Change Order #7 6-14-04 001
City of YOM
PO Box 479,105 Yelm
Yelm Ave W
1'elm Washington 95597
360-458-3244
360-458-4348 fax
www.ci.velm.wa.ns
CHANGE ORDER PROPOSAL
Date. June 14, 2004 Page 1 of 3 pages, (includes proposed
schedule for job completion.)
Project Title: City Hall Improvements - Phase 2
Change Order Number 7
Prime Contractor A.M. James Company, Inc.
X Requested by City under the terms of Section 7 01 of the Standard
Specifications
X Change proposed by Contractor
Endorsed by
contr
Date ~
Original Contract Amount: $172.582.00 + WSST
Current Contract Amount: $243,266,50 + WSST
Estimated Net Change This Order $ 0
Estimated Contract Total After Change: $243 266.50 + WSST
Approval Comm d
L
4-
Pro~ect r W ha /Date
roved
i i M -
CityAcminist t r ate
CHANGE ORDER #7 Page 2 of 3
Project: City Hall Improvements - Phase 2
Change Order Number: 7
Change Order Date: June 14, 2004
To: Jim Wright, A.M. James Company, Inc.
PO Box 815
Gig Harbor WA 98335
All work, materials, and measurements to be in accordance with the provisions of
the Standard specifications and Special Provisions for the type of construction
involved.
This contract is APPROVED to be revised as follows:
Phase l:
a. Phase I Substantial Completion: Within 53 Calendar days of date noted in
Notice to Proceed (February 26, 2004).
b Complete Punch list Items: Within 193 days from date noted in Notice to
Proceed (July 16, 2004).
Phase II:
a. Substantial Completion: Within 179 (July 2, 2004) calendar days of date
noted in Notice to Proceed.
b Complete Punch list Items: Within 186 (July 9, 2004) days of date noted
in Notice to Proceed.
Achieve Final Completion within 209 (August 1, 2004) calendar days after date
noted in Notice to Proceed.
ACTIVITY COMPLETION REQUIREMENT
DATE FOR COMPLETION
Substantial Completion July 2, 2004 All work is sufficiently
complete in accordance
with the contract
Punch List, Phase II July 9, 2004 Acceptance by Project
Manager
Move into Phase II July 9, 2004 Phase II Punch List
Complete
Change Order Phase I July 16, 2004 Acceptance by Project
Manager
Punch List. Phase II July 16, 2004 Acceptance by Project
Manager
Move into Phase I (CDD) July 16, 2004 Phase I Punch List
Complete
Final Completion August 1, 2004 1. All General
Conditions Met
2. Contract Closeout
Section 17 Met
3. Individual ection
Requirement met,
balancing report,
energy talcs., etc.
Final Payment Acceptance of Final
Completion
tima nth Hazdwaze Check January 2005
onth W alk thm July, 2005
P.0, Box 479
Yelm, WA 98597 Building
Phone .(360)4588407 Department
Fax' (360) 468-3144
Fax
To: Jim Wright From: Gary Carlson
Fax: 9-253-265-1615 Date: June 2,2004
Phone: Pages: 1+2
Re: Schedule CC:
? Urgent x For Review ? Please Comment ? Please Reply ? Please Recycle
-Comments: Jim,
Based on your fimeline I have produced a schedule for job completion. We need to per the specs. Do
a change order to cover for the extended construction time. Take a look at it and see if it is a
reasonable time line for you to complete the job. I forwarded your pay request to Shelly this pm. I ull
be back on Monday. Thanks
Gary
CHANGE IN CONTRACT TIME lk
Section 01100
Summary of Work
1.8 Completion Time
A. Time is of the essence, the City needs these areas completed with in the times
listed so that they can use the space for their intended purpose and fulfill
commitments they have already made. Provide the necessary management,
equipment and manpower, including any overtime, double shifting, or special
work schedules, required to achieve completion of the Project within the times
listed in the following Completion Schedule.
B. Completion Schedule:
1. Phase I:
a) Start Construction work: Date noted in Notice To Proceed
b) Phase I Substantial Completion: Within 53 Calendar days of
date noted in Notice to Proceed (February 26, 2004)
S) Complete Punch list Items: Within 60 193 days from date noted
in Notice to Proceed (July 16, 2004)
2. The Owner shall have 14 calendar days following the date of Contractor's
completion of the punch list to vacate the phase -II work area and to
occupy the Phase-I work area.
3. Phase II
a) Start Construction work: The date following Owner vacation of
Phase II work area
b) Substantial Completion: Within _ 179 (July 2,
2004) calendar days of date noted in Notice to Proceed
~c) Complete Punch list Items: Within 444+NIay=Q-&,-2JW4) 186 (July
9, 2004) days of date noted in Notice to proceed
4. Achieve Final Completion within 209 (August 1,
2004) calendar days after date noted in Notice to Proceed.
1.9 Liquidated Damages
A. Refer to the Bid Proposal and General Conditions for Liquidated damages
amount and provisions.
P.O. Box 479 City VeIrn WA 98597 r
Phone, (360) 458-8407 Department
Fax: (360) 458-3144
To: Jim Wright From: Gary Carlson
FaJc 9-253-265-1615 Date: June 2, 2004
Phone: Pages: 1+2
Re: Schedule CC:
0 Urgent x For Review 0 Please Comment 0 Please Reply 0 Please Recycle
-Comments: Jim,
Based on your timeline I have produced a schedule for job completion. We need to per the specs. Do
a change order to cover for the extended construction time. Take a look at it and see if it is a
reasonable time line for you to complete the job. I forwarded your pay request to Shelly this pm. I will
be back on Monday. Thanks
Gary
CHANGE IN CONTRACT TIME
Section 01100
Summary of Work
1.8 Completion Time
A. Time is of the essence, the City needs these areas completed with in the times
listed so that they can use the space for their intended purpose and fulfill
commitments they have already made. Provide the necessary management,
equipment and manpower, including any overtime, double shifting, or special
work schedules, required to achieve completion of the Project within the times
listed in the following Completion Schedule.
B. Completion Schedule:
1. Phase C
a) Start Construction work: Date noted in Notice To Proceed
b) Phase I Substantial Completion: Within 53 Calendar days of
date noted in Notice to Proceed (February 26, 2004)
I- ) Complete Punch list Items: Within 6~ 193 days from date noted
in Notice to Proceed (July 16, 2004)
2. The Owner shall have 14 calendar days following the date of Contractor's
completion of the punch list to vacate the phase -II work area and to
occupy the Phase-I work area.
3. Phase 11
a) Start Construction work: The date following Owner vacation of
Phase II work area
b) Substantial Completion: Within 44 179 (July 2,
2004) calendar days of date noted in Notice to Proceed
c) Complete Punch list Items: Within ) 186 (July
9, 2004) days of date noted in Notice to proceed
4. Achieve Final Completion within 4-;L! (Lune 2 1, 2004) 209 (August 1,
2004) calendar days after date noted in Notice to Proceed.
1.9 Liquidated Damages
A. Refer to the Bid Proposal and General Conditions for Liquidated damages
amount and provisions.
-c
Page I of I
Shelly Badger
From: "Shelly Badger" <shellyb@ci.yelm.wa.us>
To: 'Ron Harding' <inmhartling@aol.com>i "Bob Isom" <bobisom@ywave.com>; "Don Miller"
<drmiller@yelmtel,com>; "Adam Rivas" <AGRivas@ywave.com>; "Joe Baker"
<jjbaker@ywave.wm>, "Pat Fetterly" <patiann@ywave.com>
Cc: "Gary Carlson" <gcarlson@ywave.com>; "Grant Beck" <gbeck@ywave.com>, "Agnes Bennick"
<agnesb@ci. yelm wa.us>; <maryam.Olson@mail.wurts.wa.gov>, "Tim Peterson"
<timp@u,yelm wa.us>, "Stephanie Conners" <stephaniec@cryelmmams>; "Dana Spivey"
<danas@ci.yelm.wa. us>
Sent: Wednesday, June 02, 2004 944 AM
Subject: City Hall schedule
Hello, here is the City Hall schedule:
*Contractor completes work on City Hall side - Thursday, July 81h.
*City Hall closed tor moving - Friday, July 9th and Monday, July 12th
*Contractor completes punchlist items on the Community Development side now that
it will be vacant - Thursday, July 15th.
*Community Development staff move into their new space - Friday, July 16th. They will
be closed during this day, but all other offices at City Hall will remain open.
*All public meetings that were previously held in the Council Chambers (that have
been held at Public Works) will resume on Monday, July 19th including Planning
Commission, Municipal Court sessions and Council Meetings.
Thanks! Shelly
Shelly Badger
Yelm City Administrator
P.O. Box 479, Yelm, WA 98597
360-458-8405
shellyb@ci.yelm.wa.us
6 2 2004
Schedule Breakdown Phase II
Start Date End Dates Duration Start Date End Dates Duration
Activity Old Date New Date
Yelm Schedule 2-Jul
GWB 31-Mar 14-Apr 10 25-May 7-Jun 10
Electrical Trim 29-Apr 3-May 3 25-May 2-Jun 5
Paint 14-Apr 15-Apr 2 8-Jun 10-Jun 3
Cabinets 22-Apr 28-Apr 5 11-Jun 15-Jun 4
Appliances 12-May 13-May 2 16-Jun 17-Jun 2
vct 16-Jun 17-Jun 2
Carpet 7-May 11-May 3 18-Jun 22-Jun 3
Act 3-May 4-May 2 22-Jun 23-Jun 2
Electrical Fixturers 29-Apr 3-May 3 25-Jun 28-Jun 3
Plumbing 13-May 14-May 2 28-Jun 29-Jun 2
HVAC 5-May 6-May 2 30-Jun 1-Jul 2
Act Council 28-Jun 30-Jun 1
Toilet Partitions 28-Jun 29-Jun 2
Cleaning 17-May 20-May 4 1-Jul 2-Jul 2
Complete Punchlisl 20-May 27-May 7 2-Jul 9-Jul 7
Final Completion 24-Jun 1-Aug
r
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