03 12 2024 Yelm City Council Agenda Packet - UpdatedWASH
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EST. 1924
N GTO N
CITY COUNCIL AGENDA
March 12, 2024 6:00 PM
Yelm City Council meetings are held in-person at 106 2nd St SE Yelm, WA 98597 and virtually on Zoom. Registration is
required to attend virtually; please use the link below to register.
httns://us06web.zoom.us/webinar/register/WN u88iZLpPS W6fkEwlaTU2w
1. CALL TO ORDER/ROLL CALL
2. AGENDAAPPROVAL
3. SPECIAL PRESENTATIONS — NONE SCHEDULED
4. PUBLIC COMMENT—COMPLETE A BLUE SPEAKER'S CARD OR RAISE HAND VIRTUALLY
5. CONSENTAGENDA
a) February 6, 2024 Study Session Minutes, February 13, 2024 and February 27, 2024 Regular Meeting
Minutes
b) ClearGov Budget Software Approve to Purchase for $25,125
6. NEW BUSINESS
a) Professional Services Agreement with SCJ Alliance for Design of the Prairie Line Trail Phase 2B
Authorize Mayor Joe DePinto to sign the Professional Services Agreement with SCJ Alliance in
the not to exceed amount of $352,815.47 for design services of the Prairie Line Trail Phase 2B.
b) City Council Applicant Interviews
7. OLD BUSINESS — NONE SCHEDULED
6. STANDING COUNCIL COMMITTEE REPORTS
a) Public Safety Committee
b) Public Services Committee
c) Finance Committee
9. MAYOR/CITYADMINISTRATOR/STAFF REPORTS
10. COUNCILMEMBER REPORTS
11. EXECUTIVE SESSION —NONE SCHEDULED
12. ADjoURN
106 2nd ST SE • Yelm, WA 98597 • 360.458.3244 • www.yelmwa.gov
The City of Yelm is an equal opportunity employer and provider
MEETING INFORMATION
All regular Yelm City Council meetings are recorded. Meetings can be viewed at www.yelmwa. ov or a copy
maybe purchased by contacting the City Clerk's office at 360.458.8816.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require
reasonable accommodations to participate at a City Council meeting, please contact the City Clerk's office at
360.458.8816 at least four (4) working days prior to meeting. Information on the Americans with Disabilities
Act and the Title VI Statement is available at www.yelmwa.gov/human-resources.
*The public comment portion of the agenda is an opportunity for the public to address the Council for items
that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on
matters listed on the published agenda are welcomed as part of the normal agenda.
Public Comment Guidelines: The City reserves up to five members of the public to address the Council at the
beginning of regular business meetings on topics that are not on the agenda. Each speaker will be given 3
minutes and may be asked follow up questions by the Mayor or Council. Further public comment may be
allowed on agenda topics as time permits. We ask that speakers use respectful language and remember they
are speaking to fellow citizens of Yelm who are committed to listening and responding appropriately to
citizens' concerns.
Members of the public engaging in disruptive behavior may be removed or blocked from the meeting.
Page 2 of 2
EST. 1924
WASHINGTON
CITY COUNCIL STUDY SESSION MEETING MINUTES
VIRTUAL AND IN PERSON
TUESDAY, February 6, 2024
Call to Order: Mayor Pro -Tem Joshua Crossman called the meeting to order at 6:00
p.m.
Roll Call: Joseph Richardson, Joshua Crossman, Holly Smith, Brian Hess, Trevor
Palmer, Terry Kaminski, and Joe DePinto.
Absent — Tracey Wood
Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer, and
Public Services Director Cody Colt
DISCUSSION ITEMS
Thurston Economic Development Council Presentation — Heidi McCutcheon, George Sharp,
Sean Moore and Even Parker gave a presentation and talked about the benefits of
partnerships with cities, programs offered by the Economic Development Council and asked
what the top priorities are for Yelm.
640 Acres Discussion — City Administrator Todd Stancil informed Council that the City would
like to go out for a Request for Proposal (RFP) to receive recommendations on the path
forward, the best uses for the property and how it can be best utilized. City Attorney Brent
Dille gave a summary of how the City of Yelm acquired the property.
Prairie Line Trail — Public Services Director Cody Colt reported on phase 1 Prairie Line Trail
construction status. He also reported that the City of Yelm has received a grant for
engineering of Phase 2B that will take the trail over the Nisqually River and into Pierce
County.
Boards & Commission Discussion — Council held a discussion on the appointment and
selection process for volunteers who serve on City of Yelm Boards & Commissions. The City
Council expressed that they would like more information on the candidates before
confirming Mayor DePinto's appointments to include the application, a bio on the candidate
and information on the Mayor's selection process. Mayor DePinto agreed to provide
additional information on each applicant and on his selection process.
Mayor Report — Mayor DePinto asked for feedback for the Council Retreat and stated that
he would like to discuss updating the Mayor/Councilmember Handbook and Vision
Planning.
COUNCIL INITIATIVES
Holly Smith —Announced her resignation from the City Council as of February 14, 2024 due
to moving out of Yelm city limits.
Brian Hess — Wants to start a Washington State Food is Free program in Yelm.
Trevor Palmer— Would like to bring back the General Government committee to review the
Mayor/Councilmember handbook and would like to review committees and which ones to
keep and which ones to get rid of.
ADJOURNMENT
The meeting adjourned at 7:37 p.m.
Joe DePinto, Mayor
Kathy Linnemeyer, City Clerk
FST. 1924
WASHINGTON
CITY COUNCIL MEETING MINUTES
VIRTUAL AND IN PERSON
TUESDAY, February 13, 2024
Call to Order: Mayor Joe DePinto called the meeting to order at 6:00 PM.
Roll Call: Tracey Wood, Joseph Richardson, Joshua Crossman, Holly Smith,
Brian Hess, Trevor Palmer, Terry Kaminski, and Mayor Joe DePinto.
Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer and
Public Services Director Cody Colt.
APPROVAL OF THE Motion by Tracey Wood to add a discussion under New Business on
the process to fill the vacant Council position #4.
Seconded by Brian Hess
Motion carried 6-1
Motion by Brian Hess to approve the agenda as amended.
Seconded by Trevor Palmer
Motion carried 7-0
CONSENT AGENDA: a) January 9, 2024 and January 23, 2024 Regular Meeting Minutes
b) December 2023 Check Register and Position Summary
Motion by Brian Hess to approve the consent agenda.
Seconded by Holly Smith
Motion carried 7-0
NEW BUSINESS: Ordinance No. 1110 Dog Park Rules
Motion by Brian Hess to approve Ordinance No. 1110 amending
Chapter 9.68 and adding the Off -leash Dog Park rules to the Yelm
Municipal Code to be defined later.
Seconded by Trevor Palmer
Motion carried 7-0
Public Services Contract with C.H.G. Building Systems Inc.
Motion by Tracey Wood to authorize Mayor Joe DePinto to sign the
Public Services Contract with C.H.G. Building Systems Inc. in the not
to exceed amount of $168,511.13 for the construction of a 10,400
square foot steel vehicle storage building at the Yelm Water
Reclamation Facility.
Seconded by Brian Hess
Motion carried 7-0
Public Services Contract with Sphere Solar
Motion by Trevor Palmer to authorize Mayor Joe DePinto to sign the
Public Services Contract with Sphere Solar in the not to exceed
amount of $316,800 including Washington State sales tax for the
equipment, materials and installation of the Yelm Community Center
solar and battery back-up system.
Seconded by Holly Smith
Motion carried 7-0
Filling Vacant Council Position #4
Motion by Brian Hess to utilize the ranked choice voting system to
choose the appointment for position #4.
Seconded by Joseph Richardson
Motion failed with a roll call vote 2-5
Motion by Terry Kaminski to choose a candidate using a simple
majority vote.
Seconded by Trevor Palmer
Motion carried with a roll call vote 6-1
STANDING COUNCIL COMMITTEE REPORTS:
Finance Committee — Councilmember Smith reported that the Finance Committee met and
discussed new software for budgeting.
Public Safety Committee — Councilmember Hess reported that the Public Safety Committee
met and discussed Yelm 101 presentations, wellness program, Flock camera system, new
officers and received an update from the Fire Department.
MAYOR/CITY ADMINISTRATOR/STAFF REPORTS:
City Administrator — City Administrator Todd Stancil reported that the Police Department
participated in a joint training with the Nisqually Police Department and that they have
hired two officers. He also gave the following updates from the Public Services Department:
SE Reservoir construction will start in April, Phase 2 of the Yelm-Tenino trail has been
completed, the dog park is nearing completion and that we are waiting for Puget Sound
Energy to move power for the stage completion.
Mayor DePinto — Gave a State of the Community at the Yelm Chamber of Commerce
meeting today, toured a new adult family home, announced that there will be more
discussions on the 640 acres in the next few months, Community Conversations is
tomorrow and announced that Representative Marilyn Strickland will visit Yelm on the 26tH
COUNCILMEMBER REPORTS:
Councilmember Wood —TCOMM 911 is desperately hiring people.
Councilmember Richardson —Attended the Chamber Forum and expressed appreciation for
Councilmember Holly Smith.
Councilmember Crossman — Toured the new section of the Yelm-Tenino trail, will not be
able to attend the STEDI meeting on Friday and thanked Holly Smith for her service as a
Councilmember.
Councilmember Smith —Attended the Public Safety Committee meeting and the Finance
Committee meeting. Holly thanked everyone and stated that she appreciated working with
everyone.
Councilmember Palmer—Attended the Regional Housing Council and the Solid Waste
Advisory meeting.
Councilmember Kaminski —Attended the Chamber Lunch, Thanked Tracey Wood for
hosting the meeting with Joe Kent and attended the Finance Committee meeting.
ADJOURNMENT: Motion by Holly Smith to adjourn the meeting at 6:57 PM.
Seconded by Trevor Palmer
Motion carried 7-0
Joe DePinto, Mayor
Kathy Linnemeyer, City Clerk
FST. 1924
WASHINGTON
CITY COUNCIL MEETING MINUTES
VIRTUAL AND IN PERSON
TUESDAY, February 27, 2024
Call to Order: Mayor Joe DePinto called the meeting to order at 6:00 PM.
Roll Call: Tracey Wood, Joseph Richardson, Joshua Crossman, Brian Hess,
Trevor Palmer, and Mayor Joe DePinto.
Absent—Terry Kaminski
Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer and
Public Services Director Cody Colt.
APPROVAL OF THE Motion by Brian Hess to approve the agenda as amended.
AGENDA: Seconded by Trevor Palmer
Motion carried 5-0
PUBLIC COMMENT: Stephanie Kimball spoke against building homeless shelters and feels
homeless needs are being met in our community.
John Snaza spoke about the Regional Housing Authority tax that is
collected, that Olympia has resources for homeless and that there
aren't resources available in Yelm for long-term help and care.
Sherry Short feels that Yelm needs more homeless outreach.
Morgan Gosney stated that homelessness is an issue, asked about the
Homelessness Committee and asked Councilmember Wood why he is
against the committee.
Suzie LeFurgey spoke in supporting homelessness and talked about
Love Abounds.
Tom Parkinson thought the City already went through this (Homeless
Task Force) a few years ago and stated that there are programs in
Thurston County.
Ashley Brooks spoke about her appointment to the Planning
Commission and talked about her volunteer history and the
appointment process.
Kayla Russell asked about the goal of the Homelessness Committee
and feels that Love Abounds is meeting the goals of Homelessness.
CONSENT AGENDA: a) Approval of Community Event: City Wide Easter Egg Hunt
Motion by Tracey Wood to approve the consent agenda.
Seconded by Joshua Crossman
Motion carried 5-0
NEW BUSINESS: Amendment No. 1 to the Public Services Agreement with Tapani Inc.
for the Construction of the SE Reservoir.
Motion by Tracey Wood to authorize Mayor Joe DePinto to sign
Amendment No. 1 to the Public Services agreement with Tapani Inc.
to add the Washington State Sales Tax as a separate line item for the
construction of the South East Reservoir.
Seconded by Trevor Palmer
Motion carried 5-0
Confirmation of Planning Commission Appointment — Anne
Wahrmund
Motion by Brian Hess to confirm Mayor DePinto's appointment of
Anne Wahrmund to the Planning Commission.
Seconded by Joseph Richardson
Motion carried with a roll call vote 5-0
Confirmation of Planning Commission Appointment — Ashley Brooks
Motion by Brian Hess to confirm Mayor DePinto's appointment of
Ashley Lea Brooks to the Planning Commission.
Motion failed for a lack of a second
Confirmation of Planning Commission Appointment — David
Johnstone
Motion by Tracey Wood to confirm Mayor DePinto's appointment of
David Johnstone to the Planning Commission.
Seconded by Joseph Richardson
Motion carried with a roll call vote 5-0
Confirmation of Planning Commission Appointment —Austin Walker
Motion by Trevor Palmer to confirm Mayor DePinto's appointment of
Austin Walker to the Planning Commission.
Seconded by Tracey Wood
Motion carried with a roll call vote 3-2
STANDING COUNCIL COMMITTEE REPORTS:
Public Services Committee — Councilmember Crossman reported that the Public Services
Committee met and discussed the sign code, Veterans Memorial Park ideas, upcoming
transportation projects and the Prairie Line trail. He also reported that the goal to complete
the new parking lot is June 22, 2024.
MAYOR/CITY ADMINISTRATOR/STAFF REPORTS:
City Administrator —Announced that Becky Jackson is retiring, her last day is Thursday and
that announced that the City of Yelm received the Well City award and will receive a 2%
discount on medical premiums for 2024. He also recognized City Clerk Kathy Linnemeyer for
achieving the designation of Master Municipal Clerk from the International Institute of
Municipal Clerks and for being accepted as a Paul Craig Athenian Fellow in the Athenian
Leadership Society.
Mayor DePinto — Discussed Congresswoman Marilyn Strickland's visit to Yelm yesterday
and tour of the Water Reclamation Facility (WRF), thanked the public for showing up,
announced that the next Quarterly Business Meeting will be held March 28th and that there
will be evening sessions for the Community Conversations so that additional people will
have an opportunity to attend.
COUNCILMEMBER REPORTS:
Councilmember Wood —Attended Transportation Policy Board.
Councilmember Richardson —Appreciates Council discretion.
Councilmember Hess —Attended Intercity Transit meeting.
Councilmember Palmer—Attended the EMS meeting.
ADJOURNMENT: Motion by Joseph Richardson to adjourn the meeting at 7:01 PM.
Seconded by Joshua Crossman
Motion carried 5-0
Joe DePinto, Mayor
Kathy Linnemeyer, City Clerk
WASHINGTON
EST. 1924
Meeting Date: _3/12/24
CITY COUNCIL AGENDA ITEM SUMMARY
City of Yelm, Washington
AGENDA ITEM: ClearGov Budget Software
ACTION REQUESTED Approval to Purchase
KEY FACTS AND INFORMATION SUMMARY:
The City's current financial software (BIAS) provides limited budgeting tools to create the biennial budget. It was
intended to be used for single year budgeting. Staff must utilize a mix of Excel, BIAS, Word, and Adobe to create
the end product, the budget book. A single change creates a stream of updates that must flow through the
entire process again from Excel through to Adobe. This process is cumbersome and difficult to manage with
input coming from several directions, including staff, the management team, and Council. It is an extreme
balancing act that has become increasingly difficult with the fast growth of the City.
Currently, there is no need to replace the entire financial system (BIAS), but we do need a better, more reliable,
and transparent budgeting tool. Finance has researched what other cities are using, reviewed several options,
and would like to bring forward ClearGov for Council consideration. ClearGov is currently being used by several
Washington Cities including Stanwood, Buckley, Newcastle, East Wenatchee and SeaTac.
Implementation is three months and initially, costs would be about $20,000 the first year and 26,000 annually
thereafter. Replacement of the city-wide financial system would cost significantly more.
Two recent quotes from a comparable City to replace the entire financial system:
1. Implementation $175,000, Annual $46,000, total year one $221,000
2. Implementation $330,000, Annual $103,000, total year one $433,000
If approved by March 2024, it would be implemented in time to use for the 2025-2026 biennial budget kicking
off in August of 2024.
Respectfully Submitted:
Stephanie Nanavich
Finance Director
11 Page
Created by Hunter Burdick
Contact Phone 508-308-2820
Contact Email hburdick@cleargov.com
Order Date Feb 27, 2024
Order valid if signed by Mar 15, 2024
Customer Information
Customer City of Yelm Contact Todd Stancil Billing Contact Stephanie Nanavich
Address 106 Second St. SE Title City Administrator Title Finance Director
City, St, Zip Yelm, WA 98597 Email todds@yelmwa.gov Email stephanien@yelmwa.gov
Phone 360-458-3244 PO # (If any)
The Services you will receive and the Fees for those Services are...
Period
Start Date
End Date
Set up Services
Tier/Rate
Apr 1, 2024
Service Fees
ClearGov Setup: Includes activation, onboarding and training for ClearGov solutions
Tier 2
$
8,100.00
ClearGov Setup: BCM Bundle Discount - Discount for bundled BCM solutions
Tier 2
$
(2,025.00)
Total ClearGov Setup Service Fee - Billed ONE-TIME
$
6,075.00
Subscription Services
Tier
Service Fees
ClearGov BCM Operational Budgeting - Civic Edition
Tier 2
$
13,300.00
ClearGov BCM Personnel Budgeting - Civic Edition
Tier 2
$
12,100.00
ClearGov BCM Digital Budget Book - Civic Edition
Tier 2
$
8,100.00
ClearGov BCM Bundle Discount: Discount for bundled BCM solutions
Tier 2
$
(8,375.00)
Total ClearGov Subscription Service Fee - Billed ANNUALLY IN ADVANCE
$
25,125.00
ClearGov will provide your Services according to this schedule...
Period
Start Date
End Date
Description
Setup
Apr 1, 2024
Apr 1, 2024
ClearGov Setup Services
Pro -Rata
Apr 1, 2024
Dec 31, 2024
ClearGov Subscription Services
Initial
Jan 1, 2025
Dec 31, 2027
ClearGov Subscription Services
To be clear, you will be billed as follows...
Billing Date(s) Amount(s) Notes
Apr 1, 2024 $ 6,07S.00 One Time Setup Fee
Apr 1, 2024 $ 18,843.7S 9 Month Pro -Rata Subscription Fee
Jan 1, 2025 $ 2S,12S.00 Annual Subscription Fee
Additional subscription years and/or renewalswill be billed annually in accordance with pricing and terms set forth herein.
Billing Terms and Conditions
Valid Until
Mar 15, 2024
Pricing set forth herein is valid only if ClearGov Service Order is executed on or before this date.
Payment
Net 30
All invoices are due Net 30 days from the date of invoice.
Initial Period
Rate Increase
3% per annum
During the Initial Service Period, the Annual Subscription Service Fee shall automatically increase by this amount.
Rate Increase
6% per annum
After the Initial Service Period, the Annual Subscription Service Fee shall automatically increase by this amount.
General Terms & Conditions
Customer Satisfaction
During the first thirty (30) days of the Service, Customer shall have the option to terminate the Service, by providing
Guarantee
written notice. In the event that Customer exercises this customer satisfaction guarantee option, such termination shall
become effective immediately and Customer shall be eligible for a full refund of the applicable Service Fees.
ClearGov and Customer mutually agree to the ClearGov Service activation and onboarding process set forth in the attached
Statement of Work
Statement of Work. Please note that ClearGov will not activate and/or implement services for any Customer with
outstanding balance past due over 90 days for any previous subscription services.
The Service Fees and Billing amounts set forth above in this ClearGov Service Order DO NOT include applicable taxes. In
Taxes
accordance with the laws of the applicable state, in the event that sales, use or other taxes apply to this transaction,
ClearGov shall include such taxes on applicable invoices and Customer is solely responsible for such taxes, unless
documentation is provided to ClearGov demonstrating Customer's exemption from such taxes.
Subject to the termination rights and obligations set forth in the ClearGov BCM Service Agreement, this ClearGov Service
Order commences upon the Order Date set forth herein and shall continue until the completion of the Service Period(s) for
Term & Termination
the Service(s) set forth herein. Each Service shall commence upon the Start Date set forth herein and shall continue until
the completion of the applicable Service Period. To be clear, Customer shall have the option to Terminate this Service Order
on an annual basis by providing notice at least sixty (60) days prior to the end of the then current Annual Term.
After the Initial Period, the Service Period for any ClearGov Annual Subscription Services shall automatically renew for
Auto -Renewal
successive annual periods (each an "Annual Term), unless either Party provides written notice of its desire not to renew at
least sixty (60) days prior to the end of the then current Annual Term.
The signature herein affirms your commitment to pay for the Service(s) ordered in accordance with the terms set forth in
Agreement
this ClearGov Service Order and also acknowledges that you have read and agree to the terms and conditions set forth in
the ClearGov BCM Service Agreement found at the following URL: http://www.ClearGov.com/terms-and-conditions. This
Service Order incorporates by reference the terms of such ClearGov BCM Service Agreement.
Customer
Signature
I Name I Todd Stancil I
I Title I City Administrator I
ClearGov, Inc.
Signature
Name Bryan A. Burdick
Title President
Please e-mail signed Service Order to Orders@ClearGov.com or Fax to (774) 759-3045
Customer Upgrades (ClearGov internal use only)
This Service Order is a Customer No If Yes: Original Service Order Date
Upgrade
This Statement of Work outlines the roles and responsibilities by both ClearGov and Customer required for the activation and onboarding of the ClearGov
Service. ClearGov will begin this onboarding process upon execution of this Service Order. All onboarding services and communications will be provided
through remote methods - email, phone, and web conferencing.
ClearGov Responsibilities
- ClearGov will activate ClearGov Service subscription(s) as of the applicable Start Date(s). ClearGov will create the initial Admin User account, and the
Customer Admin User will be responsible for creating additional User accounts.
- ClearGov will assign an Implementation Manager (IM) responsible for managing the activation and onboarding process. ClearGov IM will coordinate with
other ClearGov resources, as necessary.
- ClearGov IM will provide a Kickoff Call scheduling link to the Customer's Primary Contact. Customer should schedule Kickoff Call within two weeks after the
Service Order has been executed.
- If Customer is subscribing to any products that require data onboarding:
- ClearGov IM will provide a Data Discovery Call scheduling link to the Customer's Primary Contact. Customer should schedule Data Discovery Call based on
the availability of Customer's staff.
ClearGov will provide Customer with financial data requirements and instructions, based on the ClearGov Service subscription(s).
ClearGov will review financial data files and confirm that data is complete, or request additional information, if necessary. Once complete financial data
files have been received, ClearGov will format the data, upload it to the ClearGov platform and complete an initial mapping of the data.
- After initial mapping, ClearGov will schedule a Data Review call with a ClearGov Data Onboarding Consultant (DOC), who will present how the data was
mapped, ask for feedback, and address open questions. Depending upon Customer feedback and the complexity of data mapping requests, there may be
additional follow-up calls or emails required to complete the data onboarding process.
- ClearGov will inform Customer of all training, learning, and support options. ClearGov recommends all Users attend ClearGov Academy training sessions
and/or read Support Center articles before using the ClearGov Service to ensure a quick ramp and success. As needed, ClearGov will design and deliver
customized remote training and configuration workshops for Admins and one for End Users - via video conference - and these sessions will be recorded for
future reference.
- ClearGov will make commercially reasonable efforts to complete the onboarding/activation process in a timely fashion, provided Customer submits financial
data files and responds to review and approval requests by ClearGov in a similarly timely fashion. Any delay by Customer in meeting these deliverable
requirements may result in a delayed data onboarding process. Any such delay shall not affect or change the Service Period(s) as set forth in the applicable
Service Order.
Customer Responsibilities
- Customer's Primary Contact will coordinate the necessary personnel to attend the Kickoff and Data Discovery Calls within two weeks after the Service Order
has been executed. If Customer needs to change the date/time of either of these calls, the Primary Contact will notify the ClearGov IM at least one business
day in advance.
- If Customer is subscribing to any products that require data onboarding:
- Customer will provide a complete set of requested financial data files (revenue, expense, chart of accounts, etc.) to ClearGov in accordance with the
requirements provided by ClearGov.
- Customer's Primary Contact will coordinate the necessary personnel to attend the Data Discovery and Data Review calls. It is recommended that all
stakeholders with input on how data should be mapped should attend. Based on these calls and any subsequent internal review, Customer shall provide a
detailed list of data mapping requirements and requested changes to data mapping drafts in a timely manner, and Customer will approve the final data
mapping, once completed to Customer's satisfaction.
Customer will complete recommended on -demand training modules in advance of customized training & configuration workshops.
Customer shall be solely responsible for importing and/or inputting applicable text narrative, custom graphics, performance metrics, capital requests,
personnel data, and other such information for capital budget, personnel budget, budget books, projects, dashboards, etc.
a
Uity of Yelm
EST. 1921
WASHINGTON
Meeting Date: 3-12-2024
CITY COUNCIL AGENDA ITEM SUMMARY
City of Yelm, Washington
AGENDA ITEM: PROFESSIONAL SERVICES AGREEMENT WITH SCJ ALLIANCE FOR DESIGN OF
THE PRAIRIE LINE TRAIL PHASE 2B
ACTION REQUESTED
Authorize Mayor Joe DePinto to sign the Professional Services Agreement with SCJ Alliance in
the not to exceed amount of $352,815.47 for design services of the Prairie Line Trail Phase 2B.
KEY FACTS AND INFORMATION SUMMARY:
Yelm was awarded a grant from Recreation and Conservation Office on 6/28/2023 in the
amount of $1,292,000.00 for design and construction with a 20% match, leaving the City's
obligation of $323,000.00 that has been budgeted for in the 302 Municipal Building Fund. A
Request for Qualifications was advertised on 12/21/2023 with a deadline of 01/18/2024. We
received two Statements of Qualifications, one from SCJ Alliance, and one from Skillings Inc. It
was determined that SCJ Alliance was the most qualified for this project. This agreement will
allow for design to be completed to extend the trail over the Nisqually River into Pierce County.
ATTACHMENTS:
• Professional Services Agreement with SCJ Alliance for design Services
• Design Scope & Fee
• Nisqually River Bridge Photo
Respectfully Submitted:
Brad Chatwood
Projects & Programs Manager
1IPage
EST. 1924
WASHINGTON
PROFESSIONAL SERVICES AGREEMENT FOR
Yelm Prairie Line Trail Phase 211
This Professional Services Agreement ("Agreement") is made between the City of Yelm, a Washington
municipal corporation ("City"), and Shea, Carr & Jewell, Inc. (dba SCJ Alliance), a Washington
corporation ("Consultant" or "Service Provider"). ("Contractor"). The City and Contractor (together
"Parties") are located and do business at the below addresses which shall be valid for any notice required
under this Agreement:
SCJ Alliance CITY OF YELM
Patrick Holm Brad Chatwood
8730 Tallon Lane NE, Suite 200 106 2nd Street SE
Lacey, WA 98516 Yelm, WA 98597
360.352.1465, ext. 102 (telephone) 360-890-0904 (telephone)
360-352-1509 (facsimile) 360-458-4348 (facsimile)
Patrick.holm(a scjalliance.com bradc@yelmwa.gov
The Parties agree as follows:
TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which
shall be the date of mutual execution, and shall continue until the completion of the Work, but in any
event no later than December 31St, 2025 ("Term"). This Agreement may be extended for additional
periods of time upon the mutual written agreement of the City and the Contractor.
2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit "A",
attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted
professional practices for other similar services within the Puget Sound region in effect at the time those
services are performed, performed to the City's satisfaction, within the time period prescribed by the City
and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the
requisite training, skill, and experience necessary to provide the Services and is appropriately accredited
and licensed by all applicable agencies and governmental entities, including but not limited to obtaining
a City of Yelm business registration. Services shall begin immediately upon the effective date of this
Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the
making (or failure or delay in making) such inspection or approval shall not relieve Contractor of
responsibility for performance of the Services in accordance with this Agreement, notwithstanding the
City's knowledge of defective or non -complying performance, its substantiality or the ease of its
discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing
the other party thirty (30) days written notice at its address set forth above. The City may terminate this
\\yelmfs.ci.yelm.wa.us\PublicServices\Administration\Forms & Templates\Professional Services\PSA\PSA (Rev BFD).docx
Agreement immediately if the Contractor fails to maintain required insurance policies, breaches
confidentiality, or materially violates Section 12; and such may result in ineligibility for further City
agreements.
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a
maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and
incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its
services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as
otherwise provided in Exhibit "B", the Contractor shall be solely responsible for the payment of any taxes
imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement.
4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the
form specified by the City, including a description of what Services have been performed, the name of
the personnel performing such Services, and any hourly labor charge rate for such personnel. The
Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a
monthly basis by the City only after the Services have been performed and within thirty (30) days after
receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do
not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply
with the Agreement. The City may withhold payment for such work until the work meets the requirements
of the Agreement.
4.3 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment
under this Agreement for any future fiscal period, the City will not be obligated to make payments for
Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate
upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall
accrue to the City in the event this provision applies.
5. INDEMNIFICATION.
5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the
City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers
harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties
expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities,
including, without limitation, their respective agents, licensees, or representatives; resulting from the
negligent acts, errors or omissions of the Contractor in performance of this Agreement, except for that
portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, the Contractor's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub-
contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents,
representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as
the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's
work when completed shall not be grounds to avoid any of these covenants of indemnification.
5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor
waives any immunity that may be granted to it under the Washington State industrial insurance act, Title
51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited
in any way by any limitation on the amount of damages, compensation or benefits payable to or by any
third party under workers' compensation acts, disability benefit acts or any other benefits acts or
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programs. The Parties acknowledge that they have mutually negotiated this waiver.
5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its
officers, directors, shareholders, partners, employees, agents, representatives, and sub -contractors
harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses,
attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without
limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected
with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in
connection with the performance of the services or work by the Contractor, their agents, representatives,
employees or subcontractors for the duration of the Agreement and thereafter with respect to any event
occurring prior to such expiration or termination as follows:
6.1 Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such
forms and with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and
shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury, bodily injury, death, property damage,
products liability, advertising injury, and liability assumed under an insured contract with limits
no less than $1,000,000 for each occurrence and $2,000,000 general aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington;
c. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a
minimum combined single combined single limit for bodily injury and property damage of
$1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA
00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall
be endorsed to provide contractual liability coverage.
d. Professional liability insurance with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate for damages sustained by reason of or in the course of operation under this
Agreement, whether occurring by reason of acts, errors or omissions of the Contractor.
6.2 No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall
not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or
otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's
insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall
not contribute with it.
6.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability, Professional Liability and Commercial General Liability
insurance:
a. Insurance coverage required hereunder shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of
the Contractor's insurance and shall not contribute with it.
b. Insurance shall be endorsed to state that coverage shall not be cancelled by either party, except
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after thirty (30) days prior written notice by certified mail, return receipt requested, has been
given to the City.
6.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current AM. Best rating
of not less than ANII.
6.5 Additional Insured, Verification. The City shall be named as additional insured on all commercial
general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall
provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit
"B" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies
of all insurance policies and with evidence of payment of premiums or fees of such policies. If
Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage
for a minimum period of three (3) years from the date this Agreement is actually terminated or upon
project completion and acceptance by the City.
6.6 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement.
7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of
this Agreement shall be considered confidential subject to applicable laws, unless withholding such
information would violate the law, create the risk of significant harm to the public or prevent the Service
Provider from establishing a claim or defense in an adjudicatory proceeding. Breach of confidentiality by
the Contractor may be grounds for immediate termination. All records submitted by the City to the
Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in
identifying, assembling, and providing records in case of any public records disclosure request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts,
designs, design specifications, records, files, computer disks, magnetic media or material which may be
produced or modified by Contractor while performing the Work shall belong to the City upon delivery.
The Contractor shall make such data, documents, and files available to the City and shall deliver all
needed or contracted for work product upon the City's request. At the expiration or termination of this
Agreement, all originals and copies of any such work product remaining in the possession of Contractor
shall be delivered to the City. Any reuse of the data, documents, and/or files by the City for a different
project shall be without liability to the Service Provider.
9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which
sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and
maintain such accounting procedures and practices as may be deemed necessary by the City to assure
proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all
reasonable times, to inspection, review or audit by the City, its authorized representative, the State
Auditor, or other governmental officials authorized by law to monitor this Agreement.
10. INDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent
contractor and that the Contractor has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained underthis Agreement. The City shall be neither
liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor
to pay any social security or other tax which may arise as an incident of employment. Contractor shall
take all necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the work. The
Contractor shall pay all income and other taxes due except as specifically provided in Section 4. Industrial
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or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide
a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an
employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual,
the Contractor agrees to notify the City and complete any required form if the Contractor retired under a
State of Washington retirement system and agrees to indemnify any losses the City may sustain through
the Contractor's failure to do so.
11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional
services during the Term for other parties; however, such performance of other services shall not conflict
with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such
conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business
interest or a close family relationship with any City officer or employee who was, is, or will be involved
in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's
performance.
12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment
made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination
by Contractor or its subcontractors of any level, or any of those entities' employees, agents,
subcontractors, or representatives against any person because of sex, age (except minimum age and
retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any
disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational
qualification in relationship to hiring and employment. This requirement shall apply, but not be limited
to the following: employment, advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. Contractor shall comply with and
shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the
Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5
and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination.
13. GENERAL PROVISIONS.
13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all
of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and
no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any
language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of
this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for
convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions
of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void,
or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall
remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement
that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is
hereby ratified as having been performed under the Agreement. No provision of this Agreement,
including this provision, may be amended, waived, or modified except by written agreement signed by
duly authorized representatives of the Parties.
13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer
or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written
consent of the other Party. If the non -assigning parry gives its consent to any assignment, the terms of
this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure
to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This
Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other
person or entity shall have any right of action or interest in this Agreement based on any provision set
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forth herein.
13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance
with all applicable federal, state, local, and city laws including, without limitation, all City codes,
ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended,
adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs
as a result of the formation or performance of this Agreement, this Agreement may be rendered null and
void, at the City's option.
13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is
essential to the Contractor's performance of this Agreement. Any notices required to be given by the
Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may
be delivered personally to the addressee of the notice or may be deposited in the United States mail,
postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be
deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of
this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available
to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any
of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or
delay of the City to declare any breach or default immediately upon occurrence shall not waive such
breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's
right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted
in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute,
difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference,
or claim, shall be by filing suit under the venue, rules and jurisdiction of the Thurston County Superior
Court, Thurston County, Washington, unless the parties agree in writing to an alternative process. If the
Thurston County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any
other appropriate court in Thurston County, Washington. Each party consents to the personal jurisdiction
of the state and federal courts in Thurston County, Washington and waives any objection that such courts
are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each
Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such
claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law;
provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to
indemnification under Section 5 of this Agreement.
13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor
represents and warrants that such individual is duly authorized to execute and deliver this Agreement.
This Agreement may be executed in any number of counterparts, each of which shall be deemed an
original and with the same effect as if all Parties hereto had signed the same document. All such
counterparts shall be construed together and shall constitute one instrument, but in making proof hereof
it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages
from such counterparts may be assembled together to form a single instrument comprised of all pages of
this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the
last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual
execution" hereof.
[Signature page follows]
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IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF YELM:
Joe DePinto, Mayor
DATE:
ATTEST:
City Clerk, Kathy Linnemeyer
APPROVED AS TO FORM:
City Attorney, Brent Dille
SHEA, CARR & JEWELL, INC. (dba SCJ Alliance)
By:
Printed Name:
Title:
Date:
STATE OF WASHINGTON)
) ss.
COUNTY OF )
On this day personally appeared before me to me known to be
the of that executed
the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act
and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated
that he/she was authorized to execute said instrument and that the seal affixed, if any, is the
corporate seal of said corporation.
GIVEN my hand and official seal this day of , 20
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
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EXHIBIT "A"
SERVICES
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SCJ ALLIANCE
CONSULTING SERVICES
Exhibit A
Scope of Work
YELM PRAIRIE LINE TRAIL 213
YELM, WA
Prepared For: Brad Chatwood, Projects & Programs Manager
Prepared By: Patrick Holm, Project Principle/Senior Project Manager
Sam Rowswell, Project Manager
Date Prepared: February 20, 2024
Overviei,
The City of Yelm purchased the segment of the Prairie Line Railroad from Burlington Northern Railroad in 2000
with Federal Surface Transportation Program grant funds. This transaction acquired the railroad right-of-way
and underlying property from SR 510 to the Town of Roy in Pierce County. The City of Yelm won Recreation and
Conservation Office (RCO) grant funds to convert the railroad to a shared use path from the Centralia Power
Canal north to the Nisqually River Bridge Trestle.
This project will extend the trail from the completed Yelm Prairie Line Trail Phase 2 project (ending
approximately 500 feet from the Nisqually River Trestle) to just past the Nisqually River Trestle. SCJ Alliance will
prepare design of the rails to trails project including plans, specifications, and estimate.
The work included in this project will consist of the following phases:
1. Project Management
2. Topographic Survey (MNT2COAST)
3. Geotechnical Report (Sage Geotechnical)
4. Structural Engineering Services (Sargent Engineers)
5. Cultural Resources (HRA)
6. Wetland Delineation (Confluence Environmental Company)
7. Environmental Permitting
8. Trail Design
9. Landscaping
Understanding:
1. No Right -of -Way is required.
2. Stormwater design will rely on USDA Web Soil Survey Infiltration Recommendations.
3. Cultural Resources will be from the north half of the Nisqually River Trestle to 100 feet past where the
Trestle ends on north side of the Nisqually River.
11101111- Yelm Prairie Line Trail 213
SCJ ALLIANCE February 20, 2024
CONSULTING SERVICES Page 2 of 19
Phase 1 Project Management
This task includes tasks to plan, manage, and administer the work; attend project meetings; and provide quality
assurance/quality control.
I ask i Project Management
1) Management: Manage the project by directing and supervising staff and reviewing work for the
duration of the project. This management is for the overall work rather than specific tasks.
2) Monthly Progress Reports: Review and verify monthly project charges. Prepare and submit a
monthly progress report. Monthly progress reports will show: (1) work performed last month,
(2) work planned this month, (3) schedule and budget status (including a 3 -line earned value
chart), (4) a summary of scope changes/added value, and (5) items needed from the City and/or
others
3) Progress Billings: Prepare a monthly progress bill with weekly progress reports attached. Bills
will show staff hours for each task (i.e., Task 1: Project Management).
4) Subconsultant Administration: Execute and administer subagreements. Review and approve
monthly invoices.
�Ipjert moo+;rr
1) Management Meetings: Attend up to two Management Team meetings in Yelm. The meetings
will be attended by the City, the SCJ Project Manager, and the SCJ Principal -in -Charge Weekly
Conference Calls: Conduct a bi-weekly 15 -minute conference calls between the
2) City Project Manager, and the SCJ Project Manager to review the project status and schedule.
Prepare minutes for each meeting.
1) Quality Control: Provide senior level review of task deliverables before submittal to the City.
2) Quality Assurance: Audit quality check activities and documentation on a periodic basis.
Phase 1 Understanding
• Project management will be provided over a 7 -month time frame and the estimated number of
meetings and project coordination is reflected in the budget.
• Progress billings will be submitted monthly to the City.
• Timelines and milestones will be outlined in a master schedule using Microsoft Project and will be
updated for each progress billing.
• Budget for peer checks for Quality Control is included in tasks budget for performing the work to be
checked.
Phase 1 Deliverables
• Monthly Progress Report submitted via email in PDF format.
8730 Tallon Lane NE, Suite 200 * Lacey, WA 98516 * Office 360.352.1465 * Fax 360.352.1509 * scjalliance.com
SCJ ALLIANCE
CONSULTING SERVICES
• Progress billings submitted monthly via email in PDF format and via US Mail.
• Minutes for Management Meetings submitted via e-mail in PDF format.
Phase 2 W opographic survey (MNT2COAS1)
Task 1 Right -of -Way (ROW) Establishment
Yelm Prairie Line Trail 213
February 20, 2024
Page 3 of 19
1) MTN2COAST, LLC (M2C) will complete the necessary field and office work to establish the Right -
of -Way lines of the project railroad bead based upon record information available. M2C will not
be completing a property survey of adjacent lots or showing easements on those properties. No
corners will be set by M2C.
Task 2 Topographic Survey
1) M2C will complete a Topographic Survey of the site as shown on the attached Survey Limits
Exhibit. The topographic survey will include the following:
4, One -foot contours with tops, toes, and breaks.
♦ Buildings and other structures on site with finished floor elevation.
♦ Other visible improvements such as curbs, mailboxes, light poles, etc.
♦ Hard surfaces such as concrete, pavement and gravel.
♦ Trees 6" and larger dbh with diameter and species measured.
♦ Map location and elevation of the TOP of the structural steel members that are currently
supporting the railroad ties.
M2C will hire and coordinate a utility locator service to paint the buried conductible utilities.
M2C will then field map the utilities paint marks and surface appurtenances. We will also
open and measure utility structures and measure pipe sizes, types, and invert elevations.
2) The Survey will be completed on the Washington State Plane Coordinate System and NAVD 88
vertical datum.
Phase 2 Understanding:
• M2C will not map depths of river and will only map to edge of water.
• M2C will map 30' past toe of slope on either side of railroad bead.
Phase 2 Deliverables:
• Topographic Survey Map in pdf form.
• ACAD electronic drawing file of the project by email.
8730 Tallon Lane NE, Suite 200 * Lacey, WA 98516 * Office 360.352.1465 * Fax 360.352.1509 * scjalliance.com
_qW -40-
01- Yelm Prairie Line Trail 2B
SCJ ALLIANCE February 20, 2024
CONSULTING SERVICES Page 4 of 19
Phase 3 Geotechnical Report (Sage Geotechnical)
Sage Geotechnical LLC (Sage) will provide geotechnical engineering for the project. Geotechnical elements for
the project may include earthwork (cut, fill, and material recommendations) and wall design recommendations
to support existing railway embankment widening on the north and south side of the bridge. The souths side of
the bridge will be a fill, and the north side of the bridge could involve a cut or fill to facilitate widening. Sage's
proposed scope of work is summarized as follows.
�.�c'� 1 (�pr7tpr'�tr?r'{7l iAe�r�eipr^f M(7P?ffrfpr'+
1) Attend up to four design team meetings.
2) Prepare progress reports and invoices.
3) Manage subcontractors.
Task 2 Geolot7ir Rpr- )""giccrrnr
1) Perform a reconnaissance of geologic features, including signs of embankment or native soil cut
instability.
2) Complete a one -call utility locate.
3) Advance and log 6 to 10 hand -augured borings on the north and south side of the bridge
Task 3 Geotechnical lnuestiaotion
1) Subcontract an excavator to dig 4 to 6 test pits along the embankment south of the bridge.
2) Perform up to four index tests (Sieve Analyses) on soil samples recovered from the test pits or
hand -augured borings.
Task 4 Geotechnical Relvorting
1) Sage will prepare a draft technical memorandum with the following information:
A description of the geologic reconnaissance and geotechnical investigation, including
boring logs and results of the laboratory tests.
Recommendations for reuse of onsite soils, import structural fill, and temporary and
permanent slopes.
Wall design parameters for cast -in-place walls, gravity block walls, and mechanically
stabilized earth walls.
Steep slope critical area reporting requirements for Thurston County and Pierce County.
After receipt of comments on the draft memorandum from the design team and the City, Sage will
prepare a final memorandum, signed and sealed by the project engineer.
8730 Tallon Lane NE, Suite 200 * Lacey, WA 98516 * Office 360.352.1465 * Fax 360.352.1509 * scjalliance.com
11101111- Yelm Prairie Line Trail 2B
SCJ ALLIANCE February 20, 2024
CONSULTING SERVICES Page 5 of 19
Phase 3 Understanding:
• Test pits will be backfilled with spoils and tamped with the excavator bucket. No other site restoration
will be required. Small brush may be destroyed by the excavator.
• Test pits may undermine the existing ties. Sage assumes this is not a problem because the existing rail
track will be demolished.
• No soil or groundwater contamination is present.
• Fieldwork can occur during standard business hours.
• Seismic design is not required for the fill slopes or walls (walls will be less than 10 ft tall).
• Rights of entry will be provided by others. Sage assumes it will be permissible to access the site via the
trail, or via the forest road/driveway at the toe of the west side of the south embankment.
Phase 3 Deliverables
• Geotechnical Report in PDF emailed to SCJ Alliance.
Phase 4 Structural Engineering Services (Sargent Engineers)
Task 1 Preliminary Plans (30%)
1) Attend a maximum of four (4) one-hour virtual team meetings.
2) Data Collection
Perform a site visit (with survey in hand) and collect photographs to confirm existing
conditions.
3) Preliminary Plan (30%):
Develop a maximum of three (3) alternative rail panel options for review and selection by
Owner.
Develop structural calculations as needed to support this phase of the design.
Trestle Section and Proposed Rail Panel Elevation (1 Sheet)
4) Preliminary Cost Estimate
Develop quantities based on the preliminary plans.
Assign unit costs for quantified items and assign lump sum costs to other items based on
professional judgment.
Develop a preliminary design (30%) construction cost estimate that includes a 30%
contingency.
Task 2
1) Attend a maximum of four (4) one-hour virtual team meetings.
8730 Tallon Lane NE, Suite 200 * Lacey, WA 98516 * Office 360.352.1465 * Fax 360.352.1509 * scjalliance.com
_qW -40-
01- Yelm Prairie Line Trail 2B
SCJ ALLIANCE February 20, 2024
CONSULTING SERVICES Page 6 of 19
2) 60% Progress Meeting: Consultant will submit a progress "60%" set of drawings to SCJ.
Consultant will attend a meeting in Yelm to review and discuss design and plan progress with
the City between Preliminary Design and 90% PS&E.
Develop structural calculations as needed to support this phase of the design.
3) 60% Cost Estimate: Develop quantities based on the 60% progress plans. Assign unit costs for
quantified pay items and assign lump sum costs to other items based on professional judgment.
Develop a 60% construction cost estimate.
Task 901 Tern Snerials, and Esti ert
1) The following plans are likely to be prepared:
♦ Trestle Plan and Elevation (1 Sheet)
♦ Precast Panel Layout Plan (1 Sheet)
♦ Precast Panel Details (2 Sheets)
♦ Trestle Sections (1 Sheet)
♦ Trestle Railing Plan (1 Sheet)
♦ Trestle Railing Details (1 Sheet)
♦ Misc. Structural Details (2 Sheets)
2) 90% Engineer's Estimate: Develop quantities based on the 90% plans. Assign unit costs for
quantified pay items and assign lump sum costs to other items based on professional judgment.
Develop a 90% construction cost estimate.
3) 90% Contract Documents: Write special provisions for all non-standard items.
Task 4 Final Plans, Specials, and Estimate
Task
1) Final Plans: Update the plans per the 90% review and constructability review comments.
2) Final Engineer's Estimate: Update the quantities to reflect the plan updates. Prepare Unit Price
Worksheet including item descriptions, unit, quantity and cost. Update the engineer's estimate
with revised quantities.
3) Final Special Provisions: Update the special provisions to reflect plan updates and 90% review
comments.
4) Final Structural Calculation: Provide one stamped set of calculations.
1) Addendum: Sargent will provide SCJ with structural input as needed for SCJ to create up to 2
Addendums for this project. The Addendums will include request for information questions and
any plan, specifications, and estimate revisions required for the Addendums.
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Phase 4 Understanding:
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• All design work will be completed per the requirements of the current AASHTO LRFD Bridge Design
Specifications. Design will be for pedestrian loading, including the approach and bridge railing which will
not be designed for vehicle impact loading.
• Geotechnical design data will be provided for our use in designing the retaining walls.
• Survey data will be provided for our use in laying out the precast concrete deck panels. Survey data will
also include top of steel elevations for the different spans of the bridge.
• Original bridge plans will be provided if they can be found.
Phase 4 Deliverables.-
0
eliverables:
• 30% Drawing in PDF format submitted via email.
• Structural Plans (60%, 90% and Stamped Final) in PDF format submitted via email.
• Stamped Structural Calculations in PDF format submitted via email.
• Special Provisions (90% and Stamped Final) in Word format submitted via email.
• Engineer's Estimate (30%, 60%, 90% and Stamped Final) in PDF format with 90% and Final in Excel
format submitted via email.
• CAD Files to the City in DWG format.
Phase S Cultural Resources (HRA)
T(7ck 1 Project Management
1) The project management task includes those internal items necessary for completion of project
tasks, such as progress meetings, invoice review, and progress reports to the client. Conference
calls and project kick-off meetings are also included in this task. HRA values open
communication with our clients, which is essential to establishing and meeting expectations
throughout a project.
Tr,7Fk ? Racknpnfm,1 Reser7rr 1
1) HRA staff will conduct a records search using the Washington Department of Archaeology and
Historic Preservation's (DAHP's) WISAARD database to identify previous studies conducted in
and near the APE. This research will identify previously recorded cultural resources, including
local, state, and nationally eligible buildings, structures, sites, objects, and historic districts
within the project vicinity. HRA will conduct additional background research, as needed, through
the Thurston and Pierce County Archives and HRA's own library, as well as through online
resource collections of historic maps, aerials, photos, and newspapers. Background research will
be sufficient to support HRA's eligibility recommendations for all surveyed built -environment
resources under all criteria for listing in the NRHP.
Task S Health and Satety Plan
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1) Prior to initiating field work, HRA's Health and Safety Coordinator will prepare a Health and
Safety Plan (HASP) to be followed by the field crew while in the field.
Task 4 Archaeological Pedestrian Survey of the Project Limit from the Phase 2b APE to
Roy, Washington
1) RCO has not defined the APE for the entire project limit beyond the Phase 2b APE. As a result,
the area to be surveyed is based upon maps provided by SCJ. Preliminary research indicates that
there are two previously documented archaeological sites within the project limit. One
archaeological site, 45PI443 (Graiville Railroad Site), has not been evaluated for listing in the
NRHP. The other archaeological site, 45TN550, was determined not eligible for listing in the
NRHP. HRA archaeologists will conduct pedestrian survey along either side of the 2.7 -mile -long
rail line, from the south end of the Phase 2b APE to the project limit in Roy, Washington. If
identified, any previously unrecorded archaeological sites will be documented and
photographed according to DAHP guidelines. No additional documentation of Site 45TN550 will
occur because the site has already been determined not eligible for listing in the NRHP.
2) If any archaeological materials associated with Site 45PI443 are identified, their location will be
noted using a GPS instrument, and they will be documented on a Washington Archaeological
Site Inventory Update form. Photographs will be taken with a digital camera to accompany the
form and a sketch map will be prepared showing any intrasite resource patterns and the site in
relation to the surrounding topography and developments. If completed, the form will be
included as an appendix to the report.
3) If any archaeological materials not associated with Site 45PI443 and outside of the 45TN550 site
boundary are identified, their location will be noted using a GPS instrument, and they will be
documented on a Washington Archaeological Site Inventory form. Photographs will be taken
with a digital camera to accompany the form and a sketch map will be prepared showing any
intrasite resource patterns and the site in relation to the surrounding topography and
developments. Forms for any recorded resources will be included as appendices to the report.
Task 5 Built -environ,,:; ent Survey of the Project Limit from the Phase 2b APE to Roy,
Washington
1) As project activities and the boundaries of the APE have not yet been defined for optional tasks,
HRA assumes that the APE would include a one -parcel buffer around the railroad right-of-way
(ROW). Initial research indicates that the expanded APE would require the survey and inventory
of up to seven built -environment resources on parcels adjacent to the rail ROW.
2) Upon notice to proceed (NTP), HRA's architectural historians, who meet or exceed the Secretary
of the Interior's professional qualifications for architectural history, will conduct survey and
inventory of all resources in the APE constructed in 1980 or earlier, as these resources are likely
to be 50 years or older (i.e., old enough to qualify for listing in the NRHP) by the time the Project
is complete. During survey, HRA's architectural historians will record all character -defining
features, materials, and evidence of alteration in field notes and digital photographs. Field data
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will be sufficient, when paired with archival research results, to support full physical
descriptions, integrity assessments, and NRHP evaluations for the surveyed resources, which will
be used in reporting and in the preparation of HPIs in DAHP's WISAARD database.
Task 6 Draft and Final Cultural Resources Inventory Repot
1) If Fieldwork and Reporting Option 2 is authorized, HRA will prepare a cultural resources
technical report following the completion of the expanded fieldwork. A draft report will be
submitted to SCJ and the City of Yelm for comment in electronic format (Word and Adobe pdf).
HRA will make any necessary revisions to the draft report in response to comments. HRA will
produce a second draft report for submittal to RCO for comment in electronic format. HRA will
make any necessary revisions to the second draft report in response to RCO comments. HRA will
produce a third draft report for submittal to agencies and the affected Tribes in electronic
format. HRA will make any necessary revisions to the third draft report in response to agency or
Tribal comments. Once finalized, HRA will submit an electronic final cultural resources inventory
report for submittal to the client and RCO in electronic format. The report will be revised if RCO
has any further comments. The report will include:
A description of the Project and applicable laws and regulations;
A summary of the results of the background literature and records research (derived from
previously completed desktop review report)
♦ The methods used during the fieldwork and the results;
♦ A description of any cultural resources identified;
♦ A physical description, integrity assessment, and NRHP evaluation for each surveyed built -
environment resource;
A physical description, integrity assessment, and NRHP evaluation for Site 45PI443 (if
feasible based on the results of the pedestrian survey);
A summary assessment of potential effects to any identified historic properties, based on
our knowledge of the resource type, soil conditions, and extent to which the proposed
project may affect the resource;
Recommendations for completion of any additional cultural resources compliance
obligations stemming from the results of our study;
A summary of project procedures that should be followed in the event of an unanticipated
discovery of buried cultural materials or human remains during construction;
References cited; and
Appendixes, as required, including HPIs and an updated site form for Site 45PI443 from
DAHP's WISAARD database.
The report will also include such tables, maps, photographs, and other graphics as are needed to
depict the scope of the study and results
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Phase 5 Understanding
HRA's cost proposal is made with the following assumptions in mind, deviations from which may require a scope
or cost modification:
• The City of Yelm and/or RICO will be responsible for all consultation with DAHP and the affected Tribes.
• The Project will be completed in 2024 using current 2024 labor rates. If the Project extends into the
2025 calendar year, a cost modification may be required. HRA rates will automatically adjust each
calendar year.
• This cost estimate and schedule is valid for up to 30 days. Any delays in accepting the bid and executing
a contract could result in changes to the cost estimate and schedule.
• The City will provide access to the property, coordinate safe access to the project area, clear any
modern debris that obscures the ground surface, and provide safety personnel while HRA conducts field
efforts, as needed and appropriate.
• Field investigations may necessitate special accommodations to ensure the health and safety of our
staff, including requiring staff to travel in separate vehicles, providing appropriate cleaning supplies for
equipment, and enacting protocols and procedures by the Field Director and HRA's Health and Safety
Manager. HRA reserves the right to delay field investigations for a reasonable amount of time due to
health and safety-related impediments beyond our control, for example, extreme weather, mandates
restricting travel, or outbreaks of contagion in the project area that put our staff at elevated health and
safety risks. HRA will remain in close contact with SCJ throughout the fieldwork planning and execution
stages to ensure any potential delays are communicated early, thoroughly, and with complete
transparency.
• Soils and sediments in the project vicinity are not known to have increased likelihoods of containing
regulated hazardous materials. As a result, this SOW assumes that no HAZWOPER training is required;
that personal protective equipment (PPE) beyond basic Level D protection is not required; and that a
HAZWOPER-level HASP will not be necessary. If conditions change and/or these items are required, HRA
will approach SCJ for a change order and will be given up to 10 days to prepare a HAZWOPER HASP. If a
HAZWOPER HASP is needed, SCJ will furnish all information necessary for HRA's contracted industrial
hygienist to prepare the document within 5 days.
• All ground disturbance will occur within the existing railbed. If the project design changes to include
ground -disturbing activities outside of the existing railbed, the SOW and budget will be revised to
accommodate the potential need for additional archaeological survey.
• No DAHP permit will be required for the pedestrian survey through previously recorded archaeological
sites 45PI443 and 45TN550.
• No subsurface survey (shovel probes) will be conducted as part of this scope.
• No artifacts will be collected.
• HRA will not update the existing site form for archaeological site 45TN550 because the site was recorded
in October 2022 and determined not eligible for listing in the NRHP in January 2023.
• No previously unrecorded archaeological resources will be identified and documented during the
archaeological survey.
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• The City will select either Fieldwork and Reporting Option 1 or Fieldwork and Reporting Option 2 at the
time of contracting, so that the background research, fieldwork planning and mobilization, and reporting
will be conducted in one round.
• The cultural resources survey work will occur from the south end of the Phase 2b APE defined by RCO to
the project limit in Roy, Washington; the pedestrian archaeological survey will be conducted along the
2.7 -mile -long railroad ROW; and the architectural survey will consider resources on parcels adjacent to
the railroad corridor. If the APE defined by RCO includes a larger area, a scope and budget amendment
will be required.
• HRA will survey and inventory up to eight built -environment resources. Should the final APE expand to
include additional built -environment resources, a budget amendment will be required.
• The entirety of previously recorded archaeological site 45PI443 will fall within the archaeological survey
corridor; the eligibility of the site for listing in the NRHP will be reassessed by the archaeological crew,
based on the results of the pedestrian survey; no shovel probe survey will be required in order to
evaluate the eligibility of Site 45PI443 for listing in the NRHP.
• No human remains, archaeological resources, or potential archaeological resources requiring additional
investigations, permits, or treatment will be investigated under this contract. Any additional
archaeological investigation that may be needed to resolve the Project's potential impact will require a
contract modification or new contract.
• There will be no in-person meetings, except for on -location meetings that may occur during the survey;
teleconferences with the City of Yelm, DAHP, or other entities such as RCO will not exceed two hours
over the term of the Project.
• SCJ will provide a text description of the proposed project for HRA to use in its report.
• SCJ will provide maps (GIS shapefiles are preferred) of the APE and design plans of the proposed project
to HRA in a format that can be adapted for use in its report.
• Reporting will not include preparation of National Environmental Policy Act (NEPA) or State
Environmental Policy Act (SEPA) documentation.
• Reporting will not include the preparation of agreement documents (e.g., Memoranda of Agreement).
• For each round of review, SCJ or RCO will provide HRA with a single, compiled list of comments to be
addressed on the relevant draft report.
Phase 6 Wetland Delineation (Confluence Environmental Company)
Task! P ,5ktop Analysis
1) Confluence will review Thurston County Code (TCC) Chapter 24 and Pierce County Code (PCC)
Chapter 18E to determine the standard buffer requirements for wetlands and streams and will
search online databases for the documented presence and classification of wetlands and
streams on or within 300 feet of the property. It is necessary to search within 300 feet to
determine whether wetland buffers from off-site wetlands encroach onto the property (300 feet
is the largest wetland buffer identified in TCC 24). The following databases will be searched:
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♦ Thurston County GIS
♦ Pierce County iMAP
♦ U.S. Fish and Wildlife Service National Wetlands Inventory
♦ Washington Department of Natural Resources Water Type GIS
♦ Washington Department of Fish and Wildlife (WDFW) Priority Habitats and Species
♦ WDFW SalmonScape
The data obtained from this task will be used to develop a strategy for conducting field investigations.
i ask 1 C'riticai Areas Site investigation
1) Confluence will conduct a site investigation to assess, delineate, and characterize any wetlands
and streams on-site. We will also conduct a reconnaissance of off-site properties within 300 feet
of the property to determine if off-site wetlands or streams are present whose buffers could
encroach onto the property.
Wetlands:
If visual indicators of wetland vegetation or standing water are identified on-site during the site
visit, Confluence will determine whether the area is a wetland and delineate the wetland
boundary. Confluence will delineate wetland boundaries using the Routine Determinations
method described by the U.S. Army Corps of Engineers Wetlands Delineation Manual (Corps
1987) and the local Regional Supplement (Corps 2010) to comply with local and federal
regulations. Confluence will flag the wetland boundary and record the flag locations using a
differential Global Positioning System (GPS; e.g., Trimble Geo XT). However, with a dense tree
canopy, the GPS may not be able to record the locations of the wetland boundary flagging to
sub -meter accuracy. If this is the case, you will need to hire a surveyor to conduct a site visit and
record the locations of the wetland boundary flags placed by Confluence.
If visual indicators of wetland vegetation or standing water are observed off-site within 300 ft of
the property, Confluence will conduct a reconnaissance of the wetlands and determine their
approximate location.
Confluence will document the presence or absence of wetlands with field data forms.
Streams
As required by the TCC 24 and OCC 18E, Confluence will assess the stream according to the
Washington Administrative Code. We will delineate the ordinary high water mark (OHWM)
following the methods described in Determining the Ordinary High Water Mark for Shoreline
Management Act Compliance in Washington State (Anderson et al. 2016). We will mark the
OHWM with flagging and record the flag locations using a differential GPS. However, with a
dense tree canopy, the GPS may not be able to record the locations of the OHWM flagging to
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sub -meter accuracy. If this is the case, you will need to hire a surveyor to conduct a site visit
and record the locations of the OHWM flags placed by Confluence.
Confluence will document the presence or absence of OHWM indicators with field notes.
Cost Estimate
Based on our preliminary assessment of the property, we estimate that the delineation can be
completed by 2 biologists within 24 hours, including travel time. Our cost estimate for this
task is based on the following assumptions:
If conditions differ from our assumptions, additional scope may be needed to complete the task, and we will
coordinate a contract amendment prior to conducting the work.
ras k 3 Critical Areas Report
1) Once we complete Tasks 1 and 2, we will prepare a Critical Areas Report following the guidelines
provided by TCC 24 and PCC 18E. Confluence will provide 1 electronic copy of the draft report
for your review. We will incorporate your comments into a final report. An electronic copy of
the final report will be provided. Confluence will also provide a shapefile of the location of
critical areas and their buffers.
The Critical Areas Report will include a figure showing the location of critical areas (i.e., wetlands
and/or streams) determined to be present during Task 2. The wetland section will include the
delineated wetland boundary and the wetland buffer according to TCC 24 and PCC18E. If
wetlands are present, the report will also include the wetland rating determination using the
2014 Wetland Rating System (Hruby 2014), as required by TCC 24 and PCC 18E.
We estimate that we can prepare the Critical Areas Report within 36 hours, including GIS
analysis, report writing, and report production. Our cost estimate for this task is based on the
following assumptions:
(a) The critical area study does not include a mitigation plan. If a mitigation plan is needed,
a contract modification will be needed and the mitigation plan will be prepared as a
separate report.
(b) Only 1 round of revisions will be required prior to finalization of the report
Phase 6 Understanding
• Travel time will be less than 6 hours total.
• If flagging is surveyed by a licensed surveyor, Confluence will provide the surveyor with the GPS data
collected so that Confluence will not need to be on-site during the survey. With this GPS data, the
surveyor can locate flagging themselves.
• The surveyor will provide Confluence an electronic file of the recorded flagging locations in a
georeferenced shapefile format, and Confluence will not have to rectify data or export data to a
shapefile format.
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• The site will not be overgrown by dense vegetation such that navigating the site will be difficult and time
consuming.
• Wetlands may be present on the site, but the site is not encumbered by a wetland mosaic. A wetland
mosaic is an area with a concentration of multiple small wetlands in which each patch of wetland is less
than 1 acre; on average, patches are less than 100 ft from each other; and areas delineated as vegetated
wetland are more than 50% of the total area of the entire mosaic, including uplands and open water.
Phase 7 NEPA Compliance
Task 1 NEPA Compliance
1) Agency Coordination: The Consultant will meet with City, RICO and STB Environmental staff, and
other agencies as required, to coordinate on required environmental documentation and
process. After project kick-off, an initial meeting with RICO and STB will be critical to confirm the
NEPA Lead Agency, the level of NEPA documentation, and any technical analyses required for
this project. It is assumed a Documented Categorial Exclusion (DCE) will be the appropriate level
for this project. Coordination also may be required with other state and federal agencies.
2) NEPA Documentation. Consultant will complete the NEPA documentation following CEQ
procedures. This will include preparation of a NEPA DICE and coordination with the City and the
federal Lead Agency. Preliminary Draft, Draft, and Final DCEs will be prepared for internal team,
City and NEPA Lead Agency review, respectively.
3) Environmental Justice Technical Memorandum. Consultant will prepare an Environmental
Justice (EJ) Technical Memorandum. The EJ memo will identify and address potential disparate
impacts and disproportionate high and adverse effects associated with the project on
underserved populations. Preliminary Draft, Draft, and Final EJ Technical Memoranda will be
prepared for internal team, City and NEPA Lead Agency review, respectively.
ask z SEPA Compliance
1) SEPA Documentation: The Consultant will meet with City to determine the appropriate level of
SEPA documentation for the project. It is assumed that the City will adopt the NEPA DICE for
SEPA purposes. The Consultant will assist the City with preparation of a Determination of Non -
Significance (DNS) and Notice of Adoption (NOA). Preliminary Draft, Draft, and Final notices will
be prepared for internal team and City review and publication.
ask 3 Permitting Assistance
1) Early Coordination: The Consultant will support the City, RICO and STB during early coordination
with resource agencies by compiling technical information for meetings and communications.
Up to two (2) Consultant staff will attend two (2) meetings with the resource agencies. The
environmental and design team will coordinate to identify specific impacts, quantities, and
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construction information as needed to plan the environmental permit strategy. The permit
strategy will be documented in a Permit Matrix containing permit type, trigger, application
requirements, timing, and status. The Permit Matrix will be updated periodically throughout the
permitting phase, as needed.
2) Section 404/401 Water Quality Certification (Optional): If it is determined that the project will
require discharge of dredged or fill material into waters of the US, including wetlands, the
Consultant will prepare a Joint Aquatic Resources Permit Application (DARPA) for submittal to
the US Army Corps of Engineers (Corps) and the Washington State Department of Ecology
(Ecology). The Consultant will determine specific impacts, quantities, and provide mitigation
strategies in the JARPA form, including drawings in compliance with Corps standard
specifications. A Coastal Zone Management (CZM) application will be included with the JARPA
submittal to Ecology. Preliminary Draft, Draft, and Final JARPA packages will be prepared for
internal team, City/NEPA Lead Agency, and Corps/Ecology review, respectively. One revised
JARPA package will be prepared to incorporate Corps and Ecology comments.
3) Hydraulic Project Approval (Optional): If required, the Consultant will prepare a Hydraulic
Project Approval (HPA) application for submittal to the Washington Department of Fish and
Wildlife (WDFW). The Consultant will determine specific impacts, quantities, construction
methods, and provide mitigation strategies consistent with those submitted in the JARPA (if
applicable). The HPA materials will include the DARPA, JARPA drawings, and other technical
reports as attachments. The Consultant will submit the HPA application materials as the
Authorized Agent for the City via WDFW's online portal.
Phase 7 Understanding
• Up to two (2) one-hour long Agency meetings are estimated to coordinate the environmental
review process.
• Based on the current project description, it is assumed this project would qualify for a
Documented Categorical Exclusion (CE). If an Environmental Assessment or Environmental
Impact Statement are required, this scope and budget would be amended.
• No technical reports, other than those described in this scope of work, will be required to
complete the NEPA DCE and SEPA notices.
• Up to two (2) one-hour long resource agency meetings are estimated to coordinate the
permitting process.
Phase 7 Deliverables
• Preliminary Draft, Draft, and Final DCE in Word and PDF
• Preliminary Draft, Draft, and Final SEPA DNS and NOA in Word and PDF
• Preliminary Draft, Draft, and Final Environmental Justice Technical Memorandum in Word and
PDF
• Permit Matrix, updated periodically
• Preliminary Draft, Draft, Final, and Revised Final JARPA package in Word and PDF
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• Preliminary Draft, Draft, Final, and Revised Final HPA materials, submitted online
Phase 8 Trail Design
Task 1 Trail Desiqn
1) Data Collection
Perform a site visit (with survey in hand) and collect photographs to confirm trail alignment and
existing conditions.
2) Horizontal Layout
Define alignment data (bearing and curve data) for the trail.
3) Vertical Layout
♦ Develop trail profile based on topographic survey.
♦ Establish edge of pavement grades for trail.
♦ Develop preliminary cut/fill lines to estimate earthwork quantities.
♦ Develop preliminary retaining wall profiles.
♦ Review Workshop with City: Conduct one design review workshops (up to two hours) in Yelm to
review work in progress. Provide workshop minutes to the City in PDF format.
Task 2 Stormwater
1) Basin Analysis: Establish existing and proposed basin boundaries and create PDF exhibits.
2) Modeling: Prepare a hydrologic model of the existing and proposed land use conditions for the
limits of disturbance to determine the treatment and flow control requirements. Determine
preliminary footprint size of flow control facilities.
3) Downstream Analysis: Calculate pre- and post -project runoff volumes tributary to the existing
outfalls and evaluate the hydraulic capacity of the conveyance system and outfalls.
4) Layout: Prepare plan and profile sheets to a preliminary design level for the stormwater
improvements. Show the plan view footprint of flow control facilities.
5) Draft Stormwater Site Plan: Prepare a draft Stormwater Site Plan (drainage report) per City of
Yelm's requirements.
1) Preliminary Plans (30%): Prepare the following plan types at 1"=20' scale (unless noted
otherwise). Incorporate plans types prepared by subconsultants as noted in the listing below.
The number of plan sheets per plan type is shown in parentheses.
♦ Cover Sheet (1 Sheet)
♦ Summary of Quantities (1 Sheet)
♦ Horizontal Alignment Plan (2 Sheets)
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♦ Trail Section (1 Sheet)
♦ Trestle Section (1 Sheet)
♦ Removal/Excavation/Temporary Erosion and Sediment Control Plans (2 sheets)
♦ Trail Plan and Profile (4 sheets)
♦ Retaining Wall Plan and Profile (2 sheets)
2) Preliminary Cost Estimate
Develop quantities based on the preliminary plans.
Assign unit costs for quantified items and assign lump sum costs to other items based on
professional judgment.
Develop a preliminary design (30%) construction cost estimate that includes a 30% contingency.
T,7.1 f r-n°a ProgmFF Aleetin ,,
1) 60% Progress Meetings: Consultant will not submit a formal 60% submittal. Instead, Consultant
will attend a meeting in Yelm to review design and plan progress with the City between
Preliminary Design and 90% PS&E.
2) 60% Cost Estimate: Develop quantities based on the 60% progress plans. Assign unit costs for
quantified pay items and assign lump sum costs to other items based on professional judgment.
Develop a 60% construction cost estimate.
Task 5 Constructability Review
TR,sk 6 90% P!,7- ChpetF F tirn{7te r7nrl Cnerfir r7tir7;
1) 90% Plans: The following plans will be prepared:
♦ Cover Sheet (1 Sheet)
♦ Summary of Quantities (1 Sheet)
♦ Horizontal Alignment Plan (2 Sheets)
♦ Trail Section (1 Sheet)
♦ Trestle Section (1 Sheet)
♦ Removal/Excavation/Temporary Erosion and Sediment Control Plans (2 Sheets)
♦ Removal/Excavation/Temporary Erosion and Sediment Control Details (1 Sheet)
♦ Trail Plan and Profile (4 Sheets)
♦ Trail Details (1 Sheet)
♦ Retaining Wall Plan and Profile (2 sheets)
♦ Retaining Wall Details (2 sheets)
2) 90% Engineer's Estimate: Develop quantities based on the 90% plans. Assign unit costs for
quantified pay items and assign lump sum costs to other items based on professional judgment.
Develop a 90% construction cost estimate.
3) 90% Contract Documents: Write special provisions for all non-standard items.
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Task 7 Final Comment Resolution
1) Final Comment Resolution: Respond to 90% review comments in a matrix format. Attend one
meeting with the City to resolve comments from the 90% review.
2) City Constructability Review: Respond to City Constructability Review comments in a matrix
format. Attend one meeting with the City to resolve comments from the review.
ask 8 Final PS&E Package
1) Final Plans: Update the plans per the 90% review and constructability review comments.
2) Final Engineer's Estimate: Update the quantities to reflect the plan updates. Prepare Unit Price
Worksheet including item descriptions, unit, quantity and cost. Update the engineer's estimate
with revised quantities.
3) Final Special Provisions: Update the special provisions to reflect plan updates and 90% review
comments.
1) Addendum: SCJ will create up to 2 Addendums for this project. The Addendums will include
request for information questions and any plan, specifications, and estimate revisions required
for the Addendums.
Phase 8 Understanding:
• There will be no 60% submittal. Project team will meet with the City between 30% and 90% to review
comments and progress.
Phase 8 Deliverables:
• Stormwater Site Plan in PDF format submitted via email.
• SWPPP in PDF format submitted via email.
• Special Provisions (90% and Final) in Word format submitted via email.
• Engineer's Estimate (90% and Final) in PDF and Excel format submitted via email.
• Plans (90% and Final) in PDF submitted via email.
• CAD Files to the City in DWG format.
• ROM in Excel format and Google Sheet format if requested.
Phase 9 Landscaping
Task 1 Fdrir ntinnnf Sign Attachment
1) Educational Sign Attachment: Investigate how to attach educational signs to the bridge rail.
Task 2 tlisualizatE�,..
1) Create visualization of the bridge.
8730 Tallon Lane NE, Suite 200 * Lacey, WA 98516 * Office 360.352.1465 * Fax 360.352.1509 * scjalliance.com
SCJ ALLIANCE
CONSULTING SERVICES
2) Revise visualization up to two (2) times to address City comments.
Phase 9 Understanding
• Signs will be mounted on bridge railing.
• Signs size is 24"x36"
• Mounts will be the same as in Yelm Prairie Line Trail Phase 2A
Phase 9 Deliverable
Yelm Prairie Line Trail 2B
February 20, 2024
Page 19 of 19
• Memo with the recommendation how to attach the educational signs to the bridge railing.
• Visualizations of the bridge in PDF emailed to the City of Yelm.
8730 Tallon Lane NE, Suite 200 * Lacey, WA 98516 * Office 360.352.1465 * Fax 360.352.1509 * scjalliance.com
Consultant Fee Determination Summary
SCJ Alliance
Client: City of Ylem
Project: Yelm Prairie Line Trail 2B
Job #: 23-001045
File Name: YPLT2B Fee 20240220.xism
Consultant Fee Determination
Classification
Principal
E4 Engineer
E3 Engineer
T2 Technician
Senior Technician
Senior Consultant
PM1 Project Manager
L4 Landscape
TOTAL SALARY COST
SUBCONSULTANTS
MNT2COAST
Sage Geotechnical
Sargent Engineers
HRA
Confluence Environmental Company
REIMBURSABLE EXPENSES
Hours
Fully Burdened Rate
56.0
$231.00
163.0
$172.00
160.0
$138.00
144.0
$110.00
0.0
$160.00
106.0
$247.00
8.0
$162.00
24.0
$136.00
Phase 2
Phase 3
Phase 4
Phase 5
Phase 6
Subconsultant Fee Subtotal:
Subconsultant Markup:
$0
10%
i'
SCJ ALLIANCE
Template Version: 8/17/2023
Contract Type: Billing Rate Schedule
Amount
$12,936.00
$28,036.00
$22,080.00
$15,840.00
$0.00
$26,182.00
$1,296.00
$3,264.00
Total Salary Cost $109,634.00
Topographic Survey (MNT2COAST)
Geotechnical Report (Sage Geotech
Structural Engineering Services (Sar,
Cultrual Resources (HRA)
Wetland Delineation (Confluence Er
$13,680
$21,300
$105,560
$35,684
$16,350
$192,574.00
$19,257.40
Copies, Printing, etc. 1.0% oftheTotal Salary Costs
$1,096.34
Mileage 200 miles at $0.655 per mile
$131.00
Expenses Subtotal:
$1,227.34
Expenses Markup: 10%
$122.73
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)
$322,815.47
MANAGEMENT RESERVE FUND (MRF)
Management Reserve: $30,000
$30,000.00
Total Estimated Budget:
$352,815.47
2/20/2024 Page 1
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iw WASHINGTON
NanWFirst Last): * Robert isom
Horne Address: * street Address
city
Yelm
Postal / Zip Code
98597
Phone #:
Email:
Occupation: Retired
State / Province f Region
Washington
Signature: * I attest that I have resided within the city limits of the City of Yelm for at least one year and that I am a registered
voter in the City of Yelm-
Date: 2/12/2024
Eligibility, RCW 35A.12/030: Each candidate must be a registered voter of the City of Yelm and must have been a resident of the City
for a period of at least one year preceding appointment.
Position Description- City Council meets the second and fourth Tuesday of each month at &DO p.m. Council Study Sessions are held
on the first Tuesday of each month at 6:00 p.m. Additional meetings are held as necessary. Each councilmember is expected to serve
on at least two subcommittees which may meet as often as monthly, and to represent the interests of Yelm at one or more local or
regional meeting. Compensation: $818.U0 per monthly.
Mayor and Clty Council Protocol Manual
City Council Roles and Responsibilities: Specific information can be found on the City of Yelm website in the Mayor and City Council
protocol manual that documents duties, responsibilities and provides a summary of important aspects of Mayor and City Council
activities. Additional information about City Council is available on the City website.
https://www.yelmwa.gov/government/city_council/index.ph p
Why are you interested in serving on the Yelm City Council?
Give hack to a community that has given so much to me -
Please list applicable experience, education background and community
involvement.
15 years on city council. 35 years fiscal management with state of Washington- 20
years grants management -
What are your three highest priorities for the future of the City of Yelm and how
would you approach completing them?
Public Safety
Infrastructure
Transportation
What strengths would you bring to the governing body of the City of Yelm?
Fiscal responsibility
15 years of experience
Knowledge of committee issues
What areas of expertise do you have that would positively contribute to the
budget and policymaking decisions for the Yelm City Council?
33 years grants management and review of federal and state finances and policies.
City (if Yell
WASHINGTON
Name{First Lastl: * Roy Putra
Home Address: * Street Address
City
Yelm
Postal I Zip Code
98597
Phone #:
Email:
Occupation: Teacher
State I Province I Region
Washington
Signature: * I attest that I have resided within the city limits of the City of Yelm for at least one year and that I am a registered
voter in the City of Yelm.
F�!W&ffihw
Date: 3/2/2024
Eligibility, RCW 35A.12/030: Each candidate must be a registered voter of the City of Yelm and must have been a resident of the City
for a period of at least one year preceding appointment.
Position Description: City Council meets the second and fourth Tuesday of each month at 6:00 p.m. Council Study Sessions are held
on the first Tuesday of each month at 6:00 p.m. Additional meetings are held as necessary. Each councilmember is expected to serve
on at least two subcommittees which may meet as often as monthly, and to represent the interests of Yelm at one or more local or
regional meeting. Compensation: $818.00 per monthly.
Mayor and City Council Protocol Manual
City Council Rales and Responsibilities: Specific information can be found on the City of Yelm website in the Mayor and City Council
protocol manual that documents duties, responsibilities and provides a summary of important aspects of Mayor and City Council
activities. Additional information about City Council is available on the City website.
https://www.yelmwa.gov/government/city_council/index.php
Why are you interested in serving on the Yelm City Council?
I have been a resident of Yelm for 15 years now. I have seen it change and grow so
much in that short period of time and I believe I can contribute greatly to the forward
progress of our city. I understand the community and the needs people have, and I
have the confidence to make choices that will contribute to a stronger community. It
would be a great opportunity to help support our city by making decisions to promote
economic development and business relations that foster positive growth. I would be
honored to serve the needs of those around me that call Yelm home dust as I do.
have chosen Yelm to raise my family and I have grown to love this city.
Please list applicable experience, education background and community
involvement.
I am a small business owner and have owned successful businesses for the past
decade. I currently own Toddler Tech Academy near Yelm City Park and teach there
full time. I have a Bachelor of Arts degree with a dual major in Psychology and
History. Community involvement is a large part of my life and walk. I believe I have
been called to help support the ones I live around regardless of their situation. I
teach Sunday school and I have been a Young Life leader for the past four years. I
volunteer at Yelm High School and Rainier Middle School working with the youth. I
have served in numerous food banks in our city for years as well. I have been a part
of numerous community events in our city promotiong community relations and
supporting family events. I have also gone out on a consistent basis to meet the
needs of those around me by provide basic needs, such as clothing, food, and first
aid.
What are your three highest priorities for the future of the City of Yelm and how
would you approach completing them?
My three highest priorities for the future of our city would be: Economic growth,
infrastructure care/repair, and community outreach and involvement.
When it comes to economic growth I believe it is necessary to support small
businesses and encourage the growth of new businesses. Our city can promote
businesses on various levels and engage them in community events the help build
community relations as well as provide exposure for them. I do believe it is also
important to not limit our city's growth by creating an environment that does not
support big business. As our city grows it is only beneficial to the population to bring
in companies that can fulfill the needs of a larger population. I would love to see
small business and big business flourish in our city.
When it comes to our city's infrastructure it's important to understand that as the
city's population grows so does the need to take care and improve the functionality
of our roads, buildings, signage, parks etc. Things wear down and become outdated.
As technology improves our city needs to improve as well - it truly fosters healthy
growth. As the population increases, the stress put on roads and traffic is only going
to become a bigger issue and so discussion and planning needs to take place to
foreshadow changes and set in place plans to guide our city in a good direction. This
will minimize issues as we grow.
Community outreach is crucial to a city's identity. I want Yelm to be known for its
compassion and kindness shown to its fellow citizen. I want to engage with one
another to celebrate the special moments, to promote family time and events, as
well as support those in need to find ways to improve their lives so they don't fall
though the cracks and become a strain on our city. I believe a strong police force is
necessary to uphold the laws of our city and to protect our people. I also believe in
supporting first responders and ensuring that we recognize and support the military
community that call Yelm home. As a son of a 24 year army veteran, I am proud that
there are men and women that live in our communtiy and serve our country and I
want them to know their families are appreciated.
What strengths would you bring to the governing body of the City of Yelm?
The strengths I believe I would contribute to the governing body of the City of Yelm
is strong leadership and the willingness to compromise. It is important to hear both
sides of every story and then approach that story from a perspective that brings
resolution. Not everyone will always be happy and get exactly want they want in the
end but with the right approach and team work everyone can come into agreement
to move forward. I am a person of understanding and compassion, I want what is
best for the majority and I check my self-interest at the door. I believe that is the key
to serving the needs of others. I believe it is also important to be fully committed
when you have given your word. I will stand strong on my word to be seen as
someone dependable who can be counted on. I will show up on time and do the
work. I will give, at a minimum, a 100 percent effort everytime.
What areas of expertise do you have that would positively contribute to the
budget and policymaking decisions for the Yelm City Council?
I have served on the board of a non-profit and so I understand the red tape
associated with funding and spending. I understand the importance to follow the law
exactly as it instructs us to do so. When you are entrusted with a budget and are
responsible for making decisions on spending it is important to weigh all sides and
then make decisions that are carefully planned and overly reviewed. Being a small
business owner who has employed individuals I understand the importance of
budgeting and managing money. I understand the importance of supporting, notjust
my own family, but the livelihood of people that have placed their trust in me to be a
good and honest employer.
Policy making is crucial to the development and functionality of our city. It is
important to support the needs of the people so that they enjoy their life and the city
they call home. It is also crucial that policies are put into place that safeguard our
city and provide a safe environment to live and grow a family. This occurs on many
levels and involves a consistent observance of current policies, out -dated policies,
and new policies. Bottom line is, it is a team effort and the opinions and perspectives
of our peers should help steer us in the direction to creating what is needed the
meet the needs of our city.
City (if yell
WASHINGTON
Name{First Lastl:* Ryan Cruz
Home Address: * Street Address
City
Yelm
Postal I Zip Code
98597
Phone #_
Email:
Occupation: Used Auto Delaer
State I Province I Region
Washington
Signature: * I attest that I have resided within the city limits of the City of Yelm for at least one year and that I am a registered
voter in the City of Yelm.
Date: 2/12/2024
Eligibility, RCW 35A.12/030: Each candidate must be a registered voter of the City of Yelm and must have been a resident of the City
for a period of at least one year preceding appointment.
Position Description: City Council meets the second and fourth Tuesday of each month at 6:00 p.m. Council Study Sessions are held
on the first Tuesday of each month at 6:00 p.m. Additional meetings are held as necessary. Each councilmember is expected to serve
on at least two subcommittees which may meet as often as monthly, and to represent the interests of Yelm at one or more local or
regional meeting. Compensation: $818.00 per monthly.
Mayor and City Council Protocol Manual
City Council Rales and Responsibilities: Specific information can be found on the City of Yelm website in the Mayor and City Council
protocol manual that documents duties, responsibilities and provides a summary of important aspects of Mayor and City Council
activities. Additional information about City Council is available on the City website.
https://www.yelmwa.gov/government/city_council/index.php
Why are you iinterested in serving on the Yelm City Council?
i find my self in deep reflection on this question_ there are many WHYS
I am a true Yelm ite of 35 years born in raised know what he sprit of yelm is
It hasn't felt like home lately i hope the
I have two children i want to raise here
I have had many people say that i have the right character type
i want to see this community thrive
Please list applicable experience, education background and community
involvement.
i would like to say i have more experience then just 35 years of living in Yelm.
i feel we all have something great to offer this experience called life. i feel my
experiences are naturally progressing me to this direction to be on this team of city
leaders
Yelm high school class 2007
fundraiser runs with the gym
donated to Yelm HS Auto Tech class
i would like to do more maybe this is one way to.
What are your three highest priorities for the future of the City of Yelm and how
would you approach completing them?
1) to keep that small town feel but with amenities
by promoting business growth through community enrolment to know the owner
2) safety and well being of the communities
by have strong relations with PD and FD see what their thoughts are and make win
win.
3) make a positive difference
by voting sensibly on what i feel is best for the community and what the community
wants
What strengths would you bring to the governing body of the City of Yelm?
leadership skills
positive growth mindset
solutions oriented
pragmatic thinker
level headed balanced individual
resourceful
ambitious
What areas of expertise do you have that would positively contribute to the
budget and policymaking decisions for the Yelm City Council?
I feel my expertise is in problem solving from a business perspective.
i have owned and operated a dealership in the area
i have built 7 homes from the ground up in this community and surrounding areas.
co -owned freedom training center
as for policymaking i have a take it all in approach and think 10 steps ahead to see
how it may affect outcomes. i would take the most logical decision and move that
direction get as must feed back as possible and make changes as necessary.
liaCity (if Yelm
WASHINGTON
Name{First Lastl: *
Home Address: *
Phone #:
Email:
Occupation:
Signature: *
MT73,
Stephanie Kangiser
Street Address
City
Yelm
Postal I Zip Code
98597
Business Owner
State 1 Province 1 Region
WA
I attest that I have resided within the city limits of the City of Yelm for at least one year and that I am a registered
voter in the City of Yelm.
3/6/2024
Eligibility, RCW 35A.12/030: Each candidate must be a registered voter of the City of Yelm and must have been a resident of the City
for a period of at least one year preceding appointment.
Position Description: City Council meets the second and fourth Tuesday of each month at 6:00 p.m. Council Study Sessions are held
on the first Tuesday of each month at 6:00 p.m. Additional meetings are held as necessary. Each councilmember is expected to serve
on at least two subcommittees which may meet as often as monthly, and to represent the interests of Yelm at one or more local or
regional meeting. Compensation: $818.00 per monthly.
Mayor and City Council Protocol Manual
City Council Rales and Responsibilities: Specific information can be found on the City of Yelm website in the Mayor and City Council
protocol manual that documents duties, responsibilities and provides a summary of important aspects of Mayor and City Council
activities. Additional information about City Council is available on the City website.
https://www.yelmwa.gov/government/city_council/index.php
Why are you interested in serving on the Yelm City Council?
I am interested in serving on the City Council because I care about our City, our
citizens that support it and the appropriate growth of our city getting bigger I have
lived in Yelm for over 21 years and raised my 3 boys here_ Yelm is my home, I am
proud of it and strive to continue to take care of it.
Please list applicable experience, education background and community
involvement.
I was born and raised in Tacoma. I went to a private school, Tacoma Baptist, through
my junior high and High School years. After graduating, I went on to Gene Juarez
Academy, the best beauty school in the state at the time. I fell in love with the art and
science of Cosmetology. This was supposed to be a 'fall back' career for me, but my
career grew from there and I worked for several years in wonderful salons and now
have my own employee based Aveda Salon in McKenna. We have been open for
12+ years now and our Mission Statement vows to be involved in the community in a
way that no salon ever has been. The community takes care of us as a small
business and I believe it is our duty to give back in the same way.
I currently serve on the Yelm Chamber of Commerce Board of Directors, I am
Secretary for Yelm Dollars for Scholars and am active in the Rotary Club of Yelm.
I facilitate a nonprofit collaboration group that was started through the Yelm
Chamber of Commerce. The purpose of this organization is to create connection
points of those in need and to avoid overlapping resources as Yelm grows.
As my children have grown, I have become increasingly more involved in the
community. The biggest thing I have discovered by being involved is that our
growing city has some very BIG hearts and I absolutely love that I get to experience
that wonderful feeling of giving and receiving. I believe the City of Yelm would benefit
greatly from my service on Council because of my heart to serve and my
involvement in our community.
What are your three highest priorities for the future of the City of Yelm and how
would you approach completing them?
My highest priorities for the future of the City of Yelm would be appropriate,
sustainable growth, showing all citizens of Yelm how their voice can be heard -inside
or outside of city limits and continuing to support and recognize our small business
community.
Each of these priorities are inherent to me and it all goes together for the best of our
infrastructure. I will continue to be involved in our community and learn all that I can
to keep Yelm growing physically with reasonable, sustainable growth. I will seek the
opinions of our citizens and vote on the initiatives carefully and according to the
majority of opinions and information in front of me. I do not take this responsibility
lightly and will carefully weigh out each situation with merit.
What strengths would you bring to the governing body of the City of Yelm?
My job and volunteer work immerses me into the community in many different ways.
I believe the strength in this is the ability to see things from different angles. This is
helpful in making tough decisions about building, maintenance and growth because I
am in the middle of seeing how Council decisions impact our citizens and
businesses immediately and for future generations to come.
What areas of expertise do you have that would positively contribute to the
budget and policymaking decisions for the Yelm City Council?
I have worked as an employee within our community and am currently working in
and own a small business that contributes to our community. My experience in
balancing both aspects of the business contributes greatly to understanding a strong
foundation and balanced growth. I have created and followed budgets and see the
direct impact it makes on the big picture. I have reasonable common sense that has
been created from building business and maintaining it by working within the
business as well. I would bring that institutional knowledge to our City Council and
keep our Council moving in the right direction for growth and prosperity.
a ti- �i Iti'l.
iw WASHINGTON
NanWFirst Last). * Griselda Arias
Horne Address: * street Address
city
Yelm
Postal / Zip Code
98597
Phone #:
Email:
Occupation: Program Manager Department of Health
State / Province f Region
Washington
Signature: * I attest that I have resided within the city limits of the City of Yelm for at least one year and that I am a registered
voter in the City of Yelm-
Dais: 3/7/2024
Eligibility, RCW 35A.12/030: Each candidate must be a registered voter of the City of Yelm and must have been a resident of the City
for a period of at least one year preceding appointment.
Position Description: City Council meets the second and fourth Tuesday of each month at 6:DO p.m. Council Study Sessions are held
on the first Tuesday of each month at 6:00 p.m. Additional meetings are held as necessary. Each councilmember is expected to serve
on at least two subcommittees which may meet as often as monthly, and to represent the interests of Yelm at one or more local or
regional meeting. Compensation: $818.U0 per monthly.
Mayor and City Council Protocol Manual
City Council Roles and Responsibilities: Specific information can be found on the City of Yelm website in the Mayor and City Council
protocol manual that documents duties, responsibilities and provides a summary of important aspects of Mayor and City Council
activities. Additional information about City Council is available on the City website.
https://www.yelmwa.gov/government/city_council/index.ph p
Why are you interested in serving on the Yelm City Couincil?
I am deeply committed to the prosperity and well-being of Yelm, a town I've proudly
called home for the past three years and served indirectty for four more- My
professional background in community health, public health, and environmental
health has not only honed my skills in addressing complex issues but has also
ignited a passion for education and fostering an informed electorate- Leading the
Sea Mar Community Health Center in Yelm allowed me to intimately understand our
community's unique needs and opportunities- As a current employee of the State
Department of Health and an active participant in local govemment activities, I bnng
a wealth of expenence and a fresh perspective to the table- My goal is to leverage
this background to contribute to Yelm's growth, enhance our community's health and
education, and ensure our town remains a vibrant, inclusive place for all- I am eager
to learn more and work eolllaborativety towards the continuous improvement of our
beloved Yelm-
Please list applicable experience, education background and community
involvement.
US Army National Guard- 1 tour of duty Iraq OEF, B.S in Public Health, Masters in
Health Administration, Manager of the State Acute Pesticide Illness Surveillance &
Prevention Program. I will admit my community involvement has been limited as I
am newer to the community but this is part of my desire to participate in the Yelm
city council.
What are your three highest priorities for the future of the City of Yelm and how
would you approach completing them?
1. Community Health and Environmental Sustainability: Leveraging my background
in public and environmental health to implement and support policies that enhance
the city's environmental sustainability and public health initiatives.
2. Education and Community Engagement: Focusing on education and creating
opportunities for community engagement to ensure an informed electorate. This
could involve collaborating with local schools, community centers, and public forums
to enhance civic engagement and educational outreach.
3. Infrastructure and Growth Management: Addressing the city's growth with a
sustainable approach to infrastructure, including transportation, housing, and public
spaces. My experience could be invaluable in planning for responsible development
that balances growth with environmental preservation and community needs.
Approach for completion:
*Collaboration: Work closely with city departments, local organizations, and
residents to ensure policies reflect community needs.
*Data -Driven Decision Making: Utilize my background in health to implement
evidence -based policies, especially in public health and environmental sustainability.
*Public Engagement: Encourage active participation from the Yelm community in
decision-making processes through forums, surveys, and town hall meetings.
What strengths would you bring to the governing body of the City of Yelm?
1. Comprehensive Community Health Experience: My background in overseeing a
health center and working in public and environmental health for the state provides a
strong foundation for addressing community health challenges and promoting
wellness.
2. Commitment to Education and Informed Electorate: My passion for education and
ensuring an informed electorate aligns with the needs for civic engagement and
community empowerment in Yelm.
3. Proven Leadership and Collaboration: My experience in leading the Sea Mar
Community Health Center and actively participating in legislative sessions
showcases my ability to collaborate effectively and lead initiatives that benefit the
community.
These strengths, combined with my dedication to Yelm's growth and improvement,
position me well to contribute meaningfully to the City Council's efforts to enhance
the quality of life for all residents.
What areas of expertise do you have that would positively contribute to the
budget and policymaking decisions for the Yelm City Council?
1. Public Health and Safety: My experience can guide decisions on allocating
resources towards community health services, emergency preparedness, and
environmental health initiatives.
2. Sustainable Development: My environmental health background can inform
policies that balance growth with conservation, impacting land use, housing, and
infrastructure projects.
3. Community Engagement: My history of active participation and leadership in local
government can enhance strategies for public engagement and education, ensuring
policies reflect community needs and priorities.
My unique blend of skills and experiences positions me well to contribute to
informed, health -focused, and sustainable policymaking in Yelm.
SPEAKERS CARD
DATE: S — 12— Z
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(b) T rston County
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