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01 14 2020 Yelm City Council Agenda PacketCITY OF YELM Washington CITY COUNCIL AGENDA 1/14/2020 1. CALL TO ORDER/ROLL CALL 2. AGENDA APPROVAL 3. SPECIAL PRESENTATIONS a) None Scheduled 4. PUBLIC COMMENT *Complete a blue speakers card 5. CONSENT AGENDA a) December 10, 2019 & January 7, 2020 Minutes 6. NEW BUSINESS a) Professional Services Agreement — Design Engineering Services — 2019 Water Main Improvements A Professional Services Agreement with Parametrix, Inc. for engineering design and construction management services for the 2019 Water Main Improvements Project. b) Selection of Mayor Pro -tem 7. OLD BUSINESS a) None Scheduled S. UPDATES a) Departments — Michael Grayum, City Administrator b) Councilmembers c) Mayor JW Foster 9. EXECUTIVE SESSION a) None Scheduled 10. ADJOURN 106 2nd ST SE • Yelm, WA 98597 • 360.458.3244 • www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider MEETING INFORMATION All regular Yelm City Council meetings are recorded. Meetings may be viewed at www.yelmwa.F-fov or a copy may be purchased by contacting the City Clerk's office at 360.458.8402. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate at a City Council meeting, please contact the City Clerk's office at 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. *The public comment portion of the agenda is an opportunity for the public to address the Council for items that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the published agenda are welcomed as part of the normal agenda. COMMITTEE AND LIAISON ASSIGNMENTS Mayor JW Foster Yelm Emergency Operations Board Vice -Chair of Thurston Regional Planning Council Board of Director for Risk Management Service Agency Member of Community Investment Partnership Board member South Sound Military and Community Partnership Councilmember James Blair Yelm Public Safety Committee Yelm Finance Committee Member of Solid Waste Advisory Committee Liaison to Yelm Senior Center Liaison to South East Thurston Fire Authority Councilmember Molly Carmody Yelm Planning & Economic Development Committee Yelm Finance Committee Board of Director for Intercity Transit Authority Liaison to Nisqually River Council Councilmember Cody Colt Yelm Planning & Economic Development Committee Yelm General Government Committee Yelm Public Works Committee Member of Thurston County Emergency Services Councilmember Tad Stillwell Yelm Public Safety Committee Yelm General Government Committee Board of Directors of Economic Development Council Yelm Emergency Operations Board Member of Law and Justice Council Councilmember Tracey Wood Yelm General Government Committee Yelm Public Works Committee Member of Transportation Policy Board Administrative Board of Director for TCOMM 911 Councilmember Joe DePinto Yelm Finance Committee Yelm Public Safety Committee Member of South Thurston Economic Development Initiative Councilmember Terry Kaminski Yelm Planning & Economic Development Committee Yelm Public Works Committee Member of Thurston Thrives Page 2 of 2 YELM CITY COUNCIL TUESDAY, DECEMBER 10, 2019 MINUTES CITY HALL BUILDING 106 SECOND STREET SE YELM, WA Mayor JW Foster called the meeting to order at 6:00 p.m. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto and Terry Kaminski. 2. Agenda Approval 19-088 MOTION BY TAD STILLWELL TO AMEND THE AGENDA TO MOVE 6A. TO 6B. AND 6C. TO OLD BUSINESS. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. Special Presentations - November Student of the Month - Alicia Nelson Annexation Process Update - Mayor Foster welcomed the newly annexed Yelm residents to the City. 4. Public Comment - no comments 5. Consent Agenda a. Minutes: November 26, 2019 & December 3, 2019 Minutes 19-089 MOTION BY MOLLY CARMODY TO APPROVE THE CONSENT AGENDA. SECONDED BY TAD STILLWELL. 7-0, MOTION CARRIED. 6. New Business - a. Ordinance No. 1057 Amending Title 18 Yelm Municipal Code (YMC) Unified Development Code 19-090 MOTION BY MOLLY CARMODY TO ADOPT ORDINANCE NO. 1057 TO AMEND TITLE 18 YMC UNIFIED DEVELOPMENT CODE. SECONDED BY EJ CURRY 6-1 (CM DEPINTO), MOTION CARRIED. b. Resolution No. 603, Support for Yelm Community Schools Levy 19-091 MOTION BY JOE DEPINTO TO APPROVE RESOLUTION NO. 603 IN SUPPORT FOR YELM COMMUNITY SCHOOLS LEVY. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 7. Old Business - a. Ordinance No. 1055, 2019-2020 Mid -Biennial Budget Amendment Mayor Foster continued the public hearing. Interim Finance Director Heidi MacDonald gave an overview of the proposed budget amendments. Mayor Foster closed the public hearing at 6:33 pm. 19-092 MOTION BY MOLLY CARMODY TO ADOPT ORDINANCE NO. 1055, 2019- 2020 MID -BIENNIAL BUDGET AMENDMENT. SECONDED BY EJ CURRY. COUNCILMEMBER COLT DISCOVERED A SMALL MATH ERROR ON THE PROPOSED AMENDMENT. 7-0, MOTION CARRIED. S. UPDATES - December 10, 2019 Page 1 1 City Administrator - Councilmember Curry attended Christmas in the Park with the Citizens for Support of the Yelm Community Schools and the Olympia Chamber Orchestra event at the Yelm Community Center over the weekend. Councilmember Carmody attended the Intercity Transit Authority Board of Directors meeting, the Yelm Planning & Economic Development Committee meeting and has submitted a Procurement Policy Manual to the General Government Committee for their review. Councilmember Colt attended the Yelm Planning and Economic Development Committee meeting and the Yelm General Government Committee meeting. Councilmember Stillwell attended the Yelm General Government Committee meeting, the Yelm University and thanked Councilmember Curry for her wealth of knowledge and guidance while on Council. Councilmember Wood attended Christmas in the Park, the Administrative Board of Directors meeting for TCOMM 911 and thanked Councilmember Curry for her time on Council. Councilmember DePinto thanked Councilmember Curry for being a champion for the Senior Center while on Council. Councilmember DePinto attended the Regional Economic Forecast Expo event in the South Thurston Economic Development Initiative booth. Mayor Foster thanked Councilmember Curry for the roses she gave to every employee and Councilmembers and thanked her for her dedication and thoughtfulness. Mayor Foster attended the Economic Forecast Expo at the Great Wolf Lodge last Thursday, Yelm University at the Yelm Community Center (thanked staff and Community Development Director Grant Beck), the Thurston Regional Planning Council as Acting Chair, the monthly Mayor's Forum, Christmas in the Park (thanked Community Development Department and Public Works for making the event a success), Sergeant Aaron Boyle's Key Ceremony to his new house, the Olympia Chamber Orchestra, met with Executive Director Shauna Stewart from the Olympia Convention Bureau, the Yelm Chamber Business Awards Luncheon, the 25th Annual Christmas Concert at the LDS Church and reminded everyone that Friday, December 13 is the Thanksmas Dinner to thank staff. 9. Executive Session - none scheduled 19-093 MOTION BY EJ CURRY TO ADJOURN. SECONDED BY MOLLY CARMODY. 7-0, MOTION CARRIED. 10. Adjourned at 7:07 p.m. Attest: JW Foster, Mayor Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. December 10, 2019 Page 1 2 YELM CITY COUNCIL STUDY SESSION TUESDAY, JANUARY 7, 2020 6:00 P.M. CITY HALL BUILDING 106 SECOND STREET SE YELM, WA 1. Mayor JW Foster called the meeting to order at 6:00 p.m. 2. Present: Councilmembers: James Blair, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto and Terry Kaminski. Staff present: City Administrator Michael Grayum, Interim Finance Director Heidi MacDonald, Accounting Assistant Kimberly Rachor, Financial Analyst Michael Malek and City Clerk & HR Manager Lori Lucas. 3. a. Thurston Regional Planning Council Presentation Katrina Van Every, Senior Planner for The Thurston Regional Planning Council (TRPC) updated Council on their 2020 work plan and strategic plan to maximize the benefits of all modes of transportation by assessing regional impact of all projects in Thurston County, which benefit Yelm and neighboring communities. TRPC will host a community survey later this month and we will post it on our website. 3. b. Park use hours of operation and proposal to charge rental fees for the City Park Pavilion Park Advisory Committee Volunteer Michael Malek proposed changing the park hours from sunrise to sunset and discussed charging a small fee to rent the pavilion at the Yelm City Park. The Park Advisory Committee members will discuss with their next Park Advisory Committee meeting and bring an Ordinance to Council in an upcoming Council meeting. 3. c. Homelessness Task Force — Update and next steps The Homelessness Task Force led by Councilmembers Molly Carmody and Joe DePinto are still working on the final report for Council's consideration. The formal recommendations of the Task Force and supporting analysis will be discussed at the February 4 Council Study Session at the Yelm Community Center. 3. d. 640 Acres- Update and next steps Community Development Director Grant Beck updated Council on the 640 acre parcel on Killion Road that is now an asset of the Local Improvement District (LID), which is a separate entity from the City of Yelm and was formed by multiple land owners to build the main roadway leading to the Tahoma Terra development. The land owners stopped paying into the LID and a 640 acre parcel of their property was foreclosed upon, making that parcel an asset of the District as of January 3, 2020. The District will conclude its annual bond payments for the roadway in 2024 and officially dissolve by 2026. City staff will work with the bank and personnel who support the District to determine possible options for the 640 acre parcel. 4. Mayors Report — Mayor Foster has been meeting with Washington State Department of Transportation and State Legislators to make sure that they are aware of the City of Yelm's priorities. Mayor Foster shared a draft of possible committee representatives for both regional entities and 01-7-2020 internal committees for City Council to review and give Mayor Foster any feedback on the proposed committee assignments. 5. Council Initiatives Councilmember Colt will be meeting with facilitators to discuss facilitating for the Council Retreat in February and also meeting with Timberland Regional Library. Councilmember Stillwell inquired about the possibility of collecting input from the public during Council meetings through Facebook or YouTube live. Councilmember DePinto encouraged Council to attend the AWC City Days in Olympia on January 28, 2020. Councilmember Kaminski attended the Thurston Thrives end of year party. Councilmember Kaminski would like to have an informal set-up for the Study Sessions. 6. "Yelm 101" City Clerk Lori Lucas stated that Association of Washington Cities Risk Management Service Agency did their annual Member Standards Survey on Monday, January 7t" with City staff to go over the requirements of 2020. The City will be receiving a great report card from AWC RSMA. Adjourn: 7:59 p.m. Attest: JW Foster, Mayor Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 01-7-2020 To: Mayor J.W. Foster Yelm City Council - r.1924 WASHINGTON "Proudly Serving Our Community" From: Derek M. McCoy, P.E., Civil Review Engineer/Project Engineer Patrick T. Hughes, P.E., Public Works Projects/Programs Manager Date: January 7, 2020 (for January 14, 2020 City Council Meeting) Subj: Professional Services Agreement - Parametrix, Inc. Design Engineering Services - 2019 Water Main Improvements Attach: Professional Services Agreement Exhibit A - Scope of Work (Parametrix, Inc.) Exhibit B - Consultant Fee Estimate (Parametrix, Inc.) Recommendation Authorize Mayor J.W. Foster to sign a Professional Services Agreement with Parametrix, Inc. in the not to exceed amount of $235,869.90 for engineering design and construction management services for the 2019 Water Main Improvements project. Background The capital improvement program approved as part of the current water system plan contains water main replacement projects necessary to increase the reliability and efficiency of the potable water distribution system. The 2019 Water Main Improvements project will complete missing links in the water main system and upgrade existing water mains to accommodate a planned SE Water Reservoir project. Approximately 7700 LF of 10-12" PVC water mains will be designed along Canal Road SE, 103rd Ave SE, 1701h Street SE (Walmart Blvd), and Grove Road. In October 2019, a Request for Qualifications was issued for the design of the 2019 Water Main Improvements project. Statements from five (5) well-qualified firms were received on October 29, 2019. A committee was formed to evaluate, score and rank each firm based on seven (7) qualification criteria. The committee selected Parametrix as the most qualified firm for the design phase of this project. Current Situation In order to prepare a Professional Services Agreement, the City has requested, and received, a Scope of Work and a Consultant Fee Estimate from Parametrix for completion of the engineering design and construction management services for the proposed 2019 Water Main Improvements. It is desired to begin the design of the water main extensions as soon as possible, and target a bid date of April 10th 2020. Construction would expect to begin in Spring/Summer 2020. The cost for completion of the engineering design of this project will come from the Water Capital Improvements Fund (402) included in the approved 2019-2020 budget. Staff recommends approval to authorize Mayor Foster to sign the attached Professional Services Agreement with Parametrix in the not to exceed amount of $235,869.90 for engineering design and construction management services for the proposed 2019 Water Main Improvements. Page 2 of 2 EST. 1924 WASHINGTON "Proudly Serving Our Community" PROFESSIONAL SERVICES AGREEMENT FOR 2019 WATER MAIN IMPROVEMENTS This Professional Services Agreement ("Agreement") is made between the City of Yelm, a Washington municipal corporation ("City"), and Parametrix, Inc., 1019 39th Avenue SE, Suite 100, Puyallup, WA 98374, a Washington corporation ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: PARAMETRIX, INC. CITY OF YELM Jack Wright Derek McCoy 1019 39th Avenue SE, Suite 100 106 2nd Street SE Puyallup, WA 98374 Yelm, WA 98597 (253) 604-6759 (telephone) (360) 458-8132 (telephone) (855) 542-6353 (facsimile) derekm@yelmwa.gov The Parties agree as follows: 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than December 31, 2020 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Yelm business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12; and such may result in ineligibility for further City agreements. H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B", the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Pam On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, and representatives harmless, from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement or the negligent acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor's negligence. Contractor's sub -contractor shall agree to the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub -contractors H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1 Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a minimum combined single combined single limit for bodily injury and property damage of $1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. d. Professional liability insurance with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. 6.2 No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. With the exception of Workers' Compensation and Professional Liability insurance, the Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: a. Insurance coverage required hereunder shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. b. Insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 6.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current AM. Best rating H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 of not less than ANII. 6.5 Additional Insured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.6 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Contractor shall pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Parry prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the Thurston County Superior Court, Thurston County, Washington, unless the parties agree in writing to an alternative process. If the Thurston County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in Thurston County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in Thurston County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF YELM: JW Foster, Mayor DATE: PARAMETRIX, INC. By: Printed Name: Title: Date: ATTEST: City Clerk, Lori Lucas APPROVED AS TO FORM: <on file> City Attorney, Brent Dille STATE OF WASHINGTON) ) ss. COUNTY OF ) On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 20 Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 EXHIBIT "A" SERVICES H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 EXHIBIT `B" COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Two Hundred Thirty Five Thousand Eight Hundred and Sixty Nine and 40/100 Dollars ($235,869.90). 2. Method of Compensation: Hourly rate: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as attached. Reimbursable Expenses: The actual customary and incidental expenses incurred by Contractor in performing the Services including mileage, survey equipment, and subconsultant costs and other reasonable costs; provided, however, that such costs shall be deemed reasonable in the City's sole discretion. H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 EXHIBIT "C" INSURANCE H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 EXHIBIT "A" SERVICES H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 Parametrix ENGINEERING. PLANNING - ENVIRONMENTAL SCIENCES SCOPE OF WORK Exhibit A City of Yelm 2019 Asbestos Cement (AC) Water Main Replacement PROJECT OVERVIEW The City of Yelm (City) will be completing missing links in the water main system and upsizing existing water mains to accommodate the new water reservoir project. New 10-12" PVC water mains will be designed along the following alignments: • Canal Rd SE from Crystal Springs St NW to 901h Ave SE. (-900 LF) • Canal Rd SE from Rhoton Rd to Canal Ct SE. (1,600 LF) • 103rd Ave SE from the Adult Community Center to the proposed water reservoir site. (3,000 LF) • Grove Road from 103rd Ave SE to the existing 10" PVC (1,200 LF) • 1701h St SE from 103rd Ave SE to the existing 10" PVC near the North property line of Walmart. (1,000 LF) SCHEDULE The bid documents will be complete by March 20th, 2020, and public bids are anticipated to be opened by April 10th, 2020. A 2 -week bid duration is assumed. PHASE 1 —WATER MAIN DESIGN Task 1 — Project Management and QA/QC Goal To provide continuous tracking of the Project schedule and budget, Project quality assurance and control, and to provide status of deliverables to ensure that the Project is executed as expected by the City. Assumptions Following are the assumptions for Task 1: • A 5 -month Project schedule is assumed. • Two meetings at the City of Yelm Public Works Center are included in the budget. • No construction management or construction observation will be provided in this scope. An additional scope and budget will be provided if the City deems construction assistance necessary. Deliverables Following are the deliverables for Task 1: City of Yelm 999-1781-999 2019 Asbestos Cement (AC) Water Main Replacement 1 December 2019 SCOPE OF WORK (continued) • Miscellaneous correspondence to document Project management issues. • Monthly progress reports and invoices. • Meeting agendas. • Meeting notes, if applicable. Task 2 — Survey Goal To prepare a topographic survey base map of existing conditions and improvements within the above-described Project limits for use in preparing detailed design plans. Approach Using record information and existing monuments, Parametrix surveyors will establish horizontal and vertical control throughout the proposed corridors. Mapping will consist of locating existing improvements and ground conditions within the above-described right-of-way. Parcel lines and right-of-way limits will be based upon the applicable public records. Ground features including tops and toes, breaks, edge of pavement, and ditches will be mapped at sufficient detail to create 1 -foot contours. Structures such as fences, driveways, overhead utilities, and other physical visible improvements will be mapped. An underground utility locate firm will be hired to mark buried utilities such as gas, water, power, telephone, and TV cable, if such utilities have a conductible source or tracer lines attached. Sanitary and storm structures will be opened and measurements will be made identifying size, type, and invert elevation of incoming and outgoing pipes. Once the field work has been completed, a survey technician will process the data and prepare a base map using AutoCAD Civil 3D, Release 2018. Assumptions Following are the assumptions for Task 2: • The survey will be supplemented by survey work previously prepared for the SR 510 project. • Title reports will not be ordered for this work; boundary information will be based upon recorded information researched by the Thurston County Auditor. • Property corners will not be set nor will a Record of Survey be prepared. • The Project limits will be contained within existing public rights-of-way. • Horizontal Datum: NAD 83/91 Washington State Plane Coordinate System, South Zone adjusted to WSRN network. • Vertical Datum: NAVD 1988 per WSRN network. Deliverable The deliverable for Task 2 is a topographic base map prepared in AutoCAD Civil 3D format. City of Yelm 999-1781-999 2019 Asbestos Cement (AC) Water Main Replacement 2 December 2019 SCOPE OF WORK (continued) Task 3 — 30 Percent Design Goal To prepare plans to approximately a 30 percent completion level and prepare an associated opinion of probable cost. Approach Parametrix will complete a preliminary design based on the field survey and the applicable design guidelines. The City will review the submitted documents and provide comments and direction for incorporation into the Final Plans, Specifications, and Estimate. 30 Percent Plans: The Plans are assumed to include three (3) roll plots at 20 -inch scale to show the water main replacement limits. Opinion of Probable Cost: Parametrix will prepare an opinion of cost based on estimate quantities and costs for lump -sum items as determined by the 30 Percent Plans. The opinion of probable cost will have one bid schedule. Utility Coordination: Parametrix staff will meet once either on-site or at the City Public Works Building to review the Utility Conflict Plan with the utility companies that provide service in the Project limits. Assumptions Following are the assumptions for Task 3: • All plans will be prepared in AutoCAD 2018 Civil 3D format. • All design elements will be in accordance with the current City of Yelm Development Guidelines and the Department of Ecology 2012 Stormwater Management and Site Development Manual. Deliverables The deliverable for Task 3 is copies of 20 -inch scale roll plot plans and one engineer's estimate of probable cost. Task 4 — 90 Percent Design Goal To prepare a contract form and proposal, contract supplemental and general provisions, technical provisions, and contract plans to approximately a 90 percent completion level and an associated opinion of probable cost. Approach Parametrix will incorporate the City's comments from the 30 percent review into a 90 percent submittal for review by the City. Review Meetings and Coordination: Parametrix will meet with the City to review the 30 Percent Submittal. At this meeting, the City will provide comments to incorporate into the 90 percent design. City of Yelm 999-1781-999 2019 Asbestos Cement (AC) Water Main Replacement 3 December 2019 SCOPE OF WORK (continued) The 90 Percent Plans are assumed to include: • Cover Sheet, Legend and Notes • Typical Sections • Horizontal Control Plan • Water Plan and Profile • Details • Total: Assumptions Following are the assumptions for Task 4: 2 Sheets 1 Sheet 1 Sheet 19 Sheets 4 Sheets 27 Sheets • The contract and technical specifications will be prepared using the City's template and will follow the 2018 WSDOT Standard Specifications format. • Parametrix will include one bid schedule for the water main construction and all associated restoration work. • The City will prepare all supporting documentation and conduct all public outreach efforts to the affected property owners. Deliverables The deliverables for Task 4 include three (3) copies of half-size (11 -inch by 17 -inch) 90 Percent Plans, contract documents, and an engineer's estimate of probable cost. Task 5 — Final PS&E Goal To prepare final contract bidding documents for advertisement by the City including a contract form and proposal, contract supplemental and general provisions, technical provisions, and contract plans. Parametrix will also prepare a final opinion of cost that may be used by the City for bid tabulation. Approach Parametrix will complete final plans, specifications, and an opinion of cost based on the City's comments following review of the preliminary design deliverables and applicable design guidelines. Review Meetings and Coordination: Parametrix will meet with the City Project Manager assigned to the Project to review the intent of the plans and contract documents to ensure that the City's Project Manager is informed of the work to be completed and how the work is to be measured and paid. During this meeting, the City will also provide the 90 percent review comments (Plans and Contract Documents) for incorporation into the final design. Assumptions Following are the assumptions for Task 5: • The City will be responsible for the administration of the bidding process. • The City will complete all environmental documentation and coordination, as appropriate, with outside agencies such as Department of Archeology and Historic Preservation and Department of Ecology. City of Yelm 999-1781-999 2019 Asbestos Cement (AC) Water Main Replacement 4 December 2019 SCOPE OF WORK (continued) Deliverables Following are the deliverables for Task 5: • Three copies of half-size (11 -inch by 17 -inch) final Plans, Contract Documents, and engineer's estimate of probable cost. • Final engineer's estimate of probable cost in MS Excel format. • Two copies of full-size (22 -inch by 34 -inch) final plans. • Electronic copy of all final deliverables in respective native format(s). Task 6 — Record Drawings Goal To provide digital records of the constructed improvements based on the redlines provided by the City. Approach Parametrix will update the information shown on the Final plans to be consistent with the records provided by the City. Assumptions • The redlines will be provided by the City or the Contractor. • No field survey will be performed. • The revised sheets will be the plan and profiles and connection details. No other sheets will be modified. Deliverables • Revised CAD files with the revisions incorporated. • Plan sheets of the record drawings in PDF format for the City's records. City of Yelm 999-1781-999 2019 Asbestos Cement (AC) Water Main Replacement 5 December 2019 EXHIBIT `B" COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Two Hundred Thirty Five Thousand Eight Hundred and Sixty Nine and 40/100 Dollars ($235,869.90). 2. Method of Compensation: Hourly rate: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as attached. Reimbursable Expenses: The actual customary and incidental expenses incurred by Contractor in performing the Services including mileage, survey equipment, and subconsultant costs and other reasonable costs; provided, however, that such costs shall be deemed reasonable in the City's sole discretion. H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 M O 0 0 0 0 0 0 m o o vo\° o\° < o O F v tta 3 fp p p n W t0 N lf� A lf� N N rn O O O A O O O o O O O N O O O �oW O O O O A A y O O H O 0 N W O o Surveyor III Scott D. Spees N A O A i.iN 0 Sr Project Control Specialist April D. Whittaker co 41 o 0 N N O A 0 Sr Engineer John L. Wright N A O i.Wi A o Publications Supervisor Amanda B. Lucas N A O 0 0 Technical Lead Steven N. Sharpe N A A o Sr Consultant Brian E. Bunker 0 N 0.P 0 Survey Supervisor Jared M. Kemnitz N A O 0 Engineer III M. Younis Mahmo 0 N N 0 Surveyor II Joshua M. Kelly N N O 0. 0 Project Accountant Jessica M. Pickner N A N A N O 0 0 w rn 0 Engineer III Marcus W Vassey * 3 EXHIBIT "C" INSURANCE H:\Department Forms\Contract Templates\PSA\Final PSA Rev BFD 1.5.16 YELM CITY COUNCIL TUESDAY, JANUARY 14, 2020 MINUTES CITY HALL BUILDING 106 SECOND STREET SE YELM, WA 1. Mayor JW Foster called the meeting to order at 6:03 p.m. Roll Call Present: James Blair, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto and Terry Kaminski. Absent: Molly Carmody 20-001 MOTION BY TRACEY WOOD TO EXCUSE MOLLY CARMODY FROM THE MEETING. SECONDED BY TERRY KAMINSKI. 6-0, MOTION CARRIED. 2. Agenda Approval 20-002 MOTION BY CODY COLT TO AMEND THE AGENDA TO ADD RESOLUTION NO. 604 TO 6C. UNDER NEW BUSINESS. SECONDED BY JAMES BLAIR. 6-0, MOTION CARRIED. 3. Special Presentations - none scheduled 4. Public Comment - Diane D'Acuti shared her concerns about the new sidewalks going in on Yelm Ave. City of Yelm Civil Review Engineer Derek McCoy, addressed her concerns. Mary Abramson spoke about the dangers of 5G Cell Towers. Erika Fehr spoke about concerns and dangers of 5G Cell Towers. Robert Hilliard shared concerns about 5G coming to our area. Jayne Cameron spoke about the dangers of 5G. Preston Collins shared concerns about the 5G. Kevin Bone shared concerns about 5G and the possible dangers. 5. Consent Agenda a. Minutes: December 10, 2019 & January 7, 2020 Minutes 20-003 MOTION BY CODY COLT TO APPROVE THE CONSENT AGENDA. SECONDED BY TAD STILLWELL. 6-0, MOTION CARRIED. 6. New Business - a. Professional Services Agreement - Design Engineering Services for the 2019 Water Main Improvements -Civil Review Engineer Derek McCoy 20-004 MOTION BY CODY COLT TO AUTHORIZE MAYOR FOSTER TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX, INC. FOR ENGINEERING DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE 2019 WATER MAIN IMPROVEMENT PROJECT IN THE AMOUNT NOT TO EXCEED $235,869.90. SECONDED BY TAD STILLWELL 6-0, MOTION CARRIED. b. Selection of Mayor Pro -tem 20-005 MOTION BY JOE DEPINTO NOMINATING TAD STILLWELL FOR THE POSITION OF MAYOR PRO -TEM. SECONDED BY TRACEY WOOD. 6-0, MOTION CARRIED. January 14, 2020 Page 1 1 c. Resolution No. 604, Declaring intent to adopt legislation to authorize a Sales and Use Tax for Affordable and Supportive Housing in Accordance with Section 82.14.540 RCW. 20-006 MOTION BY CODY COLT TO ADOPT RESOLUTION NO. 604, DECLARING INTENT TO ADOPT LEGISLATION TO AUTHORIZE SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING IN ACCORDANCE WITH SECTION 82.14.540 RCW. SECONDED BY TERRY KAMINSKI. 6-0, MOTION CARRIED. 7. Old Business — none scheduled 8. UPDATES— City Administrator — • Sadly, Andrew Kollar has accepted a position with Yelm Community Schools. The Communication Specialist position is posted along with the Public Works Director position. • Public Works has done a fantastic job keeping the roads clear and safe. • Kudos to Human Resource Specialist Karen Bennett for completing the Well City Application and getting it turned in. If the City has met all the criteria, we will see reduced medical premiums in 2021. • The General Government Committee is working on scheduling the Council Retreat and securing a facilitator. • Have not heard from Council on their Legislative Policies. • The priorities for the city are to hold the line on the bypass, fixing the Water Reclamation Facility, Habitat Conservation Plan, Water Rights and Education and Innovation building in the lot located behind the City Hall building. • Future meetings: February 4th Study Session will be held at the Yelm Community Center and the Homelessness Task Force will present their recommendations. The February 11th Council meeting will also be held at the Yelm Community Center and the Council will vote on the Homelessness Task Force recommendations and see a presentation from the Department of Health on vaping. Special meeting on February 18 will be held at City Hall a and discussion on the Water Reclamation Facility (WRF) will be held. February 25th Council meeting will be held at City Hall and Officer of the Year and Reserve Officer of the Year will be awarded, Mutual Aid Agreements and a Professional Services Agreement for the WRF will be presented. • Mr. Grayum suggested that the public use the comment button on the city website if they have questions or want to make comments. Councilmember Stillwell thanked the Councilmembers for nominating him for the Mayor Pro -tem position. Councllmember Stillwell suggested that the Councilmembers with new committee assignments attend a couple of meetings with the old committee members for a smooth transition. Councllmember Wood attended the Administrative Board of Directors meeting for TCOMM 911. Councllmember DePinto attended the South Thurston Economic Development Initiative meeting and had the opportunity to meet the new Speaker of the House. January 14, 2020 Page 1 2 Councilmember Kaminski attended the Yelm Planning & Economic Development Committee meeting. Mayor Foster welcomed James Blair to Council. Mayor Foster will be sending out the Committee assignments to each Councilmember and thanked them for the representation of Yelm on those committees. Former Councilmember Curry has been asked to be Co -Chair of the Bond Committee for SE Thurston Fire Authority, the City has made many improvements in their annual Association of Washington Cities Risk Assessment in the last few years, and HR Specialist Karen Bennett has turned in the Well City application for the reduced medical premiums for 2021. Mayor Foster attended the Regional Legislative Agenda meeting last week, did a census walk with Associate Planner Tami Merriman to gather information from the newly annexed residents on Grove Road, met with the Department of Transportation and city staff to mitigate traffic during Interstate closures, Mayor Foster gave the "State of the Community Address" at the Thurston Chamber, met with the Farmers Market to debrief on the 2019 season, Mayor Foster has been appointed to Acting Chair of the Regional Planning Council, attended the Community Investment Partnership meeting and a Cyber Security meeting at the Thurston County Auditor's Office along with our IT staff. Executive Session - none scheduled 20-007 MOTION BY JAMES BLAIR TO ADJOURN. SECONDED BY CODY COLT. 6-0, MOTION CARRIED. 10. Adjourned at 7:46 p.m. Attest: C aGGAzgC Y JW oster, Ma or Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. January 14, 2020 Page 1 3