03 24 2020 Yelm City Council Agenda Packet46a lk,„V '", i (ism "rte !k VEIt
EST, 1924
WASHINGTON
"Pride of the Prairie"
CITY COUNCIL AGENDA
3/24/2020
1. CALL TO ORDER/ROLL CALL
2. AGENDAAPPROVAL
3. SPECIAL PRESENTATIONS
a) None scheduled
4. PUBLICCOMMENT
*Complete a blue speaker's card
5. CONSENT AGENDA
a) March 3, 2020 Study Session & March 10, 2020 Meeting Minutes
b) Monthly Financial Report for February 2020
Voucher approval for February 2020 - $1,087,825.58
6. NEW BUSINESS
a) Professional Services Agreement - Design Engineering Services - WRF Phase 2
Professional Services Agreement - Design Engineering Services - WRF Phase 2. A professional services
agreement with Parametrix, Inc. for engineering design services for the Water Reclamation Facility Phase 2
expansion.
b) Ordinance 1060 - Authorizing Water Utility Contracts during declared emergencies
An Ordinance updating Chapter 13.04 Yelm Municipal Code allowing the Mayor to authorize utility
contracts deferring and amoritizing utility bill payments for up to one year if made necessary during a
declared emergency, such as the current COVID-19 pandemic.
c) Ordinance 1061 - Authorizing Sewer Utility Contracts during declared emergencies
An Ordinance updating Chapter 13.08 Yelm Municipal Code allowing the Mayor to authorize utility
contracts deferring and amoritizing utility bill payments for up to one year if made necessary during a
declared emergency, such as the current COVID-19 pandemic.
7. OLD BUSINESS
a) None Scheduled
8. UPDATES
a) Departments — Michael Grayum, City Administrator
106 21d ST SE • Yelm, WA 98597 • 360.458.3244 • www.yelmwa.gov
The City of Yelm is an equal opportunity employer and provider
b) Councilmembers
c) Mayor JW Foster
9. EXECUTIVE SESSION
a) None Scheduled
10. ADJOURN
Page 2 of 3
MEETING INFORMATION
All regular Yelm City Council meetings are recorded. Meetings maybe viewed atwww.yelmwa.gav or a copy
may be purchased by contacting the City Clerk's office at 360.458.8402.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require
reasonable accommodations to participate ata City Council meeting, please contact the City Clerk's office at
360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities
Act and the Title VI Statement is available at www.yelmwa.gov/human-resources.
*The public comment portion of the agenda is an opportunity for the public to address the Council for items
that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on
matters listed on the published agenda are welcomed as part of the normal agenda.
COMMITTEE AND LIAISON ASSIGNMENTS
Mayor JW Foster Councilmember Tad Stillwell
Yelm Emergency Operations Board Yelm Planning & Economic Development Committee
Chair of Thurston Regional Planning Council Yelm Public Safety Committee
Community Investment Partnership(CIP) Yelm General Government Committee
Health and Human Services Council
South Sound Military and Community Partnership
Board of Directors for Risk Management Services
Agency
Councilmember James Blair
Yelm Public Safety Committee
Yelm Finance Committee
Solid Waste Advisory Committee
Liaison to Yelm Senior Center
Councilmember Molly Carmody
Yelm Public Works Committee
Yelm Finance Committee
Intercity Transit Authority
Yelm Homelessness Task Force
Councilmember Cody Colt
Yelm General Government Committee
Yelm Public Works Committee
Member of Thurston County Emergency Services
Transportation Policy Board of the TRPC
South East Thurston Fire Authority
Medic One EMS Council, South County
Yelm Emergency Operations Board
Thurston County Law and Justice Council
South Thurston Economic Development Initiative
Councilmember Tracey Wood
Yelm Public Safety Committee
Yelm General Government Committee
Administrative Board of Director for TCOMM 911
Councilmember Joe DePinto
Yelm Public Works Committee
Yelm Planning & Economic Development Committee
Board of Directors of Economic Development Council
Yelm Homelessness Task Force
Councilmember Terry Kaminski
Yelm Finance Committee
Nisqually River Council
Yelm Planning & Economic Development Committee
Thurston Thrives Coordinating Council
Page 3 of 3
YELM CITY COUNCIL STUDY SESSION
TUESDAY, MARCH 3, 2020 6:00 P.M.
CITY HALL BUILDING
106 SECOND STREET SE
YELM, WA
1. Mayor Pro -tem Tad Stillwell called the meeting to order at 6:00 p.m.
2. Present: Councilmembers: James Blair, Molly Carmody, Cody Colt, Tad Stillwell, Joe
DePinto and Terry Kaminski.
Absent: Councilmember Tracey Wood.
Staff present: City Administrator Michael Grayum, Finance Director Heidi MacDonald,
Interim Public Works Director Steve Clark, Public Works Project and Program Manager Pat
Hughes, Police Chief Todd Stancil and City Clerk & HR Manager Lori Lucas.
3. a. Yelm Timberland Regional Library (TRL) Update, Erica McCaleb
Erica McCaleb introduced herself as the new TRL Manager and updated the Council with
some statistics on membership, community partnerships and upcoming events. The TRL is
thriving and their cardholder numbers continue to increase.
Councilmember Molly Carmody left the meeting at 6:18 p.m.
3. b. Water Reclamation Facility Phase 2
Interim Public Works Director Steve Clark and Brian Bunker with Parametrix gave a
presentation and timeline on the proposed Water Reclamation Facility Phase 2 project.
Funding options were discussed and a meeting with Infrastructure Assistance Coordinating
Council has been scheduled. A Professional Services Agreement will be brought to Council at
an upcoming meeting for approval of Design Engineering.
3. c. 2020 Budget Amendment
Finance Director Heidi MacDonald gave a high level overview of carryforward, housekeeping
and miscellaneous budget items for the General Fund. The Public Hearing on Ordinance No.
1059, 2020 Budget Amendment was continued from the February 25, 2020 Council meeting
to the March 10, 2020 Council meeting where any public testimony will be taken and
Council will consider adoption.
4. Mayors Report — No report
5. Council Initiatives
Councilmember Blair met with the Mayor of Orting and discussed different issues.
Councilmember Colt is working an alternative to fireworks. More information coming soon.
Councilmember Kaminski stated the JBLM meeting is scheduled for the same time as the
Economic Development Committee meeting. Councilmember Kaminski will contact
Community Development Director Grant Beck and let him know to cancel the committee
meeting.
Adjourn: 7:08 p.m.
Attest:
Tad Stillwell, Mayor Pro -tem Lori Lucas, City Clerk
These minutes record the official actions of the Yelm City Council. Complete recordings are
available on the city website at www.yelmwa.gov.
03-3-2020
YELM CITY COUNCIL
TUESDAY, MARCH 30, 2020 MINUTES
CITY HALL BUILDING
106 SECOND STREET SE
YELM, WA
1. Mayor JW Foster called the meeting to order at 6:00 p.m.
Roll Call Present: James Blair, Molly Carmody, Cody Colt, Tad Stillwell, Tracey
Wood and Joe DePinto.
Absent: Terry Kaminski
20-024 MOTION BY MOLLY CARMODY TO EXCUSE COUNCILMEMBER TERRY
KAMINISKI FROM THE MEETING. SECONDED BY TRACEY WOOD. 6-0,
MOTION CARRIED.
2. Agenda Approval
20-025 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED.
SECONDED BY CODY COLT. 6-0, MOTION CARRIED.
3. Special Presentations -
February Student of the Month - Gracie Mathis
4. Public Comment -
Brian Hess, Yelm resident spoke about the upcoming upgrades to the Water
Reclamation Facility and asked for transparency and honesty from the Council.
5. Consent Agenda
a. Minutes: February 11, 2020 & February 25, 2020 Meeting Minutes
b. City Park Request - The Outpost Church will hold an Easter Egg Hunt for the
Community on April 11, 2020 from 3:00 p.m. - 8:00 p.m.
20-026 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA.
SECONDED BY CODY COLT. 6-0, MOTION CARRIED.
6. New Business - None Scheduled
7. Old Business -
a. Ordinance No. 1059, March 2020 Amendment of the 2019-2020 Biennial
Budget for 2020
Mayor Foster reminded everyone that the Public Hearing was continued from the
February 25, 2020. Finance Director Heidi MacDonald gave a presentation on the
proposed amendments and answered questions from the Council.
No public commented on the 2019-2020 Biennial Budget Amendment.
Mayor Foster closed the Public Hearing at 6:26 p.m.
20-027 MOTION BY MOLLY CARMODY AUTHORIZING MAYOR FOSTER TO SIGN
ORDINANCE NO. 1059 AMENDING THE CITY OF YELM 2019-2020
BIENNIAL BUDGET. SECONDED BY JAMES BLAIR. 6-0, MOTION CARRIED.
8. UPDATES -
City Administrator -
• The Boys and Girls Club received an estimate to build the Fire Wall at the
old City Hall and it is about $60,000.
March 10, 2020
Page 1 1
• Some staff and Council attended a tour at JBLM with 151 Special Forces
Group and Garrison Command on February 27, 2020.
• Water Rights application is being finalized and will be submitted to the
Department of Ecology soon.
• There will be a Capital Projects Update coming soon.
• Chat with the Chief tomorrow at Mr. Doug's Restaurant at 1:00 p.m.
• Court Amnesty Days for District Court and Municipal Court will be April 11,
2020 at the Rochester School District Office Board Room and April 23,
2020 at Olympia Municipal Court. For more information visit
https:I/www.co.thurston.wa.us/district/docs/amnesty-fag.pd f
Public Works Project & Program Manager Pat Hughes provided a more detailed
option packet on the Water Treatment Facility. The next Public Works Committee
meeting will be this Thursday and the Professional Services Agreement will come
before Council on March 24, 2020.
Councilmember Blair attended the Solid Waste Advisory Committee meeting.
Councilmember Carmody attended the Intercity Transit Authority meeting. The
Yelm Finance Committee meeting and the Yelm Public Works Committee meeting
are scheduled for this coming Thursday.
Councilmember Colt attended the General Government Committee meeting and
stated the Council Retreat is scheduled for March 281h starting at 9:00 a.m. in the
Tacoma area. The Procurement Policy discussed at the General Government
Committee will now go to the Management Team for review.
Councilmember Stillwell attended the General Government Committee and
stated that the Secure Mailbox proposal brought forward from Councilmember
DePinto will now to the Public Safety Committee for their review. The General
Government Committee reviewed the Homelessness Task Force report and had
some questions that will be emailed out to Councilmembers Carmody and DePinto.
Councilmember Stillwell also attended the Grand Opening of Between Sisters in
his role of Mayor Pro -tem.
Councilmember DePinto attended the JBLM Tour, Dollars for Scholars at the
Yelm High School last Saturday night and the Board of Directors of Economic
Development Council meeting. Councilmember DePinto would like to look at an
alternative location for the Yelm Timberland Library to save money. He will be
submitting something to the General Government Committee.
Mayor Foster thanked Mayor Pro -tem Tad Stillwell for taking over his Mayoral
duties while he attended the AGRIP Conference in Orlando, Florida in his role as a
Risk Management Service Agency (RMSA) Board Member. Mayor Foster attended
the Dollars for Scholars event and the Community Investment Partnership (CIP)
meeting.
March 10, 2020
Page 1 2
9. Executive Session - none scheduled
20-028 MOTION BY CODY COLT TO ADJOURN. SECONDED BY TRACEY WOOD. 6-0,
MOTION CARRIED.
10. Adjourned at 6:55 p.m.
Attest:
JW Foster, Mayor
Lori Lucas, City Clerk
These minutes record the official actions of the Yelm City Council. Complete recordings are
available on the city website at www.yelmwa.gov.
March 10, 2020
Page 1 3
EST. 1924
WASHINGTON
"Proudly Serving Our Community"
STAFF REPORT - FINANCE
To: Mayor JW Foster
Yelm City Council
From: Heidi MacDonald, Finance Director
Date: March 18th, 2020 (for the March 20 Meeting)
Subj: Monthly Financial Report for February
Monthly Financial Report
• Includes
o 2020 YTD Budget Position Summary for February 2020
• Beginning/Ending Fund Balances have been excluded to better reflect
operations.
o Voucher Approval for February Payments Issued
o Overtime Report for February 2020 as reflected in the March 5th payroll
The City of Yelm is an equal opportunity employer and provider
2020 BUDGET POSITION TOTALS
City Of Yelm Months: 01 To: 02 Time: 18:41:25 Date: 03/18/2020
MCAG #: Page: 1
Fund Revenue Budgeted Received Expense Budgeted Spent
001 General Fund
6,859,439.00
895,869.13
13.1%
6,975,804.00
1,753,526.53
25%
101 Municipal Street Fund
478,746.00
344,807.48
72.0%
344,092.00
91,810.07
27%
102 Arterial Streets Fund
139,219.00
9,336.56
6.7%
161,592.00
100,000.00
62%
104 Cumulative Reserve
15,000.00
15,225.50
101.5%
0.00
0.00
0%
105 Park Reserve
0.00
0.63
0.0%
0.00
0.00
0%
107 Tourism Promotion
14,241.00
4,299.02
30.2%
152,527.00
9,000.00
6%
109 YPD School Resource
87,000.00
34.01
0.0%
50,789.00
0.00
0%
119 Deposts & Retainage
0.00
5.64
0.0%
0.00
0.00
0%
120 Transportation Facility Charge
122,000.00
6,670.72
5.5%
68,486.00
60,000.00
88%
200 LTGO Bond Redemption
333,395.00
331,145.00
99.3%
298,915.00
0.00
0%
202 Killion Road LID
459,397.00
15,558.35
3.4%
374,700.00
385.65
0%
203 Sewer Revenue Bonds
173,275.00
173,062.10
99.9%
259,539.00
0.00
0%
204 Sewer Revenue Bond Reserve
1,511.00
299.03
19.8%
0.00
0.00
0%
302 Municipal Building Fund
987,254.00
174,351.74
17.7%
930,851.00
182,580.75
20%
316 Road & Street Construction
2,627,388.00
467,332.93
17.8%
1,937,522.00
179,454.53
9%
400 Stormwater Utility Fund
419,230.00
69,587.25
16.6%
536,934.00
92,017.63
17%
401 Municipal Water Utility Fund
3,477,721.00
556,181.55
16.0%
3,065,328.00
1,250,656.70
41%
402 Utility Consumer Deposits
5,000.00
62.84
1.3%
5,000.00
1,690.00
34%
404 Water Capital Improvements
523,477.00
30,096.70
5.7%
2,835,126.00
160,378.98
6%
405 Water Revenue Debt Redemptior
913,681.00
913,737.92
100.0%
876,512.00
0.00
0%
406 Water Capital Inprovements
1,383.00
651.48
47.1%
0.00
0.00
0%
412 Sewer Utility Fund
2,977,937.00
497,174.26
16.7%
3,586,311.00
614,804.47
17%
413 Sewer/Reuse Capital Reserve
4,109,999.00
28,024.24
0.7%
2,969,742.00
82,606.08
3%
415 Sewer Bond Refi & Reserve
97,451.00
97,237.21
99.8%
171,580.00
0.00
0%
430 Shortline Railroad
60.00
3.28
5.5%
0.00
0.00
0%
431 Water Construction Fund
0.00
0.50
0.0%
0.00
0.00
0%
501 IT Equipment Rental & Repair
350,869.00
0.00
0.0%
597,774.66
106,895.47
18%
502 Equipment Rental & Repair
576,102.00
766.02
0.1%
813,643.00
69,007.53
8%
630 Project Performance Assurance T
0.00
0.00
0.0%
0.00
0.00
0%
25,750,775.00 4,631,521.09 18.0% 27,012,767.66 4,754,814.39 17.6%
VOUCHER APPROVAL FORM
The following is a list of payments approved at Tuesday, March 24th Council meeting:
Payroll February Total Expense $ 508,803.72
A/P Checks, EFTS, & Drafts $ 559,350.23
Excise Tax -January paid in February $ 19,671.63
TOTAL $ 1,087,825.58
Timberland Bank Checks Issued 02/01/2020 through 02/29/2020:
Check number 4760 through check number 4911.
Mayor Council member
Council member Council member
Council member Council member
CITY CLERK:
ATTEST:
Council member
Council member
The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment
passed on a motion by at a regular council meeting held
this 24th day of March 2020.
VOUCHER APPROVAL FORM
The following is a list of payments approved at Tuesday,March 24th Council meeting:
Payroll February Total Expense $ 508,803.72
A/P Checks,EFTs,&Drafts $ 559,350.23
Excise Tax-January paid in February $ 19,671.63
TOTAL $ 1,087,825.58
Timberland Bank Checks Issued 02/01/2020 through 02/29/2020:
Check number 4760 through check number 4911.
/ / _ /_
ayor CouAei em Ger Council mem"
0,ElkII
Co cil member Council member Counci member
0
IleallAligr.,
Col TV Council member
•
CITY CLERK: (... v
ATTEST:
The above checks approved and signed by a majority of the Yelm City Council,are hereby approved for payment
passed on a motion by NVOL-.V CK.J11-'f)1/ at a regular council meeting held
this 24th day of March 2020.
CHECK REGISTER
City Of Yelm Time: 18:49:29 Date: 03/18/2020
MCAG #: 02/01/2020 To: 02/29/2020 Page: 1
Trans Date Type Acct # Chk # Claimant Amount Memo
1540
02/05/2020
Payroll
1
EFT
5,206.60 January Hours
1541
02/05/2020
Payroll
1
EFT
5,065.92 January Hours
1542
02/05/2020
Payroll
1
EFT
3,778.88 January Hours
1543
02/05/2020
Payroll
1
EFT
5,757.02 January Hours
1544
02/05/2020
Payroll
1
EFT
3,933.18 January Hours
1545
02/05/2020
Payroll
1
EFT
753.35 January Hours
1546
02/05/2020
Payroll
1
EFT
2,868.90 January Hours
1547
02/05/2020
Payroll
1
EFT
4,402.41 January Hours
1548
02/05/2020
Payroll
1
EFT
5,854.18 January Hours
1549
02/05/2020
Payroll
1
EFT
686.35 January Hours
1550
02/05/2020
Payroll
1
EFT
4,193.71 January Hours
1551
02/05/2020
Payroll
1
EFT
2,497.21 January Hours
1552
02/05/2020
Payroll
1
EFT
2,034.22 January Hours
1553
02/05/2020
Payroll
1
EFT
753.35 January Hours
1554
02/05/2020
Payroll
1
EFT
3,346.73 January Hours
1555
02/05/2020
Payroll
1
EFT
753.35 January Hours
1556
02/05/2020
Payroll
1
EFT
4,939.61 January Hours
1557
02/05/2020
Payroll
1
EFT
3,480.02 January Hours
1558
02/05/2020
Payroll
1
EFT
3,741.76 January Hours
1559
02/05/2020
Payroll
1
EFT
2,136.19 January Hours
1560
02/05/2020
Payroll
1
EFT
7,069.79 January Hours
1561
02/05/2020
Payroll
1
EFT
3,021.77 January Hours
1562
02/05/2020
Payroll
1
EFT
1,941.07 January Hours
1563
02/05/2020
Payroll
1
EFT
2,580.04 January Hours
1565
02/05/2020
Payroll
1
EFT
4,492.07 January Hours
1566
02/05/2020
Payroll
1
EFT
5,065.32 January Hours
1567
02/05/2020
Payroll
1
EFT
2,267.37 January Hours
1568
02/05/2020
Payroll
1
EFT
2,422.48 January Hours
1569
02/05/2020
Payroll
1
EFT
5,521.66 January Hours
1570
02/05/2020
Payroll
1
EFT
3,832.28 January Hours
1571
02/05/2020
Payroll
1
EFT
2,345.30 January Hours
1572
02/05/2020
Payroll
1
EFT
703.25 January Hours
1573
02/05/2020
Payroll
1
EFT
3,578.43 January Hours
1574
02/05/2020
Payroll
1
EFT
3,871.59 January Hours
1575
02/05/2020
Payroll
1
EFT
5,085.98 January Hours
1576
02/05/2020
Payroll
1
EFT
4,955.83 January Hours
1577
02/05/2020
Payroll
1
EFT
2,675.58 January Hours
1578
02/05/2020
Payroll
1
EFT
2,583.30 January Hours
1579
02/05/2020
Payroll
1
EFT
4,408.42 January Hours
1580
02/05/2020
Payroll
1
EFT
4,820.43 January Hours
1581
02/05/2020
Payroll
1
EFT
4,279.89 January Hours
1583
02/05/2020
Payroll
1
EFT
4,614.75 January Hours
1584
02/05/2020
Payroll
1
EFT
3,448.27 January Hours
1585
02/05/2020
Payroll
1
EFT
1,964.32 January Hours
1586
02/05/2020
Payroll
1
EFT
4,206.14 January Hours
1587
02/05/2020
Payroll
1
EFT
3,753.39 January Hours
1588
02/05/2020
Payroll
1
EFT
4,035.01 January Hours
1589
02/05/2020
Payroll
1
EFT
3,203.16 January Hours
1590
02/05/2020
Payroll
1
EFT
5,048.29 January Hours
1591
02/05/2020
Payroll
1
EFT
4,899.97 January Hours
1592
02/05/2020
Payroll
1
EFT
3,742.97 January Hours
1593
02/05/2020
Payroll
1
EFT
4,583.94 January Hours
1594
02/05/2020
Payroll
1
EFT
4,253.51 January Hours
1595
02/05/2020
Payroll
1
EFT
7,495.23 January Hours
1596
02/05/2020
Payroll
1
EFT
2,604.55 January Hours
1597
02/05/2020
Payroll
1
EFT
703.25 January Hours
1598
02/05/2020
Payroll
1
EFT
2,015.48 January Hours
1599
02/05/2020
Payroll
1
EFT
3,232.36 January Hours
1600
02/05/2020
Payroll
1
EFT
5,655.17 January Hours
1601
02/05/2020
Payroll
1
EFT
5,124.76 January Hours
City Of Yelm
MCAG #:
Trans Date Type
1602 02/05/2020 Payroll
1603 02/05/2020 Payroll
1609 02/04/2020 Payroll
1610 02/04/2020 Payroll
1611 02/04/2020 Payroll
1612 02/04/2020 Payroll
1613 02/04/2020 Payroll
1615 02/04/2020 Payroll
1616 02/04/2020 Payroll
1618 02/04/2020 Payroll
1619 02/04/2020 Payroll
1642 02/05/2020 Payroll
1643 02/05/2020 Payroll
1681 02/06/2020 Claims
1682 02/06/2020 Claims
1683 02/06/2020 Claims
1724 02/06/2020 Claims
1725 02/06/2020 Claims
CHECK REGISTER
02/01/2020 To: 02/29/2020
Acct Chk9 Claimant
1 EFT
1 EFT
1 0 AFLAC
1 0 AFLAC
1 0 AWC
1 0 AWC
1 0 AWC
1 0 INTERNAL REVENUE
SERVICE
1 0 INTERNAL REVENUE
SERVICE
1 EFT TEAMSTERS
1 EFT YELM POLICE OFFICER'S
GUILD
1 EFT DEPT OF RETIREMENT SVCS
1 0 DEPT OF RETIREMENT SVCS
1 EFT
COPIERS NORTHWEST
1 EFT
DREAMTIME VISUAL
0
COMMUNICATIONS INC
1 EFT
PUBLIC FINANCE INC (E)
1 0
CONSOLIDATED
0
COMMUNICATIONS (D)
1 0 LEMAY -PACIFIC DISP (D)
1726
02/06/2020
Claims
1
0
LEMAY MOB SHRED (D)
1727
02/06/2020
Claims
1
0
PITNEY BOWES INC. (D)
1728
02/06/2020
Claims
1
0
PUGET SOUND ENERGY (D)
1749
02/07/2020
Claims
1
EFT
WA STATE DEPT OF
REVENUE
1762
02/06/2020
Claims
1
EFT
PITNEY BOWES INC. (D)
1839
02/07/2020
Payroll
1
0
DEPT OF RETIREMENT SVCS
1840
02/07/2020
Payroll
1
0
DEPT OF RETIREMENT SVCS
1841
02/07/2020
Payroll
1
0
DEPT OF RETIREMENT SVCS
Time: 18:49:29 Date: 03/18/2020
Page: 2
Amount Memo
5,548.97 January Hours
738.25 January Hours
880.10 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Aflac Pre Tax
13.52 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Aflac Post Tax
1,681.61 Pay Cycle(s) 01/20/2020 To
01/20/2020 - Medical Benefits
75,654.25 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Medical Benefits
280.50 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Supplemental Life
Duplicate
92,801.72 941 Deposit for Pay Cycle(s)
02/05/2020 - 02/05/2020
952.50 Pay Cycle(s) 01/20/2020 To
01/20/2020 - Teamsters PW; Pay
Cycle(s) 02/05/2020 To
02/05/2020 - Teamsters PW
279.50 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Police Guild Dues
-9,704.80 CREDIT ADJUSTMENT TO
OFFSET DRS REPORTING.
APPLIED CREDIT ON 2/5/2020
PAYROLL CYCLE.
0.25 ROUNDING ERROR IN BIAS
PAID IN DRS PAYMENT
02/05/2020
577.18 INVOICE - INV2074505
292.39 INVOICE - 1999:INVOICE -
1998
385.65 INVOICE - 0002220
2,273.13 INVOICE - 2020 0115 (6792);
INVOICE - 2020 0115 (2603);
INVCOICE - 2020 0115 (2646);
INVOICE - 2020 0115 (2638);
INVOICE - 2020 0115 (2611)
1,000.30 INVOICE - 12290375:
INVOICE - 12290426:
INVOICE - 12289861
99.70 INVOICE - 4646044
1,508.50 INVOICE - 2020 0103 (0970);
INVOICE - 2020 0112 (6086)
31,833.19 INVOICE - 2020 0109 (9590);
INVOICE - 2020 0110 (5276);
INVOICE - 2020 0113 (4915);
INVOICE - 2020 0130 (2753);
19,671.63 2020-01 USE/EXCISE TAX***
DRAFT 2020 0207
-1,005.00 CREATE OFFSETTING
TRANSACTION FOR
COMBINED PAYMENT
3302/3304 THAT NEEDS TO
BE SERPERATED.
170.59 Pay Cycle(s) 01/20/2020 To
01/20/2020 - PERS 3
903.21 Pay Cycle(s) 02/05/2020 To
02/05/2020 - PERS 1
40,207.18 Pay Cycle(s) 02/05/2020 To
02/05/2020 - PERS 2
City Of Yelm
MCAG #:
Trans Date Type
1842
02/07/2020
Payroll
1843
02/07/2020
Payroll
1844
02/07/2020
Payroll
1845
02/07/2020
Payroll
1856
02/11/2020
Claims
1857
02/11/2020
Claims
1868 02/12/2020 Payroll
1941 02/12/2020 Claims
1942 02/12/2020 Claims
1943 02/12/2020 Claims
1944 02/12/2020 Claims
1945 02/12/2020 Claims
2045 02/14/2020 Claims
2046 02/14/2020 Claims
2047 02/14/2020 Claims
2048 02/14/2020 Claims
2091 02/20/2020 Payroll
2092 02/20/2020 Payroll
2093 02/20/2020 Payroll
2094 02/20/2020 Payroll
2095 02/20/2020 Payroll
2096 02/20/2020 Payroll
2097 02/20/2020 Payroll
2098 02/20/2020 Payroll
2099 02/20/2020 Payroll
2101 02/20/2020 Payroll
2102 02/20/2020 Payroll
2103 02/20/2020 Payroll
2104 02/20/2020 Payroll
2105 02/20/2020 Payroll
2106 02/20/2020 Payroll
2107 02/20/2020 Payroll
2108 02/20/2020 Payroll
2109 02/20/2020 Payroll
2110 02/20/2020 Payroll
2111 02/20/2020 Payroll
2112 02/20/2020 Payroll
2113 02/20/2020 Payroll
2143 02/20/2020 Payroll
2291 02/26/2020 Claims
2292 02/26/2020 Claims
2363 02/28/2020 Claims
CHECK REGISTER
02/01/2020 To: 02/29/2020
Acct Chk9 Claimant
1 0
DEPT
OF RETIREMENT SVCS
1 0
DEPT
OF RETIREMENT SVCS
1 0
DEPT
OF RETIREMENT SVCS
1 0 DEPT OF RETIREMENT SVCS
1 EFT PAYMENTECH
1 EFT ETS
1 EFT AWC
1 EFT COPIERS NORTHWEST
1 EFT SUMMIT LAW GROUP, PLLC
1 0 OFFICE DEPOT (D) 37564515
(ADM)
1
1
1
1
1
1
0 THE HOME DEPOT PRO (D)
0 XPRESS UT PMT (D)
EFT COPIERS NORTHWEST
EFT COPIERS NORTHWEST
0 LEMAY MOB SHRED (D)
0 THE HOME DEPOT PRO (D)
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
0 INTERNAL REVENUE
SERVICE
1 EFT DANIEL B. HAVIRCO, JR.
1 EFT DREAMTIME VISUAL
COMMUNICATIONS INC
1 0 PUGET SOUND ENERGY (D)
Time: 18:49:29 Date: 03/18/2020
Page: 3
Amount Memo
16,025.34 Pay Cycle(s) 02/05/2020 To
02/05/2020 - LEOFF 2
6,807.40 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Deferred Comp
341.98 Pay Cycle(s) 01/30/2020 To
01/30/2020 - PERS 2
9,619.44 Pay Cycle(s) 02/05/2020 To
02/05/2020 - PERS 3
1,892.16 2020 02 - Paymentech Credit
Card Fees
48.36 2020 02 - ETS CREDIT CARD
FEES
4.96 MEDICAL BENEFITS AWC -
EAP/EMPLOYEE
ASSISTANCE ADDITIONAL
PAYMENT 02/04/2020
328.83 INVOICE - INV2085475
192.50 INVOICE - 110318
343.08 INVOICE - 414864673001;
INVOICE - 425374155001:
INVOICE - 425374156001:
INVOICE - 425310239001;
INVOICE - 425374154001
425.01 INVOICE - 529405847
1,257.61 INVOICE - 45471
27.52 INVOICE - INV2087378
434.29 INVOICE - INV2088101
99.70 INVOICE - 4647709
368.13 INVOICE - 530551589:
INVOICE - 531485282
908.92
1,258.77
1,639.67
92.35
527.40
460.95
1,023.40
1,481.32
851.56
1,172.96
1,905.42
872.70
1,031.43
696.86
1,302.71
669.86
1,588.53
1,280.45
460.95
1,394.94
1,321.44
1,232.31
6,304.75 941 Deposit for Pay Cycle(s)
02/20/2020 - 02/20/2020
4,000.00 INVOICE - 2020 0123„
INVOICE - 2020 0222
900.08 INVOICE - 2011
29,624.03 INVOICE - 2020 0210 (4915);
INVOICE - 2020 0210 (5276);
INVOICE - 2020 0207 (9590)
City Of Yelm
MCAG #:
Trans Date Type
2364 02/28/2020 Claims
2365 02/28/2020 Claims
2366 02/28/2020 Claims
2367 02/28/2020 Claims
2368 02/28/2020 Claims
2477 02/05/2020 Claims
2478 02/05/2020 Claims
2547 02/25/2020 Claims
CHECK REGISTER
02/01/2020 To: 02/29/2020
Acct Chk9 Claimant
1 0
RAINIER CONNECT (D)
1 0
THE HOME DEPOT PRO (D)
1 0
WA STATE DOL - DRIVING
INVOICE
RECORDS (D)
1 EFT
COPIERS NORTHWEST
1 EFT
THURSTONTALK INC (EFT)
1 0
AWC
1 0 AWC
1 EFT OFFICE DEPOT (D) 37564515
(ADM)
Time: 18:49:29 Date: 03/18/2020
Page: 4
Amount Memo
10.00 INVOICE
- 2020 0201
80.35 INVOICE
- 533954442
26.00 INVOICE
- 2020 0221:
INVOICE
- 2020 0224
139.48 INVOICE - INV2090110
400.00 INVOICE - 15232: 15326
-845.40 Credit For Andrew Kollar From
2/5/2020 Payroll Cycle
845.40 Debit Created To Offset Payment
To AWC For Andrew Kollar
From 2/5/2020 Payroll Cycle.
Not Withheld From Employee
But Paid To AWC - Credit
Recieved 3/5/2020
-141.59 Offsetting Transaction For
Combined Payment On
2/12/2020 For Office Depot To
Reconcile Bank
2651
02/05/2020
Payroll
1
0
LABOR & INDUSTRIES
7,225.68 1 ST Quarter 02/01/2020 -
02/29/2020
1564
02/05/2020
Payroll
1
4760
4,259.07 January Hours
1582
02/05/2020
Payroll
1
4761
2,451.29 January Hours
1620
02/04/2020
Payroll
1
4762
NATIONAL FRATERNAL
955.50 Pay Cycle(s) 02/05/2020 To
ORDER OF POLICE
02/05/2020 - FOP Police
1621
02/04/2020
Payroll
1
4763
WA STATE COUNCIL OF
907.91 Pay Cycle(s) 02/05/2020 To
COUNTY & CITY EMPL
02/05/2020 - AFSCME
1622
02/04/2020
Payroll
1
4764
WACOPS
150.00 Pay Cycle(s) 02/05/2020 To
02/05/2020 - WACOPS
1623
02/04/2020
Payroll
1
4765
WESTERN STATES POLICE
958.50 Pay Cycle(s) 02/05/2020 To
MEDICAL TRUST
02/05/2020 - Western States
Police Trust
1624 02/04/2020 Payroll
1684 02/06/2020 Claims
1685 02/06/2020 Claims
1686 02/06/2020 Claims
1687 02/06/2020 Claims
1688 02/06/2020 Claims
1 4766 YELM, CITY OF
1 4767 A ADVANCED
CONSTRUCTION SERVICES
1 4768 AMAZON CAPITAL
SERVICES INC
1 4769 AUTO ZONE PARTS INC
1 4770 AV CAPTURE ALL INC
1 4771 CANON FINANCIAL
SERVICES, INC.
212.34 Pay Cycle(s) 02/05/2020 To
02/05/2020 - Police Car Use; Pay
Cycle(s) 02/05/2020 To
02/05/2020 - SS Deduction
Repayment
797.69 Refund Utility Deposit
215.13 AMAZON -
1 MMI-7Q6X-JWJD: INVOICE
- 1HDY-67YH-M9CF:
INVOICE - 1P9T-6KHR-Y39G:
INVOICE - 1RFC-VQD4-17NT:
CREDIT MEMO -
19TV-K4CD-47NT: INVOICE -
1 WD3-VGND-FMXQ:
INVOICE - 1MXP-WK7P-43GN
42.54 INVOICE - 3731228511
271.66 INVOICE - 2030
1,785.52 INVOICE - 20890709:
INVOICE - 20890708:
INVOICE - 20890706:
INVOICE - 20890707:
INVOICE - 21004749:
INVOICE - 21004751:
INVOICE - 21004752:
1689 02/06/2020 Claims 1 4772 CASCADE COMPUTER 39.80 INVOICE - 9210687
MAINT
City Of Yelm
MCAG #:
Trans Date Type
CHECK REGISTER
02/01/2020 To: 02/29/2020
Acct Chk9 Claimant
1690
02/06/2020
Claims 1
1691
02/06/2020
Claims 1
1692
02/06/2020
Claims 1
1693
02/06/2020
Claims 1
1694
02/06/2020
Claims 1
1695
02/06/2020
Claims 1
1696
02/06/2020
Claims 1
1697
02/06/2020
Claims 1
1698
02/06/2020
Claims 1
1699 02/06/2020 Claims 1
1700 02/06/2020 Claims 1
1701 02/06/2020 Claims 1
1702 02/06/2020 Claims 1
1703 02/06/2020 Claims 1
1704 02/06/2020 Claims 1
1705 02/06/2020 Claims 1
1706 02/06/2020 Claims 1
1707 02/06/2020 Claims 1
1708 02/06/2020 Claims 1
1709 02/06/2020 Claims 1
1710 02/06/2020 Claims 1
1711
02/06/2020
Claims 1
1712
02/06/2020
Claims 1
1713
02/06/2020
Claims 1
1714
02/06/2020
Claims 1
1715 02/06/2020 Claims 1
1716 02/06/2020 Claims 1
1717 02/06/2020 Claims 1
1718 02/06/2020 Claims 1
1719 02/06/2020 Claims 1
1720 02/06/2020 Claims 1
1721
02/06/2020
Claims 1
1722
02/06/2020
Claims 1
1723
02/06/2020
Claims 1
1905
02/12/2020
Claims 1
4773 DATABAR
4774 DAY WIRELESS
4775 GREEN PRO SOLUTIONS
4776 HACH COMPANY
4777 DEBI HOLMES
4778 INTERCITY TRANSIT
4779 STEPHEN KLEIN
4780 LORI A LUCAS
4781 MCCARTHY & CAUSSEAUX,
PS
4782 MCI
4783 MOUNTAIN LUMBER
4784 MOUNTAIN MIST
4785 NPM CONSTRUCTION CO
4786 O'REILLY AUTO PARTS
4787 OLYMPIA, CITY OF
4788 OLYMPIC REGION CLEAN
AIR AGENCY
4789 PROTHMAN COMPANY
4790 RAINIER LIGHTING &
ELECTRIC SUPPLY
4791 RAM ELECTRIC LLC
4792 REVIZE LLC
4793 RICHMOND ENGINEERING,
LLC
4794 SKILLINGS, INC.
4795 SQUAD ROOM EMBLEMS
4796 STREETSCAN, INC.
4797 SUNBIRDS SHOPPING CTR
4798 UNIFIRST CORP.
4799 UTILITIES UNDERGROUND
4800 VERIZON WIRELESS
4801 WA ASSOCIATION OF
SHERRIES & POLICE CHIE
4802 WELLS FARGO FINANCIAL
LEASING
4803 WHISLER
COMMUNICATIONS
4804 WHPACIFIC, INC.
4805 YELM CAR CARE CENTER
4806 YELM, CITY OF
4807 ADVANCED ANALYTICAL
SOLUTIONS, LLC.
Time: 18:49:29 Date: 03/18/2020
Page: 5
Amount Memo
2,427.65 INVOICE -
244372:INVOICE -
244373
500.24 INVOICE -
501628
1,456.80 INVOICE -
13508
3,830.57 INVOICE -
11789028
250.00 YCC REFUND
- 2020 0125
448.82 INVOICE -
000000036807
250.00 YCC REFUND
- 2020 0202
118.50 PERDIEM
- 2020 0110
935.15 INVOICE -
120
91.12 INVOICE
133.10 INVOICE
INVOICE
INVOICE
INVOICE
INVOICE
INVOICE
76.27 INVOICE
48,342.43 INVOICE
577.41 INVOICE
INVOICE
INVOICE
INVOICE
INVOICE
INVOICE
30,807.00 INVOICE
7,359.45 INVOICE
2019 1225 (4268)
2001-197791;
2001-197614:
2001-197501:
2001-196354:
2001-197731:
2001-196183
2019 1231 (023279)
20030201
3742-351802:
3742-352925:
3742-352237:
3742-352026:
3742-352315:
3742-352206
2020 3861/5021
22458
7,498.40 INVOICE - 2020-6943
61.37 INVOICE - 523936-1
188.20 INVOICE - 4026
1,900.00 INVOICE - 9348
2,000.00 INVOICE - 5764 B
9,898.99 INVOICE - 12185
223.94 INVOICE - 2019 0806
9,417.00 INVOICE - 10329
2,090.56 INVOICE - 105924:INVOICE -
105923:INVOICE - 105927:
INVOICE - 105922: INVOICE -
105925:INVOICE - 105921:
INVOICE - 105926: INVOICE -
105933:INVOICE - 105930:
INVOICE - D19244:INVOICE -
105932:IN
941.46 INVOICE - 2019 1230
PW -1875: INVOICE - 2019
1230 WWTP -8845
46.44 INVOICE - 9120245
122.20 INVOICE - INVIS596115
180.00 INVOICE - DUES 2020-00343
228.16 INVOICE - 5008569142:
316.97 INVOICE - 4518
2,653.51 INVOICE - 150269
42.00 INVOICE - 2019 1231
0.05 Test Memo Box Top Ribbon
418.00 INVOICE - 25741:IN-VOICE -
25730
City Of Yelm
MCAG #:
Trans Date Type
1906 02/12/2020 Claims
1907 02/12/2020 Claims
1908 02/12/2020 Claims
1909 02/12/2020 Claims
1910 02/12/2020 Claims
1911 02/12/2020 Claims
1912 02/12/2020 Claims
1913 02/12/2020 Claims
1914 02/12/2020 Claims
1915 02/12/2020 Claims
1916 02/12/2020 Claims
1917 02/12/2020 Claims
1918 02/12/2020 Claims
1919 02/12/2020 Claims
1920 02/12/2020 Claims
1921 02/12/2020 Claims
1922 02/12/2020 Claims
1923 02/12/2020 Claims
1924 02/12/2020 Claims
1925 02/12/2020 Claims
1926 02/12/2020 Claims
1927 02/12/2020 Claims
1928 02/12/2020 Claims
1929 02/12/2020 Claims
1930 02/12/2020 Claims
1931 02/12/2020 Claims
1932 02/12/2020 Claims
1933 02/12/2020 Claims
1934 02/12/2020 Claims
1935 02/12/2020 Claims
1936 02/12/2020 Claims
CHECK REGISTER
02/01/2020 To: 02/29/2020
Acct Chk9 Claimant
1 4808 ALTURA COMMUNICATION
SOLUTIONS, LLC
1 4809 AMAZON CAPITAL
SERVICES INC
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4810 AZTECA SYSTEMS LLC
DBA CITYWORKS
4811 FASTENAL
4812 FLAGS A' FLYING &
BANNERSTOO
4813 FRAWLEY POLYGRAPH
SERVICES, LLC.
4814 GALLS, LLC
4815 GOOD TO GO!
4816 GRACIE UNIVERSITY
4817 MICHAEL GRAY -UM
! Him *all A y��161630 110IKr1163041
4819 K & L SUPPLY INC
4820 KENNEDY/JENKS
CONSULTANTS, INC.
4821 LAFROMBOISE
COMMUNICATIONS INC
4822 BRYAN MALONE
4823 MOUNTAIN LUMBER
4824 MULLINAX FORD OF
OLYMPIA
4825 NISQUALLY POLICE DEPT
4826 O'REILLY AUTO PARTS
4827 PCE PACIFIC
4828 POLYDYNE INC.
4829 QUILL CORPORATION
4830 R112 ENGINEERING, INC.
4831 SCJ ALLIANCE
4832 STANLEY CONVERGENT
SECURITY SOLUTIONS IN
4833 STEPHEN M LANGER,
PHD.PS
4834 SUNBELT RENTALS INC
4835 SUNBIRDS SHOPPING CTR
1 4836 THURSTON CO PUBLIC
HEALTH
1 4837 THURSTON REGIONAL
PLANNING COUNCIL
1 4838 TIERRA RIGHT OF WAY
SERVICES, LTD
Time: 18:49:29 Date: 03/18/2020
Page: 6
Amount Memo
272.75 INVOICE -337342
396.25 INVOICE -
1F43-QWGN-CRJM: INVOICE
- 1KML-TQPD-17Q6:INVOICE
- 1Q6W-G7DC-9NLC
16,365.00 INVOICE - INV I S96
548.96 INVOICES - WAOLY77737;
WAOLY77741; WAOLY78202
304.73 INVOICE - 87809
200.00 INVOICE - 2019 1223
218.90 INVOICE
- 014858463:
INVOICE
- 014870189
7.00 INVOICE
- TB -200405090
895.00 INVOICE
- GG -08440
36.78 REIMBURSEMENT
- 2020
0206
523.00 INVOICE
- 50139:INVOICE -
50140: INVOICE - 50141
327.02 INVOICE
- 43193
7,413.55 INVOICE
- 135977
626.20 INVOICE - 112958:INVOICE -
112962:INVOICE - 113278
10.00 OCC PERMIT REFUND - 2020
0123
99.29 INVOICE - 2002-207871;
INVOICE - 2001-199964:
INVOICE - 2001-199828
64.62 INVOICE - 283137
18.38 INVOICE - 20677:INVOICE -
20669:
312.30 INVOICE - 3742-353296:
INVOICE - 3742-352378:
INVOICE - 3742-353300:
INVOICE - 3742-353144:
INVOICE - 3742-353234
1,021.18 INVOICE - CD99056608
1,372.02 INVOICE - 1421822:INVOICE
-1406659
70.90 INVOICE - 3900946
439.81 INVOICE - 75266
3,600.00 INVOICE - 59292
148.99 INVOICE - 17076239 (4788);
INVOICE - 17142337 (4285)
400.00 INVOICE - 2020 0114
685.99 INVOICE - 98293933-0001
359.97 INVOICE - 105928:INVOICE -
105939
232.00 INVOICE - 2020 0102
18,746.00 INVOICE - 2020 0106
1,131.60 INVOICE - 20-0046
City Of Yelm
MCAG #:
Trans Date Type
1937 02/12/2020 Claims
1938 02/12/2020 Claims
1939 02/12/2020 Claims
1940 02/12/2020 Claims
2026 02/14/2020 Claims
2027 02/14/2020 Claims
2028 02/14/2020 Claims
2029 02/14/2020 Claims
2030 02/14/2020 Claims
2031 02/14/2020 Claims
2032 02/14/2020 Claims
2033 02/14/2020 Claims
2034 02/14/2020 Claims
2035 02/14/2020 Claims
2036 02/14/2020 Claims
2037 02/14/2020 Claims
2038 02/14/2020 Claims
2039 02/14/2020 Claims
2040 02/14/2020 Claims
2041 02/14/2020 Claims
2042 02/14/2020 Claims
2043 02/14/2020 Claims
2044 02/14/2020 Claims
2100 02/20/2020 Payroll
2293 02/26/2020 Claims
2294 02/26/2020 Claims
2295 02/26/2020 Claims
2296 02/26/2020 Claims
2297 02/26/2020 Claims
2298 02/26/2020 Claims
2299 02/26/2020 Claims
2300 02/26/2020 Claims
2301 02/26/2020 Claims
2302 02/26/2020 Claims
2303 02/26/2020 Claims
Acct # Chk #
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CHECK REGISTER
02/01/2020 To: 02/29/2020
Claimant
4839 WATER MANAGEMENT LAB
INC
4840 WHISLER
COMMUNICATIONS
4841 YELM COMMUNITY
SCHOOLS
4842 YELM GLASS COMPANY
4843 AV CAPTURE ALL INC
4844 EPIC LAND SOLUTIONS INC
4845 HATTON GODAT PANTIER,
INC.
4846 LAFROMBOISE
COMMUNICATIONS INC
4847 MCI
4848 MOUNTAIN LUMBER
4849 NISQUALLY POLICE DEPT
4850 NPM CONSTRUCTION CO
4851 O'REILLY AUTO PARTS
4852 SHI INTERNATIONAL CORP
4853 SKILLINGS, INC.
4854 THURSTON 911
COMMUNICATIONS
4855 THURSTON CO AUDITOR
4856 VERIZON WIRELESS
4857 WALT'S TIRE FACTORY INC
4858 WELLS FARGO FINANCIAL
LEASING
4859 WESTERN EQUIPTMENT
DISTRIBUTORS INC
4860 YELM ADULT COMMUNITY
CENTER
4861 YELM, CITY OF
4862
4863 ABC FORMS
4864 AMAZON CAPITAL
SERVICES INC
4865 AUTOZONE
4866 CAPITAL MEDICAL CENTER
4867 ROBERTACARLSON
4868 FOSTER GARVEY PC
4869 HALF MOON SANITATION
4870 LES SCHWAB TIRE CENTER
4871 THOMAS/KELLY MARTIN
4872 MOUNTAIN LUMBER
4873 RAINIER LIGHTING &
ELECTRIC SUPPLY
Time: 18:49:29 Date: 03/18/2020
Page: 7
Amount Memo
2,717.20 INVOICE - 182010:IN-VOICE -
182740:INVOICE - 182211:
INVOICE - 182351: INVOICE -
182449: INVOICE - 182584:
INVOICE - 182138
38.36 INVOICE - 4531
5,913.84 INVOICE - 1900003001
54.50 INVOICE
- 20934
271.66 INVOICE
- 2047
611.61 INVOICE
- 0120-0733
375.00 INVOICE
- 24782
153.20 INVOICE - 113282
67.46 INVOICE -
2020 0125 (4268)
28.97 INVOICE -
2001-200139;
INVOICE -
2001-201972
8.53 INVOICE -
20692
65,957.55 INVOICE -
20130201
4.52 INVOICE -
3742-351977
333.85 INVOIVE
- 1311173088
20,413.41 INVOICE -
12232
300.75 INVOICE -
2020-Q1-7013
14,169.69 INVOICE - 10287-10288
INVOICE
- 10149-10152
2,582.45 INVOICE
- 9847483697 (2673);
INVOICE
- 9847448852 (2618)
21.82 INVOICE
- 88095
228.16 INVOICE
- 5008946479:
3,546.93 INVOICE - 8056469-00
1,000.00 INVOICE - 2020 0206
4,502.81 YELM, CITY OF - WATER
BILL - 2020 02
708.00
789.36 INVOICE - 2426
279.93 INVOICE - IYPK-C4W7-1LY6:
INVOICE - 1C7P-PCC4-JMFG:
INVOICE - 1DGG-979F-1 WJJ:
INVOICE - 11 GI-RPTL-W VRQ
55.29 INVOICE
- 3731241498
523.00 INVOICE
-
SROJ2CN1T91LF5MJG
947.87 REIMBURSEMENT
- 2020
0204
781.50 INVOICE
- 2740296
640.00 INVOICE
- 50297:INVOICE -
50298:IN-VOICE - 50299:
INVOICE
- 50405
1,181.74 INVOICE
- 42300375145
321.19 03-5109.0
- 15331 92ND AVE
SE
43.57 INVOICE
- 2001-201707;
INVOICE
- 2001-202157
42.77 INVOICE
- 524286-1
CHECK REGISTER
City Of Yelm
MCAG #:
Trans Date
Type
Acct #
02/01/2020 To: 02/29/2020
Chk # Claimant
Time: 18:49:29 Date: 03/18/2020
Page: 8
Amount Memo
2304
02/26/2020
Claims
1
4874
ROGERS MACHINERY
1,150.17 INVOICE - 1206302; INVOICE
DISTRIBUTION CO
2339
COMPANY, INC.
-1208342
2305
02/26/2020
Claims
1
4875
SE THURSTON FIRE
827.28 IMPACT FEES - 2020 01
Claims
1
4889
DATABAR
715.47 INVOICE
AUTHORITY
2341
2306
02/26/2020
Claims
1
4876
STANLEY CONVERGENT
32.73 INVOICE - 17207380 (4285)
2342
02/28/2020
Claims
1
4891
SECURITY SOLUTIONS IN
4,254.92 INVOICE
2307
02/26/2020
Claims
1
4877
SUNBIRDS SHOPPING CTR
3.25 INVOICE - 105942: CREDIT
20,016.74 INVOICE
- 136680
MEMO - 105947
2308
02/26/2020
Claims
1
4878
TAGS AWARDS &
162.64 INVOICE - 205612:INVOICE -
4893
LAFROMBOISE
162.65 INVOICE
- 113647: INVOICE -
SPECIALTIES
C0137
2309
02/26/2020
Claims
1
4879
THURSTON CO SHERIFF'S
500.00 INVOICE - 10773
Claims
1
4894
MOUNTAIN LUMBER
237.56 INVOICE
OFFICE
2310
02/26/2020
Claims
1
4880
UHLMANN MOTORS, INC
39,679.88 INVOICE - 32031
-ATTN: SARRAH CONNER
INVOICE
2311
02/26/2020
Claims
1
4881
UPS STORE
11.16 INVOICE - 18
2312
02/26/2020
Claims
1
4882
WATER MANAGEMENT LAB
589.00 INVOICE - 182826
INVOICE
- 2001-203606:
INC
2313
02/26/2020
Claims
1
4883
WHPACIFIC, INC.
3,937.11 INVOICE - 150282
2314
02/26/2020
Claims
1
4884
YELM FAMILY MEDICINE,
212.00 INVOICE - C010027Y
INVOICE
PLLC
2346
2336
02/28/2020
Claims
1
4885
AMAZON CAPITAL
152.53 INVOICE -
SERVICES INC
1GNH-T9W6-H1WL:INVOICE
2347
02/28/2020
Claims
1
4896
- 1WQT-Y9CF-XDNH:
134.39 INVOICE
- 434742
INVOICE - 1TQF-KVH4-9Y44:
LABORATORIES/NCL OF
INVOICE - 13Q9-7HDX-CW4K
2337 02/28/2020 Claims 1 4886 ASSOCIATED PETROLEUM 1,083.60 INVOICE -0163706-IN:
PRODUCTS INC INVOICE - 0163707 -IN:
INVOICE - 0163712 -IN:
INVOICE - 0163714 -IN
2338
02/28/2020
Claims
1
4887
CASCADE COLUMBIA
3,673.00 INVOICE
- 770126
DISTRIBUTION CO
2339
02/28/2020
Claims
1
4888
ANGELA CORBIN
250.00 YCC REFUND
- 2020 0222
2340
02/28/2020
Claims
1
4889
DATABAR
715.47 INVOICE
- 244717
2341
02/28/2020
Claims
1
4890
DILLE LAW, PLLC
3,000.00 INVOICE
- 3586
2342
02/28/2020
Claims
1
4891
GALLS, LLC
4,254.92 INVOICE
- OR15157163
2343
02/28/2020
Claims
1
4892
KENNEDY/JENKS
20,016.74 INVOICE
- 136680
CONSULTANTS, INC.
2344
02/28/2020
Claims
1
4893
LAFROMBOISE
162.65 INVOICE
- 113647: INVOICE -
COMMUNICATIONS INC
113420
2345
02/28/2020
Claims
1
4894
MOUNTAIN LUMBER
237.56 INVOICE
- 2001-202418;
INVOICE
- 2002-212703:
INVOICE
- 2002-212843:
INVOICE
- 2002-211761:
INVOICE
- 2001-203606:
INVOICE
- 2002-205935:
INVOICE
- 2002-205850:
INVOICE
- 2002-205730
2346
02/28/2020
Claims
1
4895
MULLINAX FORD OF
28,427.57 INVOICE
- 40923
OLYMPIA
2347
02/28/2020
Claims
1
4896
NORTH CENTRAL
134.39 INVOICE
- 434742
LABORATORIES/NCL OF
WISCON
2348
02/28/2020
Claims
1
4897
NORTHWEST CHEVROLET,
102.21 INVOICE
- 208748CVR
LLC
CHECK REGISTER
City Of Yelm
MCAG #: 02/01/2020 To: 02/29/2020
Trans Date Type Acct Chk9 Claimant
2349 02/28/2020 Claims 1
2350 02/28/2020 Claims 1
2351 02/28/2020 Claims 1
2352
02/28/2020
Claims 1
2353
02/28/2020
Claims 1
2354
02/28/2020
Claims 1
2355
02/28/2020
Claims 1
2356 02/28/2020 Claims
2357 02/28/2020 Claims
2358 02/28/2020 Claims
2359 02/28/2020 Claims
2360 02/28/2020 Claims
2361 02/28/2020 Claims
2362 02/28/2020 Claims
2548 02/25/2020 Claims
1
1
1
1
1
4898 O'REILLY AUTO PARTS
4899 PARAMETRIX INC
4900 PROTHMAN COMPANY
4901 QUILL CORPORATION
4902 RAM ELECTRIC LLC
4903 SITE RESPONSE INC
4904 SOUND LANDSCAPE
PROFESSIONALS INC
4905 SUNBIRDS SHOPPING CTR
4906 THURSTON CO PUBLIC
HEALTH
4907 USA BLUEBOOK
4908 WA STATE DEPT OF HEALTH
4909 WATER MANAGEMENT LAB
INC
1 4910 WHPACIFIC, INC.
1 4911 WILBUR-ELLIS COMPANY
LLC
1 27818 OFFICE DEPOT (D) 37564515
(ADM)
Time: 18:49:29 Date: 03/18/2020
Page: 9
Amount Memo
78.54 INVOICE - 3742-353483:
INVOICE - 3742-353484:
CREDIT MEMO - 3742-353511:
CREDIT MEMO - 3742-354348:
CREDIT MEMO - 3742-354360:
INVOICE - 3742-355438:
INVOICE - 3742-353807:
INVOICE - 3742-356183; INVO
8,489.18 INVOICE - 16631: INVOICE -
16632
14,528.15 INVOICE - 2020-6972:
INVOICE - 2019-6888
42.53 INVOICE - 4439850
1,333.75 INVOICE - 4063
510.00 INVOICE - 7644
269.75 INVOICE - 06327
5.33 INVOICE - 105968
318.00 INVOICE - 2020 0131
580.60 CREDIT MEMO - 101666;
INVOICE - 103460: INVOICE -
097866: INVOICE - 123575
4,358.50 INVOICE - 99350 1- 2020
1,904.00 INVOICE - 183235:INVOICE -
183236:INVOICE - 183237:
INVOICE - 182938: INVOICE -
182937
14,751.77 INVOICE - 154574
561.32 INVOICE - 13208202
141.59 Offsetting Transaction For
Combined Payment On
2/12/2020 For Office Depot To
Reconcile Bank
000 70.62
000 70.62
320 LICENSES AND PERMITS
10.00
511 LEGISLATIVE
6,383.98
512 JUDICIAL
20,789.25
513 EXECUTIVE
41,999.12
514 FINANCE & ADMINISTRATION
28,115.41
515 LEGAL
7,192.50
518 CENTRAL SERVICE
9,862.55
521 POLICE DEPARTMENT
218,182.42
523 DETENTION/CORRECTION
549.91
539 ANIMAL CONTROL
1,100.84
553 POLLUTION CONTROL
7,359.45
554 ANIMAL CONTROL
660.79
558 PLANNING/COMMUNITY DEV.
59,234.97
565 MENTAL & PHYSICAL HEALTH
1,000.00
575 CULTURE RECREATION
1,171.91
576 PARKS
34,053.13
580 NON -EXPENDITURES
-2,481.82
001 General Fund 435,184.41
542 ROAD/STREET MAINTENANCE 71,808.57
543 ROAD/STREET GEN. ADMIN. 4,906.25
101 Municipal Street Fund 76,714.82
CHECK REGISTER
City Of Yelm Time: 18:49:29 Date:
MCAG #: 02/01/2020 To: 02/29/2020 Page:
Trans Date Type Acct # Chk # Claimant Amount Memo
543 ROAD/STREET GEN. ADMIN.
385.65
202 Killion Road LID
385.65
594 CAPITAL EXPENSES
2,375.00
302 Municipal Building Fund
2,375.00
594 CAPITAL EXPENSES
145,670.98
316 Road & Street Construction
145,670.98
340 CHARGES - GOODS/SERVICES
26.54
531 POLLUTION CONTROL
4,405.31
538 OTHER UTILITIES
18,776.57
400 Stormwater Utility Fund
23,208.42
340 CHARGES - GOODS/SERVICES
96.97
534 WATER UTILITIES
122,687.49
401 Municipal Water Utility Fund
122,784.46
580 NON -EXPENDITURES
797.69
402 Utility Consumer Deposits
797.69
594 CAPITAL EXPENSES
29,001.70
404 Water Capital Improvements
29,001.70
340 CHARGES - GOODS/SERVICES
197.68
535 SEWER UTILITIES
114,786.08
412 Sewer Utility Fund
114,983.76
594 CAPITAL EXPENSES
38,801.58
413 Sewer/Reuse Capital Reserve
38,801.58
518 CENTRAL SERVICE
28,838.96
501 IT Equipment Rental & Repair
28,838.96
594 CAPITAL EXPENSES
69,007.53
502 Equipment Rental & Repair
69,007.53
03/18/2020
10
Claims: 579,021.86
* Transaction Has Mixed Revenue And Expense Accounts 1,087,825.58 Payroll: 508,803.72
City Of Yelm
MCAG #:
Communitv Devel
EARNING ITEM SUMMARY
Time 18:56:16 Date: 03/18/2020
03/05/2020 To: 03/05/2020 Page: 1
TOTAL COMMUNITY DEVEL 10.75 569.68
Executive
Group Pay Item
I Date I Hours I Pay
I Date
Community Devel OT Time and a hl
03/05/2020 1 6.251 299.00
OT Time and a h
OT Time and a hl
1 4.501 270.68
TOTAL COMMUNITY DEVEL 10.75 569.68
Executive
TOTAL EXECUTIVE 1.00 51.89
Finance
TOTAL FINANCE 19.00 772.95
Police
Group Pay Item Date
Group
Pay Item
I Date
I Hours
I Pay
OT Time and a h
Executive
OT Time and a hl
03/05/2020
1 1.001
51.89
TOTAL EXECUTIVE 1.00 51.89
Finance
TOTAL FINANCE 19.00 772.95
Police
Group Pay Item Date
Hours
Pay
Police OT Time and a h 03/05/2020
5.00
302.95
OT Time and a h
16.00
991.68
OT Time and a h
10.00
608.10
OT Time and a h
30.00
1,842.00
OT Time and a h
4.00
217.68
TOTAL POLICE 65.00 3,962.41
Public Works
TOTAL PUBLIC WORKS
TOTAL
10.00 393.54
105.75 5,750.47
Group Pay Item
I Date I Hours I Pay
Public Works OT Time and a hl
03/05/2020 1 8.001 318.48
OT Time and a hl
1 2.001 75.06
TOTAL PUBLIC WORKS
TOTAL
10.00 393.54
105.75 5,750.47
CITY OF YELM
ORDINANCE NUMBER 1060
An Ordinance amending Chapter 13.04 Yelm Municipal Code, relating to Utility
Contracts for Yelm water utility customers.
Whereas, the State of Washington and Thurston County Board of Commissioners
have proclaimed a state of emergency due to COVID-19; and
Whereas, the measures enacted under this state of emergency include the
limitation of events over 10 people, the closure of bars, and the limitation to take out
orders for restaurants; and
Whereas, measures taken to slow the spread of COVID-19 have and will cause
significant economic impacts to small business owners and the employees of those
businesses impacted by the state of emergency;
NOW THEREFORE, the City Council of the City of Yelm does hereby ordain.
Section 1. Section 13.04.285 Yelm Municipal Code is hereby amended, as follows:
13.04.285 Utility contracts.
A.
depaFtmeHt " The Mayor or their designee shall have
the discretion oko reinstate or continue
water service to a water customer upon receipt
and approval of a contract for deferred
installment payment plan
aRy with
B. Approval of a utility contract may be based on factors such as
1. The dollar amount of the delinquent account;
2. The time the bill has been owed;
3. The customer's ability to pay;
4. The utility payment history of the customer;
5. A declared
state of emergency by Washington State, Thurston County.
the City of Yelm, or the United States of America.
C. All utility contracts-4e4e+a4 shall:
Be on such terms and may include such security (including
recorded restrictive covenant or other security) as
determined by the Mayor or their designee
that protects the re-paymentell in full of the deferral;
2. Not exceed a period of deferral of more than one year, or
sale of property, whichever occurs first;
3. Not include'many costs of notices, publications, and
other costs to the city to adm inister the contract:
4. For all contracts except those authorized under a declared
emeraencv, include repayment in full with interest
thereon at a rate of two percent computed annually on the
unpaid balance .
Interest calculated pursuant to this section shall not be
compounded.
5. Be signed by the owner of the property associated with the
utility customer.
Section 2. Effective Date.
This Ordinance, being in response to a declared state of emergency by
Washington Governor Jay Inslee, shall take effect immediately upon
adoption by the Yelm City Council.
Approved this 24th day of March, 2020.
JW Foster, Mayor
Attest:
Lori Lucas, City Clerk/HR Manager
Page 2 of 2
CITY OF YELM
ORDINANCE NUMBER 1061
AN ORDINANCE amending Chapter 13.08 Yelm Municipal Code, relating to Utility
Contracts for Yelm sanitary sewer utility customers.
Whereas, the State of Washington and Thurston County Board of Commissioners
have proclaimed a state of emergency due to COVID-19; and
Whereas, the measures enacted under this state of emergency include the
limitation of events over 10 people, the closure of bars, and the limitation to take out
orders for restaurants; and
Whereas, measures taken to slow the spread of COVID-19 have and will cause
significant economic impacts to small business owners and the employees of those
businesses impacted by the state of emergency;
NOW THEREFORE, the City Council of the City of Yelm does hereby ordain.
Section 1. A new section of Chapter 13.08 Sewer System is hereby created.
13.08.108 Utility contracts.
A. The Mayor or their designee shall have the discretion to reinstate or
continue sanitary sewer service to a customer upon receipt and
approval of a contract for deferred installment payment plan.
B. Approval of a utility contract may be based on factors such as:
The dollar amount of the delinquent account;
2. The time the bill has been owed;
3. The customer's ability to pay;
4. The utility payment history of the customer;
5. A declared state of emergency by Washington State,
Thurston County, the City of Yelm, or the United States of
America.
C. All utility contracts shall:
Be on such terms and may include such security (including
recorded restrictive covenant or other security) as
determined by the Mayor or their designee that protects the
re -payment in full of the deferral;
2. Not exceed a period of deferral of more than one year, or
sale of property, whichever occurs first;
3. Not include any costs of notices, publications, and other
costs to the city to administer the contract;
4. For all contracts except those authorized under a declared
state of emergency, include repayment in full with interest
thereon at a rate of two percent computed annually on the
unpaid balance. Interest calculated pursuant to this section
shall not be compounded.
5. Be signed by the owner of the property associated with the
utility customer.
Section 2. Effective Date.
This Ordinance, being in response to a declared state of emergency by
Washington Governor Jay Inslee, shall take effect immediately upon
adoption by the Yelm City Council.
Approved this 24th day of March, 2020.
JW Foster, Mayor
Attest:
Lori Lucas, City Clerk/HR Manager
Page 2 of 2
Ur 11. f( �Q ..i,i 1i
asn 1924
WASHINGTON
"Proudly Serving Our Community'
PROFESSIONAL SERVICES AGREEMENT FOR
DESIGN SERVICES
WATER RELAMATION FACILITY — PHASE 2 UPGRADES
This Professional Services Agreement ("Agreement") is made between the City of Yelm, a Washington
municipal corporation ("City"), and Parametrix, Inc., a Washington corporation ("Professional"). The
City and Professional (together "Parties") are located and do business at the below addresses which shall
be valid for any notice required under this Agreement:
PARAMETRIX, INC.
Brian E. Bunker, P.E.
Project Manager
1019 39"' Avenue SE, Suite 100
Puyallup, WA 98374
(253) 604-6600 (telephone)
(855) 542-6353 (facsimile)
The Parties agree as follows:
CITY OF YELM
Michael Grayum,
City Administrator
1062 d Street SE
Yelm, WA 98597
(360) 458-3244 (telephone)
(360) 458-4348 (facsimile)
1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which
shall be the date of mutual execution, and shall continue until the completion of the Work, but in any
event no later than December 31, 2021 ("Term"). This Agreement may be extended for additional periods
of time upon the mutual written agreement of the City and the Professional.
2. SERVICES. The Professional shall perform the services more specifically described in the Scope of
Work, attached hereto as Exhibit "A" and incorporated by this reference ("Services"), in a manner
consistent with the accepted professional practices for other similar services within the Puget Sound
region in effect at the time those services are performed, performed to the City's satisfaction, within the
time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The
Professional warrants that it has the requisite training, skill, and experience necessary to provide the
Services and is appropriately accredited and licensed by all applicable agencies and governmental
entities, including but not limited to obtaining a City of Yelm business registration. Services shall begin
immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection
by and approval of the City, but the making (or failure or delay in making) such inspection or approval
shall not relieve Professional of responsibility for performance of the Services in accordance with this
Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its
substantiality or the ease of its discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing
the other party thirty (30) days written notice at its address set forth above. The City may terminate this
Agreement immediately if the Professional fails to maintain required insurance policies, breaches
H:\ -Sewer Utility\-ProjectsA2020 WRF MBR Upgrades Ph 2\4 Design\Consultant (Parametrix)\Contract
& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
confidentiality, or materially violates Section 12; and such may result in ineligibility for further City
agreements.
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shall pay the Professional an amount not to exceed a
maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and
incorporated by this reference. The Professional agrees that any hourly or flat rate charged by it for its
services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as
otherwise provided in Exhibit "B", the Professional shall be solely responsible for the payment of any
taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement.
4.2 Method of Pam On a monthly basis, the Professional shall submit a voucher or invoice in the
form specified by the City, including a description of what Services have been performed, the name of
the personnel performing such Services, and any hourly labor charge rate for such personnel. The
Professional shall also submit a final bill upon completion of all Services. Payment shall be made on a
monthly basis by the City only after the Services have been performed and within thirty (30) days after
receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do
not meet the requirements of this Agreement, the Professional will correct or modify the work to comply
with the Agreement. The City may withhold payment for such work until the work meets the requirements
of the Agreement.
4.3 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment
under this Agreement for any future fiscal period, the City will not be obligated to make payments for
Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate
upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall
accrue to the City in the event this provision applies.
5. INDEMNIFICATION.
5.1 Professional Indemnification. The Professional agrees to release, indemnify, defend, and hold the
City, its elected officials, officers, employees, and representatives harmless from any and all claims,
demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards,
injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or
litigation expenses to or by any and all persons or entities, including, without limitation, their respective
agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement
or the negligent acts, errors or omissions of the Professional in performance of this Agreement, except
for that portion of the claims caused by the City's sole negligence. Should a court of competent
jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Professional and the City, the Professional's liability, including the duty and
cost to defend, hereunder shall be only to the extent of the Professional's negligence. Professional's sub -
Professional shall agree to the same terms and conditions as the Professional pursuant to this paragraph.
The City's inspection or acceptance of any of Professional's work when completed shall not be grounds
to avoid any of these covenants of indemnification.
5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Professional
waives any immunity that may be granted to it under the Washington State industrial insurance act, Title
51 RCW, solely for the purposes of this indemnification. Professional's indemnification shall not be
limited in any way by any limitation on the amount of damages, compensation or benefits payable to or
by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or
programs. The Parties acknowledge that they have mutually negotiated this waiver.
H:\ -Sewer Utility\-ProjectsA2020 WRF MBR Upgrades Ph 2\4 Design\Consultant (Parametrix)\Contract
& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Professional, its
officers, directors, shareholders, partners, employees, agents, representatives, and sub -Professionals
harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses,
attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without
limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected
with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Professional agrees to carry insurance for liability which may arise from or in
connection with the performance of the services or work by the Professional, their agents, representatives,
employees or sub -Professionals for the duration of the Agreement and thereafter with respect to any event
occurring prior to such expiration or termination as follows:
6.1 Minimum Limits. The Professional agrees to carry as a minimum, the following insurance, in such
forms and with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and
shall cover liability arising from premises, operations, independent Professionals, products -
completed operations, stop gap liability, personal injury, bodily injury, death, property damage,
products liability, advertising injury, and liability assumed under an insured contract with limits
no less than $1,000,000 for each occurrence and $2,000,000 general aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington;
c. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a
minimum combined single combined single limit for bodily injury and property damage of
$1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA
00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall
be endorsed to provide contractual liability coverage.
d. Professional liability insurance with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate for damages sustained by reason of or in the course of operation under this
Agreement, whether occurring by reason of acts, errors or omissions of the Professional.
6.2 No Limit of Liability. Professional's maintenance of insurance as required by the agreement shall
not be construed to limit the liability of the Professional to the coverage provided by such insurance, or
otherwise limit the City's recourse to any remedy available at law or in equity. With the exception of
Workers' Compensation and Professional Liability insurance, the Professional's insurance coverage shall
be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Professional's insurance and shall not contribute with it.
6.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability, and Commercial General Liability insurance:
a. Insurance coverage required hereunder shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of
the Professional's insurance and shall not contribute with it.
b. Insurance shall be endorsed to state that coverage shall not be cancelled by either party, except
after thirty (30) days prior written notice by certified mail, return receipt requested, has been
given to the City.
H:\ -Sewer Utility\-ProjectsA2020 WRF MBR Upgrades Ph 2\4 Design\Consultant (Parametrix)\Contract
& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
6.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current AM. Best rating
of not less than AXII.
6.5 Additional Insured, Verification. The City shall be named as additional insured on all commercial
general liability insurance policies. Concurrent with the execution of this Agreement, Professional shall
provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit
"C" and incorporated by this reference. At City's request, Professional shall furnish the City with copies
of all insurance policies and with evidence of payment of premiums or fees of such policies. If
Professional's insurance policies are "claims made," Professional shall be required to maintain tail
coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or
upon project completion and acceptance by the City.
6.6 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement.
CONFIDENTIALITY. All information regarding the City obtained by Professional in performance of
this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by
the Professional may be grounds for immediate termination. All records submitted by the City to the
Professional will be safeguarded by the Professional. The Professional will fully cooperate with the City
in identifying, assembling, and providing records in case of any public records disclosure request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts,
designs, design specifications, records, files, computer disks, magnetic media or material which may be
produced or modified by Professional while performing the Work shall belong to the City upon delivery.
The Professional shall make such data, documents, and files available to the City and shall deliver all
needed or contracted for work product upon the City's request. At the expiration or termination of this
Agreement, all originals and copies of any such work product remaining in the possession of Professional
shall be delivered to the City.
9. BOOKS AND RECORDS. The Professional agrees to maintain books, records, and documents which
sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and
maintain such accounting procedures and practices as may be deemed necessary by the City to assure
proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all
reasonable times, to inspection, review or audit by the City, its authorized representative, the State
Auditor, or other governmental officials authorized by law to monitor this Agreement.
10. INDEPENDENT PROFESSIONAL. The Parties intend that the Professional shall be an independent
Professional and that the Professional has the ability to control and direct the performance and details of
its work, the City being interested only in the results obtained under this Agreement. The City shall be
neither liable nor obligated to pay Professional sick leave, vacation pay or any other benefit of
employment, nor to pay any social security or other tax which may arise as an incident of employment.
Professional shall take all necessary precautions and shall be responsible for the safety of its employees,
agents, and sub -Professionals in the performance of the contract work and shall utilize all protection
necessary for that purpose. All work shall be done at Professional's own risk, and Professional shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work. The Professional shall pay all income and other taxes due except as specifically
provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City,
regardless of whether such may provide a secondary or incidental benefit to the Professional, shall not be
deemed to convert this Agreement to an employment contract. If the Professional is a sole proprietorship
or if this Agreement is with an individual, the Professional agrees to notify the City and complete any
required form if the Professional retired under a State of Washington retirement system and agrees to
indemnify any losses the City may sustain through the Professional's failure to do so.
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11. CONFLICT OF INTEREST. It is recognized that Professional may or will be performing professional
services during the Tenn for other parties; however, such performance of other services shall not conflict
with or interfere with Professional's ability to perform the Services. Professional agrees to resolve any
such conflicts of interest in favor of the City. Professional confines that Professional does not have a
business interest or a close family relationship with any City officer or employee who was, is, or will be
involved in the Professional's selection, negotiation, drafting, signing, administration, or evaluating the
Professional's performance.
12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment
made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination
by Professional or its sub -Professionals of any level, or any of those entities' employees, agents, sub -
Professionals, or representatives against any person because of sex, age (except minimum age and
retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any
disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational
qualification in relationship to hiring and employment. This requirement shall apply, but not be limited
to the following: employment, advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. Professional shall comply with and
shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the
Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5
and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination.
13. GENERAL PROVISIONS.
13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all
of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and
no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any
language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of
this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for
convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions
of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void,
or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall
remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement
that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is
hereby ratified as having been performed under the Agreement. No provision of this Agreement,
including this provision, may be amended, waived, or modified except by written agreement signed by
duly authorized representatives of the Parties.
13.2 Assignment and Beneficiaries. Neither the Professional nor the City shall have the right to transfer
or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written
consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of
this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure
to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This
Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other
person or entity shall have any right of action or interest in this Agreement based on any provision set
forth herein.
13.3 Compliance with Laws. The Professional shall comply with and perform the Services in
accordance with all applicable federal, state, local, and city laws including, without limitation, all City
codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter
amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended,
H:\ -Sewer Utility\-ProjectsA2020 WRF MBR Upgrades Ph 2\4 Design\Consultant (Parametrix)\Contract
& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered
null and void, at the City's option.
13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is
essential to the Professional's performance of this Agreement. Any notices required to be given by the
Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may
be delivered personally to the addressee of the notice or may be deposited in the United States mail,
postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be
deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of
this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available
to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any
of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or
delay of the City to declare any breach or default immediately upon occurrence shall not waive such
breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's
right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted
in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute,
difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference,
or claim, shall be by filing suit under the venue, rules and jurisdiction of the Thurston County Superior
Court, Thurston County, Washington, unless the parties agree in writing to an alternative process. If the
Thurston County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any
other appropriate court in Thurston County, Washington. Each party consents to the personal jurisdiction
of the state and federal courts in Thurston County, Washington and waives any objection that such courts
are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each
Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such
claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law;
provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to
indemnification under Section 5 of this Agreement.
13.5 Execution. Each individual executing this Agreement on behalf of the City and Professional
represents and warrants that such individual is duly authorized to execute and deliver this Agreement.
This Agreement may be executed in any number of counterparts, each of which shall be deemed an
original and with the same effect as if all Parties hereto had signed the same document. All such
counterparts shall be construed together and shall constitute one instrument, but in making proof hereof
it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages
from such counterparts may be assembled together to form a single instrument comprised of all pages of
this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the
last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual
execution" hereof.
[Signature page follows]
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IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF YELM:
Michael Grayum, City Administrator
DATE:
PARAMETRIX, INC.
By:
Printed Name:
Title:
Date:
STATE OF WASHINGTON)
) ss.
ATTEST:
City Clerk, Lori Lucas
APPROVED AS TO FORM:
<on fle>
City Attorney, Brent Dille
COUNTY OF )
On this day personally appeared before me to me known to be
the of that executed
the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act
and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated
that he/she was authorized to execute said instrument and that the seal affixed, if any, is the
corporate seal of said corporation.
GIVEN my hand and official seal this day of
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
20
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& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
EXHIBIT "A"
SCOPE OF WORK
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& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
Parametrix
ENGINEERING PLANNING. ENVIRONMENTAL SCIENCES
SCCC)1.)E C)1== WVC F1 K
City of Yelm
WRF Liquid Stream Improvements
Design Engineering
I ac,lkg1i°ouull id
The City ofYelm's existing Water Reclamation Facility (WRF) was designed in 1995 to treat maximum monthly
flows of up to 1.06 mgd to Class A reclaimed water standards using several treatment steps, including sequencing
batch reactors (SBRs), equalization, continuous backwash granular media (Dynasand) filters, and chlorine
disinfection. If the quality of the treated water meets permit limits for reclaimed water and there is a demand for
reuse water, the reclaimed water is pumped to the beneficial use sites.
Permit Challenges and Aging Infrastructure
Prior capacity estimates and modeling assumed the wastewater influent would have similar characteristics to
typical domestic wastewater, but with higher Total Kjeldahl Nitrogen (TKN) and lower Biological Oxygen Demand
(BOD). However, the Septic Tank Effluent Pump (STEP) tank effluent has proven more difficult to treat than
anticipated, resulting in a treatment biomass that is prone to bulking and poor gravity settling characteristics.
Gravity based settling challenges are not easily reflected in biological computer models. The WRF's existing SBR
process relies on gravity -based settling to achieve solids separation and maintain sufficient biomass to achieve the
necessary treatment levels, so these settleability difficulties have created significant process problems. As a
result, the plant has been unable to achieve reliable permit compliance even afterswitching to three basin mode.
The WRF has tried to increase the biomass in the system, but that resulted in high solids loading to the filters,
which in turn led to frequent turbidity permit violations, a significant increase in cleaning labor and costs for the
SBR decant equalization ponds, and significant operational problems with the filters. Plant staff have since run at
lower biomass levels, which has led to difficulty maintaining an adequate population of nitrifying bacteria,
particularly in winter, leading to ammonia and total nitrogen permit violations.
In addition, as detailed in Chapter 5 of the Sewer Facilities Plan, major mechanical equipment (pumps, blowers &
valves) and electrical equipment (generators) across all elements of the treatment process are now at or
approaching the end of their useful service life. Substantial maintenance expenditures should be assumed likely in
the near to short term.
Plans, Specifications and Estimates
This project will be to develop design documents to convert the existing SBR basins to a Membrane Bioreactor
(MBR) process identified as Alternative 3 in the 2016 Sewer Facilities Plan and then refined as Alternative 3A
during the scoping discussions for this project (See Figure 1). For the final configuration, two of the existing SBR
basins will be retrofit to provide anoxic, aerated, and swing zones for secondary treatment with the following
changes:
• A new fine screen system to preventfouling of the membranes
• Adding baffle walls to separate anoxic, aerated, and swing zones
City of Yelm 216-1781-880
WRF Liquid Stream Improvements 1 March 2020
Design Engineering
SCOPE OF WORK (continued
• Separating the diffuser grid into sections, with each having an individual drop leg and valve for aeration
control
• Mixers will be added to the anoxic and swing zones, in place of or alongside the existing mixers for the SBR
system
• Construction of a gantry crane system at the membrane tankage to facilitate module and equipment
removal for maintenance.
• Construction of a mechanical building and new recycle pumps and permeate pumps and piping for
continuous operation
An additional tankwill be built to house one membrane set providing 1.29 mgd of hydraulic capacity. A second
membrane set of will be installed in a section of the third existing SBR basin in a future phase to provide a total
hydraulic capacity of 1.9 mgd. The extra volume in the third SBR basin will be available for equalization, and/or as
room for future expansion for a third membrane set. This design will include the basic infrastructure required to
support the future expansion of the facility to reach 1.9 mgd.
Construction Sequence—Figure 2
1. Construction of this option will be staged to maintain the existing capacity of all three SBR process trains
throughout construction, using the following sequence:
2. The new membrane tank and mechanical room will be constructed adjacent to the existing SBR basins along
with flow and return piping between the SBR tanks and the membrane tank.
3. The mixed liquor concentration will be elevated in two of the SBR basins and the SBR cycle will be changed
to eliminate the settling step. Instead, the membrane will perform solids separation. Solids will be returned
to the SBR basins through the new mixed liquor return line. The elevated mixed liquor concentration and
elimination of the settling step of the SBR process will provide extra treatment capacity such that the third
basin can be taken offline. The membrane tank will have sufficient membrane cassettes to provide
redundancy.
4. One SBR basin will be taken offline and retrofit for continuous operation.
5. The retrofitted basin will be put into service with continuous operation. It will have a capacity of
approximately 1.29 mgd, but for redundancy one of the SBR basins will be kept online in batch mode with
elevated mixed liquor. Both basins will continue to send effluent to the equalization basin.
6. The second SBR basin will be taken offline and retrofit for continuous operation.
7. Both retrofit basins will be operated as continuous flow, and effluent will be routed directly to the
membrane tank bypassing the equalization basin.
8. The third SBR basin will be taken offline. Part of it will be sectioned off as space for a future membrane
tank. Flow will then pass through the two retrofit SBR basins and the one membrane tank, for a total
capacity of 1.29 mgd.
A detailed description of the Project Objectives for Alternative 3A follows. The numbering methodology has been
intentionally coordinated to match the items previously described in Chapter 6 of the Sewer Facilities Plan.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 2 March 2020
Design Engineering
SCOPE OF WORK (continued
PROJECT OBJECTIVES
1.'1 lnillluunii 1 I:Equuallizatiiouu
Influent equalization will be added as portions of the existing SBR tanks are taken out of service.
1.2 llii l luuoii 1 C11 iinii ini calll Ih oodl Il Huuiilld ii iig
This building would contain the following rooms to house bulk storage tanks and feed equipment for the
following chemicals that wouId be continuously or periodically fed into the WRF raw influent:
• Magnesium Hydroxide—To control pH of the raw influent in order to maintain pH for optimum biological
activity in the secondary treatment process.
• H2S Oxidation —An additional room will be provided to allow the placement of a chemical tote (i.e. Sodium
Hypochlorite) and feed equipment as needed for feed into influent to control the associated toxicity to
H 2S.
• Carbon addition — A chemical tote and feed equipmentwill be provided to feed into the influent to provide
carbon for denitrification.
• New electrical power distribution equipment (i.e. Switchboard, Main -Tie -Main) to support the existing
building, the existing process equipment and new process equipment.
• Replace HID Lighting with LED Lighting (Classified rated lighting where required).
,I 2n L"0uuuu0ll I1:3uu1lldI11ng IIE:xaluansiichn
The existing Control Building would be modified to convert the old Chlorine Disinfection Rooms and Gas
Dechlorination Rooms into storage areas. In addition, the Control Building would be expanded to allow for a
dedicated conference/meeting room separate from kitchen facilities and individual operator office rooms. A
1,000 -square -foot expansion of the Control Building would occur as part of this work item.
1.2 lIDuuiiiirmlllp 2"ta iichiiii `oIlii�irmlllpiovoiiirment Il ullaiiiiiiiiod as l aii�t 0�11''this contract Q1I4IIcy
1.2 xls iiu°ug 2"i llk 1a11°i11ks "omni all 11 Fnllialllaiillitakiioo°u
The existing SBR tanks need general improvements for safety and to improve maintenance and reliability. The
following would be completed as part of this work element:
• Addition of handrails to improve all around access into the SBR tanks.
• Rehabilitation of existing handrail.
• Improved fall protection for existing tank access ladders.
• Rehabilitation and re -coating of existing electrical conduits and junction boxes.
• General patching and repair of tank walkways, walls, and floor concrete.
• Re -grouting of tank bottoms to facilitate drainage during cleaning.
City of Yelm 216-1781-880
WEE Liquid Stream Improvements 3 March 2020
Design Engineering
SCOPE OF WORK (continued
• Replace pneumatic control valves with electric control valves, rework piping to move electric control valves
outside of classified space.
1.6 1roco-r- II;qu illl iineii1aiiidII` Modficafunu°ir„r
An aeration and mixing system is a highly critical system in maintaining the biology of the WRF secondary
treatment process. Included in this work element is the conversion of the existing SBRs to a continuous flow
biological nutrient removal process. Specific work will consist of converting two of the existing three SBR tanks
into continuous flow process trains. Each train would process 50 percent of the Sewer Facilities Plan design flows
and loads. The third process tank would be converted to an influent equalization storage tank.
Key items for this work element include:
• Newer direct -driver, energy efficient hybrid positive displacement blowers.
• Add baffle walls to separate aerated and anoxic zones
• New Mixers needed for anoxic zones
• New piping for mixed liquor recycle
• New WAS and mixed liquor recycle pumps
• Temporary piping for construction sequencing
• Air piping - control valves, actuators, and air scour piping
• Special Operations and Maintenance enable plant operation during construction, eg. Temporary pumping
to install fine screen system
• Electrical Related modifications will include:
Remove the existing switchgear and ATS equipment.
Remove the existing diesel generator and base fuel tank.
Remove the existing failed active harmonic filters.
Remove PSE service to this building.
As noted, replace the VFDs for new Blowers.
Replace the existing Motor Control Centers with new Motor Control Center, Main — Tie — Main
configuration.
New ATS Bypass Isolation for Lighting loads (Ltg, Recept, & Controls).
New 480V Panelboards
New distribution transformer.
New 208/120V panelboards
Replace lighting with LED lighting.
Electrical support of the building modifications.
Electrical demo two air compressors
City of Yelm 216-1781-880
WEE Liquid Stream Improvements 4 March 2020
Design Engineering
SCOPE OF WORK (continued
1.'J 1 "u moss Aou 1Dif a sou IlFoll lllac,oi nen1
This work involves completely replacing the existing PVC fine bubble diffuser membrane holder system, fine
bubble diffuser EPDM-based membranes, and associated supports in two of the existing SBR tanks (New Process
Tanks) with new aeration or new diffusers (TBD).
Key items for the work element include:
• Additional interconnecting air piping and isolation valves to allow any blower to provide air to any process
tank.
• Piping connections to MBR process air blowers and new aeration or new diffusers.
• For diffusers, new drop legs, valves, and diffusers would be mounted in each tank
Providing a jet -aeration -based system would remove the periodic need to replace fine bubble membrane
diffusers or the need to conduct PVC diffuser header repairs. Air to the new jet aeration system would be
supplied by the new energy efficient blowers described in objective 1.6.
1.8 Coil rou;niiouu In 2�II HII' Using 113allllas. odl SoLLl1i .. 111401 11111) II°1I1I'0 '1I?Al1IM All 1 2A
I9; Coil rollS1iouuOil ll,iiishiiii112"�IIHII'kll"unre.-„nkellf:'"unre,nrn
In this work item, a new MBR tank with sufficient membranes for the projected 2030 flow will be installed. To
prevent membrane damage and fouling from debris, fine screens will be installed to process the the WRF influent
flow. Also, the MBR process would use continuous and recirculating flows ratherthan flow batching to accomplish
treatment, requiring new pumping systems as listed in 1.6. This work element includes the following:
• Membrane pre -selection process to allow design to proceed with a known membrane manufacturer.
• Construction of a new membrane tank
• A major modification of the influent hydraulic control structure and associated influent piping system to
allow flow transition into the following fine screen system.
• The addition of a covered, influentfine screening facility to screen influent before it enters the MBR
process tankage.
• Construction of a new MBR Process Building to house internal recycle and permeate pump systems.
• New permeate pumps if required by the membranes.
• New energy efficient blowers for membrane air scour
• New membrane clean -in-place equipment, including chemical storage tanks and feed equipment.
• Installation of a gantry crane system to provide a membrane module and equipment removal system to
allow ease of maintenance.
City of Yelm 216-1781-880
WEE Liquid Stream Improvements 5 March 2020
Design Engineering
SCOPE OF WORK (continued
1.'10 111jo ll IIII`1 II''"II'F0"3ll'FAIM
,1.'1'1 111jo ll IIII`1 II''"II'F0"3ll'FAIM
'1.'1'2 11401"' 11111`1II':'"II'F0G'1Il'FAK1
,I 12u 11401° 1111111 II''"II'F0"3ll'FAIM
1.'14 Now V W IIDi uuulloo iiouu Sy,-1ou°in witll°u Now II uquuiid Il Nyyll oclllullou°iito II Hasou1 Ilkn,-uduualll IIMaiiiulnuiiaii co
Sy', lou"irr
New UV disinfection equipment could be installed into one of the existing chlorine contact tanks. If this was
employed a focus would be made on potentially employing "non -contact" based UV systems in order to reduce
cleaning maintenance requirements. Non -contact UV systems employ highly scale -resistant flow tubes that
convey effluentflow to be disinfected past dry -mounted UV lamps.
Because the reclaimed watersystem flows will still need to be provided with chlorine residual, a smaller liquid
hypochlorite chlorine -based system will be installed to feed liquid hypochlorite into the WRF Reclaimed Water
Pump Station discharge piping after UV disinfection is accomplished.
The following key items that will be included in this work element are:
• A multi -bank UV system, designed with redundancy to meet National Water Research Institute (NWRI)
guidelines for ultraviolet disinfection forwater reuse.
• Liquid hypochlorite on-site generation equipment (if implemented over bulk delivery), hypochlorite bulk
storage, and feed system.
• Hypochlorite mixing system incorporated into pressurized reclaimed water discharge piping.
• Chlorine contact basin structural modifications tofit the UV system.
1.'1 a 0*11,VaLou ::1uli rillp Slta1chiii II' kollullacoiineii 1
Under this work element, the Reject Water Pump Station would be demolished and abandoned. It is not required
forthe operation of an MBR -based system.
'1 .'1 hu knlluuu 11 u'„rll°u nu Ilknllullace Sollloclod Il in II "Ilau ilt ::luii rillp 2"Lafinu°ir„r
Under this work element, the Intermediate Pump Station would be demolished and abandoned. It is not required
forthe operation of an MBR -based system.
1.161.1 New Plant Drain Purnp Station:
• Plant Drain Pump Station would have a minimum design flow capacity of 350 gpm. Pumps would be
provided with VFDs to allow changes in dewatering rates.
• New plant drain piping: Existing drains would be disconnected from the existing Plant Drain and Sludge
Pump Station and connected to the new pump station. The gravity belt press reject water would be
connected to the new pump station and disconnected from the Reject Water Pump station. Additional
drains would be added forthe new membrane tanks) and new buildings and valve vaults.
City of Yelm 216-1781-880
WEE Liquid Stream Improvements 6 March 2020
Design Engineering
SCOPE OF WORK (continued
1.161.2 Sludge Purnp Station Improvements (Existing Plant Drain and Sludge Purnp Station)
Under this work element, the following pump stations would be refurbished:
• Sludge Pump Station, formerly called the Plant Drain and Sludge Pump Station (Plant Drain pumping to be
provided in a separate new pump station).
Refurbishment work would include:
• Pump replacement
• Replacement or expansion of existing valve vaults to improve valve access, removal, and repair
• Replacement of valves and gates
• Replacement of flow meters
• Electrical improvements
1.'17 terllaiill°fined VVateu II'"uullinglu Cita iiniiu CII°ullcu°iino Ilte,niiduuall ap Callnaarllty UIpgiado
Under this work element, the following would be completed:
• New hypochlorite storage tank
• New chemical dosing system pump skid
1.'18 Ouutf allll lltolli alluullota ikon
The following efforts would be included under this work element:
• Budget would be provided to investigate and rehabilitate all PRV's along the route from the WRF to the
discharge into the Nisqually River.
1.'19"
lectin alll and C':ointiinlls II xiis iiing
Systoiiinis V➢Ilnt ii"adlo-
and II`tnu< Systoiiini,-
Il::x:1paii siichin
1.1 3.1
Plant Electrical Improvements
The following efforts would be included under this work element:
Puget Sound Energy (PSE), the electrical utility provider, only has one prime power medium voltage circuitfeeding
the industrial area where theYelm WRF is located. Plant electrical power distribution system will be configured
with one PSE service entrance feed and have provisions for a future second PSE service entrance feed when it
becomes available.
The plant power distribution will be configured with back-up power provided by a new diesel generator. The
plant power distribution equipment arrangement is being configured with redundancy guidelines as specified in
the "Design Criteria for Mechanical, Electrical, and component Reliability (publication EPA -430-99-74-001).
City of Yelm 216-1781-880
WRF Liquid Stream Improvements 7 March 2020
Design Engineering
SCOPE OF WORK (continued
1.19.1.1 Site Electrical:
Provide underground duct banks for power distribution and plant controls/communication.
• Underground duct banks will connect to each existing and new building, as well as process area as needed.
• Underground duct banks for plant communications would replace the existing Ethernet radios
• Replace lighting with LED lighting.
1.19.1.2 New Power Distribution Building:
A new electrical power distribution building containing the following new equipment:
• Service Entrance Switchgear and PSE Metering.
• Automatic Transfer & Bypass -Isolation Switch.
• 480V Metal Enclosed Switch, Main — Tie — Main configuration.
• 480V Switchboards, Main -Tie -Main configuration.
• ATS for Lighting loads (Ltg, Recept, & Controls).
• Distribution transformer
• 208/120V Panelboard.
1.19.1.3 New Standby power generation for backup power.
• New diesel fuel tank sized to support 24 hours of generator operation.
• Dual power distribution systerntothe process areas for redundancy (usedforsystem redundancy reliability
and during system maintenance).
1.19.1.4 Maintenance Building Modifications:
• Remove the existing diesel generator and fuel tank.
• Replace power distribution system.
• Replace lighting with LED lighting.
1.1 3.2 Plant SCADA, Controls, and Instrumentation
The following efforts would be included under this work element:
• Replace existing radio communication between buildings with fiberoptic network backbone.
• Provide new flow monitoring instrumentation for the effluent flow discharged from the UV system and
chlorine contact basin to river discharge.
• Upgrade SCADA system to current software version during early construction phase prior to MBR system
startup. Upgrade SCADA hardware as required.
• Programing and integration of equipment packages for a complete MBR system.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 8 March 2020
Design Engineering
SCOPE OF WORK (continued
• Work with MBR supplier to integrate MBR control system into city SCADA system. PLC programming of the
MBR is by the MBR supplier.
PHASE. 01 .._. DESIGN, PERMITTING AND BIDDING SERVICES
Parametrixwill provide the following Design services:
• Task 1—
Project Management & Stakeholder Coordination
• Task 2—Survey/Base
Mapping
• Task 3—
Geotechnical Engineering
• Task 4-30%
Design &MBR Pre -Selection Documents
• Task 5-60%
Design &Permitting
• Task 6-90%
Design and Final Contract Documents
• Task 7 —
Bidding Assistance
• Task 8—
Management Reserve
1 a,nik 1 "Ir*c1 11M an agou°innlliI & C"gtr 111 nlluollrloii Coo idunatiichin
Task ObJeotives
Parametrix will provide on-going coordination between the Parametrix team and the City. Under this task,
Parametrix will perform internal team resource planning and technical direction to ensure the project is
progressing in an efficient manner.
Progress Meetings will be used to continue the process of gathering background information that was initiated
under the development of the Alternatives Analysis and Facilities Plan and as further described in the following
tas ks.
Approach
Specific activities of this task include the following:
• Provide quality control/quality assurance of deliverables submitted under other tasks identified in this
proposal.
• Prepare monthly progress letters for submission to the City's project manager.
• Preparing for and participating in up to 10 meetings with the City and the Department of Ecology (DOE)
with up to 4 members of the design team, to discuss the project details and specific design related
decisions and issues.
Assumptions
Assumptions for this subtask include:
• The City will have key decision-making staff at the meetings based on planned topics, to be determined in
advance.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 9 March 2020
Design Engineering
SCOPE OF WORK (continued
• Decisions documented in meeting notes will be the basis of moving forward with the process.
It is assumed there will be up to ten (10) meetings in Yelm, four (4) of which would be attended by up to
two Parametrix senior staff. Two (2) additional meetings would be teleconference via electronic means.
• Project is assumed to be complete within 12 months.
Deliverables
Deliverables for this subtask include:
• Quality Control and Quality Assurance of all deliverables.
• Program management schedule forecasting (electronic and hard copies as needed).
• Monthly progress reports (12 assumed) highlighting the work completed, potential problem areas
requiring special attention or coordination, budget analysis comparing actual work process with
contractual obligations, and timeline assessment.
1�a,�lk 2. Suulrvoyy/IIHaso 11Malll ll iilug
Task Objectives
To gather adequate field survey, topographic maps and existing as-builts of the existing WRF sufficient to
Establish existing property lines, topographic features, contours, and the location of all existing underground
features.
Approach
Specific activities of this task include the following:
• Obtain existing information from the City showing the southern half of the plant. A line essentially
bordering the north wall of the process tanks and Equalization ponds.
• Confirm property lines for the northern, southern and eastern boundaries of the property.
• Conduct a field survey of the remaining plant area north of the process tanks and EQ ponds.
• Prepare a topographic map sufficient to generate 1 -foot contours and show surface features in AutoCAD
format.
• Establish survey control for property lines, property limits and topographic mapping.
Assumptions forthis subtask include:
• The City will provide the survey (in AutoCAD) showing the southern half of the plant.
• The horizontal datum will be NAD 83/2011 South Zone per WSRN. The vertical datum will be NAVD88.
Boundary lines will be based upon record information and shown graphically on the topographic and exhibit
drawings. Setting of property corners is not a part of this scope.
City of Yelm 216-1781-880
WEE Liquid Stream Improvements 10 March 2020
Design Engineering
SCOPE OF WORK (continued
• The filing of a Record of Survey or Boundary Line Adjustment is not a part of this scope.
• The survey mapping will not include any zoning and floodplain information.
• Underground utilities will be based on surface evidence, paint marks where available, and record drawing
information provided by the City.
• Any negotiation with encumbered parties, as well as easement documents, signatures, and notary witness, is
to be provided by others and is not part of this scope.
Deliverables
Deliverables for this subtask include:
• A detailed AutoCAD topographic base map of site, at 1 -inch equals 40 feet scale developed as described
above.
i ask,a?u. GooLoc;lliiiiiiiiralll ll;ii°iiffiiiiiioollllii°llg
Task Objectives
To provide adequate geotechnical supportfor design of the new tanks, Pump Stations and other deep
excavations. We will utilize the services of Wood Environmental & Infrastructure Solutions, Inc. to prepare the
Geotechnical Report which will include:
• Descriptive logs of subsurface explorations.
• Description of surface, soil, groundwater, and seismic conditions.
• Conclusions regarding suitable types of foundations.
• Conclusions regarding options for dewatering and shoring.
• Recommended seismic design parameters, including current IBC Site Class.
• Allowable bearing pressures for structures.
• Estimated total and differential settlements of foundations.
• Recommendations concerning structural fill.
Approach
Specific activities of this task include the following:
• Performing Field Exploration of the proposed site improvements by advancing borings to a depth 10 feet
below the proposed excavations and as close as possible to the proposed pump station locations.
• Conducting a series of geotechnical laboratory tests on selected soil samples obtained from our
explorations to evaluate the engineering and index properties of the site soils.
• After analyzing the site conditions, Geotechnical Engineer will prepare a Geotechnical Engineering Report
for the project.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 11 March 2020
Design Engineering
SCOPE OF WORK (continued
Assumptions
Assumptions forthis subtask include:
• Aquifer pumping tests are not included.
Deliverables
Deliverables forthis subtask include:
• An electronic copy of the geotechnical report for review and comment by design team members and the
City.
• Three final (signed and stamped) hard copies plus one electronic copy that address the review comments.
1ask , 4 . 201% IDosigii°ii & l II1 o..Sollnr ichiiiIIDoc4nineiiiiits
Task Objectives
To advance the Design to 30% Complete and to provide a design review package for City review, including a draft
of each drawing, but no specifications. The drawings will include general arrangement. An equipment list will also
be provided with capacities and sizes to define the selection process of objective 1.9 (Conversion of Existing SBR
Process to MBR Process) with adequate detail to select the appropriate membrane supplier.
Coordination with the Department of Ecology (DOE) will occur at this step and a basis of Design document will be
submitted as part of this task.
Approach
Specific activities of this task include the following:
• Based on the agreed upon design flow and process flow diagram (attached), conduct the steady-state
hydraulic calculations. Select MBR Process alternatives that satisfy design conditions for presentation to
the City.
• Prepare draft drawings. This would include general arrangement drawings showing recommended
process equipment, mechanical and electrical layout and strategyfor coordinating with existing
equipment and utilities. The site plan will be prepared on the surveyed base map.
• Prepare equipment list, including capacities and sizing of major equipment.
• Collect equipment lead times for input into updates of project schedule.
• Assemble City of Yelm Standard Details to be used in an Appendix to the Contract Documents.
• Prepare Engineer's opinion of probable construction cost.
• Provide quality control technical review for Parametrix products.
• Prepare membrane pre -selection documents, including specifications.
• Prepare a basis of design memorandum for submission to DOE
• Prepare for, attend, and document a design review meeting with City staff (4 -hour meeting).
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 12 March 2020
Design Engineering
SCOPE OF WORK (continued
Assumptions
Assumptions forthis subtask include:
• City will provide record drawings of the existing facility.
• The WRF will remains in operation during construction of the new plantfeatures.
• It is possible (but not anticipated) that DOE will require a revised NPDES permit as part of this process.
Any work associated with preparing or negotiating a revised permit is not included as part of this task.
• The 30% review and response resolution period will be limited to a 2 -week period.
Deliverables
Deliverables forthis subtask include:
• Membrane pre -selection documents including specifications and any necessary drawings for review by the
City.
• Basis of Design documentfor DOE.
• Design review package for review by the City to include draft drawings showing general arrangement. One
electronic copy plus 3 signed and stamped hard copies.
• One presentation of MBR process alternatives to City staff.
1 ask a . 601% II:`o, lgiii a & II°' iii iniiiutiiii°iig
Task Objectives
To advance the Design to 60% Complete and to provide a design review package for City review, including a draft
of each drawing, and a listing of the anticipated project specifications. The drawings will include general
arrangement.
The Washington State Environmental Review Process (SERP) will also be incorporated into the design effort to
provide necessary federal elements to maximize funding sources. SERP embraces the spirit of National
Environmental Policy Act (NEPA) "to prevent or eliminate damage to the environment". The intent of SERP will be
to follow the approach outlined in the Department of Ecology Water Quality Program's "Revolving Fund State
Environmental Review Process and Federal Cross Cutter Guidelines", and to proactively position the future
projects for next steps (loans, grants, etc.).
Approach
Specific activities of this task include the following:
• Based on the agreed upon design flow and process flow diagram (attached), conduct the steady-state
hydraulic calculations.
• Prepare 60% level draft drawings. This would include general arrangement drawings showing
recommended process equipment, mechanical and electrical layout and strategyfor coordinating with
existing equipment and utilities. The site plan will be prepared on the surveyed base map.
• Select MBR Process alternatives that satisfy design conditions for presentation to the City.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 13 March 2020
Design Engineering
SCOPE OF WORK (continued
• Prepare equipment list, including capacities and sizing of major equipment.
• Collect equipment lead times for input into updates of project schedule.
• Assemble City of Yelm Standard Details to be used in an Appendix to the Contract Documents.
• Prepare Engineer's opinion of probable construction cost.
• Provide quality control technical review for Parametrix products.
• Update the SERP and SEPA checklists that were originally prepared as part of the Facility Plan
• Prepare for, attend, and document a design review meeting with City staff (4 -hour meeting).
Assumptions
Assumptions for this subtask include:
• City will provide record drawings of the existing facility.
• The WRF will remains in operation during construction of the new plant features.
• NEPA permitting is not included in this task as it may not be necessary depending upon the funding
sources utilized for the construction of this project.
• The 60% review and response resolution period will be limited to a 2 -week period.
Deliverables
• 60% Draft Contract Documents: A pdf electronic deliverable will be prepared and transmitted along with
three paper copies (if desired) for City review, three for Parametrix internal review, and one for the
Parametrix Project File. The Draft Contract Documents will include half-size (11 -inch by 17 -inch)
construction drawings and will be comb bound with a plastic cover. The Draft Contract Documents will be
stamped by the designing engineer but not signed or dated. One set of full-size civil site plans will also be
provided to facilitate review.
• Submit to the City and the State of Washington the updated SERP and SEPA Checklists
1ask 6 901% IDosigiiii aiiid II uuuall CchiiiiLiiact IDocmiineii LS
Task Objectives
Produce a set of contract documents (design drawings and technical specifications) that is biddable and
constructible.
Approach
Prepare the following drawing packages with no more than 229 sheets as follows:
• 9 General Note and Misc detail Sheets
• 14 Process & Instrumentation Sheets
• 23 Demolition Sheets
• 14 Civil Engineering Sheets
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 14 March 2020
Design Engineering
SCOPE OF WORK (continued
• 4 Site Restoration Sheets
• 12 Architectural Sheets
• 16 Structural Sheets
• 40 Mechanical Sheets
• 76 Electrical Sheets
• 21 Instrumentation and Control Sheets
Prepare the following specifications:
• Bidding Requirements, Forms and Terms and Conditions (Division 0).
• General Requirements (Division 1).
• Technical Specifications.
Prepare the 90% and Final Contract document elements
• Complete the assembly of City Standard Details to be used on this project, for inclusion in an Appendix of
the Contract Documents.
• Update Engineer's Opinion of Probable Construction Cost at 90% complete and at end of design.
• Submit review package for City review, consisting of 90% drawings and specifications.
• Meet with the City at approximately 90% to collect design review comments. Respond to and reach
resolution of all design review comments prior to moving forward to finalize contract documents for
bidding.
• Provide quality control technical review for Parametrix products.
• Finalize Contract Documents for bidding and deliver reproducible stamped and signed documents to City
for distribution.
Assumptions
• Templates for the Bidding Requirements and Forms in Division 0 will be provided by the City ofYelm.
• Terms and Conditions in Division 0 will be as provided by the City ofYelm.
• Technical specifications will be CSI style format.
• The 90% review and response resolution period will be limited to a 2 -week period.
Deliverables
• 90% Draft Contract Documents: A pdf electronic deliverable will be prepared and transmitted along with
three paper copies (if desired) for City review, three for Parametrix internal review, and one for the
Parametrix Project File. The Draft Contract Documents will include half-size (11 -inch by 17 -inch)
construction drawings and will be comb bound with a plastic cover. The Draft Contract Documents will be
stamped by the designing engineer but not signed or dated. One set of full-size civil site plans will also be
provided to facilitate review.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 15 March 2020
Design Engineering
SCOPE OF WORK (continued
• Final Contract Documents: Five copies total of specifications and 11 inch by 17 inch drawings, one
unbound reproducible for City, three for Parametrix engineers, and one for the Parametrix Project File.
The Final Contract Documents will be comb bound with a color paper cover, and will be stamped, signed,
and dated by a professional engineer licensed to practice in the State of Washington, except that one of
the copies submitted to the City will be unbound to be used for reproduction.
• Full -Size Contract Drawings: Two sets of full-size drawings, one for the City (one unbound mylarfor
reproduction by City) and one for Parametrix Project File.
• An electronic PDF copy of the final Contract Documents (drawings and specifications).
• One MS Word copy of the specification sections in Division 0 covering Bidding Requirements.
• An electronic copy of the drawings in AutoCAD.
1 ��,-II�,'J I Hudd iliig Assistaii co
Task Objectives
Parametrix will assist the City ofYelm during the advertisement and public bid process.
Approach
• Prepare technical text and exhibits for up to two contract addenda during the bid period.
Assumptions
• City will prepare and place the project advertisement.
• City will issue Contract Documents and addenda to plan center(s) and/or prospective bidders.
• City will assemble addenda and provide legal text for any addenda.
• City will provide coordination related to plan holders list.
• City will coordinate and lead the pre-bid conference.
• City will receive and review all bids, assemble bid tabulation, and award the project.
• Specifications will include a link to the prevailing wage data (if required), and not a copy of the data.
Deliverables
• Technical text and exhibits for addenda to Contract Document. For drawings, provide two copies in full
size format and four in 11 inch by 17 -inch format.
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 16 March 2020
Design Engineering
SCOPE OF WORK (continued
1ask ,8 IIMaiiiiagoiineiiIIlko„-oirvo
Task ObJectives
Parametrix may provide services requested by the City of Yelm that have not been defined under other
authorized tasks within this scope of work. Authorization by the City for any work under this Task would be
provided in writing on a time -and -materials basis not to exceed an agreed-upon amount. A budget reserve equal
to 5% of the labor effort has been allocated for these services, if needed.
PHASE. 02 -- CONSTRUCTION SERVICES I
City of Yelm 216-1781-880
WEE LlgaId Stream Improvements 17 March 2020
Design Engineering
EXHIBIT "Al"
SCHEDULE
H:\ -Sewer Utility\-ProjectsA2020 WRF MBR Upgrades Ph 2\4 Design\Consultant (Parametrix)\Contract
& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
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EXHIBIT `B"
COMPENSATION
In consideration of the Professional performing the Services, the City agrees to pay the
Professional an amount calculated on the basis of the hourly labor charge rate schedule for
Professional's personnel as shown in the project budget, attached as "Exhibit B", and shall not
exceed one million eight hundred ninety three thousand two hundred seventy-seven and
60/100 dollars ($1,893,277.60).
Actual customary and incidental expenses incurred by Professional in performing the Services
including mileage and other reasonable costs will be paid to the Professional; provided, however,
that such costs shall be deemed reasonable in the City's sole discretion.
H:\ -Sewer Utility\-ProjectsA2020 WRF MBR Upgrades Ph 2\4 Design\Consultant (Parametrix)\Contract
& Scope of Work\Design\2020-03-24 - PSA Design Services (Parametrix) - WRF Ph 2.docx
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EXHIBIT "C"
INSURANCE
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