Resolution No. 624 Authorizing a Yelm Community Beautification Grant ProgramRESOLUTION No. 624
A RESOLUTION OF THE CITY OF YELM, WASHINGTON, AUTHORIZING
A YELM COMMUNITY BEAUTIFICATION GRANT PROGRAM
WHEREAS, The Yelm City Council has expressed interest in developing a Yelm
Community Beautification Grant program to improve neighborhoods and other areas of the
community; and
WHEREAS, the grant is intended to provide community value through enhancing
aesthetic appeal; and
WHEREAS, the City Council has reviewed the Yelm Community Beautification Grant
Program at the Council Retreat on April 22, 2022 and at the May 3, 2022 Study Session and has
recommended moving forward with creating the program; and
WHEREAS, an internal committee will be established to review applications and make
recommendations to the City Council for final funding; and
WHEREAS, the maximum total for all grants awarded as part of the 2022 Budget is
$25,000; and
WHEREAS, for all subsequent years the yearly available grant funds will be
recommended by the Finance Director and established and approved by the City Council as part
of the budget process, and will be awarded as a reimbursement basis from the Municipal
Building Fund 302; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Yelm, Washington
as follows:
THAT: The Yelm Community Beautification Grant Program (YCBP), attached hereto as
Exhibit A is hereby approved.
Approved this 24th day of May, 2022
00
�.
Joe DePipt 'I+�l'ayor
Attest:
Kat'l3y Linne r, City Clerk
L' o V m ffk- ro, L
EST.1924
Yelm Community Beautification ..Neighborhood,..
Business
The City of Yelm will be offering grants to neighborhoods, community groups, and local businesses
(businesses must be located within the city limits of Yelm to improve their neighborhoods or other areas
of the community. The program seeks to partner with homeowners, residents, and local business owners
in the downtown area to beautify and provide improvements in the community. Yelm's CBP program is
accepting applications for project proposals for 2022. This is a competitive grant offering. Applications
will be reviewed by a grant review committee that will score the applications and make the award
selection. The committee will then present their recommendations to Yelm City Council for approval in
July of 2022. Applications are due by Thursday, July 7 at 5:00 p.m.
NEIGHBORHOODJ EXAMPLES: Examples of some projects which might qualify include
community landscaping projects, common space site furnishings, or cleaning up commons areas and areas
that are visible to the public. Projects might involve installation of fencing or paths to improve or control
access to common areas or parks. Improvements that promote community gathering spots through
resting or active areas are also eligible. The grant is intended to provide community value through
enhancing aesthetic appeal. Any project designed with these goals at its core, and designed in a way that
benefits the community at large rather than one homeowner in particular may qualify.
BUSINESSS: Businesses eligible for grant funding must be located within the city limits of Yelm,
preferably in the downtown area. Projects must meet code requirements, follow all local and state laws,
and follow all current design standards. Newly constructed buildings, standard maintenance, rebranding
or expansion projects are not eligible for funding. If an applicant is not the building owner, it is the
responsibility of the applicant to ensure all approvals for the proposed work are obtained before
submitting the application. Documentation of approvals must be provided with the application.
Applications that impact multiple business with a shared frontage or are located side-by-side in a business
area are highly encouraged. All projects must occur on the exterior of the building such as fagade, sign or
other exterior beautification projects. Examples of eligible projects are:
• Painting or fagade material upgrades (routine maintenance does not qualify)
• Decorative or significant lighting upgrades
• Signage (grants will not be awarded for rebranding/business name changes)
• Awnings
• Permanent, affixed building decorative elements
1IPage
r Enhancements or changes to trim materials of the building
• Window, door, or storefront upgrades in public view for aesthetic purposes
• Structural improvements to the building fagade
Masonry work or carpentry/molding/trim improvements
• Restoration of details in historic or older buildings
AWARD AMOUNT: Up to $5,000.00 for larger projects and first time grant recipients or $2,500.00 for
those that have previously received CBP funds. Applicants that have been awarded funds and submitted
for reimbursement in two previous grant cycles are not eligible and will not be considered for funding.
Funds are awarded on a reimbursement basis upon completion of the project. To enhance accountability
and ensure projects provide value to the community, projects which fail to deliver on their initial goals
may be denied reimbursement. A city staff representative will be assigned to work with each awardee.
CONDITIONS: Applicants that are awarded funding must seek prior approval before changing any plans
related to grant funds that will impact the delivery of the project's stated goal, change the stated goal, or
change the cost of the project. Failure to do so will risk the loss of reimbursable funds. Applicants will be
expected to coordinate with city staff to ensure that project improvements are performed consistent with
their applications. In addition, any improvements that are proposed for installation on city property or
street right of way will require approval and coordination with city personnel. Reimbursable expenses
must be reviewed with city staff prior to initiating work with the vendor or contractor. The property must
be regularly maintained to preserve the value of the improvements. Any additional costs incurred are the
responsibility of the applicant.
APPLICATIONINFORMATION: The deadline for applications is Thursday, July 7, 2022 at 5 p.m. All
applications must be submitted prior to 5 p.m. Applications can be submitted electronically through the
online application or In person at City Hall; 106 Second St. SE. Projects must be completed by November
15, 2022 with a request for reimbursement submitted no later than November 29, 2022.
If applicants reside in a neighborhood with an active Homeowner's Association (HOA), written
concurrence from the HOA board is required to be submitted with the application. If applicants reside in
a neighborhood without a Homeowner's Association, the application must be signed by at least five
households to display a broad-base of neighborhood support for the project. It should also be
demonstrated that the applicants have made an effort to communicate the proposed improvement plans
to the neighborhood. If a business is applying for an application that will impact neighboring businesses,
written concurrence from those businesses is required to be submitted with the application.
Incomplete applications will not be considered. To maximize the competitiveness of their application,
applicants are encouraged to follow these guidelines.
• Competitive applications will display broad-based community support, whether through large
numbers of signatures, support from volunteers, or through diverse sources of funding.
• Competitive applications will provide three (3) pictures of the project area before improvements
and will provide as much detail as possible in the project planning section. Do not feel limited to
just the blank space provided on the page.
• Competitive applications will not only identify how projects will improve visual appeal in the
community, but also how improvements in visual appeal will benefit nearby residents. Some
examples might include getting to know neighbors better while working on the project, or
providing a clean and safe space for outdoor activities.
• Competitive applications will provide realistic figures for costs and funding, provide professional
quotes for expenses where necessary, and will make realistic assumptions concerning the level of
volunteer participation in the project.
• Competitive projects will demonstrate how the neighborhood or community will continue to
maintain and upkeep the project area if physical improvements are being made.
• Competitive applications will provide a match of funds and/or labor to the project.
For projects that are awarded funds, a reimbursement procedure will be identified. Please note when
preparing to apply that you will be required to submit the following with reimbursement:
• A current W-9 for the business.
• Three (3) photos of the completed project that may potentially be used in public information and
presentations.
• Invoices from vendors for work completed with proof of payment. This is a reimbursement
process; all payments will be made to the business or resident.
• Documentation recapping the completed project that includes how the work was completed, and
the benefits gained by your neighborhood or business. Testimonials from residents or
neighboring businesses are appreciated. Please limit your recap to no more than 500 words.
• A letter or note from the city staff representatives working with you on the project stating that
the project has been completed. Prior to submitting for reimbursement, applicants must contact
their representative from the City of Yelm to schedule a time for on-site inspection of the project's
completion.
• CONTACT INFORMATION: Questions about applications should be directed to Kathy Linnemeyer
at Ya
Lthyl@mwa.gov or (360) 458-8816.Completed applications should be filled out online at
www.ye1mwa,govLcbp or be sent by mail to Kathy Linnemeyer at:
Yelm City Hall
Attn: Kathy Linnemeyer
106 Second St. SE
Yelm, WA 98576
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EST. 1924.
';diger(. ulr,
Meeting Date: May 24, 2022
CITY COUNCIL AGENDA SUMMARY
City of Yelm, Washington
AGENDA ITEM: RESOLUTION NO. 624 establishing a Yelm Community Beautification Grant
Program
PROPOSED MOTION:
Motion to approve Resolution No. 624 establishing a Yelm Community Beautification Grant
Program (with or without HOA)
Two options are presented — One that includes making the grant available to HOA's and one
excludes HOA's from receiving funds.
KEY FACTS AND INFORMATION SUMMARY:
The Yelm City Council has expressed an interest in developing a Yelm Community Beautification
Grant (YCBP) program to improve neighborhoods and other areas of the community. The YCBP
seeks to partner with homeowners, residents, and local business owners in the downtown area
to beautify and provide improvements in the community through a grant process. Some
examples of projects which might qualify include community landscaping projects, common
space site furnishings or cleaning up common areas that are visible to the public.
The YCBP has been discussed and reviewed with the City Council at the Council Retreat on April
22, 2022 and again at the May 3, 2022 Study Session with a recommendation to bring the
program to a regular meeting for action.
ATTACHMENTS:
• Resolution No. 624
• Yelm Community Beautification Grant Program (YCBP), Exhibit A
Resully Sub i
Todd Stancil
Interim City Administrator