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Punchlist 11.01.07 City of Yelm Community Development Department 105 Yelm Avenue West P.O. Box 479 Yelm, WA 98597   November 1, 2007 Erling Birkland, Facilities Director Yelm Community Schools PO Box 476 Yelm, WA 98597 RE: Yelm High School – Updated Punchlist Items Dear Rocky: This letter is updates the status of the remaining punchlist items at Ridgeline Junior High School and Yelm High School and as a reminder that the Temporary certificates of occupancy expire at the end of October. Enclosed please find the status of the punchlist items provided the District in August of 2006 and updated on September 11, 2007, for both Ridgeline Junior High and Yelm High School. The temporary Certificates of Occupancy issued prior to the start of school for these projects expire on October 31, 2007. The remaining items need to be resolved prior to issuance of any further occupancy permits for either project, except as noted below. Items that have been completed, inspected, and approved by the City are marked as (, items that have been deferred are marked as ( and items that are incomplete and must be addressed prior to October 31st are marked with (. Yelm High School Sewer System Inlet baffles must be installed in tanks A and B (32” “down pipe” off the “T” and an “up pipe” into the riser. All risers in tanks A and B need to have a smooth top edge to ensure a good seal with the riser lid. The floats in tanks A and B are not positioned correctly on the float trees. The wire connections in tanks A and B within the J-box in the vaults need to be made up with heat shrink connectors and melted completely. The Public Works Department has researched your position that this requirement is not in compliance with the National Electric Code and has waived the requirement. Then service disconnects for tanks A and B handles in tanks A and B must be lockable and able to accept a City of Yelm lock. The service disconnects for tanks A and B need to have one additional fuse installed to separate the three circuits (2 pump and 1 control circuit). Completed All mainline gate valves in the sewer main lines must have traffic bearing rings and covers and a concrete pad per the Yelm Development Guidelines. The clean-out cap in the side sewer for building 300 could not be located (Sta. 4+76.00) The valve box containing the service line ball valve and service line for the tank at building 400 must have toning wire brought to the surface. The tank originally proposed to be retrofitted for use for building 400 did not pass the leak test and needs to be replaced. Not Completed – Expected by end of December The 10,000 gallon tank serving buildings 300 and 500 needs additional bollards placed to prevent vehicles from parking on the tank or the lid, as it is non-traffic bearing. The fencing was apparently removed from this area and the STEP lids have been broken. Bollards (not fencing or ecology blocks) need to be installed around the tank to protect it from traffic. The broken lid must be repaired and all damage repaired. During the meeting Rocky said that he had responded to Grant with an email and letter stating that the tank was not going to have bollards installed because traffic could not reach this area any longer. They gated the fire lane and cars could not reach this tank any longer. Tim Peterson said that this would be ok if we had an acknowledgement from the school district that they would replace any broken lids in the future. A punctured butt connector needs to be replaced in the “J” box in the riser Rocky to direct the electrical contractor to replace these. A wire nut was used to “make up” the connections in the “J” box in the riser. Only heat shrink butt connectors are allowed. This was disputed by Rocky due to the L and I code. However he was going to fix the problem and look for a type of splice that would meet both the PW needs and L and I needs. Tim agreed. The remote disconnect switch must be drilled to allow placement of a city padlock when the switch is in the “on” position. School to drill even through not L and I allowed. the explosion proof “J” box used for the pump wires within the pump vault of the tank, has wire connections “made up” with wire nuts. These wire nuts need to be replaced with heat shrink butt connectors. The Public Works Department has researched your position that this requirement is not in compliance with the National Electric Code and has waived the requirement. Note: The four comments above apply to the 1500 Gallon STEP Tank at Auto Shop, which was not installed at the time of the first or second inspections in August 2006 and May of 2007. General Comments Landscaping is not completed at the 93rd Street entrance, and along the north property line. If the portables have been connected to water and sewer, plans need to be submitted and inspections completed. The sidewalks do not meet ADA requirements as they do not have truncated domes. The sidewalks do NOT have truncated domes as noted by the contractor, they are stamped in a diamond pattern. Truncated domes were required as part of the civil plans approved by the City (see attached copy from Sheet C2.11 of approved construction plans and referenced standard specifications). Because the requirement for truncated domes was placed on the approved civil plans by the School Districts engineer, the City will require the stamped concrete to be placed at this time. However, the District should be aware that it changed a requirement of the civil engineering plans and created a situation that does not meet the current standards of the Americans with Disabilities Act. The City understands that the District will take take responsibility for these decisions. The old Yelm High School sign on Yelm Avenue West (SR 510) must be removed. The stormwater swale along Yelm Avenue West (SR 510) needs to be cleaned of debris. The required ADA stall has been painted over and does not meet ADA standards. Required frontage improvements along Yelm Avenue West (SR 510) will be completed through the Districts participation in the Killion Road Local Improvement District. The right-of-way required for frontage improvements as part of the LID needs to be dedicated to the City. The City will provide the required deeds and dedications for the right of way. Documentation The dedication of sewer and water lines and appurtenances has not been submitted. Easements for sewer and water systems have not been provided. The stormwater maintenance agreement needs to be recorded. Construction as-builts need to be submitted and approved. When all required improvements are complete, please contact Steve Harrington of the Community Development Department at 458-8423 to schedule a re-inspection. Sincerely, Grant Beck, Director Community Development Department c. Shelly Badger, City Administrator Tim Peterson, Public Works Director Jon Yanasak, Re-use System Manager Jim Gibson, Development Review Engineer Alan Burke, Yelm Community Schools Superintendent