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12 10 2019 Agenda PacketCITY OF YELM Washington CIN COUNCIL AGENDA 12/10/2019 1. CALL TO ORDER/ROLL CALL 2. AGENDA APPROVAL 3. SPECIAL PRESENTATIONS a) November Student of the Month b) Annexation Process Update 4. PUBLIC COMMENT *Complete a blue speakers card 5. CONSENT AGENDA a) November 26, 2019 & December 3, 2019 Minutes 6. NEW BUSINESS a) Resolution No. 603 Support for Yelm Community Schools Levy Approve Resolution No. 603 in support of Yelm Community Schools Levy b) 2019-2020 Mid -Biennial Amendment Authorize Mayor Foster to sign Ordinance No. 1055, 2019-2020 Mid -Biennial Amendment c) Ordinance No. 1057 Amending Title 18 YMC Unified Development Code Ordinance to amend Title 18 YMC Unified Development Code 7. OLD BUSINESS a) None Scheduled S. UPDATES a) Departments — Michael Grayum, City Administrator b) Councilmembers c) Mayor JW Foster 9. EXECUTIVE SESSION a) None Scheduled 10. ADJOURN 106 2nd ST SE • Yelm, WA 98597 • 360.458.3244 • www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider MEETING INFORMATION All regular Yelm City Council meetings are recorded. Meetings may be viewed at www.yelmwa.F-fov or a copy may be purchased by contacting the City Clerk's office at 360.458.8402. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate at a City Council meeting, please contact the City Clerk's office at 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. *The public comment portion of the agenda is an opportunity for the public to address the Council for items that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the published agenda are welcomed as part of the normal agenda. COMMITTEE AND LIAISON ASSIGNMENTS Mayor JW Foster Yelm Emergency Operations Board Vice -Chair of Thurston Regional Planning Council Board of Director for Risk Management Service Agency Member of Community Investment Partnership Board member South Sound Military and Community Partnership Councilmember FJ Curry Yelm Public Safety Committee Yelm Finance Committee Member of Solid Waste Advisory Committee Liaison to Yelm Senior Center Liaison to South East Thurston Fire Authority Councilmember Molly Carmody Yelm Planning & Economic Development Committee Yelm Finance Committee Board of Director for Intercity Transit Authority Liaison to Nisqually River Council Councilmember Cody Colt Yelm Planning & Economic Development Committee Yelm General Government Committee Yelm Public Works Committee Member of Thurston County Emergency Services Councilmember Tad Stillwell Yelm Public Safety Committee Yelm General Government Committee Board of Directors of Economic Development Council Yelm Emergency Operations Board Member of Law and Justice Council Councilmember Tracey Wood Yelm General Government Committee Yelm Public Works Committee Member of Transportation Policy Board Administrative Board of Director for TCOMM 911 Councilmember Joe DePinto Yelm Finance Committee Yelm Public Safety Committee Member of South Thurston Economic Development Initiative Councilmember Terry Kaminski Yelm Planning & Economic Development Committee Yelm Public Works Committee Member of Thurston Thrives Page 2 of 2 YELM CITY COUNCIL TUESDAY, NOVEMBER 26, 2019 MINUTES CITY HALL BUILDING 106 SECOND STREET SE YELM, WA 1. Mayor JW Foster called the meeting to order at 6:00 p.m. Roll Call Present: Cody Colt, Tad Stillwell, Tracey Wood and Joe DePinto. EJ Curry present via phone. Absent: Molly Carmody and Terry Kaminski. 19-083 MOTION BY TRACEY WOOD TO EXCUSE COUNCILMEMBERS MOLLY CARMODY AND TERRY KAMINSKI. SECONDED BY CODY COLT.5-0, MOTION CARRIED. 2. Agenda Approval 19-084 MOTION BY TAD STILLWELL TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY CODY COLT. 5-0, MOTION CARRIED. Special Presentations — Intercity Transit Presentation on Service Upgrades- Intercity Transit General Manager Ann Freeman-Manzanares. 4. Public Comment — Tom Gow, Rainier resident, expressed his concerns about the traffic backup due to the I-5 closure that happened on Monday, November 18th. 5. Consent Agenda a. Minutes: November 12, 2019 Minutes b. October Financials, Vouchers totaling $1,217,950.87. 19-085 MOTION BY CODY COLT TO APPROVE THE CONSENT AGENDA. SECONDED BY TAD STILLWELL. 5-0, MOTION CARRIED. 6. New Business — a. 2019-2020 Mid -Biennial Budget Amendment Mayor Foster opened the public hearing at 6:40 pm. No comments from the public. The public hearing will be continued to the December 10, 2019 meeting. b. 2020 Property Tax Ad Valorem Mayor Foster opened the public hearing at 7:03 pm. Heidi MacDonald, Interim Finance Director gave a presentation on the Property Tax Ad Valorem. Mayor Foster closed the public hearing at 7:15. 19-086 MOTION BY CODY COLT TO ADOPT ORDINANCE NO. 1056, SETTING THE AD VALOREM PROPERTY TAX FOR 2020. SECONDED BY TRACEY WOOD. 4- 1 (DEPINTO — NO). MOTION CARRIED. 7. Old Business — none scheduled 8. UPDATES— City Administrator Michael Grayum — November 26, 2019 Page 1 1 • The last Council meeting will be December 10, 2019. The 2019-2020 Mid - Biennial Budget Amendment will come before Council for a vote. • The Council Retreat is planned for some time in January of 2020. • The Killion Road LID deadline is approaching. This will be an item for discussion in the first quarter of 2020. • Thurston County Regional Planning has requested to be on the Council Agenda in January or February to discuss Yelm's transportation needs in the coming years. • Christmas in the Park is December 7, 2019. Councilmember Curry attended the Yelm Finance Committee meeting. Councilmember Stillwell attended the Yelm Emergency Operations Board meeting, and the Yelm Public Safety Committee meeting. Executive Seminar will be held on December 9, 2019. Councilmember Wood attended the Transportation Policy Board meeting. Councilmember DePinto attended the Yelm Tornado game in Kennewick, Yelm Public Safety Committee meeting and the Yelm Finance Committee meeting. Councilmember DePinto will be attending the Economic Forecast Innovation Expo next Thursday, December 5 put on by South Thurston Economic Development Initiative at the Great Wolf Lodge. Councilmember DePinto attended a charitable event last Saturday where a truckload of food was donated to our community. Councilmember DePinto congratulated the Yelm Police Department for a job well done during the high-speed chase on Sunday. Mayor Foster visited Reserve Officer Joe Rivera in the hospital after his accident during a high-speed chase. Reserve Officer Rivera is doing fine and was released from the hospital on Monday after spending the night. Mayor Foster congratulated Councilmembers Molly Carmody and Joe DePinto for their re-election to Council. Mayor Foster also congratulated Councilmember elect James Blair who will be sworn in and take his seat at the first meeting in January 2020 and thanked Councilmember EJ Curry for continuing to fulfill the duties of Councilmember through the end of the year. Roger Malar, Washington State Department of Transportation Executive released the list of state projects that will be put on hold due to the I-976 passing and the Yelm 510 Bypass is not on the list. Mayor Foster attended the South Sound Military and Community Partnership meeting, the South Thurston Economic Development Initiative meeting, the Association of Washington Cities Risk Management Service Agency Board Directors meeting, and as Chair of the Yelm Community Schools Advisory Committee in Career Technical Education (CTE) attended the South Sound Council on CTE. Mayor Foster gave a special thanks to Teri Pablo for her work in the CTE program. Mayor Foster and the Finance Department met with First Security Bank and discussed bringing their Financial Literacy Program to Yelm at no charge. Shop small businesses locally on November 30, and "Christmas in the Park" and the key ceremony for Sargent Aaron Boyle's family on Bald Hills Road are both on December 7th.. The Yelm Chamber Business Awards will be held on December 10th at the Yelm Community Center and the Olympia Chamber Orchestra Concert will be held at 2:00 pm on December 8th at the Yelm Community Center. Happy Thanksgiving to everyone. November 26, 2019 Page 1 2 9. Executive Session - none scheduled 19-087 MOTION BY CODY COLT TO ADJOURN. SECONDED BY TAD STILLWELL. 5-0, MOTION CARRIED. 10. Adjourned at 7:35 p.m. JW Foster, Mayor Attest: Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. November 26, 2019 Page 1 3 YELM CITY COUNCIL STUDY SESSION TUESDAY, DECEMBER 3, 2019 6:00 P.M. CITY HALL BUILDING 106 SECOND STREET SE YELM, WA 1. Mayor JW Foster called the meeting to order at 6:03 p.m. 2. Present: Councilmembers: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto and Terry Kaminski. Staff present: City Administrator Michael Grayum, interim Finance Director Heidi MacDonald, Associate Planner Tami Merriman, Civil Engineer Derek McCoy and City Clerk & HR Manager Lori Lucas. 3. a. Safety and Justice Commission Presentation Thurston County Judge Brent Buckley along with Thurston County Commissioner John Hutchings presented information about the upcoming bond proposal to build new administrative buildings and a new courthouse in downtown Olympia. The $250 million bond measure will construct a facility to better serve Thurston County's growing population. The bond will be on the ballot for a vote of the people in February 2020. 3. b. Unified Development Code Updates Associate Planner Tami Merriman and Civil Engineer Derek McCoy presented updates to the Unified Development Code (UDC), proposed by the Planning Commission. The proposed updates encourage the development of a housing mix and provide more affordable, multi- family units within the city. The proposed update also includes regulations to ensure the city sets design standards, while remaining within compliance of recent Federal Communication Commission regulations. 3. c. 2019-2020 Mid -Biennial Amendment Interim Finance Director Heidi MacDonald gave a brief overview of the presentation that was given to Council on November 26 and asked if Councilmembers had any questions. This will come before Council at the last meeting of the year on December 10, 2019 for adoption. 4. Mayors Report — City Administrator Michael Grayum updated Council on the following items — • We have received 4 applications for the Arts Commission. A minimum of 5 members are needed to form the Arts Commission. • There is 1 vacancy on the Historic Preservation Commission. • There are 4 vacancies on the Yelm Tree Advisory Commission. • Yelm Police Reserve Officer Joe Rivera is doing well after being hit head-on by a high speed chase suspect. • Yelm University is this Thursday at the Yelm Community Center starting at 6:00 pm. • Christmas in the Park is December 7th. • Michael will be out next week on vacation. 12-3-19 5. Council Initiatives Councilmember Carmody inquired about the process to approve contracts and the threshold that would make it necessary for the contracts to be approved by Council. Councilmember Stillwell inquired about the Homelessness Task Force recommendations and when they will be presented to Council. City Administrator Grayum stated the recommendations will be received by city staff in December and come to Council in January. Councilmember Wood has seen a lot of abandoned shopping carts around town and would like to know what kind of enforcement can be done. Mayor Foster stated that the owners of the shopping carts would need to report them stolen before the police can take any action. Councilmember DePinto has encountered the same thing as Councilmember Wood and has talked with the Manager at the Dollar Tree. Councilmember Kaminski attended the meet and greet with the Interim Public Works Director Steve Clark. 6. "Yelm 101" No discussion. Mayor Foster reminded everyone of Yelm University on Thursday and Christmas in the Park on Saturday morning starting with the Parade at 9:30 am and the Key Ceremony for Sergeant Boyle's family is Saturday in the afternoon. Adjourn: 8:00 p.m. Attest: JW Foster, Mayor Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 12-3-19 CITY OF YELM RESOLUTION NUMBER 603 SUPPORT FORTH EYELM COMMUNITY SCHOOLS LEVY WHEREAS, according to the Yelm History Project, Yelm Community Schools (YCS) was formed upon a request of a small school district consolidation in 1906; and WHEREAS, it serves a total of 192 square miles, including the communities of Yelm, McKenna, Bald Hills, Nisqually Indian Reservation and parts of Lacey's suburbs; and WHEREAS, Citizens for the Support of Yelm Schools was formed in 1997, to provide advocacy and education to families and businesses within Yelm's Community Schools' boundaries regarding levy and bond information; and WHEREAS, the Board of Directors of Yelm Community Schools (YCS) has approved a levy measure to go to the voters of the district, which boundaries include the City of Yelm; and WHEREAS, the state staffing formula only accounts for basic education and does not fully support student needs in Yelm; and WHEREAS, Levies comprise a smaller portion of a district's total budget, but are still integral for district operations; and WHEREAS, Special Education programs, school resource officers, athletics and activity programs, school counselors, and maintenance and technology programs do not fall under basic education and require levies for support; and WHEREAS, voters will be asked to approve a replacement levy to allow students the opportunity to receive counseling when they need someone to talk to, a nurse when they get sick, and special education programs for those with individual needs; and WHEREAS, the City of Yelm Comprehensive Plan updated by the City Council in 2017 includes many goals and policies which support education throughout the community; and WHEREAS, the City Council believes the proposed levy measure is necessary to ensure Yelm Community Schools continues to be a leader in preparing our children for the future; and Now THEREFORE BE IT RESOLVED by the City Council of the City of Yelm that Yelm voters are encouraged to support the February 11, 2019 levy measure by voting Yes! Approved this 10th day of December, 2019 JW Foster, Mayor EJ Curry, Council Member Molly Carmody, Council Member Cody Colt, Council Member Tad Stillwell, Council Member Tracey Wood, Council Member Joe DePinto, Council Member Terry Kaminski, Council Member To: Mayor JW Foster Yelm City Council EST. 1924 WASHINGTON "Proudly Serving Our Community" STAFF REPORT (Updated) - FINANCE From: Heidi MacDonald, Interim Finance Director Date: December 5, 2019 (for December 10th City Council Meeting) Subj: 2019-2020 Mid -Biennial Budget Amendment - Ordinance No. 1055 Updates to Finance Staff Report for the December 10th Council Meeting The 2019-2020 Mid -Biennial Budget Amendment has been reviewed by members of the Finance Committee on November 14th and November 22nd. The amendment was presented in detail and a public hearing held during the November 26th Council meeting. Discussion continued at the December 3rd Study Session, where questions were answered but no changes or further clarifications were recommended. The staff report and ordinance remain the same with exception of correcting Ordinance No. 1050 to Ordinance No. 1055 and a margin formatting adjustment. Proposed Action for December 10th Council Meeting If there is no further discussion, adoption of the 2019-2020 Mid -Biennial Budget Amendment - Ordinance No. 1055 as presented. The Cite of Yelm is an equal opportunity employer and provider November 26th. 2019 City Council Meeting Finance Staff Report Background On June 12th, 2018 the City of Yelm established a two-year biennial budget cycle which began January 1, 2019. The biennial budget facilitates the City in focusing on overall strategic planning and more efficient tracking of project revenues and expenditures. In accordance with RCW Section 35A. Row 34.130 a mid -biennial review and modification of the biennial budget is required. This review and modification shall occur no sooner than eight months after the start, and not later than conclusion of the first year of the fiscal biennium. Current Situation Appropriation changes include updating beginning fund balances to actuals, carryovers from 2018 for Capital Projects, and other adjustments. This budget adjustment allows for appropriation changes where it is anticipated that total expenditures may differ from the adopted 2019-2020 budget. Total budget adjustments as described in this memo and summarized by fund in Exhibit A attached to Ordinance 1055 reflect the following categories: 1. Amending Beginning Fund Balances across all funds to actuals 2. Carryovers from 2018 for Capital Projects 3. Other Budget Adjustments Recommendation Review the projections for 2019 year end, comparing year end projections to the adopted budget. Consider the recommended budget adjustments as presented in the 2019-2020 Mid - Biennial Budget Amendment - Ordinance No. 1055. Discussion can continue at the December 3rd Study Session. Once feedback from these meetings is received it will be incorporated into the ordinance and presented for adoption at the December 10th Council Meeting. Service Packages for 2020, year two of the biennial budget, will be addressed after the start of the 2020. Page 2 of 14 Budget Amendment Details Beginning Fund Balances Beginning Fund (cash) Balances were estimated as part of the 2019-2020 Biennial Budget process. Cash balances have been reconciled and confirmed with the 2018 Audit by the Office of the State Auditor which concluded on November 1St 2018 ending cash on hand was $1,048,602 more than anticipated. The adjustments shown in the table on the following page update the estimated beginning balances with actual cash balances at year end 2018. Once the beginning balances are amended to actuals in the City Street Fund (101) and LTGO Bond Redemption Fund (200) the budgeted expenditures will exceed the funds' total resources (beginning fund balances and revenue) causing the funds' ending balances to be negative. This will be addressed in the budget amendment. When the budget was developed the Revenue Summary's Biennial Total duplicated the beginning fund balances at a total of $34,421,095, whereas the corrected beginning balances including all adjustments are $19,834,714. The original Revenue Summary is included as Appendix A for reference. Page 3 of 14 A similar error occurred in development of the Expenditure Summary. In this case, the ending fund balances were duplicated. In addition, some Reserve Purpose amounts also were included, but already accounted for in ending cash balances. The original Expenditure Summary calculated ending fund balances at $30,977,047, whereas the corrected ending balances including all adjustments will be $15,426,492. The original Expenditure Summary is included as Appendix B for reference. Page 4 of 14 Beginning Fund Balances Adjustment Needed to Back Adjustment Needed to Fully Amended Fund Original Budget Out Duplicated Beginning Bring 2019 to Actuals Fund Balances Balances General Fund (001) 1,882,962 (1,008,741) 395,416 1,269,637 City Street Fund (101) 165,344 (35,325) (115,303) 14,716 Arterial Street Fund (102) 154,750 (33,803) (35,127) 85,820 Cumulative Reserve (104) 606,502 (322,501) 42 284,043 Park Reserve (105) 2,353 (1,178) (282) 893 Tourism Promotion (107) 325,600 (132,800) 85,024 277,824 YPD School Resource (109) 58,401 (48,073) 1,269 11,597 Deposits/Surety/Retainage (119) - 8,070 8,070 Transportation Facilities Chrgs (120) 58,244 (24,212) 79,985 114,017 LTGO Bond Redemption Fund (200) 183,964 (30,232) (91,744) 61,988 Killion Rd LID #2 Repayments (202) 1,983,607 (1,020,064) (119,235) 844,308 Sewer Revenue Bond/Loans (203) 1,377 (776) 660 1,261 Sewer Bond/Loan Reserves (204) 854,218 (427,609) 990 427,599 Municipal Building Fund (302) 259,808 (2,721) 234,621 491,708 Road/Street Construction (316) 546,818 (232,295) 152,489 467,012 Stormwater Utility (400) 6,945 (4,942) 131,870 133,873 Municipal Water (401) 10,793,864 (5,719,699) (583,749) 4,490,416 Utility Consumer Deposits (402) 193,614 (96,807) (6,070) 90,737 Water Capital Improvement (404) 3,547,878 (1,810,277) 355,474 2,093,075 Water Revenue Debt Rdmpt (405) 203,281 (99,295) 18,227 122,213 Water Revenue Debt Reserve (406) 1,885,622 (943,561) (10,462) 931,599 Sewer/Reuse Operation/Maint (412) 3,662,516 (1,706,491) 66,577 2,022,602 Sewer/Reuse Capital Reserve (413) 4,348,486 (1,223,306) (154,954) 2,970,226 Sewer Bond Refi & Reserve (415) 289,775 (144,975) (24,754) 120,046 Shortline Railroad (430) 8,974 (4,517) 231 4,688 Water Construction Fund (431) 1,385,176 (19,465) 1,365,711 IT Equipment Rental & Repair (501) 695,424 (392,705) 138,006 440,725 Equipment Rental & Repair (502) 315,592 (168,078) 529,716 677,230 Project Assurance Trust (601) 1 - 11,079 11,079 Grand Totals 34,421,095 (15,634,983) 1,048,602 19,834,714 A similar error occurred in development of the Expenditure Summary. In this case, the ending fund balances were duplicated. In addition, some Reserve Purpose amounts also were included, but already accounted for in ending cash balances. The original Expenditure Summary calculated ending fund balances at $30,977,047, whereas the corrected ending balances including all adjustments will be $15,426,492. The original Expenditure Summary is included as Appendix B for reference. Page 4 of 14 Capital Projects - Carryovers from 2018 and Requested Transfers Carryovers relate to uncompleted projects, contracts, or purchases that were authorized but not spent in the prior budget period. In order to complete these items, both the funding and the expenditure authority need to be "carried over" from the 2018 Budget to the 2019-2020 Budget. Accordingly, the 2019-2020 Adopted Budget needs to be amended. Funding for Page 5 of 14 Ending Fund Balances Fund Adjustment Needed to Back Net Change From Fully Amended Original Budget Out Duplicated Ending Adjustments Ending Fund Balances Balances General Fund (001) 2,059,398 (1,008,741) 212,703 1,263,360 City Street Fund (101) 40,221 (35,325) (2,303) 2,593 Arterial Street Fund (102) 36,906 (33,803) (2,417) 686 Cumulative Reserve (104) 660,002 (322,501) 42 337,543 Park Reserve (105) - 893 893 Tourism Promotion (107) 205,600 (132,800) 85,024 157,824 YPD School Resource (109) 132,051 (48,073) 1,269 85,247 Deposits/Surety/Retainage (119) - 8,070 8,070 Transportation Facilities Chrgs (120) 24,612 (24,212) 102,194 102,594 LTGO Bond Redemption Fund (200) 61,215 (30,232) (26,744) 4,239 Killion Rd LID #2 Repayments (202) 2,057,872 (1,020,064) (119,234) 918,574 Sewer Revenue Bond/Loans (203) 1,726 (776) 660 1,610 Sewer Bond/Loan Reserves (204) 1,525,927 (761,963) (334,364) 429,600 Municipal Building Fund (302) 131,942 (2,721) (45,705) 83,516 Road/Street Construction (316) 441,103 (232,295) 417,212 626,020 Stormwater Utility (400) 25,421 (4,942) 131,870 152,349 Municipal Water (401) 12,242,110 (5,719,699) (583,748) 5,938,663 Utility Consumer Deposits (402) 193,614 (96,807) (6,070) 90,737 Water Capital Improvement (404) 2,171,928 (1,810,277) 234,009 595,660 Water Revenue Debt Rdmpt (405) 191,682 (99,355) 18,228 110,555 Water Revenue Debt Reserve (406) 1,888,622 (943,561) (10,462) 934,599 Sewer/Reuse Operation/Maint (412) 3,422,295 (1,706,491) 66,578 1,782,381 Sewer/Reuse Capital Reserve (413) 1,941,076 (1,223,306) (190,954) 526,816 Sewer Bond Refi & Reserve (415) 290,125 (144,975) (24,754) 120,396 Shortline Railroad (430) 9,094 (4,517) 231 4,808 Water Construction Fund (43 1) - - - IT Equipment Rental & Repair (501) 893,568 (392,705) (55,358) 445,505 Equipment Rental & Repair (502) 328,937 (168,078) 529,716 690,575 Project Assurance Trust (601) - 11,079 11,079 Grand Totals 30,977,047 (15,968,219) 417,664 15,426,492 Capital Projects - Carryovers from 2018 and Requested Transfers Carryovers relate to uncompleted projects, contracts, or purchases that were authorized but not spent in the prior budget period. In order to complete these items, both the funding and the expenditure authority need to be "carried over" from the 2018 Budget to the 2019-2020 Budget. Accordingly, the 2019-2020 Adopted Budget needs to be amended. Funding for Page 5 of 14 carryovers primarily comes from recognizing cash that was obligated but not spent in the prior biennium (i.e. Resources Forward) and from external sources such as grants. Fund2019-2020 Revenues Expenditures 2019-2020 Total Revenue Amended Total Adjustment& Amended Revenue Budget Adjustments Revenues Transfers & Expenditure Expenditures Total Arterial Street Fund Adjustment $ 32,710 Total Arterial Street Fund Adjustment Expenditure Adjustments Municipal Building Fund (302) Arterial Street Fund (102) 177,656 32,710 210,366 295,500 - 295,500 Municipal Building Fund (302) 950,264 720,395 1,670,659 1,078,130 1,000,721 2,078,851 Road/Street Construction (316) 3,397,583 633,195 4,030,778 3,503,297 368,472 3,871,769 Water Capital Improvement (404) 2,247,676 (19,465) 2,228,211 3,623,626 102,000 3,725,626 Sewer/Reuse Capital Reserve (413) 4,554,985 4,554,985 6,962,395 36,000 6,998,395 REVENUE & OTHER RESOURCE• • OTHER USE ADJUSTMENTS Arterial Street Fund (102) Arterial Street Fund (102) Carryover- STP Grant SR 507 & 1st Street $ 32,710 $ Total Arterial Street Fund Adjustment $ 32,710 Total Arterial Street Fund Adjustment $ Municipal Building Fund (302) Municipal Building Fund (302) Spray Park Spray Park Carryover- USHUD CDBG Spray Park Grant 192,573 2019 Spray Park Disbursements 517,414 Transferfrom F316- Cost of Sidewalks 43,550 Transferfrom F413- Cost of wastewater collection system 36,000 Transferfrom F404- Cost pump recirculating pump station 102,000 Spray Park Total $ 374,123 Spray Park Total $ 517,414 Playground Playground Carryover- Dept of Commerce Playground Grant 326,822 2019 Playground Disbursements 449,211 Transferfrom F316- Cost of Sidewalks 45,450 Playground Total $ 372,272 Playground Total $ 449,211 Other Other Dept of Commerce State Energy Grant - not awarded (50,000) Cochrane Park Dock - on hold until 2021 (25,000) City Hall Building- 2018 expenditures 25,000 Carryover- 2018 Budget for Longmire Shed 24,000 Longmire Park Shed Expansion 34,096 Other Total $ (26,000) Other Total $ 34,096 Total Municipal Building Fund Adjustment $ 720,395 Total Municipal Building Fund Adjustment $ 1,000,721 Road & Street Construction Fund (316) Road & Street Construction Fund (316) Carryover -TAP Grant Fort Stevens 267,136 Fort Stevens Elementary Project 279,472 Carryover- STP Grant SR 507 & 1st Street 366,059 Add Transfer to F302 for5pray Park Sidewalk 43,550 Add Transfer to F302 for Playground Sidewalk 45,450 Total Road & Street Construction Fund Adjustment $ 633,195 Total Road & Street Construction Fund Adjustment $ 368,472 Water Capital Improvement Fund (404) Water Capital Improvement Fund (404) Transferfrom F431 closing fund was over estimated (beg balance) (19,465) Add Transfer toF302for5prayPark recirculating pump station 102,000 Total Water Capital Improvement Fund Adjustment $ (19,465) Total Water Capital Improvement Fund Adjustment $ 102,000 Sewer/Reuse Capital Reserve Fund (413) Sewer/Reuse Capital Reserve Fund (413) - Add Transfer to F302 for5pray Park wastewater collection syst. 36,000 Total Sewer/Reuse Capital Reserve Fund Adjustment $ - Total Sewer/Reuse Capital Reserve Fund Adjustment $ 36,000 GRAND TOTAL - REVENUE ADJUSTMENTS $ 1,366,835 GRAND TOTAL - EXPENDITURE ADJUSTMENTS $ 1,507,193 Page 6 of 14 *The preceding table provided details on adjustments to the 2019-2020 Biennial Budget only. It is not intended to be a full accounting on funds or of specific projects. Other Budget Adjustments Other Budget Adjustments include corrections, housekeeping items, and operating carryovers necessary to have sufficient resources and expenditure authority to carry out the City's business. Fund Revenues Expenditures 2019-2020 Total General Fund (001) 2019-2020 Total General Fund (001) Revenue Budget Revenue Adjustments Amended Revenues Expenditure Budget Expenditure Adjustments Amended Expenditures General Fund (001) 13,304,884 233,000 13,537,884 13,128,448 415,713 13,544,161 City Street Fund (101) 922,275 113,000 1,035,275 1,047,398 - 1,047,398 LTGO Bond Redemption Fund (200) 538,855 65,000 603,855 661,605 - 661,605 Water Capital Improvement (404) 2,247,676 (19,465) 2,228,211 3,623,626 102,000 3,725,626 Water Construction Fund (431) - - - 1,385,176 (19,465) 1,365,711 IT Equipment Rental & Repair (501) 1,322,065 (246,703) 1,075,362 1,123,921 (53,339) 1,070,582 OTHER RESOURCEOTHER USE ADJUSTMENTS General Fund (001) General Fund (001) Decrease Law Enforcement Services for SRO (budgeted in Fund 109) (67,000) Decrease Central Svcs for duplicated IT exp. Budgeted in Fund 501 (361,791) Increase Non -Revenue collections 300,000 Decrease Animal Services as services are not being outsourced (45,000) Increase Parks Salaries/Benefits due to reorganization not occurring 244,504 Add Non -Expenditure for payments 400,000 Transferto LTGO Bond to cover shortage from beg balance estimate 65,000 Transferto Street Fund for maintenance of Shortline Railway Trail 49,000 Transferto Street Fund to cover shortage from beg balance estimate 64,000 Total General Fund Adjustment $ 233,000 Total General Fund Adjustment $ 415,713 Street Fund (101) Street Fund (101) Transferfrom GF for maintenance of Shortline Railway Trail 49,000 Transfer from GF to cover shortage from beg balance estimate 64,000 Total Street Fund Adjustment $ 113,000 Total Street Fund Adjustment $ LTGO Bond Redemption Fund (200) Street Fund (101) Transfer from GF to cover shortage from beg balance estimate 65,000 Total Street Fund Adjustment $ 65,000 Total Street Fund Adjustment $ Water Construction Fund (431) Water Construction Fund (431) Beg balance overestimated, transfer closing this fund needs reduced (19,465) Total Street Fund Adjustment $ - Total Street Fund Adjustment $ (19,465) Information Technology Fund (501) Information Technology Fund (501) Correct budgeted revenue (289,472) Correct budgeted expenditures (136,108) Move video arraignment system budget to Fund 501 42,769 Move video arraignment system budget to Fund 501 42,769 Carryover- Bias Financial System 40,000 Total Information Technology Fund Adjustment $ (246,703) Total Information Technology Fund Adjustment $ (53,339) GRAND TOTAL - REVENUE ADJUSTMENTS $ 164,297 GRAND TOTAL - EXPENDITURE ADJUSTMENTS $ 342,909 Page 7 of 14 *The preceding table provided details on adjustments to the 2019-2020 Biennial Budget only. It is not intended to be a full accounting on funds or of specific projects. Next Steps The next steps in the Mid -Biennial budget process are: December 3 — Council study session on Mid -Bi Budget Amendment December 10 — Mid -Biennial Budget Amendment Adoption Page 8 of 14 Appendix A Page 9 of 14 ID .-I lD N m O - m I, m 00 N .-I c -I O 00 N .-I c -I I, I;t lD m O lD N O O � O O - W n cin O O� ci �f1 m N lD I, N m I, W lD 00 l O m l N0 m 0rl N O h m lD lD lr 00 lD mlzj� m O c -I 141� n m ci I, n N o N UI N N N .--I I, lD o ;t 00 O m � Oi 00 Oi m ;t Oi iJl I, O c -I 00 00 m lD lD m N N .-I iJl .-I N lD O m m 00 m O 00 00 - lD tiOm lD m. m r, 0( m W N m LOIN IS O 00 m m0 m N m _ w .-I N .-I O 00 C N co m m. 00 O m N I, lD n m ci O 00 m n n lD n lD m m J m lD O O I, O n ci NI;t n O N O m m O I, m lD m lD CJI I, m N Il - Lr .-I 00 O N m m l N- lD m 00 Nlzj Olzj m N Lr N N rl Q m w I, c -I N iJl lD N 00 m 00 m r, N O c -I � r, UI r, UI N I;t lD Q lD lD O r, N N ci m O lD .-I N I, n o m N O N N N m m I� n m cD �f1 lD I� lD m n J o r, o c ulO OI�O N mm c o of 00 �ol Il lDN O c ti n c m o o m O ti m u'1 .ti W m' O lD O a0 lD ' W m N N a0 N m u'1 ul ul O Ln O LI lD � Q . . . . . . . . . . . . . . . . . . . 00 mI, lD O m m I, O n lD O ti O N m N I, m lD . � Q H I, c -i .ti W m .--i .ti O m � O o N O O ul lD O co .ti lD ti n o c ti O O co m 0 coO H o o ui .--I f+'1 ul o ri o ON O ci m m o Q N QVT VT VT VT VT VT VT VT VT VT W O O O lD .ti lD co lD .ti co o Lr o n tim m- n Z Q Oi oo ui m o u -i m I, ri o K O n m o n m co ti m m I, mm o OO oN ul o OI, lD X0000 m u o m Z O O ul O o o o u co I, o o- u m o o o ol;t m I, lD m a O ti m O O O I, W ti O ul m rl lD O O Lr1 Lr m m .ti n ti mI;t O n N co .--i .ti n O O lD ul m O N lD ul co N lD co O ci O n O co O - H o r, m m O_ N D_ D D_ Q m m lD o o O O m �o � o m o o o o o o ul O m m m u' 1 O O O O mO l D m 0 0 0 O O O O O O I C l D m N m m w co W ti m O O O �n � .- ti O n O N O O Ln O Ln ul O ti m 0 lD m e m o n N .--I m .-I m NI;t o ui I, UI .--I lD ul o m co Z m a a m N D N m N m ti m o m a m -I -I I, n o w o Lr c c lD m � O lD lD N tD m c.i c -i - ti w o' . c -I LI"1 m N m n oI .D W m o- o r, o � N O O I, O c ti m lD Il O N m� m ol rl m lD m 0 I3i ti O c o m o I� m 00 iJl 00 O' N N O I� lD n N m lD 00 N N iJl � m m Lf1 I� O W m = O . . . . . . . . . . . . . . . . . . . . Wm N .-I N 00 0 I, N N m D O mm m a a N co . m < ¢ N 0 m m O m m N m a N m N N m rl m ol m� o O N m lD 0 m .ti O � N W m rl N ti m .ti n m lD H w � Z to to to to to to to to to to to to to to to to to to to to to to to to to to to to C7 l o 00 N N m m m m ul lD ul O o I� lD m ci z kD O- O N m m� 0 0 coW N O lD O O 00 lD N 00 o ill I� ci N o r o o o c -I z m c� Lr Nomo.�0om Ol�Ln101D oulo.�ao�Omoo .tiaoa.�l�ul ;too I;t ti No I;t m m o n N lD r� m N lD ul ul N r� .� o U' W ci Q n m N 00 m ci m ID I, m m o 00 o 00 .-I .-I N c -I c -I m N m O r, ci m m N N m m c -I 00 r, m N LI"1 c -I c -I m c -I 00 ti c J E V Q C m O C N Z N 2 Q Z N W i C C N O C N N O_.- v\ K w ry 40 U W N N C i0 N -O N> N m `—' D_ C c E O i -6 O E v v r- v N C o O w N O of \ in D V o. > O Of N ii 0Z! O_ Of y ,.+ ii \ N Q- N i N O t6 - D_ m c w o c v ° v v c v x (u o u m E 5 0 U v o i O LL v O 0_ D C\ N O O r.+ co N N in in -a of ''' C K Z w O o o v E \ o m° of ° v° n 3 o v v m° c v E N N to 'i 0 of 'C O O O N a, `-' E '`-' Z N N N N N N L `m o a v C7- 3 3 o m m m 3 3 3 o to to d to to to to = W Q m ci c -I N �f1 I, m m o o N m lD O lD N m iJl O ti ti N LL Z O N N N N N N N N N N N N N m m �f1 iJl Page 9 of 14 Appendix B p — C N m C N O O Vt O O C W r r O O C Vt 01 N tD r N N W tD W tD C O M tD C N W 01 r N O C 01 tD tD Vt W tD 01 C M O C r r r N O N Vl N N N r tD O C W O M V1 01 W 01 M C 01 V1 r O W W M tD tD 01 N N � C Vt C N tD O 01 M W 01 O W W tD O M tD M M r W M W N 01 r N N r O W C 01 C M O M � N N rl M � Vt N rl N W rl N ci N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Vt N N M O � N QN tD O O � O r � C r O N O N 01 O r Vl tD M tD Vl r M N r C Vt W O N 01 01 tD N tD M W N Vt O C 01 N Vt C N W r � O O N O N N C W r ci N � tD N W M W 01 r N O ci Vl r Vl r Vl N a a C r Vl M M C C M a a M N O 01 r tD N O Vl r N N 01 N rl C C rl N N N N N N N N N N N N N N N N N N N N N N N N N N N N tD r N M N N N M V1 O W N N N 01 M r r r M Vl tD tD � tD M r O M Vt W M O tD O W tD W M N N W N M Vt Vt Vt O Vt O Vt r C � O � � o N W M C N rl N r tD O M M r O r tD O O N M N r N C V1 M tD Vt N r Vl tD O r N W 01 r O M N C Vt r C W C W C Vt N M N rl M C rl C W C M Vt rl V1 O N r N N M N r N N N N N N N N N N N N N N N N N N N N N N N N N N N N C r V1 a N Z O V1 O O tD O O tD r N � N O r Vl W Vt W O N N tD N N r O Vt N Q w N N N N N N N N N N O O O r O W r tD N W m � O V1 ci N N N M N N N N N N N N N Vt M N Q V V Z p Z w W tD M O W O N W M 01 01 r r M O O r N N Vt 01 O O O r O W O Vt tD N O r ci O V1 N tD O r � r tD V1 tD W V1 ' W 01 ' C 01 W 01 01 N W a a W tD M O W r Vl W W O O C M r N M O r M N W O N tD N V1 V1 r Vl C O O N Vt M r W M M tD N O N N 01 tD 01 C C O tD O O M O r ci N V1 M N r r N V1 rl N N N N N N N N N N N N N N N N N N N N N N N N N N N V1 M O M N N C tD M V1 N 01 r r V1 tD V1 r V1 W C N O O O r M tD r tD N N C 01 O r V1 tD N O r O r r M W Vt W O N N O r N r N N tD W N M Vt C M 01 Vt r O � W V1 M N N W C O O N N C 01 tD O 01 M tD M C C N W O M M N M C N M N tD M 01 01 C O N C 01 tD O O M rl O r N r W 01 r N ci M ci N N V1 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N W N W W O O N 01 N W tD N V1 N w m W tD 01 N r W W r M N 01 Vt M 01 p N N 01 N M C N N N N N V1 N r 01 tD W N m 0 o m O 01 O M O O N O M N Vt W Vt Vt N M N N N N a N tD M W N d O tD O O tD Q M Vt O C O r tD N V1 M N N N N N tD N 7 V m Vt W tD W M tD � N 01 N N N N N tD r N W O O 01 M N r W 01 N V1 M `� Q 7 N N O O V1 O 01 O V1 C C 01 r O O N O W O O r tD 01 o O O O O N N O Vt Vt M O tD O O N C W M Vt Vt tD r I a N tD N O tD tD m N Z N N N N N N N N N N N N .� O 1 o N Q m `� m M W Vt O N O N O 01 M C � tD N O O N M r Ut V1 O W W V1 W W N � M r Vl O O M O O N W C M 01 r V1 tD U1 N N N N N N N N N N N N N r N v V " E `g Z w o a °' °o_ > - a v m .o o T `` m o -o Y v v E o 0 Y u o o V v o m 2 m o. p LL > o > — >> o v o E 0\ o ` v u m m v w N E ° m m° v a m �- vi 3 m �_ " .E- oa `^ o O o `v `v m u a E � , ;% ;% ;% v `v `v r . 6 - E o -m I= 3 3 =>>> 3 3 3 0> 1 ONflj l7 V Q V a 0 } Y vvi vvi a m N N C Vt r N 01 O O N M C Vt N tD O N C Vt tD N M Vt O N O O O O O O O N O O O O O O O O O O O O M M O O O rl N N N N N N N N N N N N M M a a a a a a a a a a C Vt Vt Page 10 of 14 CITY OF YELM ORDINANCE NO. 1055 AN ORDINANCE OF THE CITY OF YELM AMENDING THE BIENNIAL BUDGET FOR 2019-2020. WHEREAS, the City Council finds that the proposed adjustments to the Biennial Budget for 2019-2020 reflect revenues and expenditures that are intended to ensure the provision of vital municipal services at acceptable levels. Section 1. The November 2019 adjustments to the Biennial Budget of the City of Yelm for 2019-2020 are hereby adopted. Section 2. In summary form, modifications to the totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined are as follows. Adjustments by fund and type, as set out in Exhibit "A" are attached and incorporated, by this reference as though fully set forth, are adopted as the City of Yelm 2019- 2020 Mid -Biennial Budget Amendment. NOW, THEREFORE, the City Council of the City of Yelm, Washington ordains as follows: Fund Original Budget Adjustments Revised Budget General Fund (001) 15,187,846 (380,326) 14,807,521 City Street Fund (101) 1,087,621 (37,630) 1,049,991 Arterial Street Fund (102) 332,406 (36,220) 296,186 Cumulative Reserve (104) 660,002 (322,459) 337,543 Park Reserve (105) 2,353 (1,460) 893 Tourism Promotion (107) 365,600 (47,776) 317,824 YPD School Resource (109) 192,401 (46,804) 145,597 Deposits/Surety/Retainage (119) - 8,070 8,070 Transportation Facilities Chrgs (120) 322,244 55,773 378,017 LTGO Bond Redemption Fund (200) 722,819 (56,975) 665,844 Killion Rd LID #2 Repayments (202) 2,811,987 (1,139,298) 1,672,689 Sewer Revenue Bond/Loans (203) 347,779 (117) 347,662 Sewer Bond/Loan Reserves (204) 856,218 (426,618) 429,600 Municipal Building Fund (302) 1,210,072 952,295 2,162,367 Road/Street Construction (316) 3,944,401 553,388 4,497,789 Stormwater Utility (400) 728,901 126,928 855,829 Municipal Water (401) 17,960,640 (6,303,446) 11,657,194 Utility Consumer Deposits (402) 203,614 (102,877) 100,737 Water Capital Improvement (404) 5,795,554 (1,474,268) 4,321,286 Water Revenue Debt Rdmpt (405) 2,039,840 (81,068) 1,958,772 Water Revenue Debt Reserve (406) 1,888,899 (954,023) 934,599 Sewer/Reuse Operation/Maint (412) 9,499,961 (1,639,913) 7,860,048 Sewer/Reuse Capital Reserve (413) 8,903,471 (1,378,260) 7,525,211 Sewer Bond Refi & Reserve (415) 484,327 (169,729) 314,598 Shortline Railroad (430) 9,094 (4,286) 4,808 Water Construction Fund (431) 1,385,176 (19,465) 1,365,711 IT Equipment Rental & Repair (501) 2,017,489 (501,402) 1,516,087 Equipment Rental & Repair (502) 1,360,760 361,638 1,722,398 Project Assurance Trust (601) - 11,079 11,079 Grand Totals 80,321,477 (13,055,250) 67,265,949 Page 11 of 14 Section 3. The 2019-2020 Biennial Budget as amended by the changes in Section 1 shall be filed in the office of the City Clerk who is hereby directed to transmit this supplemental budget to the Auditor of the State of Washington, Division of Municipal Corporations. Section 4. Ratify and Confirmation Clause —Any action taken pursuant to this ordinance but prior to the effective date is hereby ratified and confirmed. Section 5 This ordinance shall take effect five days following publication. PASSED and signed in authentication on this 10th day of December, 2019. Signed: JW Foster, Mayor Authenticated: Lori Lucas, City Clerk PUBLISHED: Nisqually Valley News: December Public Hearing Published November 14th & 21St, 2019. Page 12 of 14 Exhibit A Page 13 of 14 _Ici� Ici li _cl�� _a wm m wlII I� a m z ¢ ml 1 w ry ry — — — — — n a _ _ _ _ _ — _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Im— a — — — — — — wl_ ml I a E .. .. m ry m ^ .. v n x a ¢ a _ 16 cl� .. 0 N _ _ li _ _ _ _ _ _ cli _ 16 1 .. .: .: .: Iq a d Ory Z 4 .y N io w m n .i .i V C C W d « 7 a v E mllm ryIm 1. cl� 16 I M — — v m a c_ Gl O N _ _ _ czi k _ _ ry _ _ _ _ ti _ _ ryi _ _ _ " W m m h .y o c m V Q m .i N N .i .i W .y ry .i Ol ry ry .i .i i0 N mw m ¢ o6 ^ _ _ iO m _ _ _ _ _ _ o _ 1 _ _ ^' _ _ _ _ m — — ry .. .. m e a ec z ry iYT_ _ _ _ _ _ _ _ _ _ _ _ _ _ 11 ml m m _ a Mm — - ry m c'!.. w ry .. ry ry w m Im a o 0 K - 2�' — w — - - w — o o w u = u o u u u' 1 > o - 5 - Page 13 of 14 CITY OF YELM PUBLIC HEARING 2019-2020 MID BIENNIUM BUDGET UPDATE AND AMENDMENT The City of Yelm has scheduled a Public Hearing to consider budget amendments to the 2019- 2020 expenditures as part of the Tuesday, November 26 and December 10, 2019 City Council meetings. The meetings will be held at the Yelm City Hall, 106 2nd St SE. For additional information, please contact Lori Lucas, (360) 458-8402. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability in need of accommodations to conduct business or to participate in government processes or activities, please contact the City Clerk at (360) 458- 8402 at least 5 working days prior to the scheduled event. Lori Lucas, City Clerk Published: Nisqually Valley News, November 14th & 21St, 2019 PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: City Council Packets: Mayor:JW Foster Councilmembers: EJ Curry Molly Carmody Cody Colt Tad Stillwell Tracey Wood Joe DePinto Terry Kaminski Page 14 of 14 To: Mayor J.W. Foster Yelm City Council Ali . A --- FST. 1924 WASHINGTON "Proudly Serving Our Community" From: Tami Merriman, Associate Planner Date: December 3, 2019 (for December 10, 2019 Council Meeting) Subj: Ordinance 1057 Amending the Unified Development Code Title 18 YMC RECOMMENDATION Adopt Ordinance 1057 Amending the Unified Development Code Title 18 YMC BACKGROUND The Yelm Planning Commission was tasked with reviewing Title 18 YMC, Unified Development Code (UDC) to assure compliance with the Federal Communications Commission (FCC) recently adopted Declaratory Ruling, Order, and Regulation which imposes limitations on local municipalities regarding processing and review of all permits associated with the deployment of small wireless facilities, and federal law time limits on the processing of applications for wireless facilities. The Commission was also requested to review the UDC to find ways to encourage affordable housing. CURRENT SITUATION Pursuant to Section 18.04.050 YMC, the Yelm Planning Commission has reviewed the UDC for compliance with the FCC rulings, and regulations to facilitate the Comprehensive Plan Goal for housing: "Encourage the availability of affordable housing to all economic segments of the population of the state, promote a variety of residential densities and housing types, and encourage preservation of existing housing stock." The Commission findings include: Chapter 18.10 Integrated Project Review Process does not clarify specific "Shot Clock" timing for review and approval of Wireless Communication Facilities as required by the FCC. ■ Chapter 18.70 Wireless Communication Facilities does not address standards for attached and new wireless communication facilities within City rights -of -ways. ■ The City of Yelm currently has approximately 408 apartment units, 192 of which are considered low income, or subsidized housing, equaling over 47% of available units. ■ In order to implement programs for the requirement of low income housing, and take advantage of state funding programs such as tax incentives and impact fee waivers, a more detailed needs analysis study should occur to determine current needs and financial impact to the City. ■ Current market trends show the greatest home sales are large homes at current market rate, mainly to established families and retirement aged persons, and more expensive homes for those in high income brackets. ■ Most residential developments in the City do not build to the maximum density allowed. ■ Market rate home prices are above what working wage and median income persons can afford. ■ A range of housing types would help provide affordable homes in the form of townhouses, duplexes, multi -family establishments, and smaller homes for seniors, new families, and median income families. ■ Most barriers that prevent development of housing variety and sizes are out of control of city regulations, such as building, land, and labor costs, as well as financing options and availability. Proposed changes include: ■ Clarification of application requirements for wireless communication facilities, and design standards for wireless communication facilities within a public right-of-way. ■ Update residential zoning chapters to provide density bonus for planned residential and townhouse developments. ■ Reduce setbacks in the Central Business District for accessory dwelling units. ■ Allow only multi -family development and increase maximum height for 3 story buildings in the High Density zone. ■ Reduce minimum parking requirements for multi -family developments over 4 units. ■ The Commission discussed, but does not propose increasing minimum density requirements or maximum lot coverage in the residential zones. Attached to this staff report is a map showing a sample of achieved density in the City, and a matrix of options considered by the Commission. The Commission held several open meetings, an open house, and a public hearing. After consideration of public comment, the Commission forwards their recommendations to City Council for consideration and adoption. Page 2 of 4 Page 3 of 4 my ra Nj av L \ T m en O m i C _ z A z Gz f �1 '�:T1i:ii.uP17IL'LT Ei cn 21 JAIJ, * Y z - f nrr.rta � .. - rn I C.:' _.__ D L N q E N ,. m z rn F 0 � f o p C> inm y�N 3 m -1(n � n N n 6 w 3 'Z S@ w@ @� fl1 (D v (D mW m� Z Z m --i O --i -I Ut m (p"G i° 7L CN Cm z m z x> o aN I m C,) mm m Page 3 of 4 Page 4 of 4 N FA w C z Q rnQ rn 0 m z 0 Q Q m C v rn 1: KA mx 2 3? z�D��a[1 z� y~ za �a2�� a ' of m m � � Fri U p z F�cnm n>a u> n3 zpz z zzzzzz vc� ov„T a m omo Q 1 as>>a> tn� Amo i �m n rri �mx �M1cm0 m - > M > � �0rn(D � rn (n O 7&10 z 2 pp rn Q rn m> S m r m ¢1 z z p S rn p Cf} m m xx7Q xu>r xx ODx m G7C zzzzzz z mm m X. �m mm p mm y e� Ci i p `•�-1`•� "�anaxa m n �a Q � np O m<m 0O C=T K ycrri d <0 '{ mCla rn m U> rrI T r-❑3Qrn z— ��yy Pin cn lx = rn a 7718 z o r�n�- M= z zom� Io7K -z o rrlO G'? m O m� '0x 2 �S17 =xoz cn < z m � rn fiA M cn L O N 50--1 —yam A m C Z� E5 rn mm c� Frizm rn z O -1 m ' c S D Ul N m O I*� C z m [ n Q 1 z -p c�x� zn o _ Nmo 4mx2 ono© x zzzzzz an -11 n crn-lm z„ n m z p mm y. m F, m MF97 9 n z rn � r � r� G) r z -n m C rn Q z m (n C n y e 4 w m4 �m Cy Z �' zS O x Fa S p C) a y rb Q >y -n z z K m N U7 EDC3 C O Sm C { 2 q * m m n �m z p zl >cl mf 2 r Z m Page 4 of 4 N FA w C z Q rnQ rn 0 m z 0 Q Q m C v rn 1: KA CITY OF YELM ORDINANCE NUMBER 1057 AN ORDINANCE OF THE CITY OF YELM AMENDING THE UNIFIED DEVELOPMENT CODE TITLE 18 YMC. Whereas, the City of Yelm updated the Yelm Comprehensive Plan on February 14, 2017; and Whereas, the Yelm Comprehensive Plan provides goals and policies for achieving affordable housing; and Whereas the Yelm Planning Commission reviewed zoning and development regulation to implement the housing goals of the Comprehensive Plan; and Whereas, the Federal Communications Commission (FCC) recently adopted a Declaratory Ruling, Order, and Regulation (Ruling), which imposes limitations on local municipalities regarding processing and review of all permits associated with the deployment of small wireless facilities; and Whereas, local development and zoning ordinances should be consistent with FCC Rulings; and Whereas, an Environmental Checklist for a non -project action was prepared under the State Environmental Policy Act (Chapter 43.21C RCW), and a Determination of Nonsignificance (DNS) was issued on November 8, 2019; and Whereas, the Commission held several open meetings, and a public open house on the proposed updates to the Unified Development Code, and Whereas, the Commission held a duly advertised public hearing on the proposed amendments as required by the Growth Management Act, Section 36.70A.035 RCW; and Whereas, the City provided the State of Washington Department of Commerce a notice of intent to adopt the proposed updated development regulations as required by Section 36.70A.106 RCW, and Section 365-196-630 WAC; and Whereas, the Commission made recommendations to update Title 18 consistent with the Comprehensive Plan; and NOW, THEREFORE, THE YELM CITY COUNCIL DOES ORDAIN AS FOLLOWS: Section 1. The Unified Development Code Section 18.10.065 is hereby amended as follows: 18.10.065 Determination of completeness for certain applications. A. Wireless communication facilities. For wireless communication facilities, the city must provide written notice to the applicant within ten (10) days of receipt of the application, specifically delineating any missing documents or information required in the application. Section 2. The Unified Development Code Section 18.10.090 is hereby amended as follows: 18.10.090 Final decision and notice. All final decisions shall include procedures for appeal. A final decision may consist of a letter of approval for ministerial projects, or a permit approval or a decision at a hearing for administrative, quasi judicial, and legislative projects. A. Timing. 1. A final decision must be issued within 120 days after the notice of complete application is issued; provided, that this does not include anytime taken: a. By the applicant to submit additional information required for the review of the project; b. For the preparation of an environmental impact statement; or c. To process and decide administrative appeals provided they do not exceed 90 days for an open record appeal hearing or 60 days for a closed record appeal. 2. The 120 -day limit does not apply to legislative projects. B. Special Considerations. 1. Preliminary Subdivision. A final decision for preliminary subdivisions shall be issued within 90 days after the notice of complete application is issued. 2. Final Subdivision. Final subdivisions will be approved, disapproved or returned to the applicant within 30 days from the date of submitting the final subdivision application to the city. 3. New Wireless Communication Facility. A final decision for a new wireless communication facility shall be issued within 90 days after the notice of complete application is issued. 4. Co -location or limited modification of an existino- wireless communication facility. A final decision for the co -location or limited modification of an existing wireless communication facility will be issued within 60 days. Section 3. The Unified Development Code Section 18.31.040 is hereby amended as follows: 18.31.040 Standards specific to the R-4 district. A. Allowed Density. Four dwelling units per acre; provided, that OR eXiStiRg Is - ^no aGFe nv lose duplexes are allowed at a density of one duplex per one-third acre (14,520 square feet). Density bonus available for townhouse and planned residential developments. B. Minimum Lot Area. There is no minimum lot area. C. Minimum Front Yard Setback. 1. Fifteen feet from a local access street. 2. Twenty-five feet from a collector street. 3. Thirty-five feet from an arterial street. D. Minimum side yard setback: five feet. E. Minimum flanking yard setback: 15 feet. F. Minimum rear yard setback: 25 feet. G. Minimum driveway approach: 20 feet. H. Maximum Building Heights. 1. Main building: 35 feet. 2. Accessory building: 253-6 feet. I. Accessory Buildings. All accessory buildings must comply with the current building setbacks as stated in this chapter; provided, however, if the accessory building is less than 120 square feet square feet, and less than 10 feet in height, the side and rear yard setbacks do not apply. J. Secondary Dwelling Units. One secondary dwelling unit may be created on a single-family lot. 1. For lots of record under one acre such conversion or addition shall not exceed 1,000 square feet. 2. For lots of record of one acre or more such conversion or addition shall not exceed 1,500 square feet. K. Townhouse Development. 1 The minimi m parGe�zo shall be t w e aGres er larger. Parcels shall provide a mix of townhouses and single-family detached units, with no less than 50 percent of the units being single-family dwellings. Section 4. The Unified Development Code Section 18.32.040 is hereby amended as follows: 18.32.040 Standards specific to the R-6 district. A. Allowed Density. Not less than three and not more than six dwelling units per acre. Density bonus available for townhouse and planned residential developments. B. Minimum Lot Area. There is no minimum lot area. C. Minimum Front Yard Setback. 1. Fifteen feet from a local access street. 2. Twenty-five feet from a collector street. 3. Thirty-five feet from an arterial street. D. Minimum side yard setback: five feet. E. Minimum flanking yard setback: 15 feet. F. Minimum rear yard setback: 25 feet. G. Minimum driveway approach: 20 feet. H. Maximum Building Heights. 1. Main building: 35 feet. 2. Accessory building: 253-6 feet. I. Accessory Buildings. All accessory buildings must comply with the current building setbacks as stated in this chapter; provided, however, if the accessory building is less than 120 square feet square feet, and less than 10 feet in height, the side and rear yard setbacks do not apply. J. Secondary Dwelling Units. One secondary dwelling unit may be created on a single-family lot. 1. For lots of record under one acre such conversion or addition shall not exceed 1,000 square feet. 2. For lots of record of one acre or more such conversion or addition shall not exceed 1,500 square feet. Such conversion or addition shall be subject to the availability of public utilities, and shall comply with all rules and regulations of the building, plumbing, fire and other applicable codes. K. Townhouse Development. 1. The mimimum maximum parcel size for a townhouse development is one# v -e acres. L. Manufactured Housing Community. 1. The parcel size shall be a minimum of three acres, with a maximum of 15 acres. Section 5. The Unified Development Code Section 18.33.020 is hereby amended as follows: 18.33.020 Permitted uses. A. Single-family residential units; provided the development occurs on existing, lots of record, one acre or less: B. Duplexes; C. Townhouses; D. Multifamily dwellings; ; C SeGE)R ado 'rWe"iRg HRRS; , E&. Planned residential development; F#. Residential care facilities; GI. Home occupations; HJ. Family home child care providers; I -K. Attached and co -located wireless facilities. Section 6. The Unified Development Code Section 18.33.040 is hereby amended as follows: 18.33.040 Standards specific to the R-16 district. A. Allowed Density.-_ Not less than eight and not more than 16 dwelling units per acre. Density bonus available for townhouse and planned residential developments. B. Minimum Lot Area. There is no minimum lot area. C. Minimum Front Yard Setback. 1. Fifteen feet from a local access street. 2. Twenty-five feet from a collector street. 3. Thirty-five feet from an arterial street. D. Minimum side yard setback: 10 feet. E. Minimum flanking yard setback: 20 feet. F. Minimum rear yard setback: 25 feet. G. Minimum driveway approach: 25 feet. H. Maximum Building Heights. 1. Wivvm rtr 4:00 gee of a IeWeF deRSit�' vo Rtial ZeRe: 25 feet. 2. All GtheF FeSideRt.al 45 feet or three stories, whichever is lesser. 2-3. Accessory building: 35 feet. I. Accessory Buildings. All accessory buildings must comply with the current building setbacks as stated in this chapter; provided, however, if the accessory building is less than 120 square feet square feet, and less than 10 feet in height, the side and rear yard setbacks do not apply. 1. CGr Infra Of reeGrrJ i Rder Grin acre si i . n OF additiG�al�� eveeed nnn square feet e 2. CGr Infra Of reeGrrJ Of nnn acre OF F)qE)Fe si iE)hr n OF adds n shale eXGeed 600 rani lore feet S ish n Gr additiG�all he si shiest tG the e�ceee�-r, vvvvgzrc�re-reer-acrerr �c-rau�eeeev-mr� the building, plumbing, fora anrd ether applieahle Gerdes J -K. Townhouse Development. 1. The minimum maximumTparcel size for townhouse development shall be 444 n^G ,T2-19 acres. 1. The parGel size shall he a minimi M of three�anveS With a maviM M of 4:5 7 MaXiM im density shall he civ i snits Per acre Section 7. The Unified Development Code Section 18.35.040 is hereby amended as follows: 18.35.040 Standards specific to the CBD district. A. Drive-through food establishments and services are prohibited. B. Allowed residential density: 16 dwelling units per acre, s IgjeGt to R 6 C. Minimum Lot Area. There is no minimum lot area. D. Minimum Front Yard Setback. 1. Residential. a. Fifteen feet from a local access street. b. Twenty-five feet from a collector street. c. Thirty-five feet from an arterial street. 2. All Other Uses. Structures shall be located so as to provide continuity with existing streets, alleys, sidewalks, and bikeways. E. Minimum Side Yard Setback. 1. Single Family Residential: 5 feet side yard and 15 feet flanking yard 2. Multi -family Residential 10 feet sided and 20 feet from any flanking street. 3.2, All Other Uses. Structures shall be located so as to provide continuity with existing streets, alleys, sidewalks, and bikeways. F. Minimum Rear Yard Setback. 1. Residential: 25 feet. 2. Secondary Dwelling Units: 5 feet. 3-2. All Other Uses. Structures shall be located so as to provide continuity with existing streets, alleys, sidewalks, and bikeways. G. Minimum Driveway Approach. 1. Residential: 20 feet. 2. All Other Uses. Structures shall be located so as to provide continuity with existing streets, alleys, sidewalks, and bikeways. H. Maximum building heights: 35 feet. I. Maximum floor area: 20,000 square feet per floor. J. Secondary Dwelling Units. One secondary dwelling unit may be created on an existing parcel, one acre or less, where such conversion or addition shall not exceed 1,000 sauare feet. K4. Parking. Minimum parking requirements may be waived where on-site parking is unachievable, and on -street parking is available. Angled parking is allowed on local access and collector streets within the central business district. L -K. Properties fronting on a "pedestrian oriented street" shall include: 1. Paved pedestrian walkway from the street corner to the building entrance. 2. Transparent window area or window displays along at least 50 percent of the length of the ground floor facade. 3. Sculptural, mosaic or bas relief artwork over 50 percent of the length of the ground floor facade. 4. "Pedestrian oriented space," located adjacent to the sidewalk. At least 500 square feet of pedestrian oriented space must be provided for every 100 linear feet of facade as measured along the property lines adjacent to the street right-of-way. 5. Other special landscaping or building design feature approved by the city. 6. Building entries must have direct access to the public sidewalk. 7. No more than 50 percent of the street frontage measured parallel to the curb may be occupied by parking and/or vehicle access. 8. For properties fronting on two or more pedestrian oriented streets, parking may be located on one of the streets; provided, that a building or pedestrian oriented space is situated between the parking and the street corner. M -L. In addition to site planning measures above, provide at least two of the following pedestrian amenities near the sidewalk: 1. Pedestrian furniture, such as seating, lighting, drinking fountain, etc. 2. Pedestrian weather protection at least three feet wide along at least 80 percent of the building's street front face. The weather protection may be in the form of awnings, marquees, canopies or building overhangs; provided, that canopies or awnings not extend above 15 feet above the ground elevation at the highest point nor lower than eight feet at the lowest point. 3. Pedestrian oriented open space. 4. Substantial perimeter landscaping. 5. Artwork. 6. Transit stop with seating. 7. Window displays over the majority of the front facade. 8. Decorative screen wall, trellis, or other building or site feature. 9. Pedestrian lighting. NM. Architecturally accentuate building corners at street intersections. All new buildings located on properties at the intersection of two public streets shall apply one or more of the following design elements: 1. At least 100 square feet of sidewalk or pedestrian oriented open space in addition to required building setback. 2. Corner entrance to courtyard, building lobby, atrium or pedestrian pathway. 3. Corner architectural elements such as bay windows, roof deck or balconies on upper stories, notched or curved facade surfaces. 4. Sculpture or artwork or distinctive use of materials. 5. Special treatment of pedestrian weather protection canopy. 6. Building corner entry. 0.4. Building Design. Building shell colors shall be earth tones such as taupe, brown, red -brown, buff, gray, cream, white, natural wood, brick, or stone. Trim should be white, black, dark blue, dark green, dark teal, dark red, or other deep saturated colors. Bright accent colors should not cover more than 10 percent of any building facade. Stucco must not be treated in a sculptural manner with curved surfaces or relief patterns. Stucco surfaces should be trimmed with wood, brick, or masonry or in a way that protects them from the weather. Section 8. The Unified Development Code Section 18.54.030 is hereby amended as follows: 18.54.030 Minimum requirements. The requirements for off-street parking and loading facilities and their design shall be regarded as the minimum; however, the owner, developer or operator of the premises for which the parking facilities are intended shall be responsible for providing adequate amounts and arrangement of space for the particular premises even though such space or its arrangement is in excess of the minimum set forth in this chapter. For special uses, the parking requirement shall be as provided in that chapter or as determined by the site plan review committee. ,Residential Uses. Type of Use Minimum Parking Requirements Single Family Two per dwelling unit Accessory Dwelling Unit One Der dwellin, unit. Duplexes & Multi -family Two Der dwelling Unit up to 4 Units Multi -family over 4 Units One space for studio apartments One and one-half spaces per 1 - 2 bedroom dwellino- unit Two spaces per 3+ bedroom dwellino- units Plus one guest space for every 10 units. Multi -family constructed One space for studio and 1 bedroom alon manor transit routes apartments One and one-half spaces pre 2+ bedroom dwelling units Housing intended for exclusive use of, and occupied by, senior citizens shall provide one space for every three dwelling units plus two-tenths space per dwelling unit in buildings containing five or more dwelling units. Housing in which the dwelling units are characterized by one room enclosing all activities (sometimes referred to as "bachelor" or "efficiency" units) shall provide one and one-half parking spaces for each dwelling unit, plus two-tenths space per dwelling unit in buildings containing five or more dwelling units. B. Commercial Uses. In the several commercial districts, off-street parking requirements shall be as shown herein; provided, that all of the property is controlled by a single person or corporation, or written agreements for shared parking, acceptable to the city, are filed with the community development department. Shared parking agreements are acceptable only if the physical relationship between the premises makes such sharing possible and results in superior design in terms of layout, access, reduced curb cuts and the like. In the following list, the parking requirements for specific uses listed shall be determined through a formula of one stall per number of gross floor area (GFA), or as specified. Type of Use Minimum Parking Requirements Banks, saving and loan associations, One per 300 sq. ft. of GFA. business and professional offices Retail establishments, including One per 250 sq. ft. of GFA. grocery stores Establishments for the sale and One per 200 sq. ft. of GFA. consumption of food and beverages, including fraternal and social clubs Boarding, lodging or rooming houses One and one-half for each sleeping room. Institutions, sanitariums and long- One for each two beds, plus one per term facilities employee based on the greatest number of care employees on a single shift. Churches, mortuaries or funeral One for six seats in the principal place of homes assembly or worship, including balconies and choir loft. Hospitals One for each bed, plus one per employee based on the greatest number of employees on a single shift. Libraries and museums One for each eight occupants, based on maximum occupants per the International Building Code. Medical or dental clinics One and one-half per patient treatment room/area, plus one space per employee based on the greatest number of employees on a single shift. Motels, hotels One for each unit, plus one per employee based on the greatest number of employees on a single shift. Motor vehicle or machinery sales, One for each 400 sq. ft. of GFA. wholesale stores, furniture stores Type of Use Minimum Parking Requirements Schools: High schools One for each four students that enrolled and are of legal driving age, plus one per classroom and office. Public assembly areas, such as auditoriums, stadiums etc., which are primary uses, shall be considered a separate use in determining parking. Elementary and junior high schools One for each 10 students of design capacity. Places of assembly without fixed One for each 10 occupants, based on the seats, e.g., stadiums, auditoriums, maximum occupant load per the and churches International Building Code. Assembly areas, less -concentrated One for each 10 occupants, based on the use, e.g., conference rooms and maximum occupant load per the gymnasiums International Building Code. Theaters One for each six seats. C. General Industrial Uses. 1. One space per employee based on the greatest number of employees on a single shift, plus 2. One square foot parking per square foot of display or retail area, plus 3. One space for each vehicle owned, leased or operated by the company. D. Specific Industrial Uses. Warehouses require one space per 1,000 square feet GFA, plus one space per 400 square feet of GFA used for office or display. Off-street parking requirements for uses similar or related to, or any use not specifically listed above, shall be determined by the site plan review committee on the basis of the requirement for similar uses, and on the basis of evidence of actual demand created for similar or related uses in Yelm, and such other traffic engineering or planning data as may be available and appropriate for the establishment of minimum and maximum parking requirements. Section 9. The Unified Development Code Section 18.64.020 is hereby amended as follows: 18.64.020 Planned residential development. A planned residential development encourages imaginative design and the creation of permanent open space by preserving or creating environmental amenities superior to those generally found in conventional developments, and by preserving to the greatest possible extent the natural characteristics of the land, including topography, natural vegetation, waterways, and views. For single family residential developments, the inclusion of a variety of housing types such as duplexes or townhomes may qualify for density bonuses listed below. A. Density Bonus. The city may approve an increase in the dwelling unit density up to: 1. In the low density district, fifteen percent, rounded to the nearest whole number. 2. In the moderate density district, twenty percent, rounded to the nearest whole number. 3. In the high density district, twenty-five percent, rounded to the nearest whole number. BA. Subdivision Requirements. A planned residential development shall be exempt from the specific design requirements of a standard subdivision, except that when any parcel of land in a planned residential development is intended for individual ownership, sale, or public dedication, procedural and applicable state laws pertaining to the subdivision and conveyance of land and the preparation of maps shall be followed. C-9. Relationship of Planned Residential Development Site to Adjacent Areas. The design of a planned residential development shall take into account the relationship of the site to the surrounding areas. The perimeter of the planned residential development shall be designed to minimize undesirable impact of the planned residential development on adjacent properties and, conversely, to minimize undesirable impact of adjacent land use and development characteristics on the planned residential development. D6. Buildings may have common walls and, therefore, be built to the property line as in townhouse construction. Wherever buildings are separated, a minimum distance of 10 feet shall be maintained between such buildings. ED. Landscaping. Natural landscape features which are to be preserved, such as existing trees, drainage ways, rock outcroppings, etc., may be accepted as part of the landscaping plan when such natural features contribute to the attractiveness of the proposed development. Section 10. The Unified Development Code Section 18.64.050 is hereby amended as follows: 18.64.050 Townhouse development. It is the intent of this section to provide for the development of townhouses within residential neighborhoods which may be conveyed as individually owned, separately platted lots. A townhouse is a one -family dwelling unit which is part of a group of two or more such units separated by common party walls having no doors, windows or other provisions for human passage or visibility through the common walls. Each one -dwelling unit in a townhouse is attached by not more than two party walls. A. Density Standards and Uses. 1. Density Bonus. The city may approve an increase in the dwelling unit density up to: a. In the low density district, fifteen percent, rounded to the nearest whole number. b. In the moderate density district, twenty percent, rounded to the nearest whole number. c. In the high density district, twenty-five percent, rounded to the nearest whole number. 2 A tE)WRhE) lEA Shall nE)ntaiR a minimi im aFea E# 1,600 Sq love feet and a 2-3. No more than four abutting townhouses or townhouse clusters within the townhouse project site shall have a common front building setback. Variations in the setback of front building faces shall be at least four feet. 34. No townhouse dwelling unit shall be located closer than 25 feet to any public right-of-way nor within 15 feet of a private drive, access road or common open parking area to the front or rear of such a dwelling unit. 4-5. Every lot containing a townhouse must provide aeach unit private spaced of at least 2-300 square feet, oriented to either the building front, rear and/or side, enclosed visually by fences or walls at least five feet in height or plantings to screen first level views from adjacent units. This space can include porches, patios and decks. 56. The minimum side yard requirement for end dwelling units in townhouse groups shall be the same as the underlying zone. For all dwelling units other than end dwelling units in subdivided townhouse developments, the common walls shall be designed with zero lot lines. 6�. No portion of a townhouse, accessory structure or other building type in or related to one group or cluster of contiguous townhouses shall be nearer than 10 feet to any portion of a townhouse or accessory structure of another townhouse building or cluster. 7,9. When the only driveway is from the street, each pair of units must share a common curb cut. 8-9. Conversion of existing structures to a townhouse project will be permitted provided all townhouse development standards as outlined in this section can be satisfied. Section 11. The Unified Development Code Section 18.70.020 is hereby amended as follows: 18.70.020 Exemptions. The following are exempt from the provisions of this chapter: A. Industrial processing equipment and scientific or medical equipment using frequencies regulated by the Federal Communications Commission (FCC); B. Antennas and related equipment that are being stored, shipped, or displayed for sale; C. Radar systems for military and civilian communication and navigation; D. Wireless radio utilized for temporary emergency communications in the event of a disaster; E. Licensed amateur (ham) radio stations; F. Residential antennas; G. Satellite dish antennas less than two meters in diameter, including direct to home or business satellite services, when used as an accessory use on a property; H. Routine maintenance or repair of a WCF and related equipment; I. Subject to compliance with all other applicable standards of this chapter, a building permit application need not be filed for emergency repair or maintenance of a WCF until 30 days after the completion of such emergency activity; J. A "cell on wheels" (COW) or other temporary WCF for a maximum of 90 days during an emergency declared by the federal, state, or local government; K. AM/FM radio and television broadcast facilities or towers. L. Temporary WCF for coverage of a special event, subject to written approval by the city. WCF is deemed temporary if it is in place for up to one week prior to and after the event. M. Temporary WCF installed for not more than one hundred eighty days, durina repair, replacement, or relocation of an existina WCF or construction of a new WCF. Section 12. The Unified Development Code Section 18.70.050 is hereby amended as follows: 18.70.050 Co -location. To minimize adverse visual impacts associated with the proliferation of WCFs, co -location is encouraged. The city may deny an application to construct new facilities if the applicant has not made a diligent effort to mount the facilities on an existing freestanding or attached WCF or other communication tower. At a minimum, this requires an assessment of any existing towers that have the location, as well as the existing or potential height, structural capability and equipment structure area, to serve the applicant's needs, a written request to those tower owners to co -locate on their facilities, and a good faith effort to work with those tower owners to co -locate. Section 13. The Unified Development Code Section 18.70.055 is hereby amended as follows: 18.70.055 Franchise required. Pursuant to Title 15 YMC, the applicant shall obtain and execute a Franchise agreement granting a non-exclusive ri,ht to use public right-of-way. Attachment of WCFs on an existino- traffic sio-nal, street li,ht Dole, or similar structure shall reauire written evidence of a license, or other leo-al ric-ht or approval, to use such structure by its owner. In its sole discretion, the city may prohibit or restrict the attachment of WCFs on certain city -owned poles, includino- without limitation, ornamental street li,ht poles. Section 14. The Unified Development Code Section 18.70.060 is hereby amended as follows: 18.70.060 Design standards for freestanding WCF towers. A. Maximum Height. 1. One hundred fifty feet including antennas for WCF towers located in a priority location or 60 feet in a secondary location. 2. Modification to the maximum height may be granted by the approval authority if the applicant can show by clear and convincing evidence that the additional height is necessary to provide adequate service to the residents of the city and no other alternative with lesser impacts is available. B. Setbacks. The setback shall be measured from the base of the WCF tower to the property line of the parcel on which it is located. 1. One hundred ten percent of tower height, including antennas. 2. A maximum 50 percent reduction to the setbacks may be granted by the approval authority, in a priority location only, if the WCF is built to a minimum wind stagnation pressure of 100 miles per hour, and an exposure and gust coefficient factor of C as listed in Tables 16-F and 16-G of the 1997 Uniform Building Code, as amended. 3. Further reduction to a minimum setback of 50 feet may be granted by the approval authority, in a priority location only, if the applicant can demonstrate that without adding more than minimal screening the alternate location is substantially screened on all sides by existing vegetation, buildings or topography, or that such location better preserves view corridors for adjacent property owners and the public. C. Co -location. All freestanding WCF towers shall be designed and constructed to fully accommodate at least two additional WCF providers, including an area for each co -locator's equipment near the base of the tower, each comparable in size to the area required by the applicant, unless the applicant demonstrates why such design is not feasible for technical or physical reasons. D. Separation. 1. Freestanding WCF towers shall be a minimum of 1,400 feet from another freestanding WCF tower or other communication tower. 2. Separation distances shall be measured from tower to tower regardless of property lines and roadways. 3. The separation may be reduced by up to 50 percent under the following circumstances: a. Where the proposed freestanding WCF and an existing freestanding WCF or other communication tower are within a priority location; b. Where the proposed freestanding WCF and an existing freestanding WCF or other communication tower are within substantially different view corridors as determined by the approval authority; or c. Where it is clearly demonstrated by the applicant that from a technical standpoint a reduced separation is necessary. 4. Freestanding WCFs may be clustered within all industrial districts so long as all WCFs within the cluster are more than 500 feet from residential zoning districts and any property with an existing residence. E. Siting and Screening. 1. Siting. Significant visual impacts of a WCF, from the front and rear of any residence on adjacent properties and for any residence across the roadway from the WCF, shall be minimized to the maximum extent feasible through careful siting. At no time shall a WCF be attached to a tree; or to use any tree to attach any metal guy wire or cable supporting any attached antenna. 2. Color. WCF towers and antennas shall have a nonglare finish in a gray, blue, green or other color to blend with the surroundings or horizon unless a different color is required by the FCC or FAA. The finish must be approved by the approval authority. 3. Screening. If the area within 50 feet of the site perimeter is treed such that substantial year-round screening of the WCF site is provided, as determined by the approval authority, prior to the issuance of building permits, the applicant shall cause an easement signed by the property owner to be recorded with the county auditor establishing a tree retention buffer. A copy of the recorded easement shall be provided to the planning department. The buffer shall be a minimum of 50 feet wide and shall extend around the perimeter outside of the fenced tower site, excluding the access point. This buffer must extend into the adjacent property if the tower setback has been reduced such that the buffer will not fit entirely on the subject property. The approval authority may require the buffer area to be enhanced to provide the desired level of screening for the ground level facilities. Any tree within the buffer that dies or is removed due to disease or windthrow shall be replaced during the next planting season with a minimum of two conifer trees a minimum of six feet in height at the time of planting. The buffer shall be maintained so long as the tower is located on the site. If site is not a treed area: a minimum 20 foot -wide buffer around the perimeter outside of the fenced site, excluding the access point, shall be planted with site -obscuring conifer trees. The trees shall be planted six feet on center in at least three offset rows. The trees shall be a minimum of six feet in height at the time of planting and shall be maintained in a green and growing state so long as the tower is on the site. Planting shall occur prior to the tower becoming operational. The approval authority may modify the screening requirements where existing structures on site, existing vegetation along the parcel perimeter, or topography provide adequate screening. F. Security. 1. A minimum six -foot -high chain link fence with privacy slats and topped with three strands of barbed wire shall be installed around the perimeter of the site for public safety and security purposes. Alternate methods of fencing may be approved if a level of public safety and security similar to that provided by the previously described fence can be clearly demonstrated. The fence and privacy slats shall be a deep green or other color which blends in with the surrounding environment. The fence will require a building permit. Access to the tower shall be through a locked gate. 2. All freestanding WCFs shall be fitted with anti -climbing devices. G. Parking/Access. At least one parking space, plus adequate turnaround area, shall be provided. The access road, parking and turnaround areas shall have paved, gravel or other all-weather surface. The access road must be a minimum of 10 feet wide. H. Signals, Lights and Signs. No signals, lights or signs shall be permitted on a WCF unless required by the FCC or FAA, except that all WCFs shall have a sign posted on the access gate with the WCF provider name, contact phone number and emergency phone number on it. I. Outdoor Storage. Outdoor storage of motor vehicles or materials associated with the WCF is prohibited outside of the fenced area installed pursuant to subsection F of this section. J. Noise and Interference. WCFs shall not exceed noise standards as defined in Chapter 173-60 WAC or cause interference with electrical, transmission or reception functions or cause similar disturbances. Section 15. The Unified Development Code Section 18.70.070 is hereby amended as follows: 18.70.070 Design standards for attached WCFs. A. Maximum Height. In a priority location, 28 feet above the building roof or top of structure on which it is mounted. In a secondary location, 10 feet above the building roof or top of structure on which it is mounted. B. Setbacks. Attached WCF and transmission eauipment mounted on buildin' walls or roofs shall not extend over property lines nor into required front, side or rear yard areas; provided, that the site plan review committee may approve an encroachment into a required yard up to two feet for an antenna mounted on the face of wall of a buildino- or structure if the antenna is camouflac-ed to blend into the architecture of the buildino- or structure on which placed. Antennas mounted on rooftops or atop water tanks shall be set back horizontally from the vertical edge of the structure one foot for every foot of elevation above the roof or tank; or at center or nearest to center when horizontal/vertical measurements. C. Wall -Mounted. If the antenna is mounted on a wall, it shall be as flush to the wall as technically possible. D. Architectural Compatibility, Screening and Camouflaging. The antenna shall be architecturally compatible with the building and wall on which it is mounted, and shall be constructed, finished, or fully screened to match as closely as possible the color and texture of the building and wall. Such facilities will be considered architecturally and visually compatible if they are camouflaged to disguise the WCF or designed to blend with the building on which it is mounted. E. Equipment Structures. Equipment structures mounted on a building roof shall either be hidden from view at ground level off-site or have a finish similar to the exterior building walls. Equipment for an attached antenna may also be located within the building on which the antenna is mounted. At no time shall a WCF be attached to tree: or to use any tree to attach any metal guy wire or cable supporting any attached antenna. F. Signals, Lights, and Signs. No signals, lights or signs shall be permitted on an attached WCF unless required by the FCC or FAA. G. Outdoor Storage. Outdoor storage of motor vehicles or materials associated with the WCF is prohibited. H. Noise and Interference. WCFs shall not exceed noise standards as defined in Chapter 173-60 WAC or cause interference with electrical, transmission or reception functions or cause similar disturbances. Section 16. The Unified Development Code Section 18.70.075 is hereby amended as follows: 18.70.075 Design standards for WCF in Dublic right-of-way. not on WCF towers. A. Maximum size. 1. Antennas shall be no larger than three cubic feet in volume. 2. Associated eauipment shall be no larger than 28 cubic feet in volume. B. Maximum height: For WCFs located on utility distribution poles, no more than fifteen feet above the height of the Dole to which the WCF is being attached, but in no event higher than a total of forty feet. For WCFs located on street light Doles, no more than eight feet above the height of the street light Dole, but in no event higher than a total of fort,, feet. If a replacement street light Dole is necessary to accommodate the attachment, the height limitations shall be measured as if the WCF was being installed on the street light Dole that previously existed in that location. For WCFs located on new, stand-alone poles, no more than ten feet above the height of any other existing poles located within five hundred feet of the proposed new Dole location, but in no event higher than a total of forty feet. Notwithstanding any of the foregoing, the maximum height limits may modified by the director through the variance process described in Title 18. Design requirements. All WCFs in the right-of-way shall be constructed out of or finished with non - reflective materials (visible exterior surfaces only The color of stand-alone poles in the right-of-way constructed to accommodate WCFs shall be compatible with the colors of other poles in the right-of-way in the immediate vicinity. Camoufla,e/Concealment. All WCFs and any transmission eauipment shall, to the extent feasible, use camouflac-e desic-n techniaues includin', but not limited to the use of materials, colors, textures, screening, under roundin , or other design options that will blend the WCF to the surrounding natural setting and/or built environment. Design, materials and colors of WCFs shall be compatible with the surroundinc- environment. Desio-ns shall be compatible with structures and vec-etation located in the ric-ht-of-way and on adjacent arp cels. Camouflage design may be of heightened importance where findings of particular sensitivity are made (e.g. proximity to historic or aesthetically si,nificant structures, view, and/or community features). Should the director determine that WCFs are located in these areas of heic-htened importance, they shall be designed to minimize their profile at the reauest of the director. The camouflage design may include the use of base stations and other structures should the director determine that such design meets the intent of this title and the community is better served thereby. Poles and WCFs in the right-of-way should use existing landforms, vegetation, and structures to aid in screening the facility from view or blending in with the surroundin, built and natural environment. Poles shall be architecturally compatible with the surrounding area. Poles and WCFs in the right-of-way shall be compatible with the surrounding topography, trees, and foliage. Poles and WCFs in the right-of-way shall include design characteristics that have the effect of reducinc- or eliminatino- visual obtrusiveness. To the extent feasible, pole -mounted small cell wireless facilities shall be located on, or within an existing or replacement utility pole serving the city, or another utility and shall be camouflaged and concealed consistent with other existino- natural or manmade features near the location where the facilities will be located. If there are no reasonable alternatives, and the applicant is authorized to construct the new stand-alone poles or a replacement pole, to the extent reasonably feasible, such poles shall: Be consistent with the size and shape of the pole -mounted eauipment installed by communications companies on utility roles near the new stand- alone pole: Be sized to minimize the negative aesthetic impacts to the right-of-way and adjacent property; Be designed such that any ground mounted equipment shall be located in a manner necessary to address both public safety and aesthetic concerns in the reasonable discretion of the director, and may, where appropriate and reasonably feasible based upon technical, construction, and engineering requirements, require a flush -to -grade underground equipment vault; Not alter vehicular circulation or parking within the right-of-way or impede vehicular, bicycle, or pedestrian access or visibility along the right-of-way. No stand-alone pole may be located or maintained in a manner that causes unreasonable interference. Unreasonable interference means any use of the right-of-way that disrupts or interferes with its use by the city, the general public, or other person authorized to use or be present upon the right-of-way, when an alternative exists that would result in less disruption or interference. Unreasonable interference includes any use of the right-of-way that disrupts vehicular or pedestrian traffic, any interference with utilities, and any other activity that will present a hazard to public health, safety, or welfare; Not be located within six -hundred feet of another freestanding WCF pole in the right-of-way. The director may exempt an applicant from these reauirements if the applicant demonstrates that the minimum separation reauirement cannot be satisfied for technical reasons, and if the director determines that the placement of a WCF at a distance less than six -hundred feet from another WCF will meet the intent of reducing visibility of WCFs to the extent possible; and With respect to equipment enclosures, be located out of view as much as possible. 11. Antennas shall meet the followinc- reauirements: antennas shall be mounted as close to the pole as is technically feasible and may be flush mounted, placed on the pole top, or mounted with a standoff bracket. Antennas shall be of a neutral, non -reflective color that is closely compatible with the color of the supportino- structure. 12. Aside from antennas, other transmission eauipment for all WCFs shall meet the following requirements: All other transmission equipment shall be grouped as closely as technically possible and reduce the overall visual impact of the WCF; Other transmission eauipment shall be located out of sio-ht whenever possible by locating within equipment enclosures. Where such alternate locations are not available, the transmission eauipment shall be camouflac-ed or concealed: and Other transmission eauipment shall be of a neutral, non -reflective color that is identical to, or closely compatible with, the color of the supporting structure, or uses other camouflage and concealment design techniaues so as to make the eauipment as visually unobtrusive as possible, including, for example, painting the eauipment to match the structure or using a graphics wrap to blend the structure into the surrounding environment. 13. Any new wiring required to bring power to serve a WCF site shall be located underground. D. Hazardous Materials. No hazardous materials shall be permitted in association with WCFs in the riO-ht-of-way, except those necessary for the operations of the WCF and only in accordance with all applicable laws governing such materials. E. Lighting. WCFs shall not be artificially lighted, unless required by the FAA or other applicable O-overnmental authority, or the WCF is mounted on a light Dole or other similar structure primarily used for lighting purposes. If lighting is required, the city may review the available lighting alternatives and approve the design that would cause the least disturbance to the surrounding views. Lighting shall be shielded or directed to the greatest extent possible to minimize the amount of glare and Ii ht falling onto nearby properties, particularly residences. F. Noise. Noise O-enerated on the site must not exceed the levels defined in Chapter 173-60 WAC or cause interference with electrical, transmission or reception functions or cause similar disturbances. G. Adjacent residential uses. WCFs in the right-of-way shall be sited in a manner that evaluates the proximity of the facility to residential property. When placed near residential property, a stand-alone WCF (e.g. a new pole) shall be placed adjacent to the common side yard property line between adjoining residential properties, such that the WCF minimized visual impacts eauitable among adjacent properties and minimized impacts existing trees within or next to the right-of-way. In the case of a corner lot, the WCF may be placed adjacent to the common side yard property line between adjoining residential properties, or on the corner formed by two intersecting rights-of- way. If these requirements are not feasible from a construction, engineering, or design perspective, the director may, in his/her sole discretion exempt the WCF from these reauirements, through the variance process described in Title 18. Section 17. The Unified Development Code Section 18.70.110 is hereby amended as follows: 18.70.110 Radio frequency standards. Federal law provides that the federal government has sole jurisdiction to regulate in the field of radio frequency (RF) emissions. A. WCF's shall not be conditioned nor denied based on RF impacts. T4e- Al B. Applicants for WCF permits shall be required to provide information as reauired in the application certifying compliance with federal standards. T4e- appliGaRt Shall eRSWre that the WGF Will REA GaWSe 'E)GaliZed iRterfereRGe With fha reneptien of area teleViSiE)R er radie hreardnastc If nn reVieW the nits 0RIGIS that the WGF interferes With SWIG reneptien aR d if S Gh interferenne is net e Section 18. If any provision of this Ordinance or its application to any person or circumstance is held invalid, the remainder of the Ordinance or the application to other persons or circumstances is not affected. Section 19. This Ordinance shall be in full force and effect after its passage, approval, and publication as provided by law. Passed by the City Council of Yelm this 10th day of December, 2019. JW Foster, Mayor Authenticated: Lori Lucas, City Clerk PUBLISHED: December 19, 2019 Effective Date: December 24, 2019 YELM CITY COUNCIL TUESDAY, DECEMBER 10, 2019 MINUTES CITY HALL BUILDING 106 SECOND STREET SE YELM, WA Mayor JW Foster called the meeting to order at 6:00 p.m. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe De Pinto and Terry Kaminski. 2. Agenda Approval 19-088 MOTION BY TAD STILLWELL TO AMEND THE AGENDA TO MOVE 6A. TO 6B. AND 6C. TO OLD BUSINESS. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 3. Special Presentations - November Student of the Month - Alicia Nelson Annexation Process Update - Mayor Foster welcomed the newly annexed Yelm residents to the City. 4. Public Comment - no comments 5. Consent Agenda a. Minutes: November 26, 2019 & December 3, 2019 Minutes 19-089 MOTION BY MOLLY CARMODY TO APPROVE THE CONSENT AGENDA. SECONDED BY TAD STILLWELL. 7-0, MOTION CARRIED. 6. New Business - a. Ordinance No. 1057 Amending Title 18 Yelm Municipal Code (YMC) Unified Development Code 19-090 MOTION BY MOLLY CARMODY TO ADOPT ORDINANCE NO. 1057 TO AMEND TITLE 18 YMC UNIFIED DEVELOPMENT CODE. SECONDED BY EJ CURRY 6-1 (CM DEPINTO), MOTION CARRIED. b. Resolution No. 603, Support for Yelm Community Schools Levy 19-091 MOTION BY JOE DEPINTO TO APPROVE RESOLUTION NO. 603 IN SUPPORT FOR YELM COMMUNITY SCHOOLS LEVY. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 7. Old Business - a. Ordinance No. 1055, 2019-2020 Mid -Biennial Budget Amendment Mayor Foster continued the public hearing. Interim Finance Director Heidi MacDonald gave an overview of the proposed budget amendments. Mayor Foster closed the public hearing at 6:33 pm. 19-092 MOTION BY MOLLY CARMODY TO ADOPT ORDINANCE NO. 1055, 2019- 2020 MID -BIENNIAL BUDGET AMENDMENT. SECONDED BY EJ CURRY. COUNCILMEMBER COLT DISCOVERED A SMALL MATH ERROR ON THE PROPOSED AMENDMENT. 7-0, MOTION CARRIED. 8. UPDATES - December 10, 2019 Page 1 1 City Administrator — Councilmember Curry attended Christmas in the Park with the Citizens for Support of the Yelm Community Schools and the Olympia Chamber Orchestra event at the Yelm Community Center over the weekend. Councilmember Carmody attended the Intercity Transit Authority Board of Directors meeting, the Yelm Planning & Economic Development Committee meeting and has submitted a Procurement Polity Manual to the General Government Committee for their review. Councilmember Colt attended the Yelm Planning and Economic Development Committee meeting and the Yelm General Government Committee meeting. Councilmember Stillwell attended the Yelm General Government Committee meeting, the Yelm University and thanked Councilmember Curry for her wealth of knowledge and guidance while on Council. Councilmember Wood attended Christmas in the Park, the Administrative Board of Directors meeting for TCOMM 911 and thanked Councilmember Curry for her time on Council. Councilmember DePinto thanked Councilmember Curry for being a champion for the Senior Center while on Council. Councilmember DePinto attended the Regional Economic Forecast Expo event in the South Thurston Economic Development Initiative booth. Mayor Foster thanked Councilmember Curry for the roses she gave to every employee and Councilmembers and thanked her for her dedication and thoughtfulness. Mayor Foster attended the Economic Forecast Expo at the Great Wolf Lodge last Thursday, Yelm University at the Yelm Community Center (thanked staff and Community Development Director Grant Beck), the Thurston Regional Planning Council as Acting Chair, the monthly Mayor's Forum, Christmas in the Park (thanked Community Development Department and Public Works for making the event a success), Sergeant Aaron Boyle's Key Ceremony to his new house, the Olympia Chamber Orchestra, met with Executive Director Shauna Stewart from the Olympia Convention Bureau, the Yelm Chamber Business Awards Luncheon, the 25th Annual Christmas Concert at the LDS Church and reminded everyone that Friday, December 13 is the Thanksmas Dinner to thank staff. 9. Executive Session - none scheduled 19-093 MOTION BY EJ CURRY TO ADJOURN. SECONDED BY MOLLY CARMODY. 7-0, MOTION CARRIED. 10. Adjourned at 7:07 p.m. W Foster, Mayor Attest:�'Nti� Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. December 10, 2019 Page 1 2