04-14-04 MINUTES
YELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, APRIL 14, 2004
Call to Order
1. . Mayor Rivas called the meeting to order at 7:30 p.m.
Roll Call
2. . Present: Don Miller, Joe Baker, Ron Harding and Pat Fetterly.
Excused: Bob Isom.
3. Agenda Approval.
04 - 31 MOTION BY PAT FETTERLY, SECONDED BY RON HARDING
APPROVING THE AGENDA WITH AGENDA ITEM 9. e. MOVED
FORWARD TO POSITION 9a. CARRIED.
Special Presentations -
4. Captain Dan Kimball, Thurston County Sheriff’s
Office, provided information about the $460,000 Violence Against
Women Act Grant received by the Thurston County Prosecutor’s Office.
Funding from the two-year grant will be used to hire an additional
prosecuting attorney and to plan and develop a program providing
benefits throughout Thurston County. Goals identified include addressing
judicial issues, dealing with confidential information, providing training
to fill gaps in services, team (police) training with backfill available to
cover personnel replacement during training, victim advocacy, and Safe
Place funding.
Public Comment
5. .
Chris Wickam, Court Commissioner, introduced himself and announced
his candidacy for Superior Court Judge. Mayor Rivas and Council
thanked Mr. Wickam for his appearance.
Bette Johnson, senior citizen and longtime Thurston Co. Resident,
questioned why a public hearing process had not been conducted for
NASCAR or Wal-Mart and information about which chain stores will
locating in Yelm and when.
Mayor Rivas and Grant Beck responded to Ms. Johnson’s questions by
explaining that business planning to locate in an appropriately zoned area
do not require a public hearing process. However, business wishing to
locate in an area requiring a rezone, special use permit or similar activity
trigger a public hearing process. At this time there nothing has been
submitted to the City from either business, so no public process would
occur.
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Jan Maine, Thurston Co. resident since 1998, loves the community the
way it is now and doesn’t want to see changes. She requested information
about the intended growth of the community. Mayor Rivas responded
that the Washington State Growth Management required identification of
an Urban Growth Area that would help control growth by limiting it to
specific areas. Although the City can’t legally stop business or residential
development if they meet the land use requirements, but that the City can
and has put requirements in place for items like sidewalks.
6. Consent Agenda.
a. Council Minutes:
1) March 24, 2004 Regular Meeting
2) March 25, 2004 Study Session
b. Payables: Checks 22326 - 22499, totaling $213,667.07
1) Manual Checks 22326 - 22403, totaling $14,621.35
2) Claims Checks 22404 - 22499, totaling $199,045.72
c. Final March 2004 Payroll: Checks 7975-8034 totaling $181,544.90
d. Park Use Requests: YCP, Yelm Head Start/ECEAP/YMCA End of Year
Celebration, 6/2/04, 4-8 p.m., 100 attending.
e. Financial Reports:
1) March 2004 End of Month Report
2) January 1 – March 31, 2004 End of Quarter Report
04 – 32 MOTION BY PAT FETTERLY, SECONDED BY RON HARDING
APPROVING CONSENT AGENDA ITEMS AS PRESENTED.
CARRIED.
Public Hearing(s
7. ) – None Scheduled
New Business –
8. None Scheduled
9. Old Business
Yelm Fire District Funding Request
a. – Shelly Badger reported that at
(From 9e) the March 25, 2004 Study Session Fire Chiefs Hutcheson and King of the
Yelm Fire District provided funding information and outlined 2004
staffing priorities and efforts to balance response time in the service area.
The City and Fire District currently have a contract calculated on a per
capita fee.
Funding the combined priorities presented to the city for the remainder of
2004 would require an additional $88,849. Priority 1 converts three
temporary firefighter positions to full time/career status for the remainder
of 2004 at a cost of $24,787.00. Priority 2 would include hiring three
additional probationary firefighters for the remainder of 2004 at a cost of
$64,062. If funded, it would take some time to fill the positions.
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City staff’s report provided seven options that included funding impacts
along with the associated percentage reduction impacts on the City’s
reserves. Discussion topics included: which option was most important to
the Fire District, Initiative 864 and potential impacts on both agencies,
effects of increasing staffing levels based upon a funding that might not
be sustainable, and contract changes occurring without benefit of
negotiations.
04 – 33 MOTION BY PAT FETTERLY, SECONDED BY RON HARDING
AUTHORIZING PREPARATION OF A BUDGET AMENDMENT
ORDINANCE BASED UPON PRIORITY ONE WITH CONTRACT
NEGOTIATIONS TO BEGIN IMMEDIATELY. CARRIED.
Ordinance No. 802, Stevens Street Funding Budget Amendment
b. -
Staff reported that a presentation on the status of the Stevens Street
project and the need for additional TIB and City funding was presented at
the 3/25/04 study session. At that time staff presented two funding
alternatives and consensus supported a budget amendment with funding
coming from four sources: 120, Transportation Facilities Charge, 401
Municipal Water, 404 Water Capital Improvements, and 412 Sewer
Operations. The funding does not include costs for installation of a
reclaimed water line. Ordinance 802 reflects Council’s direction from
that meeting.
04 – 34 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY
ADOPTING BUDGET AMENDMENT ORDINANCE 802
INCREASING STEVENS STREET FUNDING. CARRIED.
Public Works Reorganization Proposal
c. – Tim Peterson reported that
the proposed reorganization that was proposed at the 3/25/04 study
session would create a field supervisor position with a salary range of
$3,400-$4,059. Under the plan proposed the staffing levels would remain
at 14. Changes would be from internal changes and funding would come
st
from savings from 1) a position that remained vacant for the 1 quarter of
2004 and 2) savings from an internal promotion filling an existing
vacancy that in turn created a lower salary step vacancy to be filled.
04 – 35 MOTION BY RON HARDING, SECONDED BY DON MILLER
AUTHORIZING MAINTAINING 14 POSITIONS IN THE PUBLIC
WORKS DEPARTMENT WITH ONEPOSITION UPGRADED TO
PUBLIC WORKS SUPERVISOR AT A SALARY RANGE OF $3,400 -
$4,059. CARRIED.
City Hall Remodel Status Report
d. – Grant Beck reported on progress
and the budget to date. The $250,000 project included $187,078 budgeted
for construction and a $60,141 contingency reserve of which $58,000 has
been spent for change orders, correcting structural problems and ancillary
or soft costs including moving expenses, upgrading instead of reusing 20
year old light fixtures, replacing interior doors so sizes are consistent,
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restroom updating, built in work stations/bookcases in some areas instead
of purchasing freestanding items, insulating the former library area and
two changes to address unseen structural problems. Gary Carlson was
recognized for his efforts in guiding the project and controlling costs.
The original budget included repainting and re-carpeting council
chambers. Staff proposed updating to keep the room more in style with
changes in the rest of the building. Changes proposed for consideration
include repositioning and enlarging the council bench to accommodate
seven members (mandated at 5,000 population), HVAC system
improvements, insulating and covering exterior walls, a drop ceiling,
improved lighting and wiring, adding phone/data lines, a built-in
speaker’s podium and recording equipment storage cabinet, and built-in
microphones. Costs for all changes would be $37,000 of which $12,000
could come from the budgeted capital building, grounds and maintenance
appropriation and $25,000 from the capital reserve. Benefits of covering
existing brick were considered.
04-36 MOTION BY RON HARDING, SECONDED BY JOE BAKER
AUTHORIZING ORDINANCE PREPARATION TO TRANSFER A
$12,000 APPROPRIATION FROM THE CURRENT FUND
CAPITAL BUILDING, GROUNDS TO THE MUNICIPAL
BUILDING FUND (302). CARRIED.
04-37 MOTION BY RON HARDING, SECONDED BY JOE BAKER
AUTHORIZING ORDINANCE PREPARATION TO TRANSFER
$25,000 FROM THE CURRENT FUND CAPITAL RESERVE TO
THE MUNICIPAL BUILIDNG FUND (302). CARRIED. Opposed:
Pat Fetterly
Thurston Justice Center Inter-Governmental Agreement Review
e. –
Shelly Badger reported that council originally adopted the agreement in
January. Since that time changes to clarify the role of the Executive
Directory and responsibility for day-to-day operations. Changes were
reviewed.
04-38 MOTION BY PAT FETTERLY, SECONDED BY ROH HARDING
RE-AFFIRMING AND AUTHORIZING MAYOR RIVAS TO SIGN
THE INTER-GOVERNMENTAL AGREEMENT FOR THE
THURSTON JUSTICE CENTER. CARRIED.
10. Mayor and Council Reports and Initiatives and Board/Commission
Business.
Councilmember Miller attended the Watershed Plan Adoption meeting.
Councilmember Baker attended a SWAC meeting
Councilmember Harding attended an Intercity Transit meeting, a TRPC
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Transportation Policy Board meeting and Prairie Days Float planning
meeting.
Councilmember Fetterly attended the Watershed Planning meeting, Cuffs
and Truck basketball game, Chamber of Commerce Home and Garden
show and Nisqually River Council Retreat.
Mayor Rivas encouraged attendance at Adam Smith’s meeting on 4/17 at
the Yelm Senior Center and announced the groundbreaking scheduled for
rd
1:00 on 4/17 at the new Senior Center site on 103 Street.
11. Executive Session – none
Correspondence
12. reviewed included information about the AWC
Conference. A thank you note from a staff member was circulated.
Adjourn
13. : 9:35 p.m.
_______________________________________
Ron Harding, Mayor Pro-Tem
Attest:
_______________________________________
Janine Schnepf, Deputy City Clerk
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