Pay Request #7 8-18-04 001
City of Yelm
Memo
To: Bat b, Senior Accounting Clerk
From: Shelly, City Administrator
CC. Gary Carson, City Hall Improvement Project Manager
Data: August 18, 2004
Re: Payment Request #7 fm A.M. James Co., Inc. lot City Hall Improvement Project
Attached you will find Payment Request #7 for the City Hall Improvement Project. This pay request
has been reviewed by Prolect Manager Gary Carson and myself and is AUTHORIZED lot payment.
Please process a voucher in the amount of $20,657.76 to A.M. James Company, InC. vnth
the August 25" batch of vouchers.
Please pay out of the Municipal Building Fund Line #302 594 19 62. Please give voucher to Gary
Carson who will hand deliver payment to Jim Wright with A.M. James Co.
Thank you.
1
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Shelly Badqer
From: Shelly Badger
Sent: Thursday, August 12. 2004 3:12 PM
To: Gary Carlson
Cc: Grant Beck
Subject: RE. Wayward Jim
Have you communicated with him on the timing of the payment? If not, I think it would be good to get a letter out from
you on what we will be paying for and what not and the reasons Also explain what needs to be done for him to get the
balance of pay request #7 (the part that we are denying) AND what needs to be done for release of retainage (including
all necessary paperwork). I would be happy to review the letter, as well as I am sure Grant would be.
It may help to try to end this thing on a good note, maybe not a perfect one, but one that at least keeps our
communication lines open (even if it is not what he wants to hear). Thanks Gary, why are you still here today?! Are you
feeling better? Shelly
Shelly Badger
Yelm City Administrator
shellyb@ci yelm.wa. us
P O Box 479
Yelm, WA 98597
360-458-8405
----Original Message
From: Gary Carlson
Sent: Thursday, August 12, 2004 Tall AM
To: Shelly Badger
Subject: RE: Wayward Jr,
I have the origional.
Gary
-----Original Message
From: Shelly Badger
Sent: Wednesday, August 11, 2004 2:20 PM
To: Gary Carlson
Cc: Grant Beck
Subject: RE. Wayward Jim
I thought you had the original pay request? If you do not have the original, I am not sure if Jim thinks he is
getting paid based on the copy that was submitted to Grant and passed onto me. I just want to have good
communication regarding payment. Thanks, Shelly
Shelly Badger
Yelm City Administrator
shellyb@ci.yelm.wa. us
P 0 Box 479
Yelm, WA 98597
360-458-8405
Original Message- -
From: Gary Carlson
Sent: Tuesday, August 10, 2004 2:08 PM
1
To: Shelly Badger
cc Grant Beck (E-maill
Subject: RE: Wayward ]im
Shelly based on the letter we sent him he did not meet the dead line for completing the council chambers and we
technically can withhold payment as we are dispersing funds. I feel uncomfortable paying him anything that we
may need to complete the job I have not seen the pay request, but other then Apple Electric the work is
incomplete as far as I am concerned.
Gary
-----Original Message-----
From: Shelly Badger
Sent: Tuesday, August 10, 2004 1.04 PM
To: Gary Carlson; Shelly Badger; Grant Beck
Subject: RE. Wayward Jim
However if everything on his list requesting payment for is finished, then it is appropriate to pay him
and then the punch list items and final paperwork come for release of reemage and release of his bond.
I will await your recommendation for processing of payment on August 25 based on the baseup material
he provided to you with this pay estimate on work that was completed that warrants the payment
Thanks, Shelly
Shelly Badger
Yelm City Administrator
shellyb@cl.yelri us
P O Box 479
Yelm, WA 98597
360-458-8405
- Original Message-
From: Gary Carlson
Sent: Tuesday, AuguSS 10, 2004 12:35 PM
To: Shelly Badger(E-mai0; Grant Beck (E-mail)
Subject: Wayward Jim
I believe he should be waiting until he is finished to request final payment.
Gary
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