01-08-08 Minutes YELM CITY COUNCIL REGULAR MEETING
TUESDAY, JANUARY 8, 2008 MINUTES
1. Call to Order -Mayor Harding called the Meeting to Order at 7:30 pm.
2. Roll Call -Present: Don Miller, Joe Baker, Bob Isom, Mike McGowan, Pat
Fetterly, Mike McGowan and Russ Hendrickson.
3. Agenda Approval
8-001 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentation -None scheduled.
5. Public Comment- Mayor Harding called for public comment. No public
comment.
6. Consent Agenda
a. Minutes: December 11, 2007 Regular Meeting
b. Payables -Checks 33241-33344 Totaling $452,783.34
c. Payroll -
d. Financial Report -December Month End Report
8-002 MOTION BY PAT FETTERLY APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
7. a. Public Hearing -Resolution No. 475, Establishing a Fire Impact Fee was
continued from the December 11, 2007 Council meeting. The Mayor opened the
public hearing at 7:33 pm to hear comments on the proposed Fire Impact Fee
Increase. Hearing no public comment, the public hearing was closed at 7:34
pm.
8-003 MOTION BY BOB ISOM APPROVING RESOLUTION NO. 475, FIRE IMPACT
FEE NEW RATE. MOTION CARRIED.
8. New Business
a. Resolution No. 480, Check approval (December 12-January 7) Tanya
Robacker stated that Resolution No. 480 was created to make payment to
vendors as required before year end for some critical claims in the amount of
$56,556.76 for checks 33185-33187.
8-004 MOTION BY BOB ISOM APPROVING RESOLUTION NO. 480, APPROVING
CHECKS 33185-33187 IN THE AMOUNT OF $56,556.76. MOTION CARRIED.
b. Dimensional Communication, Inc. Contract Award for AudioNisual
Services for Public Safety Building. Stephanie Ray stated that on November
26, 2007 the City submitted an "Invitation to Bid" for the audio visual portion of
the public safety building project in the amount of $81,887.00. This portion of
the project includes the communication component for the building such as
speakers, microphones, LCD displays, wired podium, and computer interfacing.
The invitation was sent to six companies (via the City's small works roster
process) that specialize in completing audio, visual, and communication projects
similar to the requirements for the public safety building project.
lam/city counci112008
Page 1 of 3
8-005 MOTION BY PAT FETTERLY AUTHORING MAYOR HARDING TO AWARD
THE CONTRACT FOR AUDIONISUAL SERVICES FOR THE PUBLIC
SAFETY BUILDING IN THE AMOUNT OF $81,887.00. MOTION CARRIED.
c. Gray & Osborne Engineering Contract for Coates Road design. Stephanie
Ray explained that Gray & Osborne, Inc of Seattle has been contacted to
complete a Consultant Agreement for the survey and design work for the
Coates Road Improvement Project. On November 16, 2007, the Washington
State Improvement Board awarded the City of Yelm a $550,000.00 grant from
the small City Arterial Funding Program (SCAP). The Transportation
Improvement Board requires that design and construction costs for engineering
services not exceed 25% of the estimated construction cost. This proposed
contract is within the overall estimated project cost.
8-006 MOTION BY JOHN THOMPSON AUTHORIZING MAYOR HARDING TO SIGN
A CONTRACT WITH GRAY & OSBORNE ENGINEERING IN THE AMOUNT
OF $93,114.00 FOR THE SURVEY AND DESIGN WORK FOR THE COATES
ROAD IMPROVEMENT PROJECT. MOTION CARRIED.
9. Old Business
a. Ordinance No. 888 Business and Occupation Ordinance Update. Tanya
Robacker stated that Ordinance No. 888 amended Chapter 5.04 of the Yelm
Municipal Code relating to the Business and Occupation tax regulation and
licensing of business activities in the City of Yelm.
8-007 MOTION BY PAT FETTERLY JOHN THOMPSON ADOPTING ORDINANCE
NO. 888 AMENDING CHAPTER 5.04 OF THE YELM MUNICIPAL CODE.
MOTION CARRIED.
b. Ordinance No. 889 Business and Occupation Administrative Provisions.
Tanya Robacker stated that Ordinance No. 889 did not change the rates but
only the wording regarding the Business and Occupation. The state has
mandated that cities must adopt allocation and apportionment provisions to
8-008 comply with RCW 35.102.130 by January 2008.
MOTION BY MIKE MCGOWAN ADOPTING ORDINANCE NO. 889
AMENDING CHAPTER 5.04 OF THE YELM MUNICIPAL CODE RELATING
TO ALLOCATION AND APPORTIONMENT PROVISIONS IN THE
ADMINISTRATIVE PROVISION FOR BUSINESS AND OCCUPATION
TAXATION AND LICENSING OF BUSINESSES IN THE CITY OF YELM.
MOTION CARRIED.
10. Mayor and City Council Reports
Councilmember Miller attended SE Thurston Fire/EMS Board meeting and will
attend a Chamber meeting. Miller stated that the Nisqually Valley News
reported incorrectly when they stated that Thurston Fire/EMS hired a public
relations firm. This action will be taken after the bid process.
Councilmember Baker was on vacation and was unable to attend any meetings.
Councilmember Isom did not attend any meetings due to the holidays.
lam/city council/2008
Page 2 of 3
Councilmember McGowan attended the Thurston County HOME Consortium
meeting more social services and funding for projects in Yelm. McGowan will
update Council at the next meeting.
Councilmember Fetterly stated the Yelm Emergency Operations Board meeting
was cancelled.
Councilmember Thompson stated the Transportation Policy Board meeting had
been moved to next week. A report will be given at the next meeting.
Councilmember Hendrickson stated all his meetings had been cancelled.
Mayor Harding attended the Nisqually Tribe Two Percent Committee and the
committee decided to allocate funds at Christmas time to the Thurston County
Food Bank and to help flood victims.
11. Executive Sessions -Property Acquisition
The Mayor adjourned to executive session at 7:54 pm for 15 minutes to discuss
property acquisition.
8-009 At 8:12 pm the regular meeting reconvened.
MOTION BY BOB ISOM TO MOVE FORWARD IN THE PROPERTY
ACQUISITION AND APPROVE AND DISBURSE THE FUNDS NEEDED TO
ACQUIRE THE DISCUSSED PROPERTY. MOTION CARRIED.
12. Correspondence -Provided for review included; Letter dated December 20,
2007, from Comcast Cable with the additions to the channel line-up on or
shortly after January 23, 2008 and a letter received from Girl Scouts of Western
Washington dated November 13, 2007 asking permission to sell the Girl Scout
cookies from February 29-March 16, 2008.
The council consensus is to allow the Girl Scouts to sell cookies in the City of
Yelm.
13. Adjourned: 8:20 pm
~,t
,r
onald Har ifg, Mayor
Att
Lori Mossman, Deputy City Clerk
lam/city councill2o08
Page 3 of 3