Punchlist 10.15.07
City of Yelm
Community Development Department
105 Yelm Avenue West
P.O. Box 479
Yelm, WA 98597
October 15, 2007
Erling Birkland, Facilities Director
Yelm Community Schools
PO Box 476
Yelm, WA 98597
RE: Ridgeline Junior High School – Updated Punchlist Items
Yelm High School – Updated Punchlist
Dear Rocky:
This letter is updates the status of the remaining punchlist items at Ridgeline Junior High School and Yelm High School and as a reminder that the Temporary certificates of occupancy
expire at the end of October.
Enclosed please find the status of the punchlist items provided the District in August of 2006 and updated on September 11, 2007, for both Ridgeline Junior High and Yelm High School.
The temporary Certificates of Occupancy issued prior to the start of school for these projects expire on October 31, 2007. The remaining items need to be resolved prior to issuance
of any further occupancy permits for either project, except as noted below.
Items that have been completed, inspected, and approved by the City are marked as (, items that have been deferred are marked as ( and items that are incomplete and must be addressed
prior to October 31st are marked with (.
Ridgeline Junior High School
Water System
The water valve box located at the Carter Street entrance has a sewer lid on it, which needs to be replaced with a water lid.
The valve box for the fire hydrant at station 5+82.89 needs to be cleaned out.
The valve box at station 7+17.05 needs to be cleaned out.
The fire hydrant height, Sta. 3+00.00 and next to the domestic water meter, needs to be verified that it will not be too low after landscaping has been installed.
The fire hydrant at station 13+12.45 needs to have bollards installed to protect it from damage.
The bollards need to be installed around the air release.
The air release needs to be raised to final grade of the landscape.
The existing Mill Pond School fire hydrant located in back by the play ground needs to be modified, as it is too tall now that the grading has been completed and is unusable for fire
protection purposes and can not be serviced by the Public Works Department.
Mill Pond School requires a Reduced Pressure Backflow Assembly.
The City recommends that you connect the Reduced Pressure Backflow hot box to an electrical source.
Sewer System
The STEP sewer circuit breakers inside the building are not labeled as required to allow service personnel to disconnect the power.
One of the gravity sewer manholes before the step tank remains to be vacuum tested.
Ground water wells (pyzometers) were required as part of the solution to high ground water and the STEP tank, but have yet to be installed.
This requirement was rescinded by the Community Development Department.
Both 110 volt wiring and low voltage wiring (control wires) were installed in the same conduit, and must be separated in individual conduits. While this appears to have been corrected,
there is no indication (such as asphalt/concrete patches) that another conduit installed. The contractor will have to provide evidence that another conduit was installed.
The pumps in the STEP tanks have run continuously shortly after the start of School and will now have to be replaced prior acceptance by the City.
The floats are not operating according to specifications.
The alternating relay within the pump control panel is not working correctly or is not wired correctly.
Both 110 volt and control wires are protruding out of the conduits and exposed next to the tank riser.
General Comments
The storm pond and swales need to have debris removed.
To be completed at the time of football field completion.
The slopes of the storm pond need to be hydro-seeded.
To be completed at the time of football field completion)
The landscaping and fencing is not complete around south end of the ball fields.
To be completed at the time of football field completion.
The maintenance driveway entrance to south ball fields from parking lot is not complete and the sidewalk at this location is not complete.
While the contractor notes that this improvement was part of an alternate bid, the civil plans approved by the City (see attached copy of page from approved construction plans) clearly
show the sidewalk and driveway approach being part of the base bid. The City approved the plans based on this information.
The planter strips along the southeast fencing between the School and the homes 107th loop need to be cleaned.
The area between the property line fence and baseball field needs to be reseeded.
The area at the north east property line needs to be hydro-seeded.
A portion of fencing for the storm pond in the Hawks Landing subdivision, located at the north entrance to the school, needs to be replaced.
Property owners in the Hawks Landing Subdivision, located at the north property line, have noted that there is a gap at the bottom of the fence and the ground and that there is construction
debris graded material on their property from the School construction.
The parking lot striping does not match the approved plans and appears to contain more compact spaces than allowed.
While the contractor notes that the existing striping meets City requirements, this is not the case. The civil plans approved by the City show a total of 196 spaces, with 46 compact
stalls. A total of 49 (25%) may be compact stalls per City Code, while there are at least 68 compact stalls on the site.
Required improvements to SR 507 must be completed no later than July 31, 2007.
Prior to October 31st, 2007, the District shall provide copies of WSDOT approved Plans for Approval and construction plans to the City, along with a schedule which includes bidding the
project, construction, and completion of construction by July 14, 2007.
Documentation
The deferral agreement for frontage improvements along Mill Road has not been submitted.
The dedication of sewer and water lines and appurtenances has not been submitted.
Easements for sewer and water systems have not been provided.
The stormwater maintenance agreement needs to be recorded.
Construction as-builts need to be submitted and approved.
Yelm High School
Sewer System
Inlet baffles must be installed in tanks A and B (32” “down pipe” off the “T” and an “up pipe” into the riser.
All risers in tanks A and B need to have a smooth top edge to ensure a good seal with the riser lid.
The floats in tanks A and B are not positioned correctly on the float trees.
The wire connections in tanks A and B within the J-box in the vaults need to be made up with heat shrink connectors and melted completely.
The Public Works Department has researched your position that this requirement is not in compliance with the National Electric Code and has waived the requirement.
Then service disconnects for tanks A and B handles in tanks A and B must be lockable and able to accept a City of Yelm lock.
The service disconnects for tanks A and B need to have one additional fuse installed to separate the three circuits (2 pump and 1 control circuit).
All mainline gate valves in the sewer main lines must have traffic bearing rings and covers and a concrete pad per the Yelm Development Guidelines.
The clean-out cap in the side sewer for building 300 could not be located (Sta. 4+76.00)
The valve box containing the service line ball valve and service line for the tank at building 400 must have toning wire brought to the surface.
The tank originally proposed to be retrofitted for use for building 400 did not pass the leak test and needs to be replaced.
The 10,000 gallon tank serving buildings 300 and 500 needs additional bollards placed to prevent vehicles from parking on the tank or the lid, as it is non-traffic bearing.
The fencing was apparently removed from this area and the STEP lids have been broken. Bollards (not fencing or ecology blocks) need to be installed around the tank to protect it from
traffic. The broken lid must be repaired and all damage repaired.
A punctured butt connector needs to be replaced in the “J” box in the riser
A wire nut was used to “make up” the connections in the “J” box in the riser. Only heat shrink butt connectors are allowed.
The remote disconnect switch must be drilled to allow placement of a city padlock when the switch is in the “on” position.
the explosion proof “J” box used for the pump wires within the pump vault of the tank, has wire connections “made up” with wire nuts. These wire nuts need to be replaced with heat shrink
butt connectors.
The Public Works Department has researched your position that this requirement is not in compliance with the National Electric Code and has waived the requirement.
Note: The four comments above apply to the 1500 Gallon STEP Tank at Auto Shop, which was not installed at the time of the first or second inspections in August 2006 and May of 2007.
General Comments
Landscaping is not completed at the 93rd Street entrance, and along the north property line.
If the portables have been connected to water and sewer, plans need to be submitted and inspections completed.
The sidewalks do not meet ADA requirements as they do not have truncated domes.
The sidewalks do NOT have truncated domes as noted by the contractor, they are stamped in a diamond pattern. Truncated domes were required as part of the civil plans approved by the
City (see attached copy from Sheet C2.11 of approved construction plans and referenced standard specifications).
Because the requirement for truncated domes was placed on the approved civil plans by the School Districts engineer, the City will require the stamped concrete to be placed at this time.
However, the District should be aware that it changed a requirement of the civil engineering plans and created a situation that does not meet the current standards of the Americans with
Disabilities Act. The City understands that the District will take take responsibility for these decisions.
The old Yelm High School sign on Yelm Avenue West (SR 510) must be removed.
The stormwater swale along Yelm Avenue West (SR 510) needs to be cleaned of debris.
The required ADA stall has been painted over and does not meet ADA standards.
Required frontage improvements along Yelm Avenue West (SR 510) will be completed through the Districts participation in the Killion Road Local Improvement District.
The right-of-way required for frontage improvements as part of the LID needs to be dedicated to the City. The City will provide the required deeds and dedications for the right of way.
Documentation
The dedication of sewer and water lines and appurtenances has not been submitted.
Easements for sewer and water systems have not been provided.
The stormwater maintenance agreement needs to be recorded.
Construction as-builts need to be submitted and approved.
When all required improvements are complete, please contact Steve Harrington of the Community Development Department at 458-8423 to schedule a re-inspection.
Sincerely,
Grant Beck, Director
Community Development Department
c. Shelly Badger, City Administrator
Tim Peterson, Public Works Director
Jon Yanasak, Re-use System Manager
Jim Gibson, Development Review Engineer
Alan Burke, Yelm Community Schools Superintendent