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06-10-08 Minutes YELM CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 10, 2008 MINUTES 1. Call to Order -Mayor Harding called the Meeting to Order at 7:30 pm 2. Roll Call Present; Don Miller, Joe Baker, Bob Isom, Pat Fetterly and John Thompson Excused; Russ Hendrickson. Absent; Mike McGowan 3. Agenda Approval 8-55 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations. -none scheduled 5. Public Comment- there were no members in the audience. 6. Consent Agenda a. Minutes: May 27, 2008 Regular Meeting, May 28, 2008 Study Session b. Payables; Checks 34569-34661, Totaling $936,063.98 c. Payroll; May Final Payroll Checks; 13625-13749, Totaling $354,971.13 d. Park Use Requests; YCP, WalMart Company Picnic, August 24, 2008, all day, #200 8-56 MOTION BY BOB ISOM APPROVING CONSENT AGENDA ITEMS AS PRESENTED. CARRIED. 7. Public Hearings- none scheduled 8. New Business a. Public Safety Building Project Acceptance. Stephanie Ray reported that the Public Safety Building is completed and awaiting the final project documentation to release the retainage to Construct Inc. Stephanie added that the project was under budget by $180,000 even with $30,000 in change work orders thanks in part to the empowerment she was allowed by Council to make decisions in a timely manner. 8-57 MOTION BY BOB ISOM ACCEPTING THE CITY OF YELM PUBLIC SAFETY BUILDING PROJECT AS COMPLETE AND AUTHORIZING STAFF TO RELEASE RETAINAGE TO CONSTRUCT INC. IN THE AMOUNT OF $153,680.82 UPON RECEIPT OF ALL REQUIRED PROJECT DOCUMENTATION. CARRIED b. Resolution No. 485, Uniformity, Cohesion and Aesthetic Appeal for the Yelm Prairie Line Trail. Stephanie Ray explained that the intent is to preserve the aesthetic appeal and uniformity of the design through all phases of design and construction along the trail. Further, Phase 1 is federally funded and does require a bid process as would any future phases funded federally. This would allow uniformity for users, maintenance and the purchasing process. Staff report provided the preferred design features including colors and materials for; tables, benches, concrete, litter and dog waste containers, and information kiosk. 8-58 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN RESOLUTION NO. 485, PRESERVING THE UNIFORMITY, COHESION AND AESTHETIC APPEAL FOR THE YELM PRAIRIE LINE TRAIL. CARRIED. h/council Page 1 of 2 , 9. Old Business TYLER TECHNOLOGIES, INC CONTRACT FOR INCODE CITY-WIDE INTEGRATED SOFTWARE FOR $125,330. Tanya Robacker reviewed the staff report stating that after months of research, INCODE proved to be the highest value for the dollars for the finance software replacement. Tanya explained the many in-depth features and training opportunities built into this software not seen in the other bid offers. Council's concerns with the maintenance cost and availability were addressed to their satisfaction. 8-59 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE AGREEMENT BETWEEN THE CITY OF YELM AND TYLER TECHNOLOGIES, INC. FOR THE PURCHASE AND IMPLEMENTATION OF INCODE INTEGRATED SOFTWARE FOR A TOTAL CONTRACT PRICE OF $125,330 WITH AN ANNUAL MAINTENANCE OF $25,590. CARRIED. 10. Mayor and City Council Reports Councilmember Miller attended the SE Thurston Joint Board meeting where they discussed budget issues for 4 additional fire fighters, remodeling, equipment and the acceptance of the new 1500 gallon fire truck. Councilmember Baker reported from the Intercity Transit meeting about the success of the Bicycle Commuter Week and Bike to School Day in Thurston County and future programs to include: Dump the Pump; one day event to encourage riders and a new program being developed to keep the bus stops clean. Councilmember Thompson commented on the Chamber Forum where Mayor Harding spoke to the Chamber on the Water Use Efficiency Plan. 11. Executive Sessions -none scheduled 12. Correspondence was available including Thurston Highlands EIS Draft Fact Sheet and disk, Comcast Price Changes Detail and Thurston Council on Cultural Diversity and Human Rights Agenda of June 9, 2008 13. Adjourned: 8:00 pm onal Har ing, Mayor Attest: nine Schnepf, City Clerk h/council Page 2 of 2