09-03-2019YELM CITY COUNCIL STUDY SESSION
TUESDAY, SEPTEMBER 3, 2019 6:00 P.M.
CITY HALL BUILDING
106 SECOND STREET SE
YELM, WA
1. Mayor JW Foster called the meeting to order at 6:00 p.m.
2. Present: Councilmembers: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey
Wood and Joe DePinto.
Absent: Terry Kaminski.
Staff present: Public Works Director Chad Bedlington, Community Development Director
Grant Beck, Police Chief Todd Stancil and City Clerk & HR Manager Lori Lucas.
3. a. JCI Contract Modifications — Energy Saving Plan Update
Public Works Director Chad Bedlington gave a Power Point presentation and explained the
partnership with Johnson Controls (JCI). The core purpose of retaining JCI was for energy
and solar savings expertise, and solar was the primary project component on the Water
Reclamation Facility (WRF). The Solar Grant applications were unsuccessful and without the
solar grant and ongoing study requirements with Department of Ecology (DOE), continued
expenses associated with an ESCO on the WRF capital projects was no longer equitable so
steps are being taken to discontinue the contract with JCI for the WRF upgrades. Mr.
Bedlington will review the potential savings outcome and priorities for three city facilities to
replace lighting and HVAC retrofits.
3. b. South Sound 911 — Don Moody
Don Moody asked for the Mayor and Council's support for the Thurston County Emergency
Communication Systems and Facilities Proposition No. 1 Sales and Use Tax that will be
presented to voters at the general election to be held November 5, 2019. Mr. Moody asked
for a Resolution showing the Mayor and Councils support. The funds from Proposition No. 1
would provide a state of the art 24/7, 365 day operation system for the cities of Olympia,
Lacey, Tumwater, Yelm, Tenino; the towns of Bucoda and Rainier, SE Thurston Regional Fire
Authority, West Thurston Regional Fire Authority and the Thurston County Fire Protection
District Nos. 3, 6, 8, 9, 12, 13 and 17 contract with TCOMM 911 for emergency
communication services. The proposed Resolution will be brought to Council at an upcoming
meeting for review and decision.
3. c. SE Thurston Fire Presentation
Joyce Wilms, Washington Media Services and Jeff Dehan, Fire Commissioner asked for
support from the Mayor and Council in applying for a State Capital Facilities Grant in the
amount of $900,000. Ultimately this project will keep resources in their assigned area,
which improves coverage and response times for both the City of Yelm and the Lake
Lawrence/Vail Road area, and will reduce the bond size, which will affect all citizens within
the SE Thurston Fire Authority. The proposed Resolution will be brought to Council at an
upcoming meeting for review and decision.
4. Mayors Report —
Jim Wilcox will receive the Nisqually Stewardship Award at Wilcox Farms Wednesday,
September 4^h.
This Friday will be the first football game on the new turf and with the new LED lights at the
Yelm High School Stadium.
S. Council Initiatives
Councilmember Carmody asked when the Budget Amendment will be presented to reflect
the Splash Pad/Playground overruns. Councilmember Carmody stated that some citizens
9-3-19
suggested planting wildflowers in some of the medians, swails and strips of grass so that
they wouldn't need to be mowed.
Councilmember Colt reminded Councilmembers to use the General Government
Committee farms to submit upcoming items to be brought to Council.
Councilmember Stillwell asked for an update on the 640 acres at the next Study Session.
Councilmember Wood would like the Yelm Post Office to look more like the McKenna Post
Office. The McKenna Post Office is nicely manicured and maintained.
Councilmember DePinto stated he is working on three different proposals for the General
Government Committee to review.
6. "Yelm 101"
Mayor Foster reported on the AWC Public Records Act training that was attended by several
city staff members. Mayor Foster said it was a great training opportunity and wished that
the Councilmembers could have attended. This event was held at the Yelm Community
Center.
Adjourn: 7:37 p.m.
Attest: '4d"
JW Foster, l4ayor Lori Lucas, City Clerk
These minutes record the official actions of the Yelm City Council. Complete recordings are
available on the city website at www.yelmwa.gov.
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