remodel status report pages 1 thru 5
AGENDA ITEM 49
wrw,- STAFF REPORT
City of Yelm
YELM
To: Mayor Adam Rivas
Yelm City Council
From: Shelly Badger, City Administrator
Grant Beck, Director of Community Development
-Gary Carlson, Building Official
Date: April 6, 2004
Subj: Remodel Status Report
Issue
The City Hall remodel project is at a point where a final cost can be closely estimated
and decisions on a new bench for the City Council and additional upgrades to the
Council Chambers can be decided.
Background
Construction Budget $250,000.00 II1C Qo(T,,
AM James Contract 187,078.89
Contingency 60,141.11
The 'contingency' line is not a true contingency as it was always anticipated that the soft
costs of the impact of the construction would be paid out of the contingency fund,
including such items as moving costs, the new security system, asbestos testing, and
permits costs.
In addition, there have been change orders which will be paid out of the contingency
fund. The change orders can be classified as unexpected (the lack of insulation in the
library ceiling or the unsupported beam in the phase II area) and changes that increase
the functionality and life expectancy of the building (such as new light fixtures in phase II
or the restroom remodel). In addition, the requested changes include moving some
costs into the construction budget from future budgets, such as the construction of built
in bookcases and workstations in some rooms rather than purchasing furniture.
Soft Costs $25,000.00
Unexpected Changes 13,500.00
Requested Changes 19,500.00
Total 58,000.00
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Apnl 1.
2004 f
S
The figures above do not include two items that have been discussed with the Council
in the past. The first is a constructing a new bench which is large enough for 7 Council
members and the mayor, which is required as soon as the City's population is greater
than 5,000
The capital improvements fund is earmarked for building maintenance and contains
$15,000, of which $12,000 could be transferred to the municipal building fund to cover
the cost of the bench.
Now that the project is nearing completion, the construction money has basically paid
for an update of the entire inside of the building (much more than anticipated) with the
exception of the Council Chambers. The architects have designed an updated
chambers to match more closely the rest of the building which provides:
? A soffit with recessed can lighting to highlight the Council.
? A drop ceiling (acoustical tile) that is over 11 feet high.
? Much improved lighting in the public seating area.
? Built-in microphones and staff tables.
? A cabinet for the recording equipment.
? A built-in podium with microphone.
? An improved HVAC system with both vents and returns in the drop ceiling.
? Insulation along the exterior chamber walls.
The total cost of all the changes in the Council Chambers is $25,000.00.
Recommendation
r 1~ The Council should authorize the preparation of an ordinance amending the 2004
budget in order to transfer previously appropriated $12,000.00 from the capital
~.~improvements fund (001 596 0062 00) to the municipal building fund (fund 302). '
If the Council wishes to update the chambers as described above, it should authorize
tl)e-preparation of an ordinance amending the 2004 budget in order to transfer
$25,000.00 f om the capital reserve account (001 596 00 00 00) to the municipal
nd (fund 302).
4
Amt 7. 2006
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