- agreement customers. HOURS OF SERVICE: The services covered by this agreement will be scheduled during The ~D Company's regular working hours, 6:00a.m.to5.00p.m..Monday through Friday, except holidays. After hours or weekend scheduling is available for an additional charge. y PARTS: The agreement does not include any parts or materials except maintenance materials ~J (lubrication/cleaning supplies) necessary to perform the required maintenance. REPAIRS: Any repairs required beyond those provided in this aareement will be brought to your attention and will be billed on a time and material basis. Payment is due upon receipt of repair invoice. The Company shall not be liable for any loss arising from delay, failure to discover a condition requiring repair or replacement, or as a consequence of any performance under this agreement. RECORDS: The Company will maintain a complete record of all maintenance and repairs performed 2'1 by us and will provide you with a written report upon completion of any work. TERM: This agreement is for one year from the effective date. Total amount is due upon acceptance of this agreement Peak Performance Service Agreement Optional Filter Change. Filter Size(s): 2 S XJ Option iJ.ii\ $ S~ Annual Investment $ al,5z Acce fed. QUALITY NORTHWEST Acc''epted. Customer by by)v - Ifeci ve Date Date S.A.M 97~ CyS; TRANE X~~~S~~~! .2~u~2~'~,;2~~~2~~22s2?2?~~~.2~~~ZJ2- a~.2~.2~'~2~a^s2?~F.