02 14 2023 Yelm City Council Agenda Packet 0
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WASHINGTON
CITY COUNCIL AGENDA
February 14, 2023 6:00 PM
Yelm City Council meetings are held in-person at 106 2nd St SE Yelm,WA 98597 and virtually on Zoom. Registration is
required to attend virtually; please use the link below to register.
httas://us06web.zoom.us/webinar/register/WN tiddsoUIRMa716rlbEsf20
1. CALL TO ORDER/ROLL CALL
2. AGENDA APPROVAL
3. SPECIAL PRESENTATIONS
a) None Scheduled
4. PUBLIC COMMENT—COMPLETE A BLUE SPEAKER'S CARD OR RAISE HAND VIRTUALLY
5. CONSENT AGENDA
a) January 24, 2023 Minutes
b) January 2023 Check Register and Position Summary
c) Mayoral Proclamation - Black History Month
6. NEW BUSINESS
a) Approve Amendment to PSA for Water System Plan
Authorize Mayor DePinto to approve Amendment No. 1 to the Professional Services Agreement with
RH2, Inc. Inc. for an amount not to exceed $60,530, for development of a water system hydraulic
model as part of the update to the City's Water System Plan.
b) Resolution No. 631 -Adopting a Travel Policy
To establish guidelines and procedures for the authorization and reimbursement of travel and related
expenses incurred by employees while on City of Yelm business.
c) Resolution No. 632 Agreement for Collection an Disposal of Waste Materials
Motion to approve Resolution No. 632 authorizing Harold Lemay Enterprises to provide services for
collecting and disposing of waste materials.
7. OLD BUSINESS
a) None Scheduled
106 2nd ST SE•Yelm,WA 98597 •360.58.3244 •www.yelmwa.gov
The City of Yelm is an equal opportunity employer and provider
8. STANDING COUNCIL COMMITTEE REPORTS
a) Public Safety Committee
b) Public Services Committee
c) Finance Committee
9. MAYOR/CITY ADMINISTRATOR/STAFF REPORTS
10. COUNCILMEMBER REPORTS
11. EXECUTIVE SESSION
a) None Scheduled
12. ADJOURN
MEETING INFORMATION
All regular Yelm City Council meetings are recorded. Meetings can be viewed at www.velmwa.gov or a copy
may be purchased by contacting the City Clerk's office at 360.458.8816.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require
reasonable accommodations to participate at a City Council meeting, please contact the City Clerk's office at
360.458.8816 at least four(4) working days prior to meeting. Information on the Americans with Disabilities
Act and the Title VI Statement is available at www.yelmwa.gov/human-resources.
*The public comment portion of the agenda is an opportunity for the public to address the Council for items
that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on
matters listed on the published agenda are welcomed as part of the normal agenda.
Public Comment Guidelines: The City reserves up to five members of the public to address the Council at the
beginning of regular business meetings on topics that are not on the agenda. Each speaker will be given 3
minutes and may be asked follow up questions by the Mayor or Council. Further public comment may be
allowed on agenda topics as time permits. We ask that speakers use respectful language and remember they
are speaking to fellow citizens of Yelm who are committed to listening and responding appropriately to
citizens' concerns.
Members of the public engaging in disruptive behavior may be removed or blocked from the meeting.
Page 2 of 2
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CITY COUNCIL MEETING MINUTES
VIRTUAL AND IN PERSON
TUESDAY,JANUARY 24, 2023
Call to Order: Mayor Joe DePinto called the meeting to order at 6:00 PM.
Roll Call: Joseph Richardson,Joshua Crossman, Holly Smith, Brian Hess, Ashley
Brooks, Terry Kaminski, and Mayor Joe DePinto.
Excused -James Blair
Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer and
Public Services Director Cody Colt
APPROVAL OF THE Motion by Brian Hess to approve the agenda as presented
AGENDA Seconded by Holly Smith
Motion carried 6-0
SPECIAL
PRESENTATIONS: City of Yelm Employee of the Quarter — Donnie Burnham
Mayor DePinto presented Donnie Burnham, Court Clerk with the
Employee of the Quarter award for the third quarter of 2022.
Public Services Director Cody Colt introduced Gary Cooper the new
Planning and Building Manager.
PUBLIC COMMENT: Tammi Stewart spoke against the closure of Algiers Road.
Jennifer Carmody spoke against the closure of Algiers Road.
Joshua Frisc with Prairie Soccer Club asked Council for support and
would like to see more soccer fields in Yelm.
Jason Preston spoke against the closure of Algiers Road.
Jenny Sponson spoke against the closure of Algiers Road.
CONSENT AGENDA: a)January 3, 2023 Study Session and January 10, 2023 Regular
Meeting Minutes
b) December 2022 Check Register and Position Summary
Motion by Brian Hess to approve the consent agenda as presented
Seconded by Terry Kaminski
Motion carried 6-0
NEW BUSINESS: None
OLD BUSINESS: None
STANDING COUNCIL COMMITTEE REPORTS:
Public Services Committee—Chair Brian Hess announced that the Public Services
Committee met on January 24, 2023 and discussed the closure of Algiers Road, new sub-
division and building updates, recap of permits and business licenses issued in 2022, long
range planning, municipal code updates and capital projects.
Finance Committee—Joseph Richardson gave kudos to Stephanie Dice Finance Director.
MAYOR/CITY ADMINISTRATOR/STAFF REPORTS:
City Administrator Stancil Updates—City Administrator Stancil announced that the Lodging
Tax Grant application process and the Beautification Grant application process are now
open, Mayor DePinto will give a State of the City message at the February 14, 2023
Chamber of Commerce meeting and the Olympia Orchestra will be holding a concert at the
Community Center.
Mayor DePinto— Held a Town Hall meeting at the Community Center with Congresswoman
Marilyn Strickland, Representative Andrew Barkis and Thurston County Commissioner
Carolina Mejia and attended the Thurston County Chamber meeting.
Public Services Director Colt—Gave an update on the status of the Dog Park and
announced that the City has issues a RFP for a stage at Yelm City Park.
COUNCILMEMBER REPORTS:
Councilmember Richardson —Thanked everyone who attended the meeting, attended the
celebration for the Yelm High School football team and the Senior Center Breakfast that is
on the second Saturday each month.
Councilmember Crossman—Attended the Homeless Taskforce meeting and stated that
code updates may help fix Algiers Road.
Councilmember Smith—Attended the SE Thurston Fire Authority meeting, Senior Center
Breakfast, Town Hall meeting and the Law &Justice Council.
Councilmember Hess—Announced that if you are a Veteran with mental health you can
receive free medical services at any medical facility.
Councilmember Brooks—Thanked everyone who attended the meeting and attended the
Creative District Taskforce meeting, Homeless Taskforce meeting, YCS Study Session, Senior
Center Breakfast, Senior Center Tuesday Talk, Community Conversations, Government
Town Hall meeting, Story Tellers, STEDI meeting and the Tornado celebration. She will
attend the Prairie Elementary Kindness Week fundraiser and the Community Resource Fair.
Councilmember Kaminski—Attended the Town Hall meeting, the Tornado celebration and
the Nisqually River Council meeting.
ADJOURNMENT: Motion by Terry Kaminski to adjourn the meeting at 7:00 PM.
Seconded by Joshua Crossman
Motion carried 6-0
Joe DePinto, Mayor
Kathy Linnemeyer, City Clerk
VOUCHER APPROVAL FORM
The following is a list of payments approved at Tuesday, February 14,2023 Council meeting:
Payroll Total Expense $ 648,128.52
A/P Checks, EFTs,&Drafts $ 463,768.00
Debt Service $ 86,513.00
Excise Tax
TOTAL $ 1,198,409.52
Timberland Bank Checks Issued 1/01/2023 through 1/31/2023:
Voucher Check Numbers 10257-10315, Payroll Check Numbers 10196-10209
Certification: I,the undersigned,do hereby certify under penalty of perjury that for any claim listed herein the materials
have been furnished,the services rendered,or the labor performed as described,or that any advance payment is due
and payable pursuant to a contract or is available as an option for a full or partial fulfillment of a contractual obligation,
and that the claim is a just,due and unpaid obligation against the City of Yelm,and that I am authorized to
authenticate and certify said claim. b.,
.91)
Auditing Offi er Date
The above checks approved and signed by a majority of the Yelm City Council,are hereby approved for payment
passed on a motion bii at a regular council meeting held
this 14th day of February
Mayor-Joe DePinto Council member -Josh Crossman Council member-James Blair
Council member-Joseph Richardson Council member-Holly Smith Council member-Terry Kaminski
Council member- Brian G. Hess Council member-Ashley Brooks
CITY CLERK:
ATTEST:
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 1
Trans Date Type Acct# Chk# Claimant Amount Memo
46 01/05/2023 Payroll 1 EFT 5,226.97 December Hours
47 01/05/2023 Payroll 1 EFT 6,018.59 December Hours
48 01/05/2023 Payroll 1 EFT 6,685.62 December Hours
49 01/05/2023 Payroll 1 EFT 5,779.12 December Hours
50 01/05/2023 Payroll 1 EFT 146.42 December Hours
51 01/05/2023 Payroll 1 EFT 4,324.55 December Hours
52 01/05/2023 Payroll 1 EFT 750.66 December Hours
53 01/05/2023 Payroll 1 EFT 3,587.48 December Hours
54 01/05/2023 Payroll 1 EFT 5,436.11 December Hours
55 01/05/2023 Payroll 1 EFT 7,198.14 December Hours
56 01/05/2023 Payroll 1 EFT 3,772.92 December Hours
57 01/05/2023 Payroll 1 EFT 4,986.20 December Hours
58 01/05/2023 Payroll 1 EFT 3,181.98 December Hours
59 01/05/2023 Payroll 1 EFT 8,002.36 December Hours
60 01/05/2023 Payroll 1 EFT 4,510.26 December Hours
61 01/05/2023 Payroll 1 EFT 750.66 December Hours
62 01/05/2023 Payroll 1 EFT 4,064.86 December Hours
63 01/05/2023 Payroll 1 EFT 5,337.42 December Hours
64 01/05/2023 Payroll 1 EFT 4,073.64 December Hours
65 01/05/2023 Payroll 1 EFT 2,151.03 December Hours
66 01/05/2023 Payroll 1 EFT 7,745.97 December Hours
67 01/05/2023 Payroll 1 EFT 4,390.49 December Hours
68 01/05/2023 Payroll 1 EFT 4,917.77 December Hours
69 01/05/2023 Payroll 1 EFT 2,716.80 December Hours
70 01/05/2023 Payroll 1 EFT 4,192.09 December Hours
71 01/05/2023 Payroll 1 EFT 5,940.26 December Hours
72 01/05/2023 Payroll 1 EFT 5,050.40 December Hours
73 01/05/2023 Payroll 1 EFT 3,741.58 December Hours
75 01/05/2023 Payroll 1 EFT 5,353.92 December Hours
76 01/05/2023 Payroll 1 EFT 5,794.94 December Hours
77 01/05/2023 Payroll 1 EFT 2,964.00 December Hours
78 01/05/2023 Payroll 1 EFT 5,052.57 December Hours
79 01/05/2023 Payroll 1 EFT 750.66 December Hours
80 01/05/2023 Payroll 1 EFT 5,566.82 December Hours
81 01/05/2023 Payroll 1 EFT 4,844.00 December Hours
82 01/05/2023 Payroll 1 EFT 2,685.39 December Hours
83 01/05/2023 Payroll 1 EFT 712.61 December Hours
84 01/05/2023 Payroll 1 EFT 2,126.72 December Hours
85 01/05/2023 Payroll 1 EFT 4,172.86 December Hours
86 01/05/2023 Payroll 1 EFT 5,174.32 December Hours
87 01/05/2023 Payroll 1 EFT 2,518.12 December Hours
88 01/05/2023 Payroll 1 EFT 3,015.39 December Hours
89 01/05/2023 Payroll 1 EFT 5,219.35 December Hours
90 01/05/2023 Payroll 1 EFT 3,548.13 December Hours
91 01/05/2023 Payroll 1 EFT 3,585.93 December Hours
93 01/05/2023 Payroll 1 EFT 3,684.74 December Hours
94 01/05/2023 Payroll 1 EFT 5,265.87 December Hours
95 01/05/2023 Payroll 1 EFT 6,051.67 December Hours
96 01/05/2023 Payroll 1 EFT 7,500.38 December Hours
97 01/05/2023 Payroll 1 EFT 5,090.54 December Hours
98 01/05/2023 Payroll 1 EFT 6,855.71 December Hours
99 01/05/2023 Payroll 1 EFT 3,179.16 December Hours
100 01/05/2023 Payroll 1 EFT 2,375.01 December Hours
101 01/05/2023 Payroll 1 EFT 4,664.01 December Hours
102 01/05/2023 Payroll 1 EFT 4,570.34 December Hours
103 01/05/2023 Payroll 1 EFT 4,679.14 December Hours
104 01/05/2023 Payroll 1 EFT 750.66 December Hours
105 01/05/2023 Payroll 1 EFT 3,273.20 December Hours
106 01/05/2023 Payroll 1 EFT 6,077.14 December Hours
107 01/05/2023 Payroll 1 EFT 4,321.40 December Hours
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 2
Trans Date Type Acct# Chk# Claimant Amount Memo
108 01/05/2023 Payroll 1 EFT 4,226.09 December Hours
109 01/05/2023 Payroll 1 EFT 5,591.95 December Hours
110 01/05/2023 Payroll 1 EFT 600.66 December Hours
111 01/05/2023 Payroll 1 EFT 6,452.93 December Hours
112 01/05/2023 Payroll 1 EFT 9,776.59 December Hours
113 01/05/2023 Payroll 1 EFT 3,491.71 December Hours
114 01/05/2023 Payroll 1 EFT 6,530.73 December Hours
115 01/05/2023 Payroll 1 EFT 3,030.14 December Hours
116 01/05/2023 Payroll 1 EFT 13.76 December Hours
117 01/05/2023 Payroll 1 EFT 5,714.90 December Hours
118 01/05/2023 Payroll 1 EFT 2,948.53 December Hours
119 01/06/2023 Payroll 1 EFT 962.04 Murphy Uniform Allowance
131 01/05/2023 Payroll 1 EFT TEAMSTERS 1,432.50 Pay Cycle(s)01/05/2023 To
01/05/2023-Teamsters PW
132 01/05/2023 Payroll 1 EFT WASHINGTON STATE 1,360.61 Pay Cycle(s)01/05/2023 To
SUPPORT REGISRY 01/05/2023-Garnishments
133 01/05/2023 Payroll 1 EFT YELM POLICE OFFICER'S 365.50 Pay Cycle(s)01/05/2023 To
GUILD 01/05/2023-Police Guild Dues
134 01/05/2023 Payroll 1 0 AFLAC 240.16 Pay Cycle(s)01/05/2023 To
01/05/2023-Aflac Pre Tax;Pay
Cycle(s)01/05/2023 To
01/05/2023-Aflac Post Tax
135 01/05/2023 Payroll 1 0 DEPT OF RETIREMENT SVCS 14,313.36 Pay Cycle(s)01/05/2023 To
01/05/2023-PERS 3
136 01/05/2023 Payroll 1 0 DEPT OF RETIREMENT SVCS 20,403.53 Pay Cycle(s)01/05/2023 To
01/05/2023-LEOFF 2
137 01/05/2023 Payroll 1 0 DEPT OF RETIREMENT SVCS 4,949.46 Pay Cycle(s)01/05/2023 To
01/05/2023-Deferred Comp
138 01/05/2023 Payroll 1 0 DEPT OF RETIREMENT SVCS 34,413.47 Pay Cycle(s)01/05/2023 To
01/05/2023-PERS 2
139 01/05/2023 Payroll 1 0 EMPLOYMENT SECURITY- 3,603.15 Pay Cycle(s)01/05/2023 To
PFMLA 01/05/2023-WA PFMLA
140 01/05/2023 Payroll 1 0 EMPLOYMENT SECURITY 945.23 1st Quarter Unemployment:
DEPT 01/01/2023-01/31/2023
141 01/05/2023 Payroll 1 0 INTERNAL REVENUE 115,393.00 941 Deposit for Pay Cycle(s)
SERVICE 01/05/2023-01/05/2023
142 01/05/2023 Payroll 1 0 INTERNAL REVENUE 168.30 941 Deposit for Pay Cycle(s)
SERVICE 01/06/2023-01/06/2023
143 01/05/2023 Payroll 1 0 LABOR&INDUSTRIES 11,986.59 1ST Quarter L&I:01/01/2023-
01/31/2023
159 01/05/2023 Payroll 1 0 DEPT OF RETIREMENT SVCS -0.01 Rounding Error In DRS System
2023 0105 Payroll
208 01/09/2023 Payroll 1 0 INTERNAL REVENUE 168.30 941 Deposit For Pay Cycle(s)
SERVICE 01/06/2023-01/06/2023-VOID
-Duplicate Transaction
319 01/03/2023 Claims 1 EFT PAYMENTECH 2,413.40 2023 01-Credit Card Service
Fees For 3 Merchant Service
Accounts
322 01/03/2023 Claims 1 EFT ETS 420.06 2022 12-ETS Merchant
Services Charges
324 01/11/2023 Payroll 1 0 LABOR&INDUSTRIES -2.64 2022 Q4 Rounding Error In L&I
System
355 01/12/2023 Claims 1 EFT COY ENGINEERING REVIEW 1,000.00 INVOICE-COY INV 12
(EFT)
Invoices Amount PO For
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 3
Trans Date Type Acct# Chk# Claimant Amount Memo
Invoices Amount PO For
COY INV 12 1,000.00 PROFESSIONAL SERVICES-INVOICE 11 SERVICE DATES FROM
12/26/2022-01/06/2023 -20 HRS AT 50 PER HOUR-MULTIPLE PROJECTS-
ENGINEERING REVIEW,DEVELOPMENT AND RESPONSE
356 01/12/2023 Claims 1 0 PITNEY BOWES INC.(D) 503.50 INVOICE-2022 1103
Invoices Amount PO For
2022 1103 503.50 METER REFILL-COURT&METER POSTAGE METER REFILL
357 01/12/2023 Claims 1 0 RAINIER CONNECT(D) 10.00 INVOICE-2023 01
Invoices Amount PO For
2023 01 10.00 Rainier Connect Domain Pointer-Account#9020611 -SERVICE DATE 2023 01 -
31
358 01/12/2023 Claims 1 0 TIMBERLAND(D) 593.40 2023 0104 Deluxe Check Order
From Timberland Bank
Invoices Amount PO For
02052830578 593.40 2023 0104 Deluxe Check Order From Timberland Bank
359 01/12/2023 Claims 1 0 USDA RURAL 86,513.00 INVOICE-2023 0103
DEVELOPMENT(D)
Invoices Amount PO For
2023 0103 37,346.51 2023 01 -USDA RURAL DEVELOPMENT DEBT AND BOND PAYMENT-
DFCO
2023 0103 49,166.49 2023 01 -USDA RURAL DEVELOPMENT DEBT AND BOND PAYMENT-
DFCO
403 01/12/2023 Claims 1 EFT EMPLOYMENT SECURITY- -114.42 ESD PFMLA Rounding Error
PFMLA
485 01/12/2023 Claims 1 EFT USDA RURAL -86,513.00 Invoice-2023 0103-Offset
DEVELOPMENT(D) Transaction Paid In 2022.Met
To Be In 13th Month.
487 01/17/2023 Claims 1 EFT TIMBERLAND(D) -3,903.19 Offsetting Transaction For Credit
Card Payment Met To Be In 13th
Month
510 01/20/2023 Payroll 1 EFT 908.92 January Draw
511 01/20/2023 Payroll 1 EFT 1,639.67 January Draw
512 01/20/2023 Payroll 1 EFT 527.40 January Draw
513 01/20/2023 Payroll 1 EFT 460.95 January Draw
514 01/20/2023 Payroll 1 EFT 1,023.40 January Draw
515 01/20/2023 Payroll 1 EFT 2,183.47 January Draw
517 01/20/2023 Payroll 1 EFT 1,172.96 January Draw
518 01/20/2023 Payroll 1 EFT 872.70 January Draw
519 01/20/2023 Payroll 1 EFT 1,811.23 January Draw
520 01/20/2023 Payroll 1 EFT 2,301.94 January Draw
521 01/20/2023 Payroll 1 EFT 669.86 January Draw
522 01/20/2023 Payroll 1 EFT 2,086.20 January Draw
523 01/20/2023 Payroll 1 EFT 1,385.25 January Draw
524 01/20/2023 Payroll 1 EFT 1,810.17 January Draw
525 01/20/2023 Payroll 1 EFT 1,280.45 January Draw
526 01/20/2023 Payroll 1 EFT 460.95 January Draw
527 01/20/2023 Payroll 1 EFT 1,394.94 January Draw
528 01/20/2023 Payroll 1 EFT 923.50 January Draw
529 01/20/2023 Payroll 1 EFT 881.21 January Draw
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 4
Trans Date Type Acct# Chk# Claimant Amount Memo
539 01/20/2023 Payroll 1 0 INTERNAL REVENUE 5,667.89 941 Deposit for Pay Cycle(s)
SERVICE 01/20/2023-01/20/2023
962 01/26/2023 Claims 1 EFT COPIERS NORTHWEST(EFT) 13.64 INVOICE-INV2588231
Invoices Amount PO For
INV2588231 13.64 200651-P-COPIER-WWTP-CONTRACT OVERAGE CHARGES: 12/16/2022
-01/15/2023
963 01/26/2023 Claims 1 0 CONSOLIDATED 2,135.48 INVOICE-2023 0115
COMMUNICATIONS(D)
Invoices Amount PO For
2023 0115 2,135.48 ACCOUNT 0100836792 ALL LINES-CITY PHONES-CHARGES 2023 0115 -
0214
964 01/26/2023 Claims 1 0 O'REILLY AUTO PARTS (D) 34.25 INVOICE-3742-207769
Invoices Amount PO For
3742-207769 34.25 W54204-GREASE GUN QTY 1;90368-MOLY GREASE QTY 1
965 01/26/2023 Claims 1 0 THE HOME DEPOT PRO(D) 377.96 INVOICE-7254112357
Invoices Amount PO For
7254112357 377.96 RENOWN KITCHEN ROLL TOWELS QTY 8;GLOVE NITRIL DISP XL 100
BX QTY 6;GLOVES NITRIL DISP LARGE 100BX QTY 2
966 01/26/2023 Claims 1 0 THE HOME DEPOT PRO(D) 157.68 INVOICE-725504096
Invoices Amount PO For
725504096 157.68 RIDGID 10 GAL STAINLESS WET/DRY VAC QTY 1
967 01/26/2023 Claims 1 0 THE HOME DEPOT PRO(D) 38.95 INVOICE-726783558
Invoices Amount PO For
726783558 38.95 3563110-GLOVE NITRIL DISP LARGE 100BX QTY 2
968 01/26/2023 Claims 1 0 WA STATE DOL-DRIVING 15.00 INVOICE-2023 0118
RECORDS(D)
Invoices Amount PO For
2023 0118 15.00 DRIVERS ABSTRACT FOR NEW HIRE-PUBLIC SERVICES
74 01/05/2023 Payroll 1 10196 5,655.44 December Hours
92 01/05/2023 Payroll 1 10197 2,458.77 December Hours
144 01/05/2023 Payroll 1 10198 AWC 90,705.90 Pay Cycle(s)01/05/2023 To
01/05/2023-Medical Benefits;
Pay Cycle(s)01/05/2023 To
01/05/2023-Supplemental Life
145 01/05/2023 Payroll 1 10199 NATIONAL FRATERNAL 1,132.50 Pay Cycle(s)01/05/2023 To
ORDER OF POLICE 01/05/2023-FOP Police
146 01/05/2023 Payroll 1 10200 WA STATE COUNCIL OF 1,111.50 Pay Cycle(s)01/05/2023 To
COUNTY&CITY EMPL 01/05/2023-AFSCME
147 01/05/2023 Payroll 1 10201 WACOPS 225.00 Pay Cycle(s)01/05/2023 To
01/05/2023-WACOPS
148 01/05/2023 Payroll 1 10202 WESTERN STATES POLICE 1,035.00 Pay Cycle(s)01/05/2023 To
MEDICAL TRUST 01/05/2023-Western States
Police Trust
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 5
Trans Date Type Acct# Chk# Claimant Amount Memo
149 01/05/2023 Payroll 1 10203 YELM,CITY OF 447.76 Pay Cycle(s)01/06/2023 To
01/06/2023-Police Car Use;Pay
Cycle(s)01/05/2023 To
01/05/2023-Police Car Use
169 01/05/2023 Claims 1 10209 EXXEL PACIFIC 762.16 80-0010.0-901 RHOTON RD
NW
Invoices Amount PO For
2023-12954 762.16
339 01/12/2023 Claims 1 10257 AMAZON CAPITAL 448.50 INVOICE-
SERVICES INC 1L4T-9XWF-YWNX;INVOICE
- 1MRN-MX7N-9R11;
INVOICE- 14HH-316G-C1Q1
Invoices Amount PO For
1L4T-9XWF-Yw 349.75 HP LASERJET PRO 4001DN BLACK AND WHITE PRINTER QTY 1
1MRN-MX7N-91 87.84 SOPOBY 600PCS HEAT SHRINK BUTT CONNECTORS16-14 AWG-TINNED
RED COPPER MARINE GRADE QTY 2; 1/2"X 520 INCHES TEFLON TAPE
FOR PLUMBERS 8 ROLL PKG QTY 1;LICHAMP 10-PACK BLACK
ELECTRICAL TAPE WATERPROOF
14HH-316G-CIQ 10.91 FELLOWES LAMINATOR CLEANING SHEETS QTY 1
340 01/12/2023 Claims 1 10258 AQUAFIX,INC. 1,989.80 INVOICE-IN005203
Invoices Amount PO For
IN005203 1,989.80 QWIK-ZYPE L(55 GAL DRUM)QTY 1;SHIPPING
342 01/12/2023 Claims 1 10259 AWC 11,979.62 INVOICE-108458;INVOICE-
112605
Invoices Amount PO For
108458 8,226.00 2307-2023 AWC CITY MEMBERSHIP
112605 3,503.62 2307-AWC RETRO SAFETY ALLIANCE MEMBERSHIP 2023
112605 250.00 2307-AWC DRUG AND ALCOHOL CONSORTIUM MEMBERSHIP 2023
341 01/12/2023 Claims 1 10260 AWC (RMSA) 435,137.00 INVOICE- 112703
Invoices Amount PO For
112703 435,137.00 2023 AWC RMSA MEMBERSHIP
343 01/12/2023 Claims 1 10261 DATABAR 2,562.03 INVOICE-259853
Invoices Amount PO For
2559853 2,562.03 STATEMENT PRODUCTION-JANUARY 2023 3,045 @$0.355 AND
POSTAGE$1323.74
344 01/12/2023 Claims 1 10262 PHILIP ZACK OR DEBORAH 44.83 02-2120.0- 15716 92ND CT SE
HARDY
Invoices Amount PO For
2023-13051 44.83
345 01/12/2023 Claims 1 10263 RAKESH K GUPTA 17.55 09-1905.0- 10612 PALISADES
ST SE
Invoices Amount PO For
2023-13020 17.55
346 01/12/2023 Claims 1 10264 IFM EFECTOR,INC. 615.89 INVOICE-41203919
Invoices Amount PO For
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 6
Trans Date Type Acct# Chk# Claimant Amount Memo
Invoices Amount PO For
41203919 615.89 PE2094 QTY 1;U20176 G1/4 BSPP TO 1/4"NPT ADAPTER QTY 1
347 01/12/2023 Claims 1 10265 J&I POWER EQUIPMENT 411.99 INVOICE-703155
Invoices Amount PO For
703155 411.99 7010-882-0901 -PS 60 PRUNING SAWS QTY 1;0000-882-0702-PL 30
LOPPER 28 HAND QTY 1;7010-882-0702-PP 80 HAND PRUNER 9 QTY 4
348 01/12/2023 Claims 1 10266 CHRISTINA KRAMER 176.75 10-8825.0- 14440 99TH WAY
SE
Invoices Amount PO For
2023-13067 176.75
349 01/12/2023 Claims 1 10267 MOUNTAIN LUMBER 200.95 INVOICE-2301-242451
Invoices Amount PO For
2301-242451 200.95 5418959-TOOL HOLDER QTY 1;5336995-PEG HOOK QTY 1;5220298-
HOOK PEG ASST QTY 1;5220199-HOOK PEGBOARD QTY 1;51699-
HOOK MULTI TOOL QTY1;5006143-HANGER STORAGE 10"QTY 1;
53307019-POWER
350 01/12/2023 Claims 1 10268 NORTHSTAR CHEMICAL INC 2,178.03 INVOICE-242702
Invoices Amount PO For
242702 2,178.03 1 GM BULK-SODIUM BISULFITE-38% QTY 370.0000G- SHIP DATE
12/30/2022
351 01/12/2023 Claims 1 10269 TRAICE&JASMINE 51.91 04-1635.0- 16340 CASCADIAN
PRENTICE AVE SE
Invoices Amount PO For
2023-13015 51.91
352 01/12/2023 Claims 1 10270 USA BLUEBOOK 1,476.03 INVOICE-221957;INVOICE-
223538
Invoices Amount PO For
221957 1,466.02 Customer#479404-32940-HACH DPD 4 FOR 10 ML QTY 1;32840 HACH
DPD 1 FOR 10ML QTY 2;32485-HACH ASCORBIC ACID POWDER QTY 3;
203698-LAMOTTE CHLORINE BLEACH QTY 1;28236-TOTAL CHLORINE
REAGENT
223538 10.01 Customer#479404-90397 BEAKER W/HANDLE 1000ML QTY 1
353 01/12/2023 Claims 1 10271 TONY OR PAMELA 180.27 01-1090.0-406 MCKENZIE
VANDERLINDA AVE SW
Invoices Amount PO For
2023-13065 180.27
354 01/12/2023 Claims 1 10272 YELM LIONS CLUB 258.00 INVOICE-2022 1211
Invoices Amount PO For
2022 1211 258.00 LIONS CLUB YEARLY MEMBERSHIP DUES-2023 T. STANCIL,L.ROY,C.
COLT
516 01/20/2023 Payroll 1 10273 708.00 January Draw
653 01/19/2023 Claims 1 10293 ENTERPRISE FM TRUST 9,138.33 INVOICE-FBN4653766
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 7
Trans Date Type Acct# Chk# Claimant Amount Memo
Invoices Amount PO For
FBN4653766 767.87 ADMIN-MONTHLY LEASE CHARGES-22 CHEVY BOLT 257S2Z-
JANUARY 2023
FBN4653766 3,201.26 STREETS-MONTHLY LEASE CHARGES-22 ISUZU STREET SWEEPER
262KFZ-JANUARY 2023
FBN4653766 1,307.56 PARKS-MONTHLY LEASE CHARGES-22 CHEVY SILVERADO 267VD7-
JANUARY 2023
FBN4653766 796.41 PARKS-MONTHLY LEASE CHARGES-21 CHEVY SILVERADO 23RJGG-
JANUARY 2023
FBN4653766 519.61 CUSTODIAL-MONTHLY LEASE CHARGES-21 FORD TRANSIT 23XDG3-
JANUARY 2023
FBN4653766 917.12 SEWER-MONTHLY LEASE CHARGES-21 FORD F-150 23TR65-
JANUARY 2023
FBN4653766 836.66 WATER-MONTHLY LEASE CHARGES-21 CHEVY SILVERAGO 23RG9B-
JANUARY 2023
FBN4653766 791.84 WATER-MONTHLY LEASE CHARGES- 21 CHEVY SILVERADO 23RN9B-
JANUARY 2023
654 01/19/2023 Claims 1 10294 JOSHUA LAZUSKY 321.94 04-1820.0-9970 GREENLEAF
LP SE
Invoices Amount PO For
2023-13079 321.94
655 01/19/2023 Claims 1 10295 SCJ ALLIANCE 5,566.25 INVOICE-70573
Invoices Amount PO For
70573 5,566.25 PROJECT 22-000674-YELM LOCAL ROAD SAFETY PLAN-PHASE 01 -
PROFESSIONAL SERVICES 2022 1127- 1231
656 01/19/2023 Claims 1 10296 WITHERSRAVENEL,INC 2,280.00 INVOICE- 162562
Invoices Amount PO For
162562 2,280.00 PROJECT:2022 PAVEMENT EVALUATION-#09220875.00 YELM WA PCS
AND BP MANAGED SERVICES-PROFESSIONAL SERVICES THROUGH
DECEMBER 31,2022
944 01/26/2023 Claims 1 10298 AMAZON CAPITAL 1,120.73 INVOICE-1JQC-NFKN-PNJN;
SERVICES INC INVOICE- 19KH-TQ6V-Q367;
INVOICE- 1D79-V3K7-D3C4;
INVOICE-
1 VX1-1 WMR-H6TW;
INVOICE-1DPC-L1QR-4YQ7;
INVOICE-
1397-KJWY-CTMN;INVOICE
- 1M3J-NTTX-H9FL;INVOICE
Invoices Amount PO For
1JQC-NFKN-PN: 347.95 MILWAUKEE 2695-24 M18 18V CORDLESS POWER TOOL COMBO KIT
WITH HAMMER DRILL,IMPACT DRIVER,RECIPROCATING SAW,AND
WORK LIGHT QTY 1
19KH-TQ6V-Q3( 354.08 PERFORMANCE TOOL ADJUSTABLE HEIGHT BAR STOOL QTY 4
1D79-V3K7-D3C 43.70 CWM PRE RINSE SPRAYER COMMERCIAL SINK FAUCET SPRAY VALVE
QTY 1
1VX1-1WMR-H( 63.39 HYNIX HMA84GR7MF ECC REG DIMM SERVER MEMORY QTY 1
1DPC-L1QR-4Y( 10.70 PRIVACY SIGN,IN USE/AVAILABLE FOR HOME OFFICE QTY 1
1397-KJWY-CTD 136.34 NEO CHAIR OFFICE CHAIR COMPUTER DESK CHAIR GAMING
ERGONOMIC HIGH BACK CUSHION LUMBAR SUPPORT WITH WHEELS
QTY 1
1M3J-NTTX-H91 120.06 MOBIL 103495 GEAR 600XP 460 GEAR OIL NICKEL QTY 2
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 8
Trans Date Type Acct# Chk# Claimant Amount Memo
Invoices Amount PO For
1TNT-VMHY-M 27.27 BLOOM DAILY PLANNERS 2023-CALENDAR YEAR DAY PLANNER QTY
1
1MLY-N4VT-4R 17.24 LOFARIS AMERICAN FLAG BLACKDROP FOR PHOTOGRAPHY QTY 1
945 01/26/2023 Claims 1 10299 BEYLER CONSULTING LLC 1,738.80 INVOICE- 12667
Invoices Amount PO For
12667 1,738.80 PROJECT 21.00195.000-CITY OF YELM ON-CALL SERVICES- 207
STEVENS AVE NE-INVOICE#12667- PROFESSIONAL SERVICES
THROUGH 2023 0112
946 01/26/2023 Claims 1 10300 BIO RECYCLING 6,073.13 INVOICE-38023
CORPORATION
Invoices Amount PO For
38023 6,073.13 SEPTAGE DISPOSAL-PUMPED BY CITY TRUCK -34,823 GAL @$0.1744
PER GAL-INVOICE DATED 01/15/2023
947 01/26/2023 Claims 1 10301 CANON FINANCIAL 864.73 INVOICE-29806708;
SERVICES,INC. INVOICE-29806710;
INVOICE-29806711;
Invoices Amount PO For
29806708 21.42 PW COPIER LEASE-PW FAXBOARD CONTRACT#WSCA WA-2023 0101
-0131
29806710 199.33 PW COPIER LEASE- SN 2JV03898-SERVICE DATES 2023 0101 -0131
29806711 142.28 WWTP-IMAGE RUNNER ADVANCE C5540i III-CONTRACT#06619-2023
0101 -0131
29806709 501.70 CITY HALL-IMAGE RUNNER ADVANCE C75651 II-
CONTRACT#05214/3091 -2023 0101 -0131
948 01/26/2023 Claims 1 10302 CLEARWORLD LLC 28,350.00 DEPOSIT INVOICE- 1199-
YELM PO#2372
Invoices Amount PO For
1199 28,350.00 PAYMENT 1 OF 2-DEPOSIT ON CUSTOM SOLAR LIGHT POLES
INCLUDING HARDWARE AND LIGHTING FIXTURES-YELM PO 2372
949 01/26/2023 Claims 1 10303 COAST CONTROLS& 1,064.70 INVOICE-00054531
AUTOMATION INC
Invoices Amount PO For
00054531 1,064.70 ANNUAL FLOWMETER CALIBRATIONS SEWER TREATMENT PLANT
JANUARY 1 2023-FLAT RATE INCLUDES LABOR AND TRAVEL PLUS
MILEAGE NO PARTS USED.
950 01/26/2023 Claims 1 10304 JONATHAN GRUBER 250.00 YCC REFUND-GRUBER 2023
0114
Invoices Amount PO For
GRUBER 2023 0 250.00 YCC REFUND-DAMAGE DEPOSIT ONLY FOR EVENT HELD ON 2023 0114
-CELEBRATION OF LIFE
951 01/26/2023 Claims 1 10305 MOUNTAIN LUMBER 306.65 INVOICE-2301-243500;
INVOICE-2301-244580;
INVOICE-2301-245060;
INVOICE-2301-245076;
INVOICE-2301-246428;
INVOICE-2301-246590;
INVOICE-2301-246600;
INVOICE-2301-246701
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 9
Trans Date Type Acct# Chk# Claimant Amount Memo
Invoices Amount PO For
2301-243500 9.83 3005112-LED FLOATING LANTERN 75L QTY 1
2301-244580 108.33 14TPB- 1/4 4X8 TEMP PEG HARDBOARD QTY 2; 128WW- 1X2X8'
FURRING STRIPS QTY 7
2301-245060 45.88 33205 -2X10 SCH 40 PVC ELEC CONDUIT QTY 1;34489- STRAP PVC
CNDT 2H 2"BG10 ACE QTY 1;BOLT-MISC BOLT QTY 8
2301-245076 10.82 KEY-ONE SIDED KEY QTY 10
2301-246428 96.13 49943 -PRIMER PVC PURPLE 160Z QTY 1;4011995 -CEMENT RAIN-R
SHINE 160Z QTY 1;2695203 -RECIP SAW BLADE 12" 6/9T QTY 3
2301-246590 9.39 24635 -SOLDER 40/60 ROSIN CORE
2301-246600 13.08 1050228-HEX COUPLER 1/4 NPT QTY 3
2301-246701 13.19 BOLT-MISC BOLTS QTY 3
952 01/26/2023 Claims 1 10306 OLYMPIC REGION CLEAN 9,246.16 INVOICE-24982
AIR AGENCY
Invoices Amount PO For
24982 9,246.16 PER CAPITA ASSESSMENT FY2023 10640 @$0.87
953 01/26/2023 Claims 1 10307 PAPE MACHINERY INC. 255.60 INVOICE- 14147047
Invoices Amount PO For
14147047 255.60 UC23781 TUBE QTY 1
954 01/26/2023 Claims 1 10308 PCI PEST CONTROL INC 154.11 INVOICE- 123452
Invoices Amount PO For
123452 154.11 PEST CONTROL QUARTERLY PREVENTATIVE SERVICE- 106 2ND ST SE-
INVOICE DATED 01/10/2023
955 01/26/2023 Claims 1 10309 PRECISION CONCRETE 17,063.77 INVOICE-WA80942BC
CUTTING
Invoices Amount PO For
WA80942BC 17,063.77 MULTIPLE LOCATIONS-INSPECTION AND SUGGESTIONS REGARDING
THICKNESS AND STABILITY OF CONCRETE SURFACE. -INVOICE
DATED 2023 0111
956 01/26/2023 Claims 1 10310 BRANDI RADEMACHER 107.36 02-1100.0- 1215 THURSTON
CT NW
Invoices Amount PO For
2023-13170 107.36
957 01/26/2023 Claims 1 10311 RAM ELECTRIC LLC 1,915.48 INVOICE-5385;INVOICE-
5389
Invoices Amount PO For
5385 1,587.58 CITY OF YELM WASTE WATER SEPTIC CONTROLLER SWAP-
LOCATIONS: 303 1ST ST,501 1ST ST,301 YELM AVE W-INVOICE
INCLUDES LABOR,SERVICE WORK,TRAVEL,MATERIALS AND
MOBILIZATION
5389 327.90 SERVICE CALL WITH CITY TECHNICIAN-TROUBLE SHOOT BREAKER
TRIPPING ON 4TH STREET-INVOICE INCLUDES DIAGNOSIS AND
REPAIR AS POSSIBLE.
958 01/26/2023 Claims 1 10312 USA BLUEBOOK 1,148.94 INVOICE-479404
Invoices Amount PO For
CHECK REGISTER
City Of Yelm Time: 15:11:44 Date: 02/01/2023
01/01/2023 To: 01/31/2023 Page: 10
Trans Date Type Acct# Chk# Claimant Amount Memo
Invoices Amount PO For
479404 1,148.94 Customer#479404-201332 HR AMMONIA REAGENT QTY 1;200742 HACH
NITRITE TNT QTY 1; 17200 1/4'ID X 0.17'D TRANSLUCENT PE TUBE QTY
1; 17201 3/8'OD X 1/4"TUBE QTY 1;32840 HACH DPD 1 FREE FOR 10ML
QTY
959 01/26/2023 Claims 1 10313 VERIZON CONNECT NWF, 300.83 INVOICE-OSV000002950611
INC.
Invoices Amount PO For
OSV0000029506 300.83 MONTHLY SERVICE-POLICE VEHICLES-DECEMBER 2022
960 01/26/2023 Claims 1 10314 WASHINGTON STATE DOT 648.97 80-1000.0-901 RHOTON RD
NW
Invoices Amount PO For
2023-13168 648.97
961 01/26/2023 Claims 1 10315 WILLIAM AND SHARDAHNA 177.50 03-5069.0- 15239 KAYLA ST
WIGGINS SE
Invoices Amount PO For
2023-13169 177.50
001 General Fund 706,452.59
101 Municipal Street Fund 89,040.00
203 Sewer Revenue Bonds 0.00
302 Municipal Building Fund 5,174.00
316 Road&Street Construction 7,846.25
400 Stormwater Utility Fund 21,410.72
401 Municipal Water Utility Fund 160,856.05
412 Sewer Utility Fund 175,331.03
501 IT Equipment Rental&Repair 22,910.55
502 Equipment Rental&Repair 9,138.33
630 Yelm Fiduciary Fund 250.00
Claims: 550,281.00
*Transaction Has Mixed Revenue And Expense Accounts 1,198,409.52 Payroll: 648,128.52
2023 BUDGET POSITION TOTALS
City Of Yelm Months: 01 To: 01 Time: 15:26:24 Date: 02/01/2023
Page: 1
Fund Revenue Budgeted Received Expense Budgeted Spent
001 General Fund 12,232,666.00 485,743.03 4.0% 8,835,021.32 769,915.12 9%
101 Municipal Street Fund 733,533.20 33,916.67 4.6% 662,510.01 95,037.67 14%
102 Arterial Streets Fund 0.00 0.00 0.0% 0.00 0.00 0%
104 Cumulative Reserve 441,437.11 0.00 0.0% 0.00 0.00 0%
105 Park Reserve 0.00 0.00 0.0% 0.00 0.00 0%
107 Tourism Promotion 334,984.08 0.00 0.0% 40,000.00 0.00 0%
112 Affordable Housing Support 25,000.00 0.00 0.0% 25,000.00 0.00 0%
119 Deposts&Retainage 8,413.00 0.00 0.0% 0.00 0.00 0%
120 Transportation Facility Charge 218,739.86 7,559.85 3.5% 0.00 0.00 0%
200 LTGO Bond Redemption 495,658.15 0.00 0.0% 469,076.00 0.00 0%
202 Killion Road LID 0.00 0.00 0.0% 0.00 0.00 0%
203 Sewer Revenue Bonds 284,781.19 0.00 0.0% 173,026.00 0.00 0%
204 Sewer Revenue Bond Reserve 447,204.55 0.00 0.0% 0.00 0.00 0%
302 Municipal Building Fund 1,846,453.00 0.00 0.0% 1,164,158.00 5,174.00 0%
316 Road&Street Construction 2,007,376.77 0.00 0.0% 1,985,373.00 7,846.25 0%
400 Stormwater Utility Fund 911,136.74 42,556.80 4.7% 397,312.00 22,953.81 6%
401 Municipal Water Utility Fund 7,774,104.66 243,709.60 3.1% 5,234,064.83 171,645.00 3%
402 Utility Consumer Deposits 100,969.61 0.00 0.0% 5,000.00 800.00 16%
404 Water Capital Improvements 4,419,666.00 47,075.49 1.1% 2,760,000.00 0.00 0%
405 Water Revenue Debt Redemptior 703,131.46 0.00 0.0% 597,168.02 0.00 0%
406 Water Capital Inprovements 0.00 0.00 0.0% 0.00 0.00 0%
412 Sewer Utility Fund 6,551,069.20 283,565.62 4.3% 5,463,007.59 190,270.96 3%
413 Sewer/Reuse Capital Reserve 18,899,737.00 44,758.00 0.2% 18,859,161.00 0.00 0%
415 Sewer Bond Refi&Reserve 128,365.00 0.00 0.0% 0.02 0.00 0%
501 IT Equipment Rental&Repair 984,951.00 49,166.91 5.0% 495,220.00 22,910.55 5%
502 Equipment Rental&Repair 1,825,832.80 31,148.75 1.7% 257,264.08 8,774.83 3%
630 Yelm Fiduciary Fund 77,640.00 1,750.00 2.3% 53,940.00 250.00 0%
61,452,850.38 1,270,950.72 2.1% 47,476,301.87 1,295,578.19 2.7%
For a detailed Position Budget Report please contact the
Finance Director at stephanied@yelmwa.gov
,....•••• C4 a 2y
EST.1924
WASHINGTON
City of Yelm Proclamation
Black History Month
WHEREAS, Black History Month is celebrated throughout the United States of America
during the month of February; and
WHEREAS, recognition began in 1926 as a program to encourage the study of African
American history to coincide with the birthdays of Abraham Lincoln and Frederick Douglass,
and was officially expanded to the entire month of February by President Gerald Ford in 1976;
and
WHEREAS, Black History month is a testament to generations of Africans brought to
America and enslaved who, in the face of daily adversity and galvanized by the promise of
freedom, strived for equality by exercising strength, endurance, enterprise, and patriotism,
while often times being denied the promises guaranteed in the US. Constitution; and
WHEREAS, the actions of African Americans are central in the formation of American
society, accomplishing civic, economic, professional, medical, scientific, military, and artistic
excellence, and the collective actions of Black Americans have inspired people of all
backgrounds to pursue noble causes and dreams; and
WHEREAS, Black History Month is a time to remember those who have made the
ultimate sacrifice; and
WHEREAS, because of the disparities that continue to plague our society, Black History
Month echoes the call for equality to future generations and is essential of the formation of a
more perfect Union;
NOW, THEREFORE, BE IT RESOLVED, that the Yelm City Council hereby recognizes
February as Black History Month.
SIGNED IN THE CITY OF YELM, WASHINGTON, THIS 14th DAY OF FEBURARY 2023.
,.r
GNs� ofye �l
Kofi Joe DePinto, Mayor
ashiar City of Yelm
• EST.1924
4, f 1 WASHINGTON
Meeting Date: February 14, 2023
CITY COUNCIL AGENDA SUMMARY
City of Yelm, Washington
AGENDA ITEM: AUTHORIZATION TO APPROVE AMENDMENT NO. 1
WATER SYSTEM PLAN UPDATE
ACTION REQUESTED:
Motion to authorize Mayor DePinto to approve Amendment No. 1 to the Professional Services
Agreement with RH2, Inc. Inc. for an amount not to exceed $60,530, for development of a water
system hydraulic model as part of the update to the City's Water System Plan.
KEY FACTS AND INFORMATION SUMMARY:
The City of Yelm (City) and RH2 Engineering, Inc., (RH2) are in the process of updating the City's
2010 Water System Plan (WSP) as required by the Washington State Department of Health
(DOH). On December 12, 2022, RH2 provided draft Chapters 1 through 6 of the updated WSP to
the City for review. The work presented in this amendment addresses development of a water
system hydraulic model, work not originally scoped for the WSP.
The water system hydraulic model is a cornerstone for the City's WSP. This tool will be used to
confirm water storage and pump facility sizing, as well as prioritize water main Capital
Improvement Projects (CIP) that are presented in the WSP. Since many water system projects
have been completed since the model was last calibrated, RH2 recommends a calibration be done
to confirm DOH criteria are met.
ATTACHMENTS:
• Amendment No. 1 -Water System Plan Update RH2)
• Exhibit A—Scope of Work
• Exhibit B— Fee Estimate
Respectfully Submitted:
Cody Colt
Director, Public Services Department
1 ' Page
City of Yelm
Contract Amendment No. 1
Water System Plan Update
and America's Water Infrastructure Act Compliance
RH2 Project No. 0210191
In accordance with our Professional Services Agreement for the Water System Plan Update and
America's Water Infrastructure Act Compliance, dated May 11, 2021, this is an authorization to revise
the project Scope of Work as described below. The work will be performed and invoiced using the
terms and conditions listed in the original agreement, plus previous amendments.
Reference attached Exhibit A, Exhibit B, and Exhibit C.
The engineering fee authorization will increase by$60,530 for a total authorization amount of$210,680
Please sign this authorization in the space provided below and return to RH2 Engineering, Inc., by mail
at the address below, or by email to Contracts@RH2.com.
RH2 Engineering, Inc. City of Yelm
Signature Signature
Geoffrey G. Dillard, Director
Print Name/Title Print Name/Title
Date Date
RH2 Engineering,Inc.22722 29th Dr.SE,Suite 210,Bothell, WA 98021 City of Yelm,106 Second Street SE, Yelm, WA,98597
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EXHIBIT A
Scope of Work
Amendment No. 1
City of Yelm
Water System Plan Update
and America's Water Infrastructure Act Compliance
January 2023
Background
The City of Yelm (City) and RH2 Engineering, Inc., (RH2) are in the process of updating the City's 2010
Water System Plan (WSP) as required by the Washington State Department of Health (DOH). On
December 12, 2022, RH2 provided draft Chapters 1 through 6 of the updated WSP to the City for
review. The work presented in this amendment addresses additional work not originally scoped for
the WSP.
The water system hydraulic model is a cornerstone for the City's WSP. This tool will be used to
confirm water storage and pump facility sizing, as well as prioritize water main Capital Improvement
Projects (CIP)that are presented in the WSP. Since many water system projects have been completed
since the model was last calibrated, RH2 recommends a calibration be done to confirm DOH criteria
are met. DOH criteria for calibrating hydraulic models is shown in Table 1.
Table 1
DOH Hydraulic Model Calibration Criteria
Accuracy of Readings Accuracy of Flaw Reference
Readings
Hydraulic grade line of model is within 5 to
10 ft. of field data. N/A AWWA 2017
Water levels within 3 to 6 feet.
± 5%of maximum head loss for 85%of
readings ± 5%,where flow
310%of the total WRc 1989
± 7.5%of maximum head loss for 90%of demand
readings
Predict the hydraulic grade line to within 5
to 10 ft. at model calibration points during N/A Walski et al. 2003
peak demands, such as fire flows �
Note:2.31 feet of head is equal to 1 psi.
The City also has requested that RH2 review and identify water customer accounts that may be
eligible for significant reclaimed water opportunities that would result in increased volumes of
available potable water. Analysis of opportunities for reclaimed water use will be coupled with
analysis of the City's 2022 demand, which will extend the period of the approved WSP submitted to
DOH.To better understand the City's current and future water right needs, RH2 will analyze hydraulic
1
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1.DOCX
City of YeIm Exhibit A—Scope of Work
Water System Plan Update and AWIA Compliance Amendment No. 1
conditions intended to optimize the City's water right beneficial use.The City also has requested that
RH2 review the operations and treatment at its Well SW 1A treatment facility as part of this
amendment.
Task 1 — Hydraulic Model Calibration
Objective: Update and calibrate the current hydraulic model of the City's existing water system.
Approach:
1,1 Confirm model has all recent improvements and check for consistency and completeness with
current water system mapping. Update the hydraulic model node diagram. Coordinate with the
City to review water system facilities shown in the model and update the model as necessary
based on input from the City.
1,2 Allocate the existing demand data among the nodes in the model on a global basis.
1.3 Perform preliminary hydraulic analyses to identify locations for field pressure and hydrant flow
tests and check potential performance at each site. Prepare a template that lists proposed field
test locations and data that needs to be collected at each test location. Coordinate with the City
to confirm methods and record keeping for field tests.
1.4 Attend (1) full day of hydrant flow testing to confirm that the pressure and flow test objectives
are met for the purpose of calibrating the hydraulic model. City staff will operate hydrants,
valves, and other water system facilities as requested by RH2. RH2 will provide calibrated pitot
and pressure gauges for use during the hydrant flow tests and will record the results of the tests.
Operational status of facilities will be provided by City staff (in real-time or from the City's
telemetry system following field testing), including flows into the system from supply sources
and reservoir levels at the start and end of the tests.
1.5 Perform hydraulic analyses to calibrate the model from the field flow and pressure test data for
the purposes of steady-state and extended period hydraulic analyses.
1.6 Coordinate with the City to identify likely sources of inconsistencies between the field
calibration data and the modeled results. Inconsistencies may be the result of unknown closed
valves in the system or incorrect diameter of water main shown on system mapping or as-builts.
If generally accepted industry standards for hydraulic model accuracy cannot be achieved, RH2
will coordinate with the City to determine the next steps. Next steps may include an amendment
to this Scope of Work to assist the City in performing additional field flow tests and model
calibration analyses.
Assumptions:
• The GIS data provided in August of 2022 is assumed to be a current representation of the City's
existing water system.
• Water system model calibration and updates will be limited to the total hours documented in
the attached Fee Estimate.
• RH2 is not responsible for site safety or for directing any City staff in their work.
2
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AMND NO 1.D0CX
City of Yelm Exhibit A—Scope of Work
Water System Plan Update and AWIA Compliance Amendment No. 1
Provided by City:
• Most recent hydraulic model.
RH2 Deliverables:
• Calibrated WaterCAD hydraulic model for use in steady-state and extended period hydraulic
analyses.
• Coordination with the City to review the accuracy of the hydraulic water model.
Task 2 — Incorporate Recent 2022 Water System Consumption and Production Data
into Draft WSP
Objective: Analyze 2022 consumption and production records to determine reclaimed water
opportunities and assist with water rights utilization and future needs analysis.
Approach:
2,1 Analyze 2022 water consumption and production data.
2,2 Update growth projections based on recent planning data from the City.
2.3 Review commercial and irrigation accounts to determine additional water availability and
viability of reclaimed water use.
2.4 Update the WSP demand and production data to include 2022 data and water use
recommendations.
Provided by City:
• Water consumption and production records for 2022.
• Reclaimed water limitations for types of use and available volume.
RH2 Deliverables:
• Updated data tables and recommendations incorporated into draft WSP.
Task 3 — Review City's Water Right Beneficial Use
Objective: Review remaining documentation for DOH and the Washington State Department of
Ecology relating to the City's existing water rights and water system operations.
Approach:
3.1 Review well production versus existing water rights. Analyze hydraulic conditions for the
Downtown Wells and Well SW 1A to meet existing and future water rights and demands, and
to perfect the instantaneous quantity (Qi) water right and water right use.
3.2 Update description in WSP of recommendations for water rights moving forward.
Assumptions:
• The well production data provided by the City will be representative of field operations.
3
1/16/20234:04:44 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\YELM\21-0191\OO CONTRACT\AMENDMENT N0.1\PSA-SOW-YELM WSP UPDATE+AWIA COMPLIANCE
AMND NO 1.D0CX
City of Yelm Exhibit A—Scope of Work
Water System Plan Update and AWIA Compliance Amendment No. 1
Provided by City:
• Well production data for Downtown Wells and Well SW 1A.
RH2 Deliverables:
• Assist City in completing required documentation for water right beneficial use.
• Provide water right recommendations to meet City's future demands.
4
1/16/2023 4:04:44 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\YELM\21-0191\OO CONTRACT\AMENDMENT N0.1\PSA-SOW-YELM WSP UPDATE+AWIA COMPLIANCE
AMND NO 1.D0CX
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EXHIBIT C
RH2 ENGINEERING, INC.
2023 SCHEDULE OF RATES AND CHARGES
RATE LIST RATE UNIT
Professional I $161 $/hr
Professional II $178 $/hr
Professional III $198 $/hr
Professional IV $217 $/hr
Professional V $233 $/hr
Professional VI $247 $/hr
Professional VII $265 $/hr
Professional VIII $278 $/hr
Professional IX $278 $/hr
Technician I $126 $/hr
Technician II $137 $/hr
Technician III $154 $/hr
Technician IV $169 $/hr
Technician V $184 $/hr
Technician VI $203 $/hr
Technician VII $220 $/hr
Technician VIII $231 $/hr
Administrative I $84 $/hr
Administrative II $98 $/hr
Administrative III $117 $/hr
Administrative IV $137 $/hr
Administrative V $158 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots- Half Size $2.50 price per plot
CAD Plots- Full Size $10.00 price per plot
CAD Plots- Large $25.00 price per plot
Copies(bw)8.5"X 11" $0.09 price per copy
Copies(bw)8.5"X 14" $0.14 price per copy
Copies(bw) 11"X 17" $0.20 price per copy
Copies(color)8.5"X 11" $0.90 price per copy
Copies(color)8.5"X 14" $1.20 price per copy
Copies(color) 11"X 17" $2.00 price per copy
Technology Charge 2.50% %of Direct Labor
price per mile
Mileage $0.6250 (or Current IRS Rate)
Subconsultants 15% Cost+
Outside Services at cost
Rates listed are adjusted annually.
,
1SI.I7�4
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WASHINGTON
Meeting Date:
CITY COUNCIL AGENDA ITEM SUMMARY
City of Yelm, Washington
AGENDA ITEM: Resolution 631 Adopting a Travel Policy
PROPOSED MOTION:
Motion to adopt Resolution 631, Adopting a Travel Policy
KEY FACTS AND INFORMATION SUMMARY:
This policy is intended to establish guidelines and procedures for the authorization and
reimbursement of travel and related expenses incurred by employees while on official City of
Yelm business.
The proposed policy is in compliance with applicable state laws and guidance provided by the
Washington State Auditor's Office. Many of the past practices of the City of Yelm in regards to
travel have been incorporated into this policy.
ATTACHMENTS:
• Travel Policy
Respectfully Submitted:
Stephanie Dice
Finance Director
Wage
RESOLUTION NO. 631
A RESOLUTION OF THE CITY OF YELM, WASHINGTON,ADOPTING A TRAVEL POLICY
WHEREAS, the City has conducted a thorough review of its current Travel procedures in
an effort to revise and update its policies with respect to travel and training expenditures
matters; and
WHEREAS, on the basis of such review and input, the City has determined to adopt a
new Travel Policy; and
NOW,THEREFORE, BE IT RESOLVED,
Section 1.Travel Policy Adopted That certain document entitled City of Yelm Travel Policy in
Appendix I and dated February 14, 2023 is hereby adopted as the City's Official Purchasing and
Contracting Policy for all City Employees.
Approved this 14th day of February, 2023
Joe DePinto, Mayor
Attest:
Kathy Linnemeyer, City Clerk
Appendix 1
9• A��. icy., 1 til 1924
`.: ` WASHINGTON
Finance Department
Travel Policy
1. INTRODUCTION: T o establish guidelines and procedures for the authorization and
reimbursement of travel and related expenses incurred by employees while on City of Yelm
business.
2. DEFINITIONS:
2.1. Furnished Meal -A meal provided to an employee, either directly from the City or as a
result of the City paying a registration fee or other cost which allows the employee to
attend a conference or other event. If the City has already paid for a meal,the employee
must deduct the allocated amount when filing their travel reimbursement or per diem
request forms.
2.2. GSA—General Service Administration of the Federal Government of the United States
2.3. Incidentals—Parking, fees, tolls, etc.
2.4. Per-Diem—The per diem allowance is a daily payment instead of reimbursement for
actual expenses for lodging, meals, and related incidental expenses.
2.5. Travel Advance— Prepayment of estimated travel expenses paid to an employee.
Adopted by Res:631
EST.1924
GTON
Finance Department
Travel Policy
3. RESPONSIBILITY:
3.1. The Finance Director is responsible for administration of these procedures, including the
design of forms and review of forms submitted for compliance with state regulations and
guidelines established by the State Auditor.
3.2. The City Administrator is responsible for the adoption and administration of policies on
behalf of the City Council. For department directors, the City Administrator shall approve
travel and related expenses.
3.3. The Department Directors are responsible for approving travel related costs and ensuring
their employees follow the adopted procedures.
3.4. Employees are responsible for obtaining Department Director approval before traveling.
The employee is also responsible for filling out an expense reimbursement form when
they return, attaching any required receipts and vehicle mileage verification, obtain the
necessary department approvals, and file it with the Finance Director within 30 days of
their return.
4. GENERAL PROVISIONS:
4.1. Pre-Authorization of Travel. All travel must be pre-approved by Department Directors via
email and include the dates, place, cost estimate and purpose of travel.
4.2. Lodging and Per Diem Rates City will use Lodging and Meals & Incidental Allowance Per
Diem rates established by the General Service Administration of the United States,
located at https://www.gsa.gov/travel-resources. Employees are encouraged to use the
trip estimator tool and include the total in their pre-authorization approval noted above.
4.3. Travel Involving an Overnight Stay Overnight stays should be more than 60 miles away
from City Hall. Overnight stays less than 60 miles away can be approved on a case by case
basis at the discretion of the Department Director. Government, conference or discount
hotel rates should be obtained whenever possible. The City recognizes that hotel rates
may exceed the GSA Rate and will therefore pay the actual hotel cost; as long as it has
been pre-approved by the Department Director.
Adopted by Res:631
L.; EST.1924
• WASHINGTON
Finance Department
Travel Policy
4.4. Airline Travel Airfare may be purchased if the Department Director deems it to be the
most reasonable means of transport.
A. Airfare will be purchased at a coach rate. Efforts should be made to book air travel as
far in advance as possible to take advantage of lower rates.
B. Frequent flyer miles earned accrue to the individual and not the City, but should not
be the criteria for selecting a flight if lower cost alternatives are available.
4.5. Travel Time In most employee travel situations, compensation for travel time shall be
pursuant to the Fair Labor Standards Act. In some cases the Department Director may
authorize employees traveling as passengers outside their normal work hours to be
compensated for their travel time if doing so would be more cost effective and more
convenient than having the employee travel the day before and stay overnight.
4.6. Meal & Incidental Allowance Necessary meals while conducting City business are
authorized at the pre-approved GSA rates.The City will reimburse 75%of the combined
M&I rate for the first and last day of travel, and 100% of the combined M&I rate on any
additional days of travel.
Adopted by Res:631
_.. •4 a � u' EST.1924
:. , WASHINGTON
Finance Department
Travel Policy
A. Receipts are not required for per diem reimbursements, unless the employee is using
the City Issued Purchasing Card.
B. Purchasing card receipts or per diem reimbursement requests must specify the
function attended, date and location.
C. Tips are included in the GSA approved meal rate.The City will not reimburse over the
approved meal rate.
D. The City will not pay for alcoholic beverages.
E. The City will not pay for expenses for spouses, guests, non-employees or other
persons not authorized to receive reimbursement under these procedures or State
regulations.
F. Purchase by City purchasing card may be made by one person for several employees
or officials eating together, as long as all the names are listed on the reimbursement
claim. Receipt must include itemization of items purchased.
G. If a meal is furnished with conference registration, per diem will be reduced by the
amount indicated in the M&I table for any individual meal that is included in the
conference registration. Employees must be able to provide their Department
Director conference registration details during the pre-approval process.
4.7. Parking/Shuttle/Taxi City will reimburse for the reasonable costs for parking, taxis,
shuttles, etc. Use of rental cars during out of town travel must have prior approval of the
Department Director. The employee will need to obtain a receipt for these costs and
report them in accordance with Paragraph I, below.
4.8. Travel by Automobile. When automobile transportation is necessary, employees are
encouraged to use a City vehicle whenever practical and available. When a City owned
vehicle is not available, the employee may use their personal vehicle and receive mileage
reimbursement per the IRS published Standard Mileage Rate. Department Directors must
pre-approve the use of personal vehicles for City business. If a City vehicle is not available
and the employee does not wish to use their personal vehicle,the Department Director
may approve the use of a rental car.
Adopted by Res:631
..-- - EST.1924
p� ,:, � WASHINGTON
Finance Department
Travel Policy
A. Employees using their personal vehicle will be reimbursed the lesser of their home
address to the travel destination, or their official work location to the travel
destination. Employees should use a mapping tool such as Google Maps to calculate
the mileage and attach as supporting documentation to their Travel Reimbursement
Form.
B. Employees using their personal vehicles for City business are advised to review their
personal auto insurance for coverage of such use, and maintain automobile liability
insurance in accordance with RCW 46.30.020. Employees who do not maintain
minimum liability coverage shall not operate privately-owned vehicles in an official
capacity.
C. In the event a City Vehicle is not available and/or the employee does not wish their
personal vehicle, the Department Director may approve the use of a rental car.
4.9. Reporting of Actual Expenses. All actual eligible expenses are required to be reported on
a Expense Reimbursement Request Form to be filled out by the employee within thirty
(30) days after completion of travel. Receipts must be attached for all expenses claimed,
with the exception of per diem for meals. Reimbursement requests should be signed by
the Department Director and submitted to the Finance Department for processing.
4.10. Use of City Purchasing Card. All travel expenses should be charged to a city
purchasing card if one has been assigned to the employee, in accordance with the City's
purchasing card procedures.
4.11. Advance Travel Payment. Employee may request advance travel funds for per diem
meals and mileage using the Per Diem Request Form.
Adopted by Res:631
EST.1924
WASHINGTON
Finance Department
Travel Policy
4.12. Retreats,Workshops, Meetings,Training
A. Council Retreats/Executive Team Retreats/Department Retreats to determine goals
and objectives for the department/City: The reasonable cost of necessary food and
beverages while conducting a City retreat/workshop are authorized for
reimbursement. Each department will be limited to one retreat per year.
B. Working Lunch—the City recognizes that there are occasions when it may be
necessary for a group of employees to work through lunch in order to meet a
deadline, participate in webinars with two or more employees, or to keep a group
convened in order to accomplish a task.To be considered for reimbursement as a
working lunch, the meeting/task must span over a three hour period which includes
the group's normal lunch break, and must have approval from the Department
Director.
C. Professional Organizations Trainings/Seminars/Business Luncheon Meetings—The
City will pay the cost of meals included as part of the registration or purchased
separately to be consumed at meetings held during a meal time.
D. Special Events-The City policy is to allow for reimbursement the cost of reasonable
refreshments for public events such as Open Houses, City Anniversary Celebrations,
Council Meeting receptions and hosting delegations from other jurisdictions.
Adopted by Res:631
RESOLUTION NO.632
A RESOLUTION OF THE CITY OF YELM,WASHINGTON,AGREEMENT
FOR COLLECTION AND DISPOSAL OF WASTE MATERIALS
THIS AGREEMENT,made and executed to be effective the 14th day of February,
2023,by and between the CITY OF YELM, a Washington municipal corporation situated
in Thurston County,Washington,hereinafter referred to as "City," and HAROLD LeMAY
ENTERPRISES,INC.,hereinafter referred to as "Contractor."
WITNESSETH:
WHEREAS, the City desires to engage an independent contractor to perform all
labor and furnish all equipment and materials necessary to regularly collect and dispose of
all solid waste materials, including curbside recyclables, from the existing and future
customers of the City for that service; and,
WHEREAS,Contractor has submitted a proposal to the City and is ready,willing
and able to perform all labor, including bill processing, and to furnish all materials
incidental to the collection and disposal of solid waste from the customers,
NOW, THEREFORE, BE IT RESOLVED, for and in consideration of the
mutual covenants and undertakings herein contained and the mutual benefits to be derived
herefrom,the parties hereto agree as follows:
1. TERM: This Agreement shall run for a term of two(2)years,commencing
with the 14 day of February,2023,and terminating on the 31 day of December,2025.Upon
the expiration of the said two-year term,this agreement shall automatically be renewed and
extended for additional terms of two (2) years each for up to 10 renewals or until
termination by either party.Termination without cause may occur at the end of any two(2)
year contractual period, provided that notice of termination is given by Contractor or the
City to the other party not less than 180 days prior to the end of any such contractual period.
2. DEFINITIONS: For the purpose of this Agreement,the Definitions will be
the same as attached to Rural Refuse Tariff.
3. SERVICE: Contractor shall, at its expense, sufficiently perform all labor and
provide all materials (including curbside educational materials and schedules) and
equipment required for the collection and removal of all waste materials/recycling from
customers and shall dispose of the same as provided by law and as set forth herein.
Contractor shall do all work and manner of things necessary to the collection and disposal
of such waste material in a good and workmanlike manner and shall devote such time
thereto as is necessary therefore.Contractor shall establish a definite route through the City
and shall make collections of waste materials at least one (I) day every week, and
residential recycling one (I) day every other week, which collection day or days shall be
approved by the City Council; provided, however, that if such service day shall coincide
with a holiday,collection service shall be provided on the day immediately following such
holiday. Contractor shall, at its expense,repair or replace any and all containers damaged
as a result of its negligent handling thereof.
4. RATES CHARGED FOR SERVICES:
Resolution No. 632
Page 1 of 3
a. All categories of rates will be charged at 100% of UTC Rates
b. Contractor will provide one (1) 40-yard container per 200 City residential
accounts for annual City clean up.
c. The City will receive $2,000 annually for payment of Yelm's portion of
curbside recycling revenue,which will be billed by the City in January of each
year.
1) To determine curbside recycling revenue increases, the payback amount
shall be divided by the number of City residential water customers with a
readjustment made when the per customer rate fall below$2.00.
d. The Contractor shall provide refuse collection services to all municipal
buildings and/or sites at no cost to the City.
5. INDEMNIFICATION AND INSURANCE: Contractor shall properly pay for
all labor,materials and equipment required by it in the performance of this Agreement and
shall hold City harmless from any liability arising by reason of its failure to make such
payments. Contractor shall further indemnify and hold the City harmless from any and all
liability resulting from any accidents or conduct of Contractor, its agents or employees,
arising out of the performance of this Agreement and shall promptly defend any and all
claims or demands resulting from such acts or conduct or arising out of such performance
and shall pay any adverse judgement against the City resulting therefrom prior to any action
against the City to enforce any such judgement. Contractor shall further obtain and
maintain public liability insurance covering all of its operations under the terms of this
Agreement,with policy limits of not less than Five Hundred Thousand Dollars($500,000)
for death or bodily injury liability and One Hundred Thousand Dollars (100,000) for
property damage liability, and Contractor shall supply proof of such insurance to the City
within ten(10)days after the commencement of each term of this Agreement.
6. LEGAL COMPLIANCE: Contractor shall comply with all laws,
ordinances,rules and regulations of the United States, the State of Washington, Thurston
County and the City of Yelm which relate to the performance of this Agreement, the use
of private and public premises and the safety of persons and property. Contractor shall
further obtain and maintain, at its expense, all permits and licenses required by state and
federal law during the existence of this Agreement.
7. STREET USE RESTRICTION: In the event that the use of any of the
streets within City is temporarily restricted to vehicles of certain limited tonnage, such
restriction shall be observed by Contractor and Contractor shall use its best efforts to
continue the performance of its undertakings set forth in this Agreement by the use of
lighter equipment or other means available to it, but shall be excused from such
performance during the existence of any such restriction if performance is not reasonably
possible. City shall timely notify Contractor, in writing, of the placement and subsequent
removal of any such restrictions.
8. FINANCIAL RESPONSIBILITY: The Contractor shall through the life of
this contract meet all fiscal responsibilities required by the Washington Utilities and
Transportation Commission, for a refuse franchise.
Resolution No. 632
Page 2 of 3
9. ASSIGNABILITY: Not permitted.
City Contractor
CITY OF YELM HAROLD LEMAY ENTERPRISES,INC.
By: By:
Joe DePinto,Mayor Printed Name:
Its:
Resolution No. 632
Page 3 of 3