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04 09 2024 Yelm City Council Agenda Packet71 Vale HST. 1924 WASHINGTON CITY COUNCIL AGENDA April 9, 2024 6:00 PM Yelm City Council meetings are held in-person at 106 211tl St SE Yelm, WA 98597 and virtually on Zoom. Registration is required to attend virtually, please use the link below to register. h:t:Cp=://usOC;web.zoom.us/webinar/re ,j�t�r/WI�I H£�cOnI�IcUOu-aC;£�z2HUZ� 1. CALL TO ORDER/ROLLCALL 2. AGENDAAPPROVAL 3. SPECIAL PRESENTATIONS a) Life Saving Award b) Introduction of New Police Officer 4. PUBLIC COMMENT --COMPLETE A BLUE SPEAKER'S CARD OR RAISE HAND VIRTUALLY 5. CONSENTAGENDA a) March 26, 2024 Regular Meeting and April 2, 2024 Study Session Minutes b) Approval of Community Event: Between Sisters Girls Night Out c) Approval of Community Event: Jazz in the Park d) Approval of Community Event: Nisqually Valley BBQ Rally e) Approval of Community Event: Pray Over Yelm 6. NEW BUSINESS a) Nisqually Jail Service Agreement Motion to authorize Mayor Joe DePinto to sign the Nisqually Jail Service Agreement effective January 1, 2024. b) 2024 Lodging Tax Advisory Committee Award Recommendations Motion to approve the 2024 Lodging Tax Advisory Committee award recommendations in the amount of $122,000 c) Approval of the 2024 Yelm Beautification Grant Committee Award Recommendations Motion to approve the 2024 Yelm Beautification Grant Committee award recommendations in the not to exceed amount of $22,336. 7. OLD BUSINESS a) None Scheduled 106 2otl ST SE • Yelm, WA 98597 • 360.458.3244 • www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider 8. STANDING COUNCIL COMMITTEE REPORTS a) Public Safety Committee b) Public Services Committee c) Finance Committee 9. MAYOR/CITY ADMINISTRATOR/STAFF REPORTS 10. COUNCILM EMBER REPORTS 11. EXECUTIVE SESSION a) None Scheduled 12. ADJOURN MEETING INFORMATION All regular Yelm City Council meetings are recorded. Meetings can be viewed at www,yelrnw;, ov or a copy may be purchased by contacting the City Clerk's office at 360.458.8816. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate at a City Council meeting, please contact the City Clerk's office at 360.458.8816 at leastfour (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. *The public comment portion of the agenda is an opportunity for the public to address the Council for items that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the published agenda are welcomed as part of the normal agenda. Public Comment Guidelines: The City reserves up to five members of the public to address the Council at the beginning of regular business meetings on topics that are not on the agenda. Each speaker will be given 3 minutes and may be asked follow up questions by the Mayor or Council. Further public comment may be allowed on agenda topics as time permits. We ask that speakers use respectful language and remember they are speaking to fellow citizens of Yelm who are committed to listening and responding appropriately to citizens' concerns. Members of the public engaging in disruptive behavior may be removed or blocked from the meeting. Page 2 of 2 e � ���wu�!Gl dll� �U���„ �G�/� �In� �a l�F6s. �WdpM��W � !%I! �r,✓/i CST. 192 WASHINGTON CITY COUNCIL MEETING MINUTES VIRTUAL AND IN PERSON TUESDAY, March, 26 2024 Call to Order: Mayor Joe DePinto called the meeting to order at 6:00 PM. Roll Call: Tracey Wood, Joseph Richardson, Joshua Crossman, Brian Hess, Trevor Palmer, Terry Kaminski, and Mayor Joe DePinto. Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer, Planning and Building Manager Gary Cooper and Public Services Director Cody Colt. APPROVAL OF THE Motion by Brian Hess to approve the agenda. Seconded by Josh Crossman Motion carried 6-0 PUBLIC COMMENT: Chris Woods, Yelm Community Schools Superintendent spoke about the Levy. Gene Coulter, president of the Yelm Historical Museum announced that they are duplicating a book that was originally published in 1948 about Yelm and will have them for sale this summer. CONSENT AGENDA: a) March 5, 2024 Study Session Minutes, March 12, 2024 Regular Meeting Minutes b) Approval of Community Event: Movies in the Park Motion by Tracey Wood to approve the consent agenda. Seconded by Brian Hess Motion carried 6-0 NEW BUSINESS: City Council Position 4 Vacancy Appointment Motion by Terry Kaminski to appoint a candidate to fill Position #4 based on a straw poll, then move to appoint the top candidate with an official vote. Seconded by Brian Hess All were in favor. Mayor DePinto asked for the straw poll and the following candidates were announced: Bob Isom (3) Stephanie Kangiser (3) With no majority Mayor DePinto asked for a second straw poll and the following candidates were nominated: Bob Isom (3) Stephanie Kangiser (3). Without a majority from the straw poll, Mayor DePinto asked if there was a motion to nominate a candidate. Motion by Brian Hess to appoint Stephanie Kangiser to fill Position #4 Seconded by Terry Kaminski Vote was a 3/3 tie with a roll call vote. Mayor DePinto broke the tie with an aye vote. Mayor DePinto administered the oath of office to Stephanie Kangiser, and she took her seat as Councilmember in position #4 Amendment No. 2 to the Professional Services Agreement with BCRA for the Conceptual Design Modifications of the Yelm Education and Innovation Center Motion by Joseph Richardson to authorize Mayor Joe DePinto to approve Amendment No 2 to the Professional Services Agreement with BCRA for conceptual design modifications of the Yelm Education and Innovation Center in the not to exceed amount of $55,975.00 including Washington State sales tax. Seconded by Joshua Crossman Motion carried with a roll call vote 6-1. Interlocal Agreement between Yelm, Lacey, Olympia, Tumwater, and Thurston County for Housing Allocation Land Capacity Analysis Motion by Brian Hess to authorize Mayor DePinto to sign an Interlocal Agreement for Thurston Regional Planning Council to complete a housing land capacity analysis for all levels of housing affordability in the City of Yelm, as required by House Bill 1220 Seconded by Joseph Richardson Motion carried with a roll call vote 7-0 Interlocal Agreement between the City of Yelm and Thurston County, authorizing Yelm to complete permitting process on a property located partially in Thurston County. Motion by Terry Kaminski to authorize Mayor DePinto to sign an Interlocal Agreement between the City of Yelm and Thurston County to allow Yelm to complete the review and permitting process for a property located partially within Thurston County. Seconded by Trevor Palmer Motion carried 7-0 Ordinance No. 1113 Motion by Trevor Palmer to approve Ordinance No. 1113 establishing a Franchise Agreement with Consolidated Communications of Washington Company, LLC. Seconded by Joseph Richardson Motion carried 7-0 STANDING COUNCIL COMMITTEE REPORTS: Public Services Committee— Councilmember Crossman gave a summary of the Public Services Committee meeting. MAYOR/CITY ADMINISTRATOR/STAFF REPORTS: City Administrator Stancil — Gave updates on the hiring process for Police Officers, announced that the Dog Park will open on May 2"d, Splash Pad will open on May 24th and gave updates on hiring of seasonal employees. Mayor DePinto —Thanked the Council applicants and talked about the next steps for a YMCA. COUNCILMEMBER REPORTS: Councilmember Wood — Attended the Transportation Policy Board. Councilmember Richardson —Thanked the Council applicants. Councilmember Crossman —Attended the South Thurston Economic Development Council (STEDI) meeting, attended an AWC Ethics 101 training and thanked everyone who has been picking up trash on the roadways. Councilmember Hess —Attended Intercity Transit Authority meeting, thanked women who are in leadership positions in honor of Women's History month and announced the death of Yelm citizen Eric Heid. Councilmember Palmer — Attended the EMS Council meeting. Councilmember Kaminski —Attended the Nisqually River Council meeting. ADJOURNMENT: Motion by Trevor Palmer to adjourn the meeting at 7:00 PM. Seconded by Terry Kaminski Motion carried 6-0 Joe DePinto, Mayor Kathy Linnemeyer, City Clerk �i NI I I / I�f%� �✓��I J�OI iC��rm �fe%� I Na 1.1924 CITY COUNCIL STUDY SESSION MEETING MINUTES VIRTUAL AND IN PERSON TUESDAY, April 2, 2024 Call to Order: Mayor Pro -Tem Joshua Crossman called the meeting to order at 6:00 p.m. Roll Call: Joseph Richardson, Joshua Crossman, Stephanie Kangiser, Brian Hess, Terry Kaminski, and Joe DePinto. Absent—Tracey Wood and Trevor Palmer Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer, Public Services Director Cody Colt, Court Administrator Sonia Ramirez and Assistant Police Chief Tillman Atkins DISCUSSION ITEMS Boys & Girls Club Presentation — Shellica Trevino, Chief Executive Officer with the Boys & Girls Clubs of Thurston County gave a presentation about the Boys & Girls Club including information about the number of members at the Yelm Branch, their targeted programs and a financial summary. Habitat Conservation Plan (HCP) Updates— Phill Bloch Managing Senior Ecologist with Confluence Environmental Company updated Council on the Habitat Conservation Plan (NCP) including information about an NCP, the status of NCP development and preliminary conservation program implementation. Nisqually Jail Contract Review — Court Administrator Sonia Ramirez reviewed the updates to the Nisqually Jail contract and answered questions from Councilmembers. Flock Camera System Information —Assistant Chief Atkins informed Council about the benefits of the Flock Safety cameras. Council Retreat Discussion — Mayor DePinto reviewed a draft agenda for the Council Retreat on April 26-27, 2024. Mayor Report — Mayor DePinto announced updates to the Council committees. COUNCIL INITIATIVES Brian Hess—Announced that he has received interest in starting a Food is Free program in Yelm. Fe1UCelli00Mit:11011 The meeting adjourned at 8:09 p.m. Joe De Pinto, Mayor Kathy Linnemeyer, City Clerk 'y" q� 4i EST. 1924 WASHINGTON Meeting Date: March 26, 2024 CITY COUNCIL AGENDA ITEM SUMMARY City of Yelm, Washington AGENDA ITEM: APPROVAL OF BETWEEN SISTERS POP UP SHOP KEY FACTS AND INFORMATION SUMMARY: • Received Facilities Usage Request on March 11, 2024 • Reviewed by Event Review Committee on March 11, 2024 • No notable issues 0 Event Review Committee recommends City Council approve this community -wide event Respectfully Submitted: Line Roy Communication & Recreation Coordinator I I P a g e First Name Last Name ?64 -fly - Signature Date m&q,),, k\ ( Ujq Name of Organization � UVI • Registered nonprofit? Name of Event V, XI OUOrganization Address )UL r kx- SkA. C C a Official Point of Contact I �: UM Phone (QqA'W Email t^Gt2GhtnQ &gw%-at( Date y1 rip Event start Event -Finish 8 M tota-1 Hours Description of Event &\r\S Ntqwk- Ou,V is C �5e al 0A O� rekut Md WV,U \ �ed veA,&06. Q-6zct\j ki= p( 4- AUK yi shed �� 1 Estimated number of attendees/participants: IS© 13'a' Estimated number of attendees/participants traveling over 50- runes: ( 0 —w Will you be charging admission to your event? yes Are you using this event as a fundraiser? Will Event involve alcohol? 00 if yes, wit! atcohotbe • Served at no charge * Avaitabte for purchase MyVa ey" OKCq ! pro("W ' t,,Mkc No 1i .. s e•e • Is the event being professionally catered? • Is food being prepared -or served onsite by applicant or non-professional group? \`r.' • Is the rented facility's kitchen going to be used? Will you have music or amplified sound? Please indicate any and all equipment you intend on bringing or having at this event: • Stage • Bounce Houses or dunk tank Tents, including pop up canopies • Other What would you like to request? • Park only (,iVtY ",(4v� C� • Park Space PLUS Community Center & Community Center Parking Lot • Park Space PLUS Community Center & Community Center Parking Lot and Designated Street Closure • Stage only Estimated Total Due to Reserve Calendar Date: Please see rental rate sheets for pricing Name on Deposit Refund Check 0 .V � Check Contact # or Email Check Delivery The User agrees that it will not use the Community Center Building to further the election or defeat of any candidate for public office or to support or oppose any ballot proposition. 09_ Initial The User understands and agrees that use of the facility is permissive by the City, and that misuse of -or damage to the facility of any -kind -Will -be grounds for the City's termination, whether temporary or permanent, of the tfser's use of the -facility and -this Application -and Agreement. ' !Q Initial The lfserunderstands and -agrees that this Agreement is the complete expression of the terms of use of the Community Center Building.and any orrai representations or understandings not incorporated herein are excluded. Applicant shall leave said premises in as good -condition as when received. Reasonable wear; tear, damage, and use of said premises for the purposes herein permitted. Applicant will remove all material and equipment initial Driving vehicles in any park on any.surface is PROHIBITED, including on the.grass and paths leading to shelters. I\ Initial Parties utilizing park facilities agree to maintain 100% of the park rules set out in the City of Yelm Municipal Code, including appropriate business licensing. Initial City is not engaged in, nor has the City assumed any responsibility for supervision of any kind over any of the User's activities conducted on or about the premises of the facility. The User agrees that the City is not responsible for, and has not conducted any criminal background checks pursuant to RCW 43.43.830 on persons who are involved in directing, chaperoning, or supervising youth activities on behalf of the User; and further agrees to the City and its elected officials, employees, and agents harmless and to defend the City against any and all claims, lawsuits, damages, costs, and fees of whatsoever kind that may arise from the activities the User sponsors on behalf of youth on or about the premises of the facility. The User agrees that the City is not responsible for, and has not conducted any criminal background checks pursuant to RCW 43.43.830 on persons who are involved, on behalf of the User, in directing, chaperoning, or supervising activities involving developmentally disabled persons or vulnerable adults; and further agrees to hold the City and its elected officials, employees, and agents harmless and to defend the City against any and all claims, lawsuits, damages, costs, and fees whatsoever kind that may arise from activities the User sponsors on behalf of developmentally disables persons or vulnerable adults on or about the premises of the facility. Initial The User shall indemnify and hold the City and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the City arising out of, in connection with, or incident to the User's use of the facility; provided, however, that is such claims are caused by or result from the concurrent negligence of the City, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the User; and provided further, that nothing j Y WASHINGMON Meeting Date: March 26, 2024 CITY COUNCIL AGENDA ITEM SUMMARY City of Yelm, Washington AGENDA ITEM: APPROVAL OF JAZZ IN THE PARK KEY FACTS AND INFORMATION SUMMARY: • Received Facilities Usage Request on March 6, 2024 • Reviewed by Event Review Committee on March 11, 2024 • No notable issues * Event Review Committee recommends City Council approve this community -wide event Respectfully Submitted: Line Roy Communication & Recreation Coordinator I I P a g e First Name Marian Last Name Licxandru Signature l Date. 3.3.2024 Name of Organization. YELM JAZZ IN THE PARK • Registered nonprofit? YELM Name of Event YELM JAZZ IN THE PARK Organization Address. 309 E Yelm Ave City YELM State WA Official Point of Contact. Name Marian Last Name gllk 1 Phone 360.960.0165 Email802013y@gmail.com Date 2.8.2024 Event Start bpm Event Finish 10pm Total Hours 4 Date 3.8.2024 Event Start 5pm Event Finish 11pm Total Hours 6 pm`Z' � Description of Event Estimated number of attendees/participants: 2500 Estimated number of attendees/participants traveling over 50 miles: 200 Will you be charging admission to your event? NO Is your event open to the general public? YES Are you using this event as a fundraiser? YES Will goods, services, food, and beverages be sold? *See Yelm Municipal Code for appropriate licensing YES Will Event involve alcohol? YES If yes, will alcohol be Served at no charge NO How many barricades will you need? Beer gardens must use City of Yelm Barricades. 50 Parties utilizing park facilities agree to maintain 100% of the park rules set out in the City of Yelm Municipal Code, including appropriate business licensing. LM Initial No items shall be hung or attached to trees, including pinatas. No nails, screws, thumbtacks, etc. are to be used on structures or trees. LM Initial The City reserves the right to reject any application for use of its facilities and to cancel approved facility use permits and refund unearned portion of any fee paid when it is deemed that such action is in the best interest of the City, provided, however, that where the City cancels a previously approved application for City facility use, the City shall endeavor to provide notice to the applicant of the cancellation as soon as reasonably feasible. The City reserves the right to reject any application when it believes that use might result in undue wear and tear or that such use would be more appropriately housed in a commercial or other non -city facility. All applications that are reviewed by the event review committee will go to City Council as part of the normal review process.. Should an application be denied by the review committee, the applicant can appeal to council for additional review and consideration. City Council will have final decision on an approval or denial. In connection with the rental or use of any City property, the City reserves the right to have representative(s) present, and to enforce any requirements of those rules and regulations or other state or local rules. By signing below the renter agrees that they have been provided a copy of the facility/park use guidelines, a copy of the fee schedule and agree to the terms listed. The User shall indemnify and hold the City and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the City arising out of, in connection with, or incident to the User's use of the facility; provided, however, that is such claims are caused by or result from the concurrent negligence of the City, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the User; and provided further, that nothing herein shall require the User to hold harmless or defend the City, its agents, employees, and/or officers from any claims arising from the sole negligence of the City, its agents, employees, and/or officers. The provisions of the section shall survive the expiration or termination of User's use of the facilities. LM Initial The User agrees that the City is not responsible for damage to or theft of items belonging to User that User brings to the facility for its activities, including items that User is allowed to store on the premises of the Yelm Community Center. LM Initial The User agrees that this Application and Agreement is solely for the benefit of the City and the User, and no third parties are entitled to any rights hereunder; nor may User assign its rights, duties and obligations to any third party. LM Initial The User agrees that it is solely responsible for possession of the keys to the facility User by the City for its activities. User agrees that if it loses or misplaces keys given to it by the City that User will be responsible for the costs involved in re -keying the doors, having sufficient keys made for use and re -issuance to all authorized users by the City, and for any other reasonable costs associated therewith. LM Initial The User understands and agrees that it is responsible for compliance with all federal, state and local laws, rules and regulations in regards to activities it conducts or sponsors on or about the premises of the facility. The User understands that the City may not discriminate nor endorse discrimination in the use of the facilities. The User understands and agrees that it will not discriminate against any person on the grounds of race, religion, creed, color, national origin, +4o- yrh,w MIO G 1: ou rST. 1924 WA ■ • i ISI Tu► Meeting Date: March 26, 2024 CITY COUNCIL AGENDA ITEM SUMMARY City ofYelm, Washington AGENDA ITEM: APPROVAL OF NISQUALLY VALLEY BBQ RALLY KEY FACTS AND INFORMATION SUMMARY: + Received Facilities Usage Request on January 30, 2024 + Reviewed by Event Review Committee on February 5, 2024 + Committee requests sent to event organizers on February 7, 2024 + Received review feedback on March 8, 2024 + Second review by Event Review Committee on February 11, 2024 + Event Review Committee recommends City Council approve this community -wide event Respectfully Submitted: Line Roy Communication & Recreation Coordinator First Name Urnanda, Signatures Name of Organization V2lm (vCta�m�a2+ • Registered nonprofit? 14eS Last Name ►Yt"OL [ 0l Comrvl-uck Name of Event Voftvy ?)bct Ret11y Organization Address t3b prairie Park Ln. City � e\vn State 1A)Q zip abs cir, Official Point of Contact Name Drno.rncick Last Name Muno2. Phone 3t o-4sb- uuo$ Email d;rechror @ ye\vnCk1om10er. corn Date Event Start Event Finish Total Hours " IaLpm4 I1971a`t 4$ Description of Event Estimated number of attendees/participants: to, o 0O Estimated number of attendees/participants traveling over 50 miles: 5oc> Will you be charging admission to your event? No Is your event open to the general public? yes Are you using this event as a fundraiser? No Will goods, services, food, and beverages be sold? *See Yelm Municipal Code for appropriate licensing IP --S Will Event involve alcohol? ' &S If yes, will alcohol be • Served at no charge s Av b for purchase. Will event involve food? HeS • Is the event being professionally catered? 'Ae s • Is food being prepared or served onsite by applicant or non-professional group? NO • Is the rented facility's kitchen going to be used? des Will you have music or amplified sound? 'Arg Please indicate any and all equipment you intend on bringing or having at this event: 19 B Bounce Housegordurfk • beer Carden • Tents, including pop up Other What would you like to request? • Park only • Park Space PLUS Community Center &Com Center Parkin Lot • Park Space PLUS Community Center & Community Center Parking Lot and Designated Street Closure • Stage only Estimated Total Due to Reserve Calendar Date: Please see rental rate sheets for pricing Name on Deposit Refund Check ate\m Chamber of Commerce Check Contact # or Email Check Delivery (*:::Ma b r Pickup C,i rex)-O- @ ye,\meharnber, Com How many barricades will you need? Beer gardens must use City of Yelm Barricades b. Driving stakes into the ground or the painting of any pavement or hard surface is prohibited. Any temporary outside signage must be approved by City of Yelm staff and immediately removed following the end of the rental. Any exception to this must be approved by the City of Yelm. 9. BBQs: Renters may use self-contained barbeque unit(s) with approval from the City of Yelm staff. All barbeques must be an above ground type unit and away from the building. The renter is responsible for the safe removal of grease and any debris related to the BBQ. These items cannot be dumped or buried in the park/facility, storm drains, or park trash cans. Based on the equipment producing heat, SE Thurston Fire Department may require a permit. 10. Animals/Pets: a. Only service animals are permitted inside the City of Yelm Community Center Facility. The User shall indemnify and hold the City and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the City arising out of, in connection with, or incident to the User's use of the facility; provided, however, that is such claims are caused by or result from the concurrent negligence of the City, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the User; and provided further, that nothing herein shall require the User to hold harmless or defend the City, its agents, employees, and/or officers from any claims arising from the sole negligence of the City, its agents, employees, and/or officers. The provisions of the section shall survive the expiration or termination of User's use of the facilities. JAIL Initial The User agrees that the City is not responsible for damage to or theft of items belonging to User that User bringsto the facilityfor its activities, including items that User is allowed to store on the premises of the Yelm Community Center'. I niti a I The User agrees that this Application and Agreement is solely for the benefit of the City and the User, and no third parties are entitled to any rights hereunder; nor may User assign its rights, duties and obligations to any third party. The User agrees that it is solely responsible for possession of the keys to the facility User by the City for its activities. User agrees that if it loses or misplaces keys given to it by the City that User will be responsible for the costs involved in re -keying the doors, having sufficient keys made for use and re -issuance to all authorized users by the City, and for any other reasonable costs associated therewith. The User understands and agreesthat it is responsible for compliance with all federal, state and local laws, rules and regulations in regards to activities it conducts or sponsors on or about the premises of the facility. The User understands that the City may not discriminate nor endorse discrimination in the use of the facilities. The User understands and agrees that it will not discriminate against any person on the grounds of race, religion, creed, color, national origin, NISQU'ALLY VALLEY Nisqually Valley BBQ Rally 2024 Event Committee Review Feedback POLICE DEPARTMENT • Stephanie Kangiser is our Volunteer Chairfor the Nisqually Valley BBQ Rally. She will be the point person the day of the event should you need contact information on who is running security in the Beer Garden each shift. • We plan to have two security volunteers each shift both Friday and Saturday in the beer garden in addition to the event committee chairs who all are aware they have the right to remove anyone from the festival behaving in a way that is not safe for the community. • We also have volunteers that will be in the beer garden both days during all shifts with Class 12 Permits. Our beer garden shift lead Jennifer Lamont has been instrumental in making sure people are not sold additional tickets to purchase alcohol if they appear intoxicated and has also had them leave the event if they are behaving inappropriately. • We will have a first aid tent for the first time this year to help in the event of injuries or heat exhaustion. • The chamber is run primarily by volunteers, there will always be one staff member on site there will also always be a minimum of four Yelm Chamber of Commerce board members on site. Throughout the event in total, we have over 60+ volunteers to help make this event function smoothly and safely for the Yelm community. • We are grateful the city of Yelm will offer 2 police officers' overtime for the event, at city cost. We understand This is not mandatory overtime, so it may not always be staffed. PARKS • Cody Colt is working with us on a plan to provide power where needed for our food vendors and bouncers for the children at the BBQ Rally. We also have a plan to have a generator to help provide power at the event. Power at the event should not be problematic. We understand there will be no plug ins at the Water Tower • Road Closure 1 -Friday July 26`h at Spm until Saturday July 27`n at 8pm Location: 2nd Street between SE McKenzie Avenue and Mosman Avenue SE. • Road Closure 2 —Saturday July 27`n at lam until 8pm. Location Washington St SE from parking lot entrance to 2"d Street, 2nd Street between Washington St SE and Mosman Ave SE. • 50 barricades provided by the city of Yelm. • Staff onsite all day, at city cost. • We have reserved portable toilets and trash cans for the event. We plan to have portable toilets in the parking lot near the water tower, to have restrooms in three locations for attendees (near the water tower, in community center and backside on community center). The trash cans will be dropped off near the shed at the park and dispersed for use throughout the event. At the end of the event, we will collect all trash cans and put them back near the shed for pick up from Lemay on Monday July 29tH COMMUNICATIONS • We have event parking signage that we will put out and welcome any signs the city will also put out for the event. • Pending the LTAC award, the event will be promoted by the city of Yelm on the Yelm City website and on social media page. FINANCE • Chamber business license attached to the email foryour records. • We are collecting business licenses for all attendees of the event and will have a copy on hand if needed on the day of the event. We have links on the applications for all vendors to apply for Yelm Business License or Special Event Permits. We will be in communication with Sarah Kidd to make sure all of our vendors are permitted for the Nisqually Valley BBQ Rally. • We understand city of Yelm staff will be onsite to check business licenses from vendors. If a problem arises, please contact Stephanie Kangiser or Shelley Nicholson the day of the event as they will have the copies of vendors business licenses in the event someone forgets theirs at home. • We understand that any event that has vendors operating without permits will not be able to return next year. 1924 WAS H I r+i %I* T VON CITY COUNCIL AGENDA ITEM SUMMARY City of Yelm, Washington AGENDA ITEM: APPROVAL OF PRAY OVER YELM KEY FACTS AND INFORMATION SUMMARY: • Received Facilities Usage Request on March 26, 2024 • Reviewed by Event Review Committee on March 27, 2024 • Event Review Committee recommends City Council approve this community -wide event Respectfully Submitted: Line Roy Communication & Recreation Coordinator 11 P a g e City of Yelm Park Rental Permit Application AGREEMENT: The City of Yelm parks and shelters may be reserved for public use when properly scheduled through the appropriate agency. Due to extremely heavy public use, regulations have been established to maximize use. No group will be refused use of the facilities if the planned program is of community -wide interest, conditions permit the usage, the time and/or space is available, conflicts (beyond normal park usage) with adjacent properties are not created, and insurance requirements are met. Yelm parks and shelters belong to the citizens of the City of Yelm and are available for their use and enjoyment, and are also available to non-residents. Parks and shelters will not be made available to any group or organization that promotes discrimination, or has a record of discrimination on the basis of race, creed, color, national origin, gender, marital status, age, sexual orientation, or the presence of any sensory, mental or physical disability. Permission to use the facility does not constitute an endorsement of a group's philosophies, policies, or beliefs. A group/organization's request for multiple dates for activities/events in a calendar year will be considered, but will not be allowed to monopolize the time available for reserved use. Proposal (please attach additional information as needed) Location(s): Cochrane Park Date (s): Thursday, May 2, 2024 Hours of use: 7AM-7PM Sponsoring Organization: Linked Pastors Network of Yelm UBI # or Yelm Business License #: Contact Person: Bob Horn Phone: 425.770.7772 Email: bob@livingwater.com Mailing Address: 717 E. Yelm Ave, Yelm, WA 98597 Chairperson (non-profit): Pastor Brad Carlson Phone: 360.790.9229 Email: pbrad91@gmail.com If your organization is certified as a nonprofit, tax exempt under section 501© (3) of the IRS code, please attach a copy of the certificate. 1. Will admission to the event be sold on site, off site, both or neither? No admission to the event will be collected. This is a FREE event. 2. How will the proceeds be used? N/A 3. Describe the activities that will take place at the event? A self -guided prayer walk through the park will be available for any park user. The prayer walk will use 36 18"x24" H -stake signs distributed throughout along pathways with prayer points for the our local community, schools, first responders, city, state, and nation. The prayer points are non-political in nature. 4. How will the activitylevent benefit the community? The Linked Pastors Network of churches in Yelm believe that, simply put, prayer works. "Pray over Yelm" day is interdenominational, fostering unity among our city's churches. "Pray over Yelm" day is collaborative by inviting the prayer needs of schools, community resources, city staff, and the business community among others. "Pray over Yelm" day is experiential by inviting our community to experience one of our great parks, meet others who care about our community, and be active as we pray. 5. How many people are expected to participate? Our 2023 participation was approximately 125 people distributed throughout the day. Last year's weather was very rainy and cold. We would expect a similar turnout this year depending upon the weather. 6. What are your expected sources of revenue? a. Sponsorship $.0..... b. Vendors $ We may have shirts for sale... $150 total? c. Concessions $ 0 d. Admission $ 0 I hereby agree on my part, for the organization I represent to abide by the City of Yelm Parks rules, and policies (as per the Yelm Municipal Code) related to the use of park facilities, which includes the following section on "applicant's responsibility." • Any applicant using park grounds and facilities accepts financial responsibility for any damage done to said grounds. Application for use of a park facility will constitute acceptance by the applicant of the responsibility stated above and willingness to comply with all rules and regulations regarding the use of park facilities as prescribed by the City Council of the City of Yelm. In the event of damage, applicant will accept the City Council's estimate of the amount of same. • The applicant must exercise the utmost care in the use of Yelm's Parks and agrees to protect, indemnify and save the City of Yelm harmless from use of requested facilities. Groups/organizations sponsoring community- wide events must provide the city with proof of self-insurance. • Adult leaders of organizations using park facilities will remain with their groups during all activities and will be responsible for the observance of all rules. • All organizations and groups will, in all cases, clean and put in order the park grounds used by them before leaving. • Consumption of any intoxicating liquor on park premises without first obtaining lawful authority, is considered an act constituting disorderly conduct. Smoking tobacco products by use of cigarette, cigar, pipe or any other smoking device inside the boundaries of any park, without first obtaining lawful authority, is unlawful. • Remaining after closing time prohibited. Hours of park accessibility at all parks is as follows - Winter hours: 6 am to 8 pm, (October 1 to March 31) and summer hours: 6 am to 11 pm (April 1 to September 30.) • All organizations and groups will provide sanicans for any event over 500 people. Minimum of 2 sanicans per 1000 persons. All organizations and groups will provide their own dumpster for any event over 500 • The City of Yelm is not responsible for lost and/or stolen items on city park property. • Park users shall not erect any structure in city parks except temporary stands or tents as authorized as part of a community event. • Park users may not stake tents or temporary stands into the ground at any time. • Yelm City Park is a public park, and is available on a "first come first served basis." Please be aware that when you reserve the park, this does not restrict other activities in other areas of the park. Please initial that you have read and understand all of the above rules and policies: WT* Date: 03/26/2024 City of Yelm Parks Fee Waiver Request Form Organization: Linked Pastors Network of Yelm 1 Pray Over Yelm Reason for request: Pray Over Yelm day, organized by the Linked Pastors Network of Yelm is a free event to the community. No admission, no concessions, no sponsors will be on-site. This event is for all and is designed to benefit our community with interdenominational, collaborative, and experiential prayer in one of our city's beautiful parks. Please attach additional pages if needed. Date of Event: Park request: _ Longmire X Cochrane _ City Park Community Center What is the impact to city staff in order for you to carry on this event? There is no impact other than increased foot traffic within Cochrane Park by approximately 100-150 people during the day Can you operate this event if this fee isn't waived? Yes. Our local churches would pay the fee. How many people do you expect to attend this event? 100-200 people Is any group, organization, or business receiving funds from your event? No. What part of your event are you charging for? No charge. Have you requested a fee waived in the past 12 months? If yes, when? We requested a waiver for this event in 2023. Mayor/Administrative decision. Can be appealed to city council. 'lipm, !r /i EST.1924 WASHINGTON Meeting Date: April 9, 2024 CITY COUNCIL AGENDA SUMMARY City of Yelm, Washington AGENDA ITEM: NISQUALLY JAIL SERVICE AGREEMENT BY AND BETWEEN THE NISQUALLY INDIAN TRIBE AND THE CITY OF YELM ACTION REQUESTED (OR) PROPOSED MOTION: Authorize Mayor DePinto to sign the Nisqually Jail Service Agreement with the Nisqually Indian Tribe effective January 1, 2024. KEY FACTS AND INFORMATION SUMMARY: The City of Yelm has had a service agreement in place with the Nisqually Jail for more than 20 years. This agreement allows the City of Yelm to secure misdemeanor offenders within the Nisqually Jail, a location that is convenient to the police department. The jail agreement with the Nisqually Jail has been beneficial in reduced jail bed costs for the city as well as significantly reduced drive time for the officers. The current contract expired December 31, 2023. An extension of time was signed and was necessary to avoid a lapse in service before a new Agreement was executed. This extension expires April 22, 2024. The new contract has been reviewed by Yelm City Attorney Brent Dille with recommendations from Association Washington Cities. The new contract ensures City of Yelm Inmates receive appropriate care while incarcerated at the Nisqually Jail Facility. The daily bed rate will increase to $135.00 per day per inmate. Annual adjustments to the daily rate will be determined based on the prior year average increase in the Seattle -Tacoma -Bremerton CPI -U (Consumer Price Index). The new contract will provide unlimited guaranteed beds per day through the term of the contract. ATTACHMENTS: Nisqually Jail Service Agreement by and Between the Nisqually Indian Tribe and the City of Yelm Respectfully Submitted: Sonia S. Ramirez Court Administrator 11Pa,e NISQUALLY JAIL SERVICE AGREEMENT BY AND BETWEEN THE NISQUALLY INDIAN TRIBE AND THE CITY OF YELM THIS AGREEMENT ("Agreement") is made and entered into on the date set forth below, by and between the Nisqually Indian Tribe, a Federally Recognized Indian Tribe, hereinafter referred to as "Nisqually" and the City of Yelm, a municipal corporation organized under the laws of the state of Washington, hereinafter referred to as "Yelm" or "City". This Agreement is for the housing Yelm inmates in the Nisqually Detention and Corrections Center hereinafter referred to as "Jail' pursuant to Chapters 39.34 and 70.48 RCW. THE PARTIES HEREBY AGREE as follows: 1. SERVICE. Commencing April 1, 2024, Nisqually shall care for Yelm Prisoners (as defined below) placed in the custody of officers of the Nisqually Jail (hereinafter "Inmate"). The term "Prisoner" shall include any person arrested, sentenced by the court, or held under authority of any law or ordinance of Yelm. This Agreement is non-exclusive and Yelm retains the right to enter into agreements with other entities to provide the same or similar services in its sole and exclusive discretion. 2. REFUSAL. OF PRISONERS The Nisqually Police Chief or the Nisqually Corrections Director shall have the right to refuse to accept custody if in their opinion the prisoner does not meet medical (or other) criteria for booking. Nisqually agrees to provide Yelm with copies of its most current booking criteria. The Nisqually Corrections Director may also refuse to accept custody of a prisoner if doing so would result in overcrowding of the jail, or present health, safety or security risks. Nisqually similarly shall have no obligation to receive a Yelm prisoner into custody absent proper documentation providing a legal basis for confining the prisoner. Yelm shall immediately transport any prisoner that is refused booking off the Nisqually Reservation. The parties agree that dumping of inmates denied booking on or near the Nisqually Reservation shall be grounds for immediate for -cause termination of this Agreement. 3. CARE. "Care" shall mean room and board. Inmates housed pursuant to this Agreement shall be subject to the same rules and regulations required of other inmates housed in the Nisqually Jail, which meet or exceed the minimum standards necessary to meet tribal, federal and state constitutional requirements Jail Services Agreement Between Nisqually and Yelm Page 1 relating to health, safety, and welfare of inmates and specific tribal, state and federal statutory requirements, including by way of example and not limitation, the requirements set forth at RCW Ch. 70.48 applicable to city jails. Nisqually shall provide the City with a copy of the foregoing rules and regulations and any amendments thereto as may be adopted from time to time. The City shall have the right to inspect the Jail in which Yelm Inmates are confined to determine if Nisqually maintains standards of confinement that meet the standard of care as set forth in this Agreement; provided that, the City shall provide reasonable advance notice of such inspections. 4. DURATION OF CONTRACT. The initial term of this Agreement shall be for five (5) years with automatic renewals unless either party provides written notice to the other within 180 days of the expiration of the current term of its intent not to renew. The Agreement may be terminated without cause by either party by providing the other party with one hundred and eighty (180) days written notice. Notice shall be deemed proper when provided to: Yelm: City of Yelm City Administrator 106 Second St SE Yelm, WA Nisqually: Chief Executive Officer Nisqually Indian Tribe 4820 She-Nah-Num Dr. S.E. Olympia, WA 98513 5. RELEASE. Inmates will only be released when they have served their full time unless release is authorized by any other provision of this Agreement or is ordered by a court of competent jurisdiction. 6. PAYMENT. Yelm shall pay to Nisqually a daily rate of one hundred thirty dollars ($135.00) per day per Inmate for care. A `day" is the twenty-four hour period beginning at 12:00 a.m. and ending at 11:59 p.m. in the Pacific Time Zone. Beginning January 01, 2024, and annually on January 1St thereafter, the daily rate shall be adjusted by the annual percent change in the preceding June Consumer Price Index for All Urban Consumers (CPI -U) for the Seattle-Yelm- Bremerton, WA area, as published by the Bureau of Labor Statistics, or three percent (3%), whichever is greater. Daily rates are assessed as follows: • The minimum charge for any inmate booked into the facility for any amount of time will be the daily rate ($135). Jail Services Agreement Between Nisqually and Yelm Page 2 • An Inmate who remains in custody on more than one calendar day but less than twenty-four hours total, will be charged only one daily rate. • In the case of multiple jurisdictions, charges for the subsequent agencies do not begin until the charges for Yelm have been adjudicated and/or released. • If an Inmate is being held on a Yelm charge and, later, a non -billable agency adds a charge that takes precedence such as District or Superior Court, Yelm will be responsible for the daily fee accumulated before the additional charge(s) were submitted. • If a higher court sentence such as District or Superior is to be served consecutively with a Yelm sentence, Yelm will be responsible for the daily fees until such time as the higher court sentence takes effect. • In the case of multiple charges, the following criteria will prevail in determining the billable agency: > Current charges over warrants 'v Court Precedence — Superior, District, Municipality Cash bail over bail bonds ➢ Highest cash bail in the event of multiple cash bails r All things being equal, goes to arresting agency A DOC / "Hold" status If there is still a tie, Command staff will determine whether one agency should be billed or if the agencies involved should share the billing. ➢ If multiple agencies are to be billed and Nisqually does not have an agreement with the other agency or agencies, Yelm will be responsible for the daily fees if an agreement with the other agencies cannot be obtained. Nisqually will submit a detailed monthly invoice to Yelm for Inmates housed pursuant to this Agreement. Except as provided below, Yelm shall pay such invoices within 30 days of receipt. Interest at the rate of 12% per annum shall be charged on all past due accounts. In the event Yelm determines the invoice detail is inadequate to support the amount billed, Yelm may withhold payment for only the inadequately supported invoiced items, pay the balance of the invoice and withhold payment for the remainder, and then make a written request to Nisqually for any additional information required to properly support the remaining outstanding portion of the invoice. All payments shall be subject to adjustment for any amounts, upon audit or otherwise, determined to have been improperly invoiced. An account shall be deemed past due after 45 days from the date of invoice. Without prejudice to any other contract rights available to it, if Yelm does not pay the invoice with Sixty (60) days of receipt of invoice, Nisqually acting through its Jail Services Agreement Between Nisqually and Yelm Page 3 Police Chief, will not accept Prisoners until the delinquent amount is paid in full. Nisqually agrees to maintain its billing, and all supporting, records for a period of 6 years, and agrees to make such records available to the City for Audit, upon reasonable advance notice. 7. MEDICAL CARE. With the exception of basic non -urgent medical care, Yelm shall be solely responsible for the medical care and medical expenses of Inmates housed pursuant to this Agreement, provided that if the Inmate has his or her own medical coverage, Nisqually will coordinate with Yelm and health care providers so that such insurance may be utilized. In the event that an Inmate requests non -urgent medical care, Nisqually shall provide basic, non - urgent medical care as is normally available and provided to all other Jail Inmates as determined by Nisqually. In the event that Nisqually deems an Inmate to be in need of urgent or emergency care, Nisqually shall use best efforts to contact Yelm based upon the procedure established by Yelm but may take any action it deems necessary to provide the Inmate with the needed care without obtaining prior approval. To the extent permitted by state law, Yelm shall protect, defend, hold harmless and indemnify Nisqually from and against all claims, suits and actions relating to the medical care of Inmate housed under this Agreement which result from the failure of Yelm to approve such care or for any reason other than injuries and harm resulting from the negligent or intentional acts or omissions of Nisqually or its officers. 8. TRANSPORTATION BOOKING and ADMINISTRATIVE DUTIES, A. Court Transportation. Upon request Nisqually will provide transportation of Yelm Inmates from the Jail to the Yelm Municipal Court for court appearances (hereafter "Court Transportation") as needed. Yelm shall provide a schedule for Court Transportation establishing the dates and times that will best serve the Court's needs for transportation and security. Court Transportation services are subject to periodic review and modification. Court Transportation includes: • Taking custody of Yelm Inmates from the Nisqually Jail; • Transporting such inmates to the appropriate Municipal Courtroom at the time specified by Yelm. Jail Services Agreement Between Nisqually and Yelm • Maintaining custody, security, and control of such inmates at all times while in transit and while present in the courtroom or a holding facility in proximity to the court. • Taking persons into custody in the courtroom who have been ordered by the court to be taken into custody. • Bringing inmates to and from holding cells within or in proximity to the court and providing security for the holding cell(s) while occupied. • Transporting the inmates from the Municipal Court to, and releasing the inmates to the custody of, the Nisqually Jail; • Maintaining all records associated with such Court Transportation as required. Nisqually shall determine the appropriate number of correction officers necessary to safely maintain custody, security and control of inmates while providing court transportation services; provided that, court transportation of more than one inmate shall consist of a minimum staffing level of two Nisqually correction officers. B. Payment. Yelm shall pay Nisqually for Court Transportation services provided. Except as provided below, such costs shall be based on a flat hourly charge to include the costs of the transport unit, labor and overhead and shall be reimbursed based on actual time required at a rate of $70.00 per hour for the first officer and $60.00 per hour for each additional officer. Court Transportation, to the extent that it solely involves transportation of Yelm Inmates within the confines of the Nisqually Jail for remote court appearances, is included in the costs of Inmate Housing as provided at Section 5 of this Agreement, and such time shall not be billable to the City for Court Transportation. 9. Administrative Duties, A. Contract Managers. Yelm and Nisqually will each designate a key point of contact who will serve as contract manager. The designated contract managers will work together and coordinate with other staff as necessary from Nisqually, the Yelm Police Department, and the Yelm Municipal Court on the development of an inmate booking, transportation and video arraignment system and any other issues that may arise. (Sonia S. Ramirez, Court Administrator, for the City of Yelm) Jail Services Agreement Between Nisqually and Yelm Page 5 B. Video Arraignments. Nisqually shall provide a video system and associated equipment that is interoperable with Yelm's system at the Yelm Municipal Court and/or Yelm Police Department as determined by Yelm. C. Records. Nisqually shall keep all necessary and pertinent records concerning Yelm Inmates and the services provided pursuant to this Agreement in the manner mutually agreed upon by the parties hereto. The parties acknowledge that the Tribe is not subject to the Washington State Public Records Act (RCW 42.56), and also acknowledge that Yelm may need access to certain records that relate to services under this Agreement or for public records purposes. When such need arises, Yelm will make a request for such records through the Nisqually Corrections Director. Nisqually agrees to provide to Yelm records relating to services provided under this Agreement as specifically enumerated below: Inmate Identification Inmate Photo (Mug Shot) Arrest and Booking Report Alerts Arrests Charges Court Hearings Holds Contacts Classification Reviews Notifications Keep Aways Assessment Listing Booking Reports Booking Details Photo / Dorm Card Booking Form Tasks Property Forms Classification Housing Locations Release Recreation Special Diets Meals Medical Intakes Medical Records Jail Services Agreement Between Nisqually and Yelm Page 6 Nisqually agrees to release the records enumerated above within ten (10) days of Yelm's request. If such records concern a decision regarding inmate medical care, records shall be released immediately to allow Yelm to make an informed decision. This Agreement and the provisions hereof are not intended to operate, and shall not be construed to operate, to convert any records in the possession of the Nisqually Indian Tribe to public records within the meaning of the Washington State Public Records Act other than those records specifically enumerated above. For purposes of the Washington State Public Records Act, Nisqually records relating to internal jail security are specifically excluded, including: 1) Internal Incident and After -Action Reports; 2) Video Monitoring Footage; and 3) Records (or portions thereof) containing the name, address, phone number or other personally identifiable information of Nisqually Corrections personnel. Records relating to internal jail security may be reviewed at the Nisqually Jail by authorized representatives of the City of Yelm upon request. 10. CUSTODY TRANSFER. Yelm authorizes Nisqually to obtain and relinquish custody as necessary in the receipt, transportation and release of prisoners and inmates as determined with advance notice by the Yelm Contract Manager. 11. CITY ACCESS TO PRISONERS. All Yelm police officers and investigators shall have the right to interview the Inmates inside the confines of the Nisqually Jail subject only to necessary security rules. Interview rooms will be made available to Yelm police officers in equal priority with those of any other department, including the Nisqually law enforcement personnel. Nisqually shall ensure confidential access to prisoners by defense counsel. 12. PREA COMPLIANCE. Nisqually complies with or exceeds the standards set forth in the Prison Rape Elimination Act and, in accordance with 28 C.F.R Part 115.12, shall allow Yelm staff to monitor its facility with reasonable notice to ensure compliance thereto. 13. RELEASE OF PRISONERS FROM NISOUALLY. No Yelm Inmate confined in the Nisqually Jail shall be removed therefrom except: A. When requested by Yelm Police Department in writing. B. By Order of the Yelm Municipal Court in those matters in which it has jurisdiction. C. For appearance in the court in which a Yelm Prisoner or Inmate is charged. D. In compliance with a writ of habeas corpus. E. For interviews by the city attorney or member of the Yelm Police Department. Jail Services Agreement Between Nisqually and Yelm Page 7 F. If the prisoner has served his sentence or the charge pending against said prisoner has been dismissed or bail or other recognizance has been posted, as required by the courts. 14. INDEMNIFICATION. Yelm shall protect, defend, save harmless and indemnify Nisqually, its officers, agents, and employees, from and against all claims, suits and actions arising from intentional or negligent acts or omissions of Yelm in performance of this Agreement. Nisqually shall protect, defend, save harmless and indemnify the City of Yelm, its officers, agents, and employees from and against all claims, suits and actions arising from intentional or negligent acts or omissions of Nisqually in performance of this Agreement. 15. INSURANCE. Each party shall obtain and maintain occurrence -based insurance that provides liability coverage in the minimum liability limits of ten million dollars ($10,000,000.0) per occurrence and ten million dollars ($10,000,000.00) in the aggregate for its conduct in creating liability exposure related to the confinement of inmates and other services provided pursuant to this Agreement, including general liability, errors and omissions, auto liability and police professional liability. The insurance policy(ies) shall provide coverage for any liability occurrence during the policy period, regardless of when any claim or lawsuit is filed. 16.CERTIFICATE OF INSURANCE. Each party to this Agreement agrees to provide the other with evidence of insurance coverage in the form of a certificate or other verification of coverage meeting the requirements of this Agreement. 17. CONSENT TO JURISDICTION AND TRIBE'S EXPRESS LIMITED WAIVER OF SOVEREIGN IMMUNITY. Nisqually is a Sovereign Nation with all immunities attendant thereto WITH THE FOLLOWING EXCEPTION THAT THE PARTIES TO THIS AGREEMENT HAVE SPECIFICALLY NEGOTIATED: Nisqually does hereby expressly consent to jurisdiction of the courts of the State of Washington as having exclusive jurisdiction to hear, resolve and enter final judgment on any legal dispute by and between the parties to this Agreement and/or their affected officers, officials, and employees, concerning the interpretation of this Agreement, enforcement of any of its provisions, and any complaints, claims or counterclaims for monetary damages and/or equitable relief for any alleged or actual breach of any provision of this Agreement and/or for the enforcement of any such final judgment entered by any court of the State of Washington regarding such matters. No consequential, special, indirect or Jail Services Agreement Between Nisqually and Yelm m punitive damages or attorney's fees may be awarded or adjudicated against, or recovered against the Tribe. For this limited purpose only, Nisqually does hereby expressly waive its sovereign immunity from suit or defenses in the courts of the State of Washington for any such legal claim or complaint for the interpretation and/or enforcement of this Agreement, and/or for any complaints, claims or counterclaims for monetary damages or equitable relief for any breach of this Agreement, and/or for the enforcement of any such final judgment entered by any court of the State of Washington regarding such matters. This limited waiver is for the benefit of the City of Yelm only and the Tribe does not waive its sovereign immunity with respect to suits or claims by any other person, corporation, partnership, government, governmental agency or entity whatsoever. The City agrees that this agreement shall not create any liability that permits recourse by the City to or upon any Tribal Trust assets or restricted federal funds. Ir-MC1601:1 7tIIL[tll=i�i�a This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 19. MODIFICATION OF AGREEMENT. This Agreement may not be amended or rescinded in any manner except by an instrument in writing signed by a duly authorized officer or representative of each party hereto in the same manner as such party has authorized this Agreement. The parties recognize that circumstances may change and that it may be in the interest of both parties that the Agreement may be amended from time to time. For this reason, each of the parties will consider changes which may be proposed by the other during the term of this Agreement. 20. NO JOINT VENTURE/NO THIRD -PARTY BENEFICIARIES. It is not intended by this Agreement to, and nothing contained in this Agreement shall, create any partnership, joint venture or other arrangement between Yelm and Nisqually. The parties intend that the rights, obligations, and covenants in this Agreement and the collateral instruments shall be exclusively enforceable by Yelm and Nisqually, their successors, and assigns. No term or provision of this Agreement is intended to be, or shall be, for the benefit of any person, firm, organization or corporation not a party hereto, and no such other person, firm, Jail Services Agreement Between Nisqually and Yelm organization or corporation shall have any right or cause of action hereunder, except as may be otherwise provided herein. IN WITNESS WHEREOF, the parties have executed this Agreement on this date, the day of , 2024. CITY OF YELM: NISQUALLY TRIBE: Joe DePinto, Mayor Attest: Chief Executive Officer Approved as to legal from only: Kathy Linnemeyer, City Clerk Yelm City Attorney Jail Services Agreement Between Nisqually and Yelm Page 10 ` GpiH wf� llGl Fm,. %,J) cop EST. 1924 Meeting Date: April 9, 2024 CITY COUNCIL AGENDA ITEM SUMMARY City of Yelm, Washington AGENDA ITEM: APPROVAL OF THE 2024 LODGING TAX ADVISORY COMMITTEE AWARD RECOMMENDATIONS PROPOSED MOTION: Motion to approve the 2024 Lodging Tax Advisory Committee award recommendations in the amount of $122,000 KEY FACTS AND INFORMATION SUMMARY: • The LTAC met in November 2023 allocated up to $150,000 to be made available as grants to the 2024 Lodging Tax Fund applicants with $50,000 allocated to fund events and $100,000 allocated to fund a Yelm 100 -Year Celebration. • The amount approved as part of the 2024 City of Yelm Budget is $40,000. The additional $110,000 will have to be approved by the City Council as part of a budget amendment. • The LTAC held a public meeting on March 5, 2024 to review and discuss applications, as well as decide how much to grant to applicants. • The LTAC has reviewed the applications and is recommend funding the following: • Centennial Concert & Drone Show, City of Yelm $75,000 • Visitor Convention Bureau of Thurston County $ 7,000 • Yelm Jazz in the Park $ 5,000 • Nisqually Valley Spring Expo $10,000 • Nisqually Valley BBQ Rally $20,000 • Clues & Brews, ACU Foundation $ 5,000 ATTACHMENTS: Respectfully Submitted: VL m"' N", EST. 1924 Meeting Date: CITY COUNCIL AGENDA ITEM SUMMARY City of Yelm, Washington Joe De Pinto LTAC Chair 2 1 11 1 g (, 'n u. In yr In In > C Z V11 Lr c Wi 'n In > In IC c no E 0 010 ii u,o c , Q, E In In w III > c .� m > -C. 0 InC1 0 0 nJ() no In > 0 A. In 11 In V� 0 In In 0 0 no W E E 5-0 0 UID In 'n In E 75 in j "on In M In 7o 0 no In Q c E Wi 76 0 'n N E In - M-- u 0 u no In E > a, . T3 C1 0 In 0 7, cI In c T nJ() I- E 0 In In on I > 11V� I, In (1, — — In In kw' In — u 11 E 14 In b, , > 7o E E In N u 71 .0•> , -,, on L© 0 0 In — , —0 M In In In In 0 0 > n, on 0 0 7o In CL 0 In 'In In nh= In E , 0, UID E., no w Q, 0 In , c ,., n 0 In co � C, In 'I— x no In In u 0 no 06 f., W In w 0 o, 0 Q U,Q F Inly E -n u. 0 In x .0 F T 0 In Qi y 3 4J CL —0 LU T 0 C E < 2 O < E E 0 1 In III III u esr.1924 YELM LODGING TAX ADVISOY COMMITTEE MINUTES March 5, 2024 — 10:30 AM Location: City Nall Conference Room 103 2"d St SE YeIm, WA 98597 1. Joe DePinto called the meeting to order at 10:30 pm. 2. Members present: Joe DePinto, Denise Nibbeln, Shelley Nicholson and Margaret Clapp Absent: Clay Williams Staff: Kathy Linnemeyer and Stephanie Dice 3. Approval of Minutes: Motion by Denise Nibbeln to approve the December 5, 2023 minutes Seconded by Shelley Nicholson All were in favor 4. Briefing Items: Review 2024 LTAC Applications: The following applications were submitted and reviewed for funding. ACU Foundation (Cues & Brews) $5,000, Yelm Chamber of Commerce Nisqually Valley BBQ Rally $30,000, Yelm Chamber of Commerce Nisqually Valley Spring Expo $10,000, Jazz in the Park $7,500, Visitor Convention Bureau of Thurston County $7,000 and City of Yelm Centennial Concert and Drone Show $75,000. Motion by Margaret Clapp to fund ACU Foundation Cues & Brews in the amount of $5,000. Seconded by Denise Nibbeln. All were in favor. Motion by Margaret Clapp to fund Yelm Chamber of Commerce Nisqually Valley BBQ Rally in the amount of $20,000. Seconded by Joe DePinto. All were in favor. Motion by Denise Nibbeln to fund Yelm Chamber of Commerce Spring Expo in the amount of $10,000. Seconded by Shelly Nicholson. All were in favor. Motion by Margaret Clapp to fund Jazz in the Park in the amount of $5,000. Seconded by Denise Nibbeln. All were in favor. Motion by Denise Nibbeln to find Visitor Convention Bureau of Thurston County in the amount of $7,000. Seconded by Joe De Pinto. All were in favor. Motion by Denise Nibbeln to fund the City of Yelm Centennial Concert and Drone Show in the amount of $75,000. Seconded by Shelley Nicholson. All were in favor. 5. Discussion Mayor De Pinto said he has been asked if Yelm would be interested in aligning our LTAC calendar, application or shared application process with other cities in Thurston County. 6. Adjourn: Motion by Denise Nibbeln to adjourn the meeting at 11:15 PM. Seconded by Shelley Nicholson All were in favor Next Lodging Tax Advisory Committee Meeting: The next Lodging Tax Advisory Committee will meet again in December 2024. LOCATION: City Nall Conference Room. 2 1 P n g(x 14 WASHINGTON �1AC ����iivndjing aind A�p�pfljcalijoin In Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads State Law authorizes the City of Yalm to distribute lodging tax funds to eligible non-profit and government organizations inpromote tourism projects, mc(ivitieumnda*enisinChynfYe|nn(fnppnofhbusineuseumnannie|igib|einnaceive|Vdging tax funds). State law requires that applications for funding be evaluated by the YPIm Lodging rax Advisory Committee (LrAC). rhe members nfthe LfAC Committee are appointed bythe Mayor and Ye|nnCity Council. rhe LrACreviews applications and make recommendations to the City Council for final funding award. rhe City Council approves the package nfrecommendations from the LrAC Committee and may only grant lodging tax awards for projects, activities and events that have been recommended for funding by the LrAC. All Lodging fax Funds are dispersed AFrEFl approved events, programs, projects occur and Nor before. Allowable Uses of Funds, p��RCW 67.28 °7huhumpromotion and marketing • Operating and marketing special events and festivals to attract tourists • Operating costs and capital expenditures for tourism -related facilities owned or operated by government entities or nonprofit organizations. EMMESMELIMMIMM rhe LfAC will review applications and make funding recommendations based upon available lodging tax revenue and any pre -determined criteria. Applicants who have met the application deadline and submitted a complete application may bescheduled for mbrief interview. LTA.Cfundingnacnnnnnendmiinnuvvi||berexievved'mpprnved'mndincnrpVxaied into the City Budget. Successful applicants will be contacted after recommendations are made by the LfAC and funds are approved bythe City Council. R�����nt^�������u^������*� -n- '— ��'---o Requirements includes providing a certificate of insurance and a Lodging fax Invoice with proof of expenses. State law also specifies certain reporting requirements forjurisdictions that levy a lodging tax. Each entity awarded Yalm lodging tax funds will be required to submit a Final Report to the City with detailed information immediately following their tourism promotion activities. Before funding is awarded for reimbursement, all recipients of lodging tax funds must provide a report to the City describing and verifying the actual number of people traveling for business or pleasure on a trip: (A) away from their place of residence or business and staying overnight in paid accommodations; (B) to a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) from another country or state outside nftheir place nfresidence nrtheir business. Award recipients must also describe the methods used to determine attendance and distinguish among the visitor categories. It is important to consider and be prepared to respond to how you will determine and quantify the information above. rhe Final Report form will be provided to all funding award recipients. rourism: means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, nrsouvenirs. rourism promotion: means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of or the operation nfspecial events and festivals designed inattract tourists. rourism-rplated facility: means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor and used to support tourism, performing arts, or to accommodate tourist activities. 7hurisX:nnemnumpersnnvvhninave|ufnonnmp|mcenfnauidenceinmdiNenaniinvvn'cih/'cnuniy's(mie'nrcnuniry't)r purposes of business, pleasure, recreation, education, arts, heritage, or culture. Insurance: As part of its contract for performance, the city requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Contract: After Council adopts the City Budget, a report and contract/agrPement will be sent to you for signature. Following return of the signed contra ot/a g reement, it will be scheduled for final approval by City Council. Payment: Normally, payments are processed twice per month for reimbursement of expenses. rhe last date insubmit documents for reimbursement nfLodging fax Funds will be noon the first Friday in January for the prior year allocation. Application: rhe Lodging rax Application and Lodging rax Budget Form are available msdigital fill-in forms mi vmwwye|mwm.gnv.For questions, please contact the City nfYe|mmi(3GO)458-3244. Pna/luuu Comments 14 <i i, d4i AaU Liim�� WASHINGTON "1AC I'll.uunIiiin in IpIIIfIIhtalil in rinl Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads Application 0 Application and Lodging Tax Budget Form. Submit 1 original application. It will have Checklist an original signature, budget form, the complete IRS 990 Form, and Articles of Incorporation and Bylaws if necessary. Copies of just the application and budget form will be distributed to the Lodging Tax Advisory Committee, the City Clerk receives two copies (for archive and posting), and one copy will be available for the public should they decide to attend the meeting. 0 One complete most recently submitted IRS Form 990 -Return of Organization Exempt From Income Tax is required with the original application. (The 990 Form is to show income / expenditures and the current Board of Directors. If you've filed a postcard version of the 990, please attach supplemental information or your application will be incomplete.) 0 Articles of Incorporation and by-laws. This is necessary ONLY if this is your organization's first time applying for City of Yelm lodging tax funds or if previously submitted documentation has changed. One complete set is required with the original application. (OPTIONAL) Applicants may bring additional materials with you during the Lodging Tax Advisory Committee interview to support your application, including but not limited to: marketing brochures, flyers, newsletters, programs, etc. Please Note: "rhe Lodging fax Advisory Committee (L'fAC) encourages applicants to bring any video and electronic advertising to plan to share during the presentation and interview. "rhe City will need one copy on file for record-keeping purposes. Comments 14 WASHINGTON Entity Information ............ 1AC IivinOilng ainplpflhicalJoiin lin Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I File Uploads I 0irgainizaboiri INa irne:� City of YPIM Fedeirall Tax 111D INUirnbeir 916001534 Coiri Nairne Line Roy Iftle Communications & Recreation Coordinator IM a 111111 in g Ad d ire ss 106 2nd St SE P In o in e # 3604588420 Eirnaill Addiress liner@yelmwa.gov FUIri !is roir:: 0 Tourism Promotion/Marketing Activities fvj Events/Festivals 0 Programs/Projects Airn(KilrA Re(lUieslted $ 75,000.00 $ 75,000.00 [TAC Funding Request Information � IDfT0U-115DlAc�ivil�»/Fv8in�/PK}g[GDl/P �8cIt Centennial Concert & Drone Show � 1� DCGbDD � Ye|mCity Park i� @22/2024 � FDd[)GhB � i� 6/22/2024 One hundred years have passed since our t)nebemnerslaid the foundation nf ° this thriving landscape, and now, it's time to honor our rich history, remarkable growth, and the community spirit that has defined us. �� rhe city's centennial celebration will be an extravaganza spanning days of festivities and reflection. A parade will wind through the city's core, YPIm City Park will be bustling with Welbsilte Address SDCjGll IACCDUD1t5 @City ofYe|m-Government, @City ofYP|mParks and Recrpatior � WhaItG[8the jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll g[8GhB[thGD �Omiles tDGltlt8Dd the Gdivilty/8v8itand VVlhGIt!IS yDU[8sbDlGlt8IDD: While we are focusing on YPIm residents, we will also work to market to the Seattle, Portland, and Spokane bases. With snnnmnynfnurnauidenisnuisidenf the Ye|marea, vvewill work ininvite them back incelebrate this momentous occasion with us. Whait afire Unejpirofeclted InUirnbeir of altlteindees esHirnalted to travel firoirn ainctineir stalte oir COUnbry to altiteind fline advifty/eveinit and whait !IS YOUir esHirnalte I 01T Basing our numbers on previous events in the park, we can estimate about 30-60 out of staters to join us. Whait afire Unejpirofeclted altlteindees who esbirnalted to sitay !!in I oveiriniglinit accoirn I Ho ins'? gum Whait afire Unejpirofeclted altlteindees who esbirnalted to sitay !!In U1111pald oveiriniglinit accoirn I Ho ins'? gum I dO YOU 1pllain torneaSiLlire/evaklalte fline aCklall altlteindaince and locaboins v1siftoirs traveled firoirn'? \Alp will have ID checks at the 214- area, where we can make note of out of staters, and we will work with Experience Olympia & Beyond to create geofPncing to ping off of users phones I fline N)UH-11sirn piroirnoboin iilrrrpcit oin fline econoirny firoirn YOUir speciall eveinit, restivall, oir N)UH-11sirn relaited pi-(:qji-airn oir jpiro�ecit wiflinlin fline Cily of Yelim, specifically oin fline llama gling and rocd service secitoirs this is a once in a lifetime event. We're collaborating with numerous organizations to increase the economic impart of this event. By bringing in a big name artist, we can increase the opportunities for impart. We will see added rooms from the drone operators, musicians, and attendees. HDVVbK}Gd-iVVi1111 IItDUirl5DlpK}Dl[�iDDb8D8fift The g8Dg[GlphiCGlk/and 8CDDDDliC@lly? Geographical Impart: ^ Local impact: rhe celebration will significantly bnns(inuhunnvvKhinYe|nnitsahi m#nac(ingviuitnrsfnonnneighbnhnginvvnu'ThumdnnCnuniymndbeynnd'mnd PNVVstates. Residents and local businesses can experience increased economic activity due to the influx of tourists. Describe 1DVVYOU VVi1111 pK}DlDhBDv8[Digln�5iIiDYPlDl(AgiDg 8s�Glbli5lnDl8it5? \8lpwill partner with our local lodging establishments in offer special rates nr packages for attendees who require overnight accommodation during the Centennial special events inYe|nn. Describe 1DVVYOU VVi1111 pK}DlDhBY8lDland Dflin8[aft[GdiDD5iDIIYPlDlG[8GtD 8DbC8N)U[is�5tD8xlI8Dd IIvi5ift beyond GU8DdGDC8NDyDU[5p8CiGll8v8D[ rpsivGl.D[NDU[i5Dl-[8lG�8d raCiIfty ro promote YPIm and its surrounding attractions, enticing tourists to extend ^ their visit beyond this Centennial celebration, we will cross promote events and activities that will last all year, like our historical walking tour, and documentary. \Alp will create a dedicated space on the City's websile where vvecan feature upcoming Centennial events. Wna� NDUirl5DlDLACDDl85hDUld II[|ift»8xp8d III yDU[pK}pD5Gll!is only pG[tiGlly I'UDd8d?iThe specific FD[8xGDlpl8::Which services VVi1111DDA nGpp8D? HDVVdDYOU iD�8Dd tDGlft8[DGNv8lyfUDdyDU[pK}g[GDl? Kthis project iun'tfunded'ihenevi||deUnhek/heweinbecuismmde.\8eviU reach out insponsors inhelp fund msmuch msvvecan, but vvewould have in make tough decisions like cutting the drone show nrthe concert, cutting the documentary, making it so the only events that we can move forward on are the inexpensive ones. I si�[Un8[D[gGDizGbDD5IIYOU VVi1111 1pG[tD8[VVillin rn[flini5pK}pD5Gll I 8IIDf 8DdD[58Dl8itG[8VV8lCDDl8tDThe GUGCn8d tDUni5GppliCGbDD/1pl8G58dDDDA 58Dd58lpG[G�8llytD[|iftyi Our planning committee consists nfmembers from the Ye|mChamber nf Commerce, City of Yplm, Senior Center, Historical Commission, Parks Advisory Committee, Ye|mCommunity Schools. YOU DlGyUpload DlUItiIpl8i ii The !!in P[)F, 1`11FD[IDlGg8FDD0G[ � l stany [Un8[Dl8G5U[8Dl8Dit5flinalt d8DlDDsb[Glt8Un8iiiDfiDC[8G59d NDU[i5DlGft[i1bUIGlbl8tDyDU[5p8CiGll8v8D[rpstivGll.D[NDU[i5Dl[8lGit8dfGCiIfty Please iDClUd8any DUn8[flinDUghit5flinGltDlGy8DCDU[Gg8flin8l (AgiDgTax Advisory [|DDlDlift88/YPlDl[|iity[|DUDCi11 N) Use (AgiDg tax rUDd5N)5UIPIPD[t flini5GppliCGbDD rhis is a once -in -a -lifetime event. \Alp are excited and dedicated to making it incredible. With your support, we will be able to give Yalm the Centennial Celebration hdeserves. Certification � City ofYP|m � (—j Nonprofit V2 Government Entity � Other rhe applicant has, or will obtain, liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. rhe applicant has on file with the City, or is submitting one copy, of their current articles of incorporation and by-laws I understand this is an application for a contract with the City of Yalm, which, if awarded, will only be paid m0erihesan/ice(s)iunandenednnmneinnbursennenibmsiumndmsignedLndgingTax|nvniceiusubnni#edvvith proof nfpayment documentation. rhe applicant has accounting/record -keeping systems which A) show the purposes for which City of Yalm funds have been spent; B) is open to inspection by the City of Yalm or its agents; and C) is maintained for at least Gyears following the end nfcontract. I understand that the City of Yplm will conduct public discussions regarding recommendations for funding to any agency making application inthe City nfYe|nnand its Lodging fax Advisory Committee. I hereby certify that the information contained in this certification and application for funding with the City of Yalm is a true and accurate statement of activities and financial status of the organization submitting this application. I hereby certify that the person signing this application is duly authorized to execute this document on behalf nfthe applicant entity. INairne and 111fle Line Roy Signay ktire IDae 11/6/2023 Comments Brief C: eia A,riilpfiion (450 %va:ards or Mess One hundred years have passed since our forebearers laid the foundation of this thriving landscape, and now, it's time to honor our rich history, remarkable growth, and the community spirit that has defined US. The city's centennial celebration will be an extravaganza spanning days of festivities and reflection. A parade will wind through the city's core, Yelm City Park will be bustling with kids activities throughout the day, and the day will culminate with a concert at our new stage as a drone spectacle paints the night sky with vibrant colors, symbolizing our aspirations for a brilliant future and the unity that binds us together. The centennial celebration is not merely a reflection on the past; it's a promise of resilience and progress. It's an opportunity for us to look back with pride, live in the present with gratitude, and move forward with unwavering determination. This celebration is not just about the last one hundred years; it's a testament to the unwritten chapters that will define the soul of our city for centuries to come. -Va:aurrbroa:-aa:�..based urvlllll the tou.urilsimn Iproimnotiion benefiif be ¢fo,ogralphiiGalllly+and o,Gonoimni!Galllly+°? Geographical Impact: Local Impact: The celebration will significantly boost tourism within Yelm itself, attracting visitors from neighboring towns, Thurston County and beyond, and PNW states. Residents and local businesses can experience increased economic activity due to the influx of tourists. Our Centennial celebration will draw visitors from broader regional areas. This can benefit surrounding towns and areas as tourists might explore and spend money on accommodations, dining, and other attractions in the nearby vicinity. Local Businesses can see an increase in economic activity due to a surge in tourism can lead to increased revenue for local businesses, including hotels, restaurants, retail stores; we've started working with the Yelm Chamber of Commerce to offer Centennial specials from local businesses. Dei,rilbe how you %( 01111 Iproir note Yells mn and of er a:-afaarvaeGf ons In the Yells mn area to enif Ge tourists to extend fV eIr aaii.alif beyond aftenafaanGe to your .alpo.,baall event, fo.,.sfv all, or touuril ainn-rell«at of faadllilfy. To promote Yelm and its surrounding attractions, enticing tourists to extend their visit beyond this Centennial celebration, we will cross promote events and activities that will last all year, like our historical walking tour, and documentary. We will create a dedicated space on the City's website where we can feature upcoming Centennial events. We will have an active social media presence during this time, where we will share captivating visuals, event updates, and insider tips to create buzz and engage with potential visitors. We will collaborate with local businesses, hotels, restaurants, and nearby attractions to offer package deals or joint promotions, encouraging tourists to extend their stay, and partner with Experience Olympia & Beyond and our local newspapers to feature Yelm in regional tourism guides, maps, and collaborative marketing campaigns. 14 WASHINGTON �1AC ����iixnOing aind A�p�pflcalioin lin Background Information Guidelines for Submitting a Complete Application Funding Application I Lodging Tax lBudget Form I File Uploads U �� ^ 7�� �� U^ * �~������� n��^���n����� � � �� Specific inyour tourism projects, mc(ivitieumnda*enisiniheChvnfYe|nn'plomsacnnnp|eieiherequinadUe|dsmnd|isX the amount and status of funding for all sources that you already or intend to receive. If applicable, please include in - kind donations and funds received from admission fees. Projected Revenue Sponsorships* Admission* $O.00 Reserves* Donations 0^In-Kind 0.00 Contributions* Grants* $O.00 Program Service $ 0.00 Feem~ Gift Shop* $O.00 Fees*Vendor Fundraising $O.00 Activities* Anticipated Lodging $ 75'000.00 Tax Funding* Lodging Tax from $ 0.00 other Jurisdictions* Please specify:* 0 All other Sources of $ 0.00 Revenue* Please specify:* 0 Total Revenue* $ 0.00 Projected Expenses Personnel (salaries $ 0.00 and benefits)* Administration $ 0.00 (utilities, phone, etc.)* Marketing and $ 5,000.00 Promotion* Professional and $ 67,500.00 Consultant Fees* Equipment* $ 0.00 Facility/Event $ 0.00 Rental* Travel* $ 0.00 Please specify:* :3'7,500: Drone ;how :30,000: Concert 5,000: Documentary All Other Expenses* $ 0.00 Please specify:* 0 Total Expenses* $ 77,500.00 Program Excess $ -2,500.00 (Deficit)* Comments 14, Ovy low An WASHINGTON MEEMMMM ............ 1' III iivrnIii irng ainp11 f 111 ltalioirn in Background information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I IFillIe U71loads] IIIRS 990 Foirim Upload Qu may upbed rMpe if"Hes Fides rm]Sit The !!in PDF, .T11F or Knege F'onad Articles or Ilincoirpoiraboin and lByllaws (Ir inecessairy) Upload Qu may upbed rMpe if"Hes Fides rm]Sit The !!in IPDF, .T111f- or IK nee F'onad AddiftloinallMaltedals Upload Qu may upbed rMpe if"Hes Fides rm]Sit The !!in IPDF, .T111f- or IK nee F'onad Approve 1000 14 WASHINGTON �1AC ����iivndjing aind A�p�pfljcalijoin In Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads State Law authorizes the City of Yalm to distribute lodging tax funds to eligible non-profit and government organizations inpromote tourism projects, mc(ivitieumnda*enisinChynfYe|nn(fnppnofhbusineuseumnannie|igib|einnaceive|Vdging tax funds). State law requires that applications for funding be evaluated by the YPIm Lodging rax Advisory Committee (LrAC). rhe members nfthe LfAC Committee are appointed bythe Mayor and Ye|nnCity Council. rhe LrACreviews applications and make recommendations to the City Council for final funding award. rhe City Council approves the package nfrecommendations from the LrAC Committee and may only grant lodging tax awards for projects, activities and events that have been recommended for funding by the LrAC. All Lodging fax Funds are dispersed AFrEFl approved events, programs, projects occur and Nor before. Allowable Uses of Funds, p��RCW 67.28 °7huhumpromotion and marketing • Operating and marketing special events and festivals to attract tourists • Operating costs and capital expenditures for tourism -related facilities owned or operated by government entities or nonprofit organizations. EMMESMELIMMIMM rhe LfAC will review applications and make funding recommendations based upon available lodging tax revenue and any pre -determined criteria. Applicants who have met the application deadline and submitted a complete application may bescheduled for mbrief interview. LTA.Cfundingnacnnnnnendmiinnuvvi||berexievved'mpprnved'mndincnrpVxaied into the City Budget. Successful applicants will be contacted after recommendations are made by the LfAC and funds are approved bythe City Council. R�����nt^�������u^������*� -n- '— ��'---o Requirements includes providing a certificate of insurance and a Lodging fax Invoice with proof of expenses. State law also specifies certain reporting requirements forjurisdictions that levy a lodging tax. Each entity awarded Yalm lodging tax funds will be required to submit a Final Report to the City with detailed information immediately following their tourism promotion activities. Before funding is awarded for reimbursement, all recipients of lodging tax funds must provide a report to the City describing and verifying the actual number of people traveling for business or pleasure on a trip: (A) away from their place of residence or business and staying overnight in paid accommodations; (B) to a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) from another country or state outside nftheir place nfresidence nrtheir business. Award recipients must also describe the methods used to determine attendance and distinguish among the visitor categories. It is important to consider and be prepared to respond to how you will determine and quantify the information above. rhe Final Report form will be provided to all funding award recipients. rourism: means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, nrsouvenirs. rourism promotion: means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of or the operation nfspecial events and festivals designed inattract tourists. rourism-rplated facility: means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor and used to support tourism, performing arts, or to accommodate tourist activities. 7hurisX:nnemnumpersnnvvhninave|ufnonnmp|mcenfnauidenceinmdiNenaniinvvn'cih/'cnuniy's(mie'nrcnuniry't)r purposes of business, pleasure, recreation, education, arts, heritage, or culture. Insurance: As part of its contract for performance, the city requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Contract: After Council adopts the City Budget, a report and contract/agrPement will be sent to you for signature. Following return of the signed contra ot/a g reement, it will be scheduled for final approval by City Council. Payment: Normally, payments are processed twice per month for reimbursement of expenses. rhe last date insubmit documents for reimbursement nfLodging fax Funds will be noon the first Friday in January for the prior year allocation. Application: rhe Lodging rax Application and Lodging rax Budget Form are available msdigital fill-in forms mi vmwwye|mwm.gnv.For questions, please contact the City nfYe|mmi(3GO)458-3244. Pna/luuu Comments 14 <i i, d4i AaU Liim�� WASHINGTON "1AC I'll.uunIiiin in IpIIIfIIhtalil in rinl Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads Application Application and Lodging Tax Budget Form. Submit 1 original application. It will have Checklist an original signature, budget form, the complete IRS 990 Form, and Articles of Incorporation and Bylaws if necessary. Copies of just the application and budget form will be distributed to the Lodging Tax Advisory Committee, the City Clerk receives two copies (for archive and posting), and one copy will be available for the public should they decide to attend the meeting. J!J One complete most recently submitted IRS Form 990 -Return of Organization Exempt From Income Tax is required with the original application. (The 990 Form is to show income / expenditures and the current Board of Directors. If you've filed a postcard version of the 990, please attach supplemental information or your application will be incomplete.) Articles of Incorporation and by-laws. This is necessary ONLY if this is your organization's first time applying for City of Yelm lodging tax funds or if previously submitted documentation has changed. One complete set is required with the original application. EJ (OPTIONAL) Applicants may bring additional materials with you during the Lodging Tax Advisory Committee interview to support your application, including but not limited to: marketing brochures, flyers, newsletters, programs, etc. Please Note: "rhe Lodging fax Advisory Committee (L'fAC) encourages applicants to bring any video and electronic advertising to plan to share during the presentation and interview. "rhe City will need one copy on file for record-keeping purposes. Comments 14 WASHINGTON Entity Information ............ 1AC IivinOilng ainplpflhicalJoiin lin Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I File Uploads I 0irgainizaboiri INa irne:: Visitor & Convenion Bureau of Thurston County Fedeirall Tax 111D INUirnbeir 911735847 Coiri Nairne Annette Pills Iftle CEO IM a 111111 in g Adder : ss P.O. Box 1394, Olympia, WA 98507 P In o in e # 5098818587 Eirnaill Addiress annette@experienceolympia.com FUIri !is roir:: 0 Tourism Promotion/Marketing Activities � 11 Events/Festivals 0 Programs/Projects Airn(RilrA Re(lUieslted $ 7,000.00 $ 1,442,301.75 [TAC Funding Request Information � Ypar-Round Destination Marketing Services and Quarterly GeofPn � 1� DCGbDD � RM i� 1/1/2O24 � FDd[)GhB � 12/31/2024 i� Experience Olympia & Beyond, the official destination marketing organization ° h)rThumdnnCnuniy'iuneques(ingfunduinsuppVdmcnnnbinmiinnnfimrgeded' year-round, Yalm-specific tourism marketing work and geofencing. market intelligence to help support the City of YPIm with ongoing tourism and other civic development projects. Year-round tourism marketing projects will include promotion via experienceyelm.com, part of experienceolympia.com, promotion in the Experience Yalm Community Guide available in print or online, promotion inthe Experience Olympia & Beyond Visitor Guide, � Welbs!Ite Address SDCjGll IACCDUDIt5 Fmcebnnk:h#ps:/kwvvvv.fmcebnnk.cnnn/Experience0|ynnpimmndBeyc WhaItG[8the jp�8CIt8dDUDlb8[DfaU8Dd8858stiDlaIt8d tDt[Gv8ll g[8GhB[thGD �Omiles to GU8Dd the GdiviIty/8v8itand VVlhGIt!IS yDU[8sbDlGIt8IDD: \8lplooked milast year's digital advertising placed using our Dmimfvmedia attribution platform (which we will be doing again this year) and believe we will see a like number of visitors resulting from 2024's digital advertising. We believe WhaitG[8Un8jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll firDDlGD[tin8[ stGlt8D[CDUDb[ytDGltit8Dd flin8GdiviftY/8v8Ditand VVhGit!IS yDU[8siDlGlt8I \8lplooked milast year's digital advertising placed using our Dmimfvmedia attribution platform (which we will be doing again this year) and believe we will see a like number of visitors resulting from 2024's digital advertising. We believe this year's ads will result in 1015 visitors coming to YPIm from out of state or country. WhaitG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDIDv8[Diglinit GCCDDlIHDD5'? \8lplooked milast year's digital advertising placed using our Dmimfvmedia attribution platform (which we will be doing again this year) and believe we will see a like number of visitors resulting from 2024's digital advertising. We believe this year's ads will result in37bookings mithe Prairie Hotel. WhaitG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDUD1pGidDv8[Diglinit GCCDDlIHDD5'? \8lplooked milast year's digital advertising placed using our Dmimfvmedia attribution platform (which we will be doing again this year) and believe we will see a like number of visitors resulting from 2024's digital advertising. We believe this year's ads will result inG2GOvisitors staying inunpaid overnight mccnnnnnndmiinnu. HDVVdDYOU 1pllGDtDDl8G5U[8/8vGklGhBflin8GdUGllGltlt8DdGDC8and lDCGbDD5 \8lpuse two methods nfmeasurement: geVhancingusing mplatform called ^ Dmimfv'which measures and tracks when someone from 5O+miles away receives one of our digital advertisements and enters a City of YPIm igpofence, and the other called Placer, which tracks overall visitation within Yelm geofpnces regardless of if they've received one of our digital advertisements. \Alp will also use Placer to measure visitation to YPIm events and activities � Iflin8NDUirl5DlpK}Dl[bDDiDlpGLitDDflin88CDDDDlyfirDDlyDU[5p8CiGll 8v8Dit.rpstivGll.D[NDU[i5Dl-[8lGit8d pKqj[GDlD[jp�8LitVVifliniDflin8[|ilyDfYPlDl. While we only attribute visitation that we can track and tie directly to digital ads vvep|mceihmihmvenauu|tedindncunneniedviuhmiiVninYe|nn'vvepnunnVie visitation inYe|nnyemr-rnund. rheuayear-round services include the following: promotion via experienceye|m.cnm'part nfexperienceV|ympim.cnmwhich yielded over 11'OOOviews in2O23'promotion inthe Experience Ye|m Community Guide available inprint nronline, promotion inthe Experience � HDVVbK}Gd-iVVi1111 IItDUirl5DlpK}Dl[�iDDb8D8fift The g8Dg[GlphiCGlk/and 8CDDDDliC@lly? Our work will benefit YPIm lodging, restaurants, experiences, and attractions. ^ Theuabusinesses will benefit from visitor spending nnfood, beverages, � activities, and overnight lodging. rhe City of YPIm will benefit from the sales tax these visitors bring that help fund critical civic services, and lodging taxes that should help promote future visitation. rhe City nfYe|nnwill also benefit from visitation measurement services that our organization can provide. If � Describe 1DVVYOU VVi1111 pK}DlDhBDv8[Digln�5iIiDYPlDl(AgiDg 8s�Glbli5lnDl8it5? YPIm lodging properties are promoted on experienceolympia.com (Our website had over 346,000 new users in 2023). \Alp promote overnight visitation year- round through social media, advertising, products like our Visitor Guide, Yelm Community Guides, and public relations such as media trips/prPss visits/social media influencer visits. Whereas many activities and events are a one-time per year activity, our work to promote YPIm lodging continues 365 days a year. Describe 1DVVYOU VVi1111 pK}DlDhBY8lDland Dflin8[aft[GdiDD5iDIIYPlDlarea tD 8DbC8NDU[is�5tD8xlI8Dd IIvi5ift beyond GU8DdGDC8N)yDU[5p8CiGll8v8D[ rpsivGl.D[tDU[i5Dl-[8lG�8d raCiIfty In keeping with how we promote YPIm lodging properties, all Yelm tourism -related businesses (restaurants, attractions, experiences, and lodging) are promoted on experienceolympia.com and promoted year-round through social media, advertising, products like our Visitor Guide, YPIm Community Guides, and public relations such as media trips/press visits/social media influencer visits. Wna� tDUirl5DlDLACDDl85hDUld II[|ift»8xp8d III yDU[pK}pD5Gll!is only 1pG[tiGlllly I'UDd8d?iThe specific FD[8xGDlpl8::Which services VVi1111DDA nGpp8D'? HDVVdDYOU iD�8Dd tDGlft8[DGUv8lyfUDdyDU[pK}g[GDl? If we are not fully funded, we will continue to provide exposure for the City of ° Ye|n+—'itsbusineuseumnd|ndgingu—'hnoughnurvvebshe'\Juhnr(Suide'Ye|nn Community Guides, the rhurs(nnBountiful Byway Map, and social media. \8/e vvnu|dnot beable inprovide the geVhancing-based nnmrkeiintelligence about �0� |� City of YPIm visitors, etc. without fiscal support from the City of Yelm. We will continue infund existing promotional work with mcombination nfR)uriunn � I si�[Un8[D[gGDizGbDD5IIYOU VVi1111 1pG[tD8[VVillin rn[flini5pK}pD5Gll I 8IIDf 8DdD[58Dl8itG[8VV8lCDDl8tDThe GUGCn8d tDUni5GppliCGbDD/1pl8G58dDDDA 58Dd58jpG[G�8lytD[|iftyi \Alp will work with the City of YPIm, the YPIm Chamber of Commerce, the rhurston County Chamber nfCommerce, the ThumdnnEconomic Development Council, YOU DlGyUpload ii ii The !!in P[)F, 1`11FD[IDlGg8FDD0G[ � l stany [Un8[Dl8G5U[8Dl8Dit5flinalt d8DlDDsb[Glt8Un8iiiDfiDC[8G59d NDU[i5DlGft[iIbUlGbl8tDyDU[5p8CiGll8v8D[rpstivGll.D[NDU[i5Dl[8lGit8dfGCiIfty Please iDClUd8any DUn8[flinDUghit5flinGltDlGy8DCDU[Gg8flin8l (AgiDgTax Advisory [|DDlDlift88/YPlDl[|iity[|DUDCi11 N) Use (AgiDg tax fUDd5N)5UIPIPD[t flini5GppliCGbDD Certification � As noted previously, while we can't take credit for much of the visitation that ^ results from our work, by employing media attribution tools and geofencing technologies, vveknow precisely how many visitors come inYe|nnreuu|(ing from our digital advertising work. When they open our digital ad (these ads are not served locally --- only inmarkets 5O+miles away) and visit one nfour webpages for more information, their phone or other device is pixeled. While r Visitor & Convention Bureau of r1hruston Cc � E2 Nonprofit � Government Entity � Other rhe applicant has, or will obtain, liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. rhe applicant has on file with the City, or is submitting one copy, of their current articles of incorporation and by-laws I understand this is an application for a contract with the City of Yplm, which, if awarded, will only be paid m0erihesan/ice(s)iunandenednnmneinnbursennenibmsiumndmsignedLndgingTax|nvniceiusubnni#edvvith proof nfpayment documentation. rhe applicant has accounting/record -keeping systems which A) show the purposes for which City of Yplm funds have been spent; B) is open to inspection by the City of Yplm or its agents; and C) is maintained for at least Gyears following the end nfcontract. I understand that the City of Yplm will conduct public discussions regarding recommendations for funding to any agency making application inthe City nfYe|nnand its Lodging fax Advisory Committee. I hereby certify that the information contained in this certification and application for funding with the City of Yplm is a true and accurate statement of activities and financial status of the organization submitting this application. I hereby certify that the person signing this application is duly authorized to execute this document on behalf nfthe applicant entity. INairne aind ICiiflle Maium Siginaktire 641-WAr7-,p 61/4�ry 2/23/2024 Comments Brief C: ei, A,riilpfiion (450 «rva:ards or Mess Experience Olympia & Beyond, the official destination marketing organization for Thurston County, is requesting funds to support a combination of targeted, year-round, Yelm-specific tourism marketing work and geofencing-based market intelligence to help support the City of Yelm with ongoing tourism and other civic development projects. Year-round tourism marketing projects will include promotion via experienceyelm.com, part of experienceolympia.com, promotion in the Experience Yelm Community Guide available in print or online, promotion in the Experience Olympia & Beyond Visitor Guide, promotion in the Thurston Bountiful Byway Map, and inclusion in press trips and social media influencer visits. We will also share highly detailed market intelligence with the City of Yelm obtained via our two in-house geofencing platforms: Datafy and Placer. Datafy is the platform we use to measure actual physical visitation resulting directly from our digital advertisements. Placer is the platform we use to understand highly detailed dynamics about Yelm visitation: how many visitors came to Yelm? Where did they come from? How long did they stay, where did they go, how long were they there, and where did they go afterward? We can share the same level of information about the performance of all LTAC- funded events and activities, and we can share like information about local travel patterns as well. While the information can be customized to illustrate visitor details, we understand there is value in understanding both local and visitor data. If funded, we will provide geofence reporting to the City on a quarterly basis and customize the reporting to the City's needs. E Va: w do you Iplan to inneaa:au.uro /evallu.uate the aGtu.uall aaf endanGe and IloGations «aii:aiRor:a traveled froimn°? We use two methods of measurement: geofencing using a platform called Datafy, which measures and tracks when someone from 50+ miles away receives one of our digital advertisements and enters a City of Yelm geofence, and the other called Placer, which tracks overall visitation within Yelm geofences regardless of if they've received one of our digital advertisements. We will also use Placer to measure visitation to Yelm events and activities throughout the year, so we are best able to target audiences with the highest likelihood of visiting and economically benefiting the City of Yelm. Dei,rilbe the tou.urilsir n Iproir na: tion iiirnlpaaGt on ttiie o,Gonoir ny froir n your :alpo,ball event, festii«call, or fou.urli si mn related Ipraugr ai mn or IprojeGt wiffilin the slily of Yells mn, ralpo GiifiiGaalllly on fV e IIlo rasing and food erviiGe :no,Gtor's. While we only attribute visitation that we can track and tie directly to digital ads we place that have resulted in documented visitation to Yelm, we promote visitation to Yelm year-round. These year-round services include the following: promotion via experienceyelm.com, part of experienceolympia.com which yielded over 11,000 views in 2023, promotion in the Experience Yelm Community Guide available in print or online, promotion in the Experience Olympia & Beyond Visitor Guide (will be distributed in 2024 via FedEx drop -shipping statewide and via Certified Rack distribution in Sea -Tac International Airport and WS Ferries), promotion in the Thurston Bountiful Byway Map, and numerous other activities. We measure hotel occupancy, rate and performance for Yelm lodging, and we track how our work affects not only paid lodging performance, but overall economic growth. According to resources shared by the State of Washington Tourism, the economic impact resulting from just our digital advertising tracked through media attribution brought $1,958,367 to the City of Yelm including revenue to Yelm lodging. f Va:aurr broad: -based ury lull the tou.uriisi mn Iproir notiion benefiif be go,ogralahiiG alllly+ and o,Gonoi mni!G alllly+°? Our work will benefit Yelm lodging, restaurants, experiences, and attractions. These businesses will benefit from visitor spending on food, beverages, activities, and overnight lodging. The City of Yelm will benefit from the sales tax these visitors bring that help fund critical civic services, and lodging taxes that should help promote future visitation. The City of Yelm will also benefit from visitation measurement services that our organization can provide. If funded, our organization will begin providing quarterly reporting on all visitation and economic impact as captured through our Placer geofencing platform. This will include detailed information about how many visitors came to the City of Yelm and its events, where they traveled from and where they went after their stay. We will share demographic and psychographic profiles with which to help city planners and the Yelm LTAC in the future. If funded, we will also extend the LTAC Award Recipient Support Program benefits which includes a suite of promotional services that we make available to all Lodging Tax Award Recipients in cities or municipalities that we receive funding from at no charge to help drive awareness and visitation to Yelm events and activities. 'a/t/hz:af tou.uriisi mn ou.uk-.oi mne should the G:,iify exlpeGt iiI your Ipra:alpa:ai>mlll Is only Ipa:abl alllly funded? f=:"Ilea:ase be :>IpoadfiiG. For oaxa:aimnlp el WhiiGh serviiGes «ry lull not happen? -Io%fv do you iinitend to a: allfc,rnzafiivelly+ fund your Iprogr«rvai mn°? If we are not fully funded, we will continue to provide exposure for the City of Yelm—its businesses and lodgings—through our website, Visitor Guide, Yelm Community Guides, the Thurston Bountiful Byway Map, and social media. We would not be able to provide the geofencing-based market intelligence about City of Yelm visitors, etc. without fiscal support from the City of Yelm. We will continue to fund existing promotional work with a combination of Tourism Promotion Area Assessments, and funds that our organization raises privately. I...iist any offi ,r i mnea:asu.urei mnents that a:fei mnonstr«rvate the iiirnlpa:aGt of iine,rea:a:sed tou.uriisi mn a:-afarii?yu.ufaablle to your :alpo,baall event, festiiv all, ortou.urllsirnirellaated f«a+,lilllify. Please linGllu.ude any other thoughts that y eniGou.ur«'age the I...a:ua:fgiin,. If «:ax A:faaii. y S, uirni mnlidtee/Yelli mn G,liay C.ou.undlll to use Ila:ua:fgiing tax irmnaa � � � ay � :ac:ar, funds to su.ulplpob this a:alplplliiG afiion. As noted previously, while we can't take credit for much of the visitation that results from our work, by employing media attribution tools and geofencing technologies, we know precisely how many visitors come to Yelm resulting from our digital advertising work. When they open our digital ad (these ads are not served locally—only in markets 50+ miles away) and visit one of our webpages for more information, their phone or other device is pixeled. While we don't receive any personal information about the individual in question, we are then able to track and measure if and when those individuals not only enter a City of Yelm geofence, but significantly, when they enter Yelm paid lodgings. Geofencing tools are wildly valuable to our organization, allowing us to make effective, cost-efficient, and strategic marketing decisions. If funded, we will help the City of Yelm benefit further from these tools as well. Brief h.: esc.,riitatiloin (450 words or Mess): Experience Olympia & Beyond, the official destination marketing organization for Thurston County, is requesting funds to support a combination of targeted, year-round, Yelm-specific tourism marketing work and geofencing-based market intelligence to help support the City of Yelm with ongoing tourism and other civic development projects. Year-round tourism marketing projects will include promotion via experienceyelm.com, part of experienceolympia.com, promotion in the Experience Yelm Community Guide available in print or online, promotion in the Experience Olympia & Beyond Visitor Guide, promotion in the Thurston Bountiful Byway Map, and inclusion in press trips and social media influencer visits. We will also share highly detailed market intelligence with the City of Yelm obtained via our two in-house geofencing platforms: Datafy and Placer. Datafy is the platform we use to measure actual physical visitation resulting directly from our digital advertisements. Placer is the platform we use to understand highly detailed dynamics about Yelm visitation: how many visitors came to Yelm? Where did they come from? How long did they stay, where did they go, how long were they there, and where did they go afterward? We can share the same level of information about the performance of all LTAC-funded events and activities, and we can share like information about local travel patterns as well. While the information can be customized to illustrate visitor details, we understand there is value in understanding both local and visitor data. If funded, we will provide geofence reporting to the City on a quarterly basis and customize the reporting to the City's needs. f Iow do you pain to measure/evaluate the,, ar.,tu.ua all atteinidaainir.,e ainid locations visitors traveled from'? We use two methods of measurement: geofencing using a platform called Datafy, which measures and tracks when someone from 50+ miles away receives one of our digital advertisements and enters a City of Yelm geofence, and the other called Placer, which tracks overall visitation within Yelm geofences regardless of if they've received one of our digital advertisements. We will also use Placer to measure visitation to Yelm events and activities throughout the year, so we are best able to target audiences with the highest likelihood of visiting and economically benefiting the City of Yelm. Describe tlhia:a tourism promotion !impact oin the ecoiniomy from your speciiaall a,veinit, fia sthmll, or tourism - related program or project wiitlhiiini the City of Yelllm, specifically oin the Ilod¢fiiinig a:ainid food service sectors. While we only attribute visitation that we can track and tie directly to digital ads we place that have resulted in documented visitation to Yelm, we promote visitation to Yelm year-round. These year-round services include the following: promotion via experienceyelm.com, part of experienceolympia.com which yielded over 11,000 views in 2023, promotion in the Experience Yelm Community Guide available in print or online, promotion in the Experience Olympia & Beyond Visitor Guide (will be distributed in 2024 via FedEx drop -shipping statewide and via Certified Rack distribution in Sea -Tac International Airport and WS Ferries), promotion in the Thurston Bountiful Byway Map, and numerous other activities. We measure hotel occupancy, rate and performance for Yelm lodging, and we track how our work affects not only paid lodging performance, but overall economic growth. According to resources shared by the State of Washington Tourism, the economic impact resulting from just our digital advertising tracked through media attribution brought $1,958,367 to the City of Yelm including revenue to Yelm lodging. f Iow broaad -baa sed wiillll the tourism promotion tra:ainiefiit be geographically a:aind economically? Our work will benefit Yelm lodging, restaurants, experiences, and attractions. These businesses will benefit from visitor spending on food, beverages, activities, and overnight lodging. The City of Yelm will benefit from the sales tax these visitors bring that help fund critical civic services, and lodging taxes that should help promote future visitation. The City of Yelm will also benefit from visitation measurement services that our organization can provide. If funded, our organization will begin providing quarterly reporting on all visitation and economic impact as captured through our Placer geofencing platform. This will include detailed information about how many visitors came to the City of Yelm and its events, where they traveled from and where they went after their stay. We will share demographic and psychographic profiles with which to help city planners and the Yelm LTAC in the future. If funded, we will also extend the LTAC Award Recipient Support Program benefits which includes a suite of promotional services that we make available to all Lodging Tax Award Recipients in cities or municipalities that we receive funding from at no charge to help drive awareness and visitation to Yelm events and activities. Whu<:at tourism outcome should the City expect ii[ your haroposaall its ¢roily partially funded? i'lla,aase be specific. For example: Whilchi services wiillll snot i -Iow do you iiiniteinid to alternatively fund your Iprogram? If we are not fully funded, we will continue to provide exposure for the City of Yelm—its businesses and lodgings—through our website, Visitor Guide, Yelm Community Guides, the Thurston Bountiful Byway Map, and social media. We would not be able to provide the geofencing-based market intelligence about City of Yelm visitors, etc. without fiscal support from the City of Yelm. We will continue to fund existing promotional work with a combination of Tourism Promotion Area Assessments, and funds that our organization raises privately. I.iist a:ainiy othua:ar meaasuuremeinits thicA demonstrate the iimlpaact of iiinu;re ased tourism attributable to your slpa:,rii¢all a ,emit, ft,sstivaall, or tou.uriismrelllaated facility. i::'lla,ase iiinu;lluude a:ainiy othx.,r thoughts that may eincou.uraage thx.,, I.,od¢tiiingf I ax Advisory Committee/Yelm City G: ou.uinir.,lill to use Ilodgliinig tax funds to support thulis alippllir.,aationi. As noted previously, while we can't take credit for much of the visitation that results from our work, by employing media attribution tools and geofencing technologies, we know precisely how many visitors come to Yelm resulting from our digital advertising work. When they open our digital ad (these ads are not served locally—only in markets 50+ miles away) and visit one of our webpages for more information, their phone or other device is pixeled. While we don't receive any personal information about the individual in question, we are then able to track and measure if and when those individuals not only enter a City of Yelm geofence, but significantly, when they enter Yelm paid lodgings. Geofencing tools are wildly valuable to our organization, allowing us to make effective, cost-efficient, and strategic marketing decisions. If funded, we will help the City of Yelm benefit further from these tools as well. 14 WASHINGTON �1AC ����iixnOing aind A�p�pflcalioin lin Background Information I Guidelines for Submitting a Complete Application Funding Application | Lodging rax lBudget Form | File Uploads Specific inyour tourism projects, mc(ivitieumnda*enisiniheChvnfYe|nn'plomsacnnnp|eieiherequinadUe|dsmnd|isX the amount and status of funding for all sources that you already or intend to receive. If applicable, please include in - kind donations and funds received from admission fees. Projected Revenue Sponsorships* Admission* $O.00 Reserves* Donations 0^In-Kind 5'000.00 Contributions* Program Service $ 13 7,325.00 Feem~ Gift Shop* $O.00 Fees*Vendor Fundraising $O.00 Activities* Anticipated Lodging $ 5'000.00 Tax Funding* Lodging Tax from $ 294'97G.75 other Jurisdictions* Please * rumwater$36,300, Lacey $110,00.00 and Olympia $148,676.75 All other Sources of 890'000.00 Revenue* Please specify:* ThursimPnundinnArem-ea(intated $875'OOO.and estimated interest nf$15h Revenue*Total Projected Expenses Personnel (salaries $ 594,470.92 and benefits)* Administration 40'105.00 (utilities, phone, etc.) ~ Marketing and $ 55 7,175.00 Promotion* Professional and $ 93'160.00 Consultant Fees* Equipment* $ 5'000.00 Facility/Event , $ 37'250.00 Rental* ° Travel ° $ 19'295.00 Please specify:* Includes travel for slaes missions, trade shows, and industry affiliated training, conferences and meetings. All Other Expenses* $ 95'610.00 Please specify:* rRAAdminuiinaiiVn$17'325.00 Sales $78'285.00 Total Expenses* $ 1,442,065.92 Program Excess $ 2:35.83 (Deficit)* Comments 14 WASHINGTON Comments ............ 1AC IiivinOilng ainplpflhtalioiin in Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I IFillIe Uji IIIRS 990 Foirim Upload... V11.35847 US 2022 ArchiveTaxRelur... 233.82KB x ...... ...... ...... Y(Ri irmay Upload irmU111111pl1a i irm]Sit The !!in PIDIF, 1`111F oir II mag IFoirirma it Articles or Ilincoirpoiraboin and lByllaws (Ir inecessicy) Upload... Bylaws APPROVED 6.21.22 (2.).pdf 5'70.21 KB x Articles of incorporation (1).pdf 1.36MB x Y(Ri irmay Upload irmU111111pl1a i irm]Sit The !!in PIDIF, 1`111F oir II mag IFoirirma it Addiftloinall Malteirials 2023 yelirri digilal.todf 294.88KB x vcb 'Tl B 2023 rnap.pdf 13.01MB x 2023 GuideBook digilal.pdf 20.44MB x Y(Ri irmay Upload irmU111111pl1a i irm]Sit The !!in PIDIF, 1`111F oir II mag IFoirirma it ..... .... . . .. ................ Approve ........................................................................................ No/I i ll::; MPIENRIENCE x gWdV �,{��� yp�Ik ��,?p `�§�iy�p�y 'Rvl"" Rd"WII I'll �Pgyp pC �SmdX�pP�t4 WdVp� �y�Ifip��tV"�Ip�" �II`�§�i ��yyl�p°�'�iIN�,y �p���yy pip p��qg �Ih','ql��� pp�1��xS �V;�t�upp ��v ��4YtpptR �myn����I Ir IQ°�@ tR �&t�yGpS I� �H�MwW ����15� �n �H� lV i1x�� �IM IIX �1'�N �O IV Y2 �� Vir ��dn 7 PiY4Ylq �1Y"VV �& /'dW� mug �Prery �4Y2 �h 71 wenu T U AR lf'V T E I�1VW 4S 'll k9 R E U A r'rlve cl� Ju rie .:"'I, 2222 III" A B II 11.IIE 0 F c o III@i o r IE IIM T IS _ .�.� _ TIM ; ,4 ,4 ",.•, [ ].Ed �[�71i1�I.�'�iLd'_�iL*7;4F'�'_�: I Z�•I°;.i'�1►r�i _T Page 1 1 18 lill00�1 II S S 10 H jr It I ii��,Uw 10 Mjr I �, , !Im U ��E S The VCB inspires, informs, and influences travelers and travel decision makers to visit Thurston County. Through a strategic mix of marketing, communication, and sales initiatives, we promote and package the region - inviting individual travelers, meetings and events, group tours and sporting events to explore, stay and compete in Thurston County. We reveal the most iconic Thurston County experiences for the world to discover. To be known as a top travel destination in the Pacific Northwest M14 Accountability We take responsibility for our words, actions, results, and everything in between. [one I F1 STOTFR Me, We do our best work when we recognize one another's strengths — we listen, support and adapt together. Respect We value diverse perspectives and treat people with dignity and professionalism. Trust The relationships we build are rooted in our ability to instill confidence that we are experts in our field, our actions are fair, and our behavior is responsible and reliable. Integrity Our organization is transparent and firmly rooted in the highest ethical standards. Empathy We care about the well-being of others and show kindness and caring every day. Page 2 1 18 h��� 6 ���� ±y�� p�p������ ���`p��ryy iMl � N1mll� pvi y) �Nl II � 1�VV,0 � "�&S9�If IIIII�� ;�51P�� ���iidi��w �'' im "���I IYii��VirfllI ��YII�� ��S�I����ilpli,. l�d}I�"� ������4P���� �I��iN 11 ��PdIIMI �I�� h�1911HY @1��� e i . ( irr ✓1 The following are the official bylaws of the Visitor and Convention Bureau of Thurston County, dba Olympia-Lacey-Tumwater Visitor & Convention Bureau (OLTVCB) and dba Experience Olympia & Beyond, originally approved by the Board of Directors on November 20, 2018. The bylaws serve as governing rules by which the organization will conduct itself. Where prudent, additional policies have been added to further define and clarify courses of action for the organization. These policies were amended and adopted by the Board of Directors on June 21, 2022, and are identified as "POLICY' throughout this document. A good faith effort will be made to abide by all governing policies. There may be unforeseen circumstances when the Board of Directors may choose to take action to modify said policies for a special situation. The Board of Directors will conduct a review of the bylaws and policies on an as needed basis to ensure relevancy and effective governance of the organization. 1"1_171 COlZ*IR144F Article I. Olympia-Lacey-Tumwater Visitor & Convention Bureau 4- Olympia-Lacey-Tumwater Visitor & Convention Bureau (OLTVCB) focus and goal is to reveal the most iconic Thurston County experiences for the world to discover. 2. The OLTVCB shall operate as a nonprofit 501(c)(6). 3. The OLTVCB fiscal year shall be based on the calendar year. 4. Registered Office: The post office address of the registered office of the Olympia Lacey Tumwater Visitor and Convention Bureau shall be 2424 Heritage Ct. SW STE 101, Olympia, WA 98502, or such other address as may be subsequently approved by the Board of Directors. 5. Dissolution: The Olympia Lacey Tumwater Visitor and Convention Bureau, as a private non- profit organization, may only be dissolved with approval of two-thirds majority of all current members of the Board of Directors. Article II. Stakeholders & Meetings 1. Stakeholders / Any individual or organization which supports the purpose of the OLTVCB shall be considered a stakeholder. 2. By-laws / All stakeholders may be provided a copy of the OLTVCB By-laws upon request. 3. Meetings / At least one stakeholder meeting shall be held each year. Stakeholders of the OLTVCB shall be informed of the time and place of the meeting at least two weeks in advance. Page 3 1 18 POLICY: The OLTVCB will conduct an annual stakeholder meeting. Article III. Board of Directors 1. The Board of Directors shall consist of a minimum of eleven (111 and uD to twentv-one (21) / Directors of the Board shall include: a. A minimum of three (3) and up to five (5) -directors total from the municipalities served by the OLTVCB, generally one elected official and/or employee of the municipality from each funding municipality. b. A minimum of one (1) hotelier shall be represented c. The remaining directors shall be made up of representation of entities that manage regional and local attractions or non-profit organizations that promote Thurston County tourism economy, and those who provide or manage services to tourists in Thurston County; including but not limited to lodging, retail, attractions and entertainment, food service, transportation, tribes, and other businesses that rely on a robust tourism economy. d. The CEO is an ex -officio director of the board who serves in a non-voting capacity whose service does not count toward the total number of directors. 2. Election to the Board of Directors a. Candidates for Board of Directors shall be submitted to the Nominating Committee for consideration. The Nominating Committee will provide their recommendations to the Executive Committee for approval. Endorsed Candidates will be submitted for full Board of Directors approval. b. Elected Officials representing a funding municipality will be recommended to the Executive Committee for appointment to the Board by the municipality. c. Endorsed candidates will be submitted to the full Board of Directors for approval. d. Board directors shall elect a Candidate to a term, per paragraph 3 of this section. 3. Term of Office a. Board and Officer terms shall begin on the date of the Annual Membership Meeting, with the exception of elected, who are appointed. b. Board of Directors shall serve a three (3) year term. c. Election of Board Directors filling a vacant position for unexpired terms shall be for the balance of the term vacated as endorsed by the Executive Committee and approved by the full Board. See Mid-term vacancies. Article III Section 7. 4. Term Limits / Renewal / Board Director terms may be renewed up to three (3) consecutive terms (partial or full). Upon completion of three consecutive terms, the Board Directors may run for election again after taking one calendar year off the Board. Exceptions may be granted if approved by the Nominating Committee and approved by the Board of Directors. Page 4 1 18 POLICY: The OLTVCB Board of Directors is not required to fill a vacancy for unexpired terms unless the size of the board falls below the minimum per Article III, Section 1 of the bylaws and/or of required positions are vacated. 5. Resignations a. Three (3) missed (unexcused) meetings by a Director within a twelve (12) month period, signals an automatic resignation from the Board of Directors. POLICY: An "unexcused absence" is defined as: no notification given to OLTVCB staff or Board President. Notification will be given a minimum of two hours prior before the scheduled meeting. POLICY: Once automatic resignation is signaled, the board president will follow-up with written notification to the board director. b. Any director may resign effective upon giving written notice to the President of the Board, unless such notice specifies a later time for the resignation to become effective. 6. Election to Office / Directors will be elected to office 4 via email one month prior to the Annual Meeting. a. Stakeholders will be given two (2) weeks to submit their vote via email survey. POLICY: Ballots with the board slate will be distributed to OLTVCB stakeholders within one month of the election. 7. Removal from Office / Any director serving on the Board of Directors may be removed by two thirds (2/3) vote of all other current directors of the Board present at a regular or a special meeting of the Board provided that notice of such proposal has been given or sent to each Board director in writing at least five (5) days prior to the meeting. 8. Vacancies / Board of Directors' mid-term vacancies may be appointed by the Executive Committee submitting an endorsed Candidate's name to the Board of Directors for approval. 9. Board Meetings / The Board of Directors shall meet at least quarterly. The time and place for the regular meetings shall be made by a majority agreement. The Board of Directors shall receive notice of a meeting no less than one week before the meeting. Robert's Rules of Order shall serve as the guide for the conduct of business at meetings of the OLTVCB. a. Meeting Types / The OLTVCB board meets in two ways: i. Open / Meetings of this type are open to our stakeholders. Page 5 1 18 ii. Closed / Upon the affirmative vote in open meeting to assemble in closed session, the board of directors may convene in closed executive session to consider personnel matters (including salary negotiation and complaints against any officer or employee of the corporation); consult with legal counsel or consider communications with legal counsel; discuss likely or pending litigation; and consider proprietary or confidential non -published information related to the activities of the organization. POLICY: In very special cases, when advised by an attorney, the Chief Executive Officer can call a closed executive session to discuss matters of a sensitive and/or urgent nature. b. Minutes / Will be taken at all open meetings. c. Quorum / At any meeting of the Board of Directors at least one-half of the Board directors must be present in person, via phone call, or through a video chat software to constitute a quorum and validate decisions. Each Board director present shall be entitled to one vote. A vote of the majority of the Board directors present shall affirm resolutions put forth. 10. Responsibilities / The Board of Directors is responsible for managing the business and property of the Olympia Lacey Tumwater Visitor and Convention Bureau. The Board may establish and excuse any committees deemed necessary, hire and manage the performance of the Chief Executive Officer, set rates, acquire and sell assets, establish policies and define, approve or disallow exceptions to policy. The roles of board and staff are outlined in chart below: 130ARP ROLES STAFF ROLES Governs Administers Decides "what" Decides "how" Makes policy Carries out policy Sets direction Plans and works to achieve goals based on direction Provides updates on achievements Monitors progress Monitors progress See Board of Directors Job Description on Page 14 44 -Accountability / Directors of the Board of Directors are expected to take actions in good faith and in reasonable pursuit of decisions made by the Board. The OLTVCB will maintain Directors and Officers insurance at the minimum per claim limit as required and contracted with municipalities'; preferably with an A+ rated insurance company. 12. Alternates / If a Board Director is not able to attend a meeting, they can send an alternate representative in good standing with the OLTVCB. The attendance of an alternate will count for a quorum however the alternate's ability to issue a proxy vote must be preapproved in advance of the meeting by either the CEO or Board President. Page 6 1 18 Article IV. Officers POLICY: Officers shall be elected by the Board of Directors at the Board meeting preceding the Annual Meeting and immediately following the vote. Voting for officers will be conducted by secret ballot. 1. Election of officers / The Board of Directors shall elect a President, a Vice President, a Treasurer, Secretary, and other elected officers, up to a total of eight members, as the Board of Directors deem necessary. Any Board director may serve as an officer with the exception of an elected official for a funding municipality. 2. Term of Office / Officers shall serve a three-year term. Any officer may be removed by two thirds (2/3) vote by the Board of Directors present provided notice has been given as provided for above at a meeting in which a quorum is present. A vacancy in an officer position may be filled by a majority vote of the Board Directors present. POLICY: When a board member is elected to an Officer position, their term limit on the board of directors adjusts to end according to the officer term. 3. Term Limits / Renewal / Officer terms may be renewed up to three (3) consecutive terms (partial or full). Upon completion of three consecutive terms, Officers may run for election again after taking one calendar year off the Board. Exceptions may be granted if approved by the Nominating Committee and approved by the Board of Directors. POLICY: Terms are three years in length for both director and officer roles. President / The President of the OLTVCB shall be responsible for the strategic leadership and external relations of the OLTVCB; shall preside at all meetings of the Board of Directors including the Annual or any special meetings of the OLTVCB, shall call such other meetings of the Board of Directors as they shall deem necessary, and shall perform such other duties usually inherent in such office and/or delegate them as deemed necessary. Vice President / The Vice President shall act on behalf of the President of the OLTVCB in his/her absence. Treasurer / The Treasurer shall receive and be accountable for all funds belonging to the organization, pay all obligations legally incurred by the Olympia Lacey Tumwater Visitor and Convention Bureau when payment is authorized by the Board of Directors, maintain bank accounts in depositories, provide financial reports and perform such other acts as the President may direct. The Treasurer may also delegate these duties to the Chief Executive Officer, administrator, or such other staff or an accounting firm and shall ensure all records are Page 7 1 18 kept for the Board of Directors and the OLTVCB and any other responsible parties as deemed necessary, prudent, and approved by the Board of Directors. POLICY: The Treasurer shall serve as the chair of the budget and policy committee. Secretary / The Secretary shall be responsible for working with staff to ensure all Board and Executive Committee meetings are recorded, distributed to the board, and approved by board vote. POLICY: OLTVCB staff will draft meeting minutes and submit them to the Secretary for approval. The Secretary will approve the draft minutes for presentation to the board of directors. Past President / The Past President is a voting member of the Executive Committee and provides leadership to the Board of Directors, when applicable. At -Large / The At -Large position represents the viewpoints of the Board of Directors. Article V. Committees 1. All committees of the OLTVCB shall be proposed by the Executive Committee and approved by the Board of Directors / The President shall appoint all committee chairs. POLICY: Approval for committees can be created by using formal vote or consensus. Task force groups may be formed for a specific purpose and do not need formal approval. 2. Executive Committee / Officers, the Past President, if applicable, and At -Large Executive Board Directors shall constitute the Executive Committee. This Committee shall approve the agenda for Board meetings and carry on the oversight of the organization according to the directions established by the Board. a. There shall be an Executive Committee of the Board of Directors, consisting of the President, Vice President, Past President when applicable, Treasurer, Secretary, and up to four At -Large Executive Committee members. b. The Executive Committee shall transact business of an emergency or delegated nature, act on behalf of the Board of Directors between meetings of the directors and oversee the on-going operation of the OLTVCB. The Executive Committee shall report the substance of any such actions to the Board of Directors at its next meeting. c. At any executive committee meeting at least one-half of the members must be present in person, via phone call, or through a video chat software to constitute a quorum and validate decisions. Each member present shall be entitled to one vote. A vote of the majority of the members present shall affirm resolutions put forth. d. The executive committee, on behalf of the board of directors, shall make the recommendation to hire, determine the compensation of, and dismiss the Chief Executive Officer of the OLTVCB. Page 8 1 18 e. The Executive Committee, will on an annual basis establish goals/objectives and review performance of the Chief Executive Officer for merit pay increases or incentive compensation. 3. Nominating Committee / The President chairs the Nominating Committee and shall appoint 3-6 Board Directors including the President to serve on the committee. Article VI, Activity and Fund Use Limitations No part of the net earnings, contributions or gifts given to this organization shall be distributed in an unlawful manner or for the personal use of any Board -director, OLTVCB stakeholder or other private persons. leT"ifiCaCl v/lwiTH �iL.PT=iil� These Bylaws may be amended, changed, modified or repealed by an affirmative vote of two- thirds (2/3) of the members of the Board of Directors present at any meeting of the Board provided that a quorum is present and that two weeks' notice of the amendment, change, modification or repeal was given with the notice of such meeting and that such amendment, change, modification or repeal is consistent with the Articles of Incorporation governing the operations of this organization. Certified to be the Bylaws of the Corporation adopted at a meeting of the Board of Directors held on the 21St day of June 2022. Page 9 1 18 �I� pm �uu� � �,1 ���N�tir�u uM� od Niuv i��p „,�q,'���� u�ip,°'i�u p� �uH� � u� � wu1� � �ry�w�w�� �y��uup ����1i ��� �INm uwu�'�u m��^uiuy IIfl�i���IMP ��"�'"� IFA19iiNu�, fjY�lh I�i� �I �tiiN�ll'6iPR�1 ����i� II� I1 �1�°n�4a��� ���B��I��� �N�IUW fi11�i�ll�Vrtg1�, ���'PduiV '�oY�IIieIRd4o� IFN �I ) �� dYd�i� ��HIUIMV III�� OLTVCB INVESTIGATIONS The OLTVCB will take all reports seriously and conduct an appropriate investigation. The OLTVCB will expect that all employees and directors will cooperate in any investigation, whether those employees are directly involved. The OLTVCB will attempt to keep the facts and results of its investigation confidential, although that is not always possible. The OLTVCB may take appropriate disciplinary action against an employee or director found to have violated the policy, up to and including termination of employment or board service. MON—RETALIATION The OLTVCB prohibits retaliation because of an employee's or director's good faith report of discrimination or harassment, or participation in an investigation of such a claim. Any individual who is found to have engaged in retaliatory conduct will be subject to appropriate corrective action, up to and including termination of employment. Employees who believe they have experienced such retaliation should notify their supervisor, the CEO, president, or executive committee. SUBSTANCE ABUSE AND MISUSE While at work, each OLTVCB employee has a responsibility to our customers, our employees, and to the public to perform his or her work and to deliver services in a safe and conscientious manner. All employees must be able to work in a drug-free environment and themselves be free from the effects of alcohol and other job -impairing substances. Accordingly, the use, sale, or possession by an employee of liquor, controlled substance, drug not medically authorized, or other substances which may impair job performance or pose a hazard to the safety and welfare of the employee, the public, or other employees, is strictly prohibited and will result in termination. Should an issue arise indicating that drugs, alcohol, substance -not -medically authorized or other inappropriate item may be present in the workplace, OLTVCB reserves the right to search employees' work areas and belongings with another manager, supervisor or other third party shall be present. OLTVCB also reserves the right to conduct alcohol and drug tests at any time. The OLTVCB may terminate an employee if the employee violates this policy, fails to cooperate fully in drug test procedures, refuses to be tested, or provides false information. The OLTVCB takes seriously its commitment to provide safe and conscientious services to its customers, the public and its employees. Recognizing this commitment, the OLTVCB has access to a clinically -conducted employee assistance resources which can provide professional assistance in an effort to aid any employee who has an alcohol or substance dependency problem. All employees who suspect they may have an alcohol or substance abuse problem are encouraged to utilize their program's resources before the problem affects their employment status. Seeking employee assistance resources is voluntary and confidential. Page 10 1 18 CN,!p��y1Y41NIB Drys N�p�'t WRi��\� !V�`11111111y IIY I'Y p``gN�04 uul`WR" 'VP41;gtl1 !V�`li'iii'1i° li inl���pyu u'ai 8wsu �nViki94Y ilrl6illi �iniViki94Y A�1N�I`�� oIIM q'Nluv Illi°�uNY�` �;Ir �'N;C��t p` I'Y p``�gN��u@,¢ (I�1��;�ipy�,IUiI OT 1�ry4NNyp�� IIM14 1` �`. I1I18d�P ��� ��IN'oil �� ��rV�N�IBr� �`. II ��1 � ' I�NN9IAY I(�Yh�lll I�NI�9YdAA IIR1Y��� II�r IP"ywB' `���4NNyp��ii. �i ��IN'Mdllllf. II611'.. CONFLICT OF INTEREST The purpose of the Conflict of Interest Policy is to protect the interests of OLTVCB when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer, director or staff member of OLTVCB or might result in a possible excess benefit transaction. This policy is intended to supplement, but not replace, any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. Definitions: Interested Person — Any director, officer, staff member, or member of a committee, who has a direct or indirect financial interest, as defined below, is an interested person. Financial Interest — A person who has directly or indirectly through business, investment, or family: • An ownership or investment interest in any entity with which OLTVCB has a transaction or arrangement. • A compensation arrangement with OLTVCB or with any entity or individual with which OLTVCB has a transaction or arrangement; or • A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which OLTVCB is negotiating a transaction or arrangement. Compensation — Any direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. A person who has a financial interest may have a conflict of interest only if the Board of Directors, or committee, decides that a conflict of interest exists. Procedures: 1. Duty to Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees considering the proposed transaction or arrangement. 2. Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he or she shall leave the Board of Directors or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Board of Directors or committee members shall decide if a conflict of interests exists. 3. Procedures for Addressing the Conflict of Interest. a. An interested person may make a presentation at the Board of Director's meeting or committee meeting, but after the presentation, he or she shall leave the meeting during the discussion of, and vote on the transaction or arrangement involving the possible conflict of interest. b. The President of the Board of Directors or chairman of the committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed Page 11 1 18 transaction or arrangement. c. After exercising due diligence, the Board of Directors or committee shall determine whether OLTVCB can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. d. If a more advantageous transaction or arrangement is not reasonably possible, under the circumstances, not producing a conflict of interest, the Board of Directors or committee shall determine by a majority vote of the disinterested directors or committee members whether the transaction or arrangement is in OLTVCB's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. 4. Violations of the Conflicts of Interest Policy. a. If the CEO or Board of Directors has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. b. If after hearing the member's response and after making further investigation as warranted by the circumstances, the CEO or Board of Directors determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. 5. Annual Statements: a. Each director, officer, staff member and member of a committee shall annually sign a statement which affirms such person: i. Received a copy of the Conflict of Interest Policy; ii. Read and understands the Policy; iii. Agreed to Comply with the Policy; iv. Understands that OLTVCB is a non-profit corporation and to maintain its federal tax exemption must engage in activities which accomplish one or more of its tax- exempt purposes. YOUR RESPONSIBILITY TO REPORT As a team member of the OLTVCB, you have the right and responsibility to question or challenge situations in which you suspect that something improper, unethical, or illegal is going on. The OLTVCB is committed to looking into concerns and addressing them if they're found to have merit, but we won't know that those concerns exist unless you let someone know. Being aware of suspected misconduct and not reporting it could result in termination from the OLTVCB or being discharged without severance if in a paid status, or removed from our sponsorship or vendor lists, regardless of contractual obligations and may make you liable for the misconduct as an accomplice. If you do report suspected misconduct, you also have an obligation to cooperate in investigating the matter. Once you've decided that you need to talk to someone about your issue or concern, who should you contact? First, talk to your CEO. Give your CEO a chance to solve the problem. If your CEO cannot resolve the issue to your satisfaction or you are not comfortable talking to your CEO, contact a member of the Board Executive Committee. If the issue still is not resolved to your satisfaction or if you are not comfortable talking to a Board member, notify the Board President. Your confidentiality and, if you wish — your anonymity, will remain intact during the investigation whenever possible. If it becomes a legal issue, you may be required to disclose your name and sources of information. We understand that many persons prefer that their communications concerning misconduct remain Page 12118 confidential. Although we will try to protect the confidentiality of persons who report suspected misconduct, we cannot guarantee complete confidentiality. For example, sometimes it is impossible to investigate suspected misconduct without identifying the complainant. We believe, however, that it is better to come forward than to let the misconduct continue. A non -retaliation concept will be utilized for persons reporting suspected misconduct. CONFIDENTIAL INFORMATION You are responsible for the safekeeping of any confidential OLTVCB information or trade secrets to which you have access. Confidential information and trade secrets, sometimes called "proprietary information," means information that belongs to the OLTVCB and which the OLTVCB has a right or obligation to protect. It includes any information that is not generally disclosed, is regarded as private, and/or which either is useful to the OLTVCB or would be helpful to competitors. Examples of confidential information include: • Sales file information • Sales database — meeting planners, tour operators, etc. • Personal Information about team members • Financial data • Contract information • Planned new projects • List of vendors, supplies and/or sponsors • Wages and salary information, apart from your own compensation which you may disclose as you wish • Projected earnings • Changes in management or policies • Suppliers/hotel pricing • Electronically stored information These are basic guidelines for protecting the OLTVCB proprietary information: • If you have access to proprietary information, discuss it with others in the OLTVCB on a need -to -know basis. • Do not disclose proprietary information to an outside person or entity, except under a nondisclosure agreement that has been approved by the OLTVCB legal advisor. • Do not disclose proprietary information in social conversations or in normal business dealings with suppliers, customers, sponsors, or vendors. If asked about disclosure of confidential or proprietary information, contact your CEO or the President of the OLTVCB. Page 13118 The Minutes of the Board of Directors and all committees shall contain: a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, and action taken to determine whether a conflict of interest was present, and the Board of Director's or committee's decision as to whether a conflict of interest in fact existed. b. The names of the persons who were present for discussion and votes relating the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. A voting member of the Board of Directors who receives compensation, directly or indirectly, from OLTVCB for services is precluded from voting on matters pertaining to that member's compensation. 2. A voting member of any committee whose jurisdiction including compensation matters and who receives compensation, directly or indirectly from OLTVCB for service, is precluded from voting on matters pertaining to that director's compensation. No member of the Board of Directors or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from OLTVCB either individually or collectively is prohibited from providing information to any committee regarding compensation. Each director, officer, staff member and member of a committee shall annually sign a statement which affirms such person: a. Received a copy of the Conflicts of Interest Policy; b. Read and understands the Policy; c. Agreed to Comply with the Policy; d. Understands that OLTVCB is a non-profit corporation and to maintain its federal tax exemption must engage in activities which accomplish one or more of its tax-exempt purposes. Page 14 1 18 BOARD C Ol'llCEMA I�11��111� T This covenant defines our best intentions and goals and Board Members of the Olympia-Lacey- Tumwater Visitor & Convention Bureau (OLTVCB). Each board director shall sign a document agreeing to the following responsibilities. BOARD JOB DESCRIPTION The OLTVCB Board Director acts as a voting director of the Board with full authority and responsibility to develop policies, procedures, and regulations for the operation of the OLTVCB; assists with the monitoring of the OLTVCB's financial health, programs, and overall performance; provides the Chief Executive Officer with resources to meet the needs of those the OLTVCB serves. BOARD RESPONSIBILITIES • Act as a trustee for stakeholders and community • Establish objectives and board policies • Adopt Budget • Make decisions not delegated • Elect officers and monitor performance • Hire, direct and monitor Chief Executive Officer • Oversee committees • Attends all Board meetings and activities, including special events and Board retreats. • Becomes knowledgeable about the OLTVCB • Prepares for and contributes to Board meetings by being well-informed on agenda issues and expressing his/her point -of -view • Openly considers others' points -of -view and makes constructive suggestions to help the Board make decisions that benefit those who the OLTVCB serves. • Represents the OLTVCB to individuals, the public and other organizations. • Assumes Board leadership roles when asked. • Keeps the Chief Executive Officer informed about any concerns the community has expressed. • Acts in the best interest of the OLTVCB and has a duty of loyalty to the organization • Honors confidentiality of proprietary OLTVCB information and discussions in a closed session Page 15118 BOARD J Oh�;�01Y�pnpdr �Ip Upon election to the board, each board director is expected to sign a Board Covenant. This covenant defines the best intentions and goals of Board Directors of the OLTVCB. The covenant includes the Board Job Description and Board Responsibilities outlined below. Signed covenants are stored at the OLTVCB administrative office. 10711'n _Fffl,101:3 14,14L.It, 101', The OLTVCB Board Director acts as a voting member of the Board with full authority and responsibility to develop/adopt policies, procedures, and regulations for the operation of the OLTVCB; assists with the monitoring of the OLTVCB's financial health, programs, and overall performance; provides the Chief Executive Officer with resources to meet the needs of those the OLTVCB serves. • Act as a trustee for stakeholders and community • Establish objectives and board policies • Adopt Budget • Make decisions not delegated • Elect officers and monitor performance • Hire, direct and monitor Chief Executive Officer • Oversee committees • Attends Board meetings and activities, including special events and Board retreats • Becomes knowledgeable about the OLTVCB • Prepares for and contributes to Board meetings by being well-informed on agenda issues and expressing his/her point -of -view • Openly considers others' points -of -view and makes constructive suggestions to help the Board make decisions that benefit those who the OLTVCB serves • Represents the OLTVCB to individuals, the public and other organizations • Assumes Board leadership roles when asked • Keeps the Chief Executive Officer informed about any concerns the community has expressed • Respond to meeting notices • Attend meetings prepared and participate • Know the organization's financial position • Avoid conflicts of interest • Subordinate personal and professional interests • Support the Board's decisions • Evaluate and make recommendations Page 16 1 18 • Obedience — to laws and policies • Loyalty — to OLTVCB interests • Care — due diligence The OLTVCB Board of Directors makes fundamental management and policy decisions by adopting policies and by-laws, as well as motions and resolutions at Board Meetings. The day-to-day management is the responsibility of the Chief Executive Officer. Each Director (including the Chief Executive Officer) is in a "fiduciary" relationship with the OLTVCB as a whole; i.e., the organization on whose board they serve. If you are a director or officer, you must act with the utmost good faith and use your powers solely in the interest of the OLTVCB. When you become a Director or officer, you agree to give diligent attention to the OLTVCB concerns and to be faithful and honest in carrying out the duties of your position. You are not expected to be infallible, but you must act with honesty and in good faith. The Board of Directors has many responsibilities as outlined in the Bylaws of the Corporation. They can be summarized as: Each Board member must oversee the business conduct and ethical standards of the OLTVCB. The specific responsibilities of directors include the following: 1. Each Director has a fiduciary obligation to: a. Act in good faith, with the care an ordinarily prudent person in a like position would exercise under similar circumstances; b. Act in a manner he or she reasonably and honestly believes to be in the best interests of the OLTCVB; and c. Become fully informed of all relevant information about a particular matter before making a decision on that matter as a member of the Board. 2. A Director must avoid breaches of fiduciary duty, such as fraud, overreaching, improper personal benefit, lack of good faith, or failure to become fully informed. 3. A Director will perform his or her duties with the knowledge that his or her conduct sets an example for the ethical tone of the OLTVCB. Page 17 1 18 B 0A R i��N�°W S E 11110 Illi."w ullvnY lE V A IL, IJ The VCB Board of Directors conducts annual self -evaluations to evaluate the overall health, vitality, and effectiveness of the board. Each board director is asked to complete the electronic Board Self -Evaluation survey. They are given three (3) weeks to complete the survey. VCB Board President aggregates the results and presents to Executive Committee and Board of Directors for analysis. The report will include discussion of key strengths (things the Board is doing well) and key opportunities (things the Board can be doing better to improve overall health and governance of the organization). Staff will prepare and the Board President will distribute individual Board Scorecards. Scorecards will show a record of individual board director attendance and committee participation. �';,'01Y�dr 'Y�Y IIfl �ou, fl7dY"^Uw°IS�AI� �ft�IIE 4Y `I, ISI��J�I �I tVnNIB� V �i 1 �lY L ill Y1816'lll A lia glYry`Il'i�IIINI p,^upiA��l OI�I� 16111 V '1�ryNRllf �i �l� 1 '11 Upon election to the VCB Board of Directors, all new board directors will participate in a Board Orientation. The orientation will include a discussion of the following: an overview of the VCB and tourism's role in economic development, board roles and responsibilities and VCB's staff structure. When a board director is elected to the Executive Committee, they will refresh their understanding of the VCB by participating in the Board Orientation. Page 18 1 18 21-3-1.31-8ra ILF NUMN V11 I DOMESTIC .13TATE ()['WA.S111NG'F(..)N � Dt-'VAIVIAIENT OFSTAJI.] 1, A. LUDLOW KRAMER, Secretary of Stoto of the Stale of W.-ishington and custodion of its secfl, herel.-)y corfify 1hof ARTIC1,11111"S 014' INC"ORPORATION OLY14PIA AREA VISTOR-CMWMiTION BURIrAU . -- -- - ----- ------------➢- --- . ............. . .. ------- o darner 'f C, C 0r pat at ic'm C) - - -------- ----- . . ... ..... ton, was filed for atoord In this office on this date, and I furlher certify that such Arfides reff)Clif) on file in this office. 1'"Oed cat rCq.,le5t of ��ox 1427 98507 Filing and recorcling'fest; $ 20,43Q1___ License to June 30, i9_ 1 $ Excess l-xiges (F�) 25�l ftcrohlined, Roll No. FICA 9 e .... ..... ,SF.57 8 (6 airy In witness whereof B have signed and hove ciffixed the seat of the State of Washlngkx'i to this certificale al Olympla, the State k LLULCM KRAWR S&CkETARY OF SWE r>) OLYMPIA A LAt VI";ITUft F'.C)IVVCYU'C I¢,IN 8URLAU Wo we tmderwAncd penwn.., actirrrd do the Ir-sc.or,porti= of o now-prrofil al.orpot-Awn tinder 1.he p sovisiond of Ule Was,hincaton Nurspr r`cafif C,rpporra- flan Act plevlsed Code of ''Na'hingwn 24.03), adopt Urn Milowing articie5 ut isoorpora tiuit fpr r,trc.hl corp oruaUo n Bureau. Article I NAME, l"P'ra ¢'rarrrst GP tire rut',; ration A1611 learn CY"re olyvary' [ a Area V lSOW-Craosauro wn p Arliclhe II DURATION The prorltra;I of Chw0 On of Use cerporaluc t sh,01 be p urrietuat . ArPlcle III PURPOSE TI,, frsr."f>r sc of &is corn€ata kws AM he to Noter and p>I"unww we t:'QA(a'; rrf o yrrsp ia, Lacciy anal t"urelwatl,•r ,:ar(a ThuriisWn (.,'iAtriiy Is touri,,t lielesst arid further to Mint Pon CAYFg7i2s Old vlr,;lry ly c¢:rravra?rstirlrr,, Fs"t' li'ltus and ol.!Wr s{trownlys of viwwws aid to sinker assio ancu to urgenUalunl, fKac@ ny edriv,jsi,$),, 11) �,,,1) cams or .r.rkmg to host Corwc,;rs€"All, to _MA elute. ri-J gev7s;rfally to do aH other anc,l fawfs.al e,t, vat, I:;ar ++as -y rrn conv[nknil to Ow ale"turn-, yrurko,ry f,hu iorpot'htlors shall havo all poww''s eJr, ntrtc7 by law rana,e>iracy .and prolcur to taro -y (seal io?;, above "toted @rur�p ,,, corioi rdent wills str5 quit Iific.atiow,a toridur `tsda , 507 fc.) O(,) of (Ite Inlernavi Rc^verrr„sct CDC10. IV AUItAHA STRAl"'ffM PRQVisnit (or the Id'f#IJt6tf 111r5 "f 0,v murkkal 3Uallr, 0( 010 cuifs l'atiovt s hr,911 he 5cr.t €ar(h ir1 thr 13d l.',,, FEBULT S, SWAN ON e tdN)rKOG scut, r«yr or W Page Ono 2M V 2 klm Kly NItr.1'r w -i; gkkxrnb"., WmuhinKvun SYMM Ai [ic c, V UhEmit L(;".t, LIIFn The mamIuaer,dupi of the CHympw Area V'v^,has (.rHly Pntnoia Buroatt, shall be <runrl.:osed of aray nmiivk!u,al, 4rai tne>r<;.hip, rnurau.lpral body or corpor•maticrn that arpplias, far onerrlkiai-AII in the Bureau and who has paid membership fduue to thBureau saxba ed to the tepp ooval of Ore Board of I)ir'uc;tOrs Artie e W CAP TAUZPr." MN 'V'VWO qurpxoratlon shall have an c.aatu htal stock and shall issue no sheaves, but. shah Issu,rr rnerMsurshrp cas t6fic'ates to it, respec.tkai rrrspmlderrs. ANKH VII k.(„ cAT CIN rho arHelm s,'; at Uw rrnfiM r i ghta t ud a Rice of thus car�poralmmi s8IMI be 525 South YdaoWnytpn ihue,t. Cllympm, Wa,8Ington 98501, The name. of the rlrotvsl reW.mmul agent urt,hu warin.rr M1ahun at scaly address shall bat C. aalst Fiume. Artic,lrt Vlil BOARD OF Dila EC;TORS The affsir�„ 91[us Colparaihain shall nOlt consi9t rh mete than twenty_ acre (116 mornb Ursa, rur hes, thmi &war 1111 rmmW,y Ow ex -A numvir.. Which ahall be hx(id Oom Urn(" to Unit^ hy tl'iv By Laws of Ih>:: Gr'.rr'tran'3Pietr'r. The tui mry of SULH dir'umor . hhafl W, lur a hart oaacd of r,lu nQ 1.31 years Bean thio annual iTheeting ;a8. w@r &I they WT r (er:'Wd ,and Wait their successors Nre clao-cPnW and c{uarlhJud, provbeed htumme" that of the 051, Ora.aUcin Of oULh r,.4nnows at Has arM%arl HIMUng of Ilya; e:.carpquatoon Uelet nt it'e: y0arN74, tho.er (3) of the akr vcior,, flx,,d by the by [.rws of Hie corpuratinrn shall hold i,a"e 6or ra kerm of mie year and UGHI thele swcessor, ,arra o-;hi;.r„tefel and cjuaHfded, OJUr (4) of lite d¢rea7a 5 u ached rrl such rnee.tirrl5 suWI hcrld eef mt: 6or toren^a of two (2) years and urtif their nucraa um are clac'had and rpcaailUnd ano the rernaming of hu.:.hr thiu,clors e.hcMl at 1-01 ¢erc,ertinay .hMI VxWd utti¢e for ek:41C9C.1:S, SWAN. CPN & LtNU.5IX'OG ! Am,r¢1JM0 0.F t..nw 202212 9"'vh' Bari@Jin, Page Two OVrNA, V4mos ip.m, 9110W a o,xpm imf dirce ij) yumh and unhk"wir succvnsn" me e4ciod and quafakd. The urIgirial Wreclars of ihts carporanon nvuuber Pleven (Hi and their namies and addimws arc j ou hAunn, Rod Moreland, President Mike Vawlnec, Vice President Jerry Craig, Treasufur Bill Morcland, Svcta;tary Gene vushorg Tom OwAs Agym Ua= Don Jumen Dave Aronen HnIly motel Z,816 Martin Way Ohymoa, Washirigbon Falls Terrace Riad aurant 106 S. Deschutes Way 01yalpra, wacibington O"nma (OMer Home 320 West alto Olyn4')w, washinr.iltor, Holiday Inn 621 S. CaWiboi Way cily"itso, Washington i-yee Motor frin 500 Iyee Drivo ..f i,anwaker, Waahinytoji Evergreen Inn Evoigieen Park Drive 0junwa, w"hogNal Davis Bruyvn Derby Fact 9th and Capital Way O[yropa, Washington Kishington, failuial Gas 222 W of Ohimon Washunglasn Oy.iimD A,,sociafion 525 So. Washington Street Oyicnpis, Wash6 9ton C. Don Thmmman -,)my Arce Chamber of Commerce 5602 leacinc Lacey, Washingtorr joleb Donalkl5in South Sound Cerow Merchdrits Assn P. U. Box 3487 lac"o Washington wvl sash fit 5ajc1 perc"')'-n' iYas a ciilzen of the Untied Srates arid a resident of the of Warhaigtori PIXULESr lq\T"Alq"ON & LINDSKOG Al.wM U,IFlue Dwee =212 S."Y YKA1.9 9NUI AriOk? IX NCORPORAron rhe rkaui(.,o and addrasw or the incorporators of tim corporalan are as hollows Rod Moreland HoHy Molet MarOn Way 01)nnioa, Washington Jury CrAq C)Nmpm Oyster Home., 320 West 4th Myfnr,ma, WashingCon Dak Mine 52S So. Waskngtun Street QQMWn Wwhinglan Arwlu X DISTTAU-T ON In ve event ar dwswuhm, the assets 0 the corporahan Miall be atnOwd first to 0-w WsclmrUo anvi ywdaawn of aH oatsworp; oWyahum and lwbihiics of Che anal th(:; rernaining P,Set", Gt 010 -UrPGratiOn ,ifer paymern Gf such olthgazi,11., deur pot,iftie�; ahaH Lxt dlstrebutnd fo One or ;nnro rvgularly in-gandiml on quohned chantable, eekm,ownal, savARM, non-profit, or orqani[atrrjn�; to be s,slectsd bf( fire Boatci[ of Direc iorg. state of whinaton County of Thurston Abscribed and sworn bo uefnra me AM 2nd dRy Of AygusL.I.973 NITZ. oxfdro; huf,"llat 19, 19A i''�CBBLES, SMIANSON & LINDSKOG AMM". U 1.� MIM2 Sawdry BMW, MAA Pohe F-(,)kjg F d L E D Pursuant to the pr I ovisions of RCW 24M of the Washington NOR 1 1983 Profit Corporation Act, the uneersiqned adopts the folhowing SUMMM Car �mra articles of amendnent to the articles of incorporation. MWE C" (1) The name of the corporation is 21,Epia Arua Visitor - Convention Bureac. (2) The following amendment(s) to the articles of incorporation were adopted on February Ilth, 1983. ARTICLE L - Chanqing name to -1 the oiympia­ Lacey-Tumwater Visitor Convention Bureau. On February Ilth, 1983, the OlympLa Area Visitor and Convention Bureau met for their monthly Board of Director's Meeting. Durinq this meeting it was voted unanimously by a 2/3 majority of the board that the name be officially changed to the olynVia-Lacey- Tunwater Visitor Convention Bureau. Uqv; mevherH havinq no voi ing IL of PresRen: or IM .0resiJent. t SeMetary or Treasurer ure ano" Qyle of State of washiy,2LIl. County of Thurstoll Thu undersigned, a notary public, in and for the state and county above set forth, hereby cert a fhns thpt on Pebru,9,6 � 'L." -7 appeared m �;,, 1983, personally . ........ �,*einq by A rd''s firt duly sworn, d6clared tha: (S) of the aforementione -rFT'Foreqoing document, and that the 1hi 13 signed statements therein contained are UP,. Seas) 2-231384-5 F k.E [IRMBER DOMESTIC' i STATE OF WASIAIN(ITON � DEPARTMENT OF S'l'A'YE i, RALPH MUNRO, SecreWy of SWe of the State of Washtlrgton and cuslodian of fits sea�, hereby certify ffiat ARTICLES CT AMENDIIIJ.-VT TO ARTICLES OF INCORPORATION cf 01,YMPI I A A]ZEA ---- --- ....... . . ...... . domestic cotpora6on cit ch a I uDD R j ll:.ple- to" uLympla-�J'A'CE V 7TIJAIWATER, -V 15,L -CKdqYEllTlLE, BUEEADI'll WasNngton, was Wed for record m rhos affic.e o this da4e, and I fiplher cerMy that such Articles remaVn on We in lhils office. 57 A (I I M) I I I Vn wNjtvjp@ss whereof I have sntned and have af- fixed the seaf of the State of Washington to 40s cerfificate at Dympia, the State CapilB, i.l. J-, 198�1 - - ----- - ------ - RALPH MUNRO SECRETARY OF STA rE 14 WASHINGTON �1AC ����iivndjing aind A�p�pfljcalijoin In Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads State Law authorizes the City of Yalm to distribute lodging tax funds to eligible non-profit and government organizations inpromote tourism projects, mc(ivitieumnda*enisinChynfYe|nn(fnppnofhbusineuseumnannie|igib|einnaceive|Vdging tax funds). State law requires that applications for funding be evaluated by the YPIm Lodging rax Advisory Committee (LrAC). rhe members nfthe LfAC Committee are appointed bythe Mayor and Ye|nnCity Council. rhe LrACreviews applications and make recommendations to the City Council for final funding award. rhe City Council approves the package nfrecommendations from the LrAC Committee and may only grant lodging tax awards for projects, activities and events that have been recommended for funding by the LrAC. All Lodging fax Funds are dispersed AFrEFl approved events, programs, projects occur and Nor before. Allowable Uses of Funds, p��RCW 67.28 °7huhumpromotion and marketing • Operating and marketing special events and festivals to attract tourists • Operating costs and capital expenditures for tourism -related facilities owned or operated by government entities or nonprofit organizations. EMMESMELIMMIMM rhe LfAC will review applications and make funding recommendations based upon available lodging tax revenue and any pre -determined criteria. Applicants who have met the application deadline and submitted a complete application may bescheduled for mbrief interview. LTA.Cfundingnacnnnnnendmiinnuvvi||berexievved'mpprnved'mndincnrpVxaied into the City Budget. Successful applicants will be contacted after recommendations are made by the LfAC and funds are approved bythe City Council. R�����nt^�������u^������*� -n- '— ��'---o Requirements includes providing a certificate of insurance and a Lodging fax Invoice with proof of expenses. State law also specifies certain reporting requirements forjurisdictions that levy a lodging tax. Each entity awarded Yalm lodging tax funds will be required to submit a Final Report to the City with detailed information immediately following their tourism promotion activities. Before funding is awarded for reimbursement, all recipients of lodging tax funds must provide a report to the City describing and verifying the actual number of people traveling for business or pleasure on a trip: (A) away from their place of residence or business and staying overnight in paid accommodations; (B) to a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) from another country or state outside nftheir place nfresidence nrtheir business. Award recipients must also describe the methods used to determine attendance and distinguish among the visitor categories. It is important to consider and be prepared to respond to how you will determine and quantify the information above. rhe Final Report form will be provided to all funding award recipients. rourism: means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, nrsouvenirs. rourism promotion: means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of or the operation nfspecial events and festivals designed inattract tourists. rourism-rplated facility: means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor and used to support tourism, performing arts, or to accommodate tourist activities. 7hurisX:nnemnumpersnnvvhninave|ufnonnmp|mcenfnauidenceinmdiNenaniinvvn'cih/'cnuniy's(mie'nrcnuniry't)r purposes of business, pleasure, recreation, education, arts, heritage, or culture. Insurance: As part of its contract for performance, the city requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Contract: After Council adopts the City Budget, a report and contract/agrPement will be sent to you for signature. Following return of the signed contra ot/a g reement, it will be scheduled for final approval by City Council. Payment: Normally, payments are processed twice per month for reimbursement of expenses. rhe last date insubmit documents for reimbursement nfLodging fax Funds will be noon the first Friday in January for the prior year allocation. Application: rhe Lodging rax Application and Lodging rax Budget Form are available msdigital fill-in forms mi vmwwye|mwm.gnv.For questions, please contact the City nfYe|mmi(3GO)458-3244. Pna/luuu Comments 14 <i i, d4i AaU Liim�� WASHINGTON "1AC I'll.uunIiiin in IpIIIfIIhtalil in rinl Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads Application 0 Application and Lodging Tax Budget Form. Submit 1 original application. It will have Checklist an original signature, budget form, the complete IRS 990 Form, and Articles of Incorporation and Bylaws if necessary. Copies of just the application and budget form will be distributed to the Lodging Tax Advisory Committee, the City Clerk receives two copies (for archive and posting), and one copy will be available for the public should they decide to attend the meeting. J!J One complete most recently submitted IRS Form 990 -Return of Organization Exempt From Income Tax is required with the original application. (The 990 Form is to show income / expenditures and the current Board of Directors. If you've filed a postcard version of the 990, please attach supplemental information or your application will be incomplete.) 0 Articles of Incorporation and by-laws. This is necessary ONLY if this is your organization's first time applying for City of Yelm lodging tax funds or if previously submitted documentation has changed. One complete set is required with the original application. (OPTIONAL) Applicants may bring additional materials with you during the Lodging Tax Advisory Committee interview to support your application, including but not limited to: marketing brochures, flyers, newsletters, programs, etc. Please Note: "rhe Lodging fax Advisory Committee (L'fAC) encourages applicants to bring any video and electronic advertising to plan to share during the presentation and interview. "rhe City will need one copy on file for record-keeping purposes. Comments 14 WASHINGTON Entity Information ............ 1AC IivinOilng ainplpflhicalJoiin lin Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I File Uploads I 0irgainizaboiri INa irne:� Yalm Jazz in the Park Fedeirall Tax 111D INUirnbeir 830660211 Coiri Nairne Marian Licxandru Iftle President IM a 111111 in g Ad d ire ss 309 E Yalm Ave P In o in e # 3609600165 Eirnaill Addiress 802013y@gmaii.com FUIri !is roir:: E5 Tourism Promotion/Marketing Activities fvj Events/Festivals 0 Programs/Projects Airn(RilrA Re(lUieslted $ 7,500.00 $ 7,500.00 LTAC Funding Request Information Nairne Or I(Riirlsirn Aclivil�y/lEvein�/1[:Iir(:ngirairn/l[:Iir(:nUecd Yalm Jazz in the Park I ocaboin Yalm City Park SlIairt IDa lIe 8/2/2024 Eind IDa lIe 8/3/2024 IBirlier IDescil-11pboin (450 words oir Iless):: It is our 7th annual Jazz in the Park event, We are bringing tourists and residents from Yalm and the surrounding areas to YpIm for 2 days of Jazz music into cozy ambiance. WelbsllIe Address Socha all Meda ACCOU11111IS Yalm Jazz in the Park Whad afire IIIhe jpirofeclIed InUirnbeir or aUeindees eslIlirnalIed Io Iii-avell girealIeir Ilhain 5 1 0 Irmilles Io aUeinab flhe advilIy/eveit and wlha� !IS YOUir esbirnalIe based om: off Whait afire Unejpirofeclted InUirnbeir or aUendees esHirnalted to travel ri-orn ainctineir stalte oir COUilffiry to altiteind fline advifty/eveinit and whait !IS YOUir esHirnalte I 01T M Whait afire Unejpirofeclted aUendees who esbirnalted to sitay !!in I oveiriniglinit accoirn I Ho ins'? RU Whait afire Unejpirofeclted aUendees who esbirnalted to sitay !!In U1111pald oveiriniglinit accoirn I Ho ins'? IN I dO YOU 1pllain torneaSiLlire/evaklalte fline aCklall aUendaince and locaboins v1siftoirs traveled riroirn'? Survey during the event like in the previous years. Hotel information and contacting local AirBnb for information about the guests. I fline N)UH-11sirn piroirnoboin iilrrrpcit oin fline econoirny ri-orn YOUir speciall eveilff, restivall, oir N)UH-11sirn relaited Irrolra.sajlralrrrn oir jpiro�ecit wiflinlin fline Clity or Yelim, specifically oin fline llama gling and rocd service secitoirs In the previous years we had people from as for as Seattle & Portland driving hers just for the event. We had numerous attendees talking to staff members how the were droving on 15 and saw the event on Facebook and drove in and Is spent the night here. rhe adds that we are having along 507 and nearby cities have all proven successful in spreading and word out and driving people to the event. * Fda:nw blra:naay--i wiillll yliroa y(Wiriislrn Ipiroirrrsa:sdion Ibei na fift Ibe g4:a: giralr Mica lllly ail nab a:coi noirniia;aIIIIy? Significant for the exposure of Yplm and local business to the close outer area romuniles. * Describe 110W YOU wiillll Ipiroirnolte oveiri niiglinit ;sit ayes !!in Yelirm Il(:nayayiil nay esddalbllislhirneinits y rhe Facebook event will have: a special section designated to promote: the Hotel and AirBnb in the area as well as main attractions in Yplm and surrounding areas. * Describe 110W YOU wiillll Ipiroirnolte Yelllrm ail nab oflii eir a ftrdaa,diions !!in yli e Yelirm a irea to en'itica3'N)UHrlIsd's'to a3X'deiny'dia@?IIIrv1s11'i' beyond ds'd"deindainc3'N) YOU irsspecial eveir'd', resdliva all, oir d(Wiriislrrrs--Irella iced d'aaa;Iilllidya. Via Facebook event information and with constant posts in the event party:. * hait ya:Wiriislrn a:naardCOirne sliroa: Ulld yli e Ciidy exlrroe d iifl`Ya: Uir Ipira:nlrroa: sa 111 !is a:nlrnlly Ipa arta lllly rLinayk:'d? i The specific Fair example:: WhIch services wIIII Irnoit IndsrUrVei n'? Fda:nw dO YOU iil niter nay to a ll eiri na ltiivelly rUInd yea: Uir Ipirogirdalrn? rhe new advertising billboard in Nisrtualy Tribe will generate quite a generous exposure to tens of thousand of drivers. City of Yplm is a co -host of the event and the city name will shine :3 months over the 507 inspiring everyone into thinking that Yplm is a nice city when things happen and it is nice to live: in. "this whole advertising is minimum $:3500 for the entire time we plan to run it. We will not have: the funds to maks: this happen if the city does not approve: the entire grant. * sd a:sd near oiraya i niirayioi ns yliroa it YOU wiillll Irma aryl neer wii lin roir yli its Ipira:nlposa lll. II...eitit ^Irr or ei ndo lr;':seirinei nit alre wela.olrine to The dsUdaa.:Iired to Unlls arUpllla.:dsbolrn (please do Irnoit wind ;: elpa iraaltelly to Ciidy i. Pizzeria La Gitana Yplm, Olympia Federal Savings, "today's Dental, RE/MAX, Coca Cola, Explore: Olympia and Beyond, "rhe Klein Foundation, Prairie Park Businesses, Steele Clayton Barbecue, Shiplap Coffee Nous:. YOU DlGyUpload DlUItiIpl8i ii The !!in P[)F, TIIFD[IDlGg8FDD0G[ � l stany [Un8[Dl8G5U[8Dl8Dit5flinalt d8DlDDsb[Glt8Un8iiiDfiDC[8G59d NDU[i5DlGft[i1bUIGlbl8tDyDU[5p8CiGll8v8D[rpstivGll.D[NDU[i5Dl[8lGit8dfGCiIfty Please iDClUd8any DUn8[flinDUghit5flinGltDlGy8DCDU[Gg8flin8l (AgiDgTax Advisory [|DDlDlift88/YPlDl[|iity[|DUDCi11 N) Use (AgiDg tax rUDd5N)5UIPIPD[t flini5GppliCGbDD Certification � Last year | was with myson inPnd|mndmimTaehvvnndncompetition and m ^ family participating there noticed my accent and asked where we are from. After telling them vvemoved inYe|nnfor over mdecade they said that |ms( summer they drove inMrRainier inmshort vacation and when they passed Ye|nnthey saw mnevent inthe park and because nfiithey spent the night mi the hotel inYp|mnot the base nfMt. Rainier that Friday. | asked when event r Yplm Jazz in the Park � E2 Nonprofit � Government Entity � Other rhe applicant has, or will obtain, liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. rhe applicant has on file with the City, or is submitting one copy, of their current articles of incorporation and by-laws I understand this is an application for a contract with the City of Yplm, which, if awarded, will only be paid m0erihesan/ice(s)iunandenednnmneinnbursennenibmsiumndmsignedLndgingTax|nvniceiusubnni#edvvith proof nfpayment documentation. rhe applicant has accounting/record -keeping systems which A) show the purposes for which City of Yplm funds have been spent; B) is open to inspection by the City of Yplm or its agents; and C) is maintained for at least Gyears following the end nfcontract. I understand that the City of Yplm will conduct public discussions regarding recommendations for funding to any agency making application inthe City nfYe|nnand its Lodging fax Advisory Committee. I hereby certify that the information contained in this certification and application for funding with the City of Yplm is a true and accurate statement of activities and financial status of the organization submitting this application. I hereby certify that the person signing this application is duly authorized to execute this document on behalf nfthe applicant entity. INairne and 111fle Marian Licxandru / President Siginatai ire 2/27/2024 Comments Dei,rube ttiie tourlsirn Iproirnofion rrn1paGt on the eGonoirny froirn your speGiall evont, fi.,�sfival, or fourlsirn- related prcugrairn or projeGt %rvMhln the C.Ry of Yelirn, spebf!Gally on ffie Ilod: ging and food: serviGe seGtors. In the previous years we had people from as far as Seattle& Portland driving here just for the event. We had numerous attendees talking to staff members how the were droving on 15 and saw the event on Facebook and drove in and spent the night here. The adds that we are having along 507 and nearby cities have all proven successful in spreading and word out and driving people to the event. we have also noticed the during the event local restaurants have higher traffic and sales, plus local food vendors participating in the event gain revenue and direct advertisement so they get to promote their business. I st any other irneasureirnents that d: eirnonstrate the iiirn1paGt ofInGreased: tourlsirn aftrlbuable to your speGiall event, festivall, or tourlsirnrelated faGirRy. Please linGlluude any other ttioughts that irrmy eniGourage ttiie I od: ging 1ax Ad: v1sory C.ornirniRtee/Yelirn ("Ry CounG111 to use lodging tax funds to sulplpor� this appliGation. Last year I was with my son in Portland at a Taekwondo competition and a family participating there noticed my accent and asked where we are from. After telling them we moved to Yelm for over a decade they said that last summer they drove to Mr Rainier in a short vacation and when they passed Yelm they saw an event in the park and because of it they spent the night at the hotel in Yelm not the base of Mt. Rainier that Friday. I asked when event was it and they both said "The Jazz One". We all laughed and I told them we are organizing it and after that they said that they have told all their friends about it and have never been to suck a cozy free event ever in their life. What I am trying to point here is that some things can't really be measured and I think we have proven the dedication we have toward quality and beauty in organizing this event thorough the years. Dei,rube ttiie tourlsirn Iproirnotion liirn1paGt on the eGc.moirny froirn your speball event, festivall, or fourlsirn related prograirn or 1projeGt %(Offiln the slily of Yelirn, speGINGally on ffie Ilod: ging and food serviGe seGtors. In the previous years we had people from as far as Seattle& Portland driving here just for the event. We had numerous attendees talking to staff members how the were droving on 15 and saw the event on Facebook and drove in and spent the night here. The adds that we are having along 507 and nearby cities have all proven successful in spreading and word out and driving people to the event. we have also noticed the during the event local restaurants have higher traffic and sales, plus local food vendors participating in the event gain revenue and direct advertisement so they get to promote their business. I st any other rneai>mreirnents that d: eirnonstrate the irn1paGt of nic.reased tourlsirn attrlbutable to your speball event, fesfivall, or tourlsirnirelated faGirRy. Please linGllu.uatea any other ttioughts that irrray eniGourage ttiie I_ od: ging 1 ax Ad: v1sory C.oirrunl1tee/Yelirn ("Ry CounG111 to use Ilod: ging tax funds to sulplpor� *11s appliGafion. Last year I was with my son in Portland at a Taekwondo competition and a family participating there noticed my accent and asked where we are from. After telling them we moved to Yelm for over a decade they said that last summer they drove to Mr Rainier in a short vacation and when they passed Yelm they saw an event in the park and because of it they spent the night at the hotel in Yelm not the base of Mt. Rainier that Friday. I asked when event was it and they both said "The Jazz One". We all laughed and I told them we are organizing it and after that they said that they have told all their friends about it and have never been to suck a cozy free event ever in their life. What I am trying to point here is that some things can't really be measured and I think we have proven the dedication we have toward quality and beauty in organizing this event thorough the years. 14 WASHINGTON �1AC ����iixnOing aind A�p�pflcalioin lin Background Information Guidelines for Submitting a Complete Application Funding Application I Lodging Tax lBudget Form I File Uploads U �� ^ 7�� �� U^ * �~������� n��^���n����� � � �� Specific inyour tourism projects, mc(ivitieumnda*enisiniheChvnfYe|nn'plomsacnnnp|eieiherequinadUe|dsmnd|isX the amount and status of funding for all sources that you already or intend to receive. If applicable, please include in - kind donations and funds received from admission fees. Projected Revenue Sponsorships* Admission* $O.00 Reserves* Donations 0^In-Kind 8'000.00 Contributions* Program Service $ 0.00 Feem~ Gift Shop* $O.00 Fees*Vendor Fundraising $O.00 Activities* Anticipated Lodging $ 7'500.00 Tax Funding* Lodging Tax from $ 0.00 other Jurisdictions* Please specify:* O All other Sources of 2'500.00 Revenue* Please * Revenue* wine and beer garden proceeds Projected Expenses Personnel (salaries and benefits)* Administration 0.00 (utilities, phone, etc.) ~ Marketing and $ 8'000.00 Promotion* Professional and $3'5OO.00 Consultant Fees* Equipment* $ 3'000.00 Facility/Event , $ 750.00 Rental* Travel* $O.00 Please * All Other Expenses* $ 5'500.00 Please * Total Expenses* $ 21,250.00 Program Excess $ 1,250.00 (Deficit)* Comments 14, Ovy low An WASHINGTON Comments ............ 1' III iivrnIii irng ainp11 f 111 ltalioirn in Background information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I IFillIe Uji IIIRS 990 Foirim Upload... 990 e Postcard Ypirn Jazz in the park ... 34.7KB Qu may upbed rMpe if"Hes Fides rm]Sit The !!in IPDF, TTF or Knege F'onad Articles or Ilincoirpoiraboin and lByllaws (Ir inecessairy) Upload... Qu may upbad rMpe if -Hes Fides rm]Sit The !!in IPDF, .T111f- or Knage F'onad Addiftloinall IMa lteida1ls Upload... Qu may upbad rMpe if -Hes Fides rm]Sit The !!in IPDF, .T111f- or Knage F'onad Approve 0 1000 14 WASHINGTON �1AC ����iivndjing aind A�p�pfljcalijoin In Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads State Law authorizes the City of Yalm to distribute lodging tax funds to eligible non-profit and government organizations inpromote tourism projects, mc(ivitieumnda*enisinChynfYe|nn(fnppnofhbusineuseumnannie|igib|einnaceive|Vdging tax funds). State law requires that applications for funding be evaluated by the YPIm Lodging rax Advisory Committee (LrAC). rhe members nfthe LfAC Committee are appointed bythe Mayor and Ye|nnCity Council. rhe LrACreviews applications and make recommendations to the City Council for final funding award. rhe City Council approves the package nfrecommendations from the LrAC Committee and may only grant lodging tax awards for projects, activities and events that have been recommended for funding by the LrAC. All Lodging fax Funds are dispersed AFrEFl approved events, programs, projects occur and Nor before. Allowable Uses of Funds, p��RCW 67.28 °7huhumpromotion and marketing • Operating and marketing special events and festivals to attract tourists • Operating costs and capital expenditures for tourism -related facilities owned or operated by government entities or nonprofit organizations. EMMESMELIMMIMM rhe LfAC will review applications and make funding recommendations based upon available lodging tax revenue and any pre -determined criteria. Applicants who have met the application deadline and submitted a complete application may bescheduled for mbrief interview. LTA.Cfundingnacnnnnnendmiinnuvvi||berexievved'mpprnved'mndincnrpVxaied into the City Budget. Successful applicants will be contacted after recommendations are made by the LfAC and funds are approved bythe City Council. R�����nt^�������u^������*� -n- '— ��'---o Requirements includes providing a certificate of insurance and a Lodging fax Invoice with proof of expenses. State law also specifies certain reporting requirements forjurisdictions that levy a lodging tax. Each entity awarded Yalm lodging tax funds will be required to submit a Final Report to the City with detailed information immediately following their tourism promotion activities. Before funding is awarded for reimbursement, all recipients of lodging tax funds must provide a report to the City describing and verifying the actual number of people traveling for business or pleasure on a trip: (A) away from their place of residence or business and staying overnight in paid accommodations; (B) to a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) from another country or state outside nftheir place nfresidence nrtheir business. Award recipients must also describe the methods used to determine attendance and distinguish among the visitor categories. It is important to consider and be prepared to respond to how you will determine and quantify the information above. rhe Final Report form will be provided to all funding award recipients. rourism: means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, nrsouvenirs. rourism promotion: means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of or the operation nfspecial events and festivals designed inattract tourists. rourism-rplated facility: means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor and used to support tourism, performing arts, or to accommodate tourist activities. 7hurisX:nnemnumpersnnvvhninave|ufnonnmp|mcenfnauidenceinmdiNenaniinvvn'cih/'cnuniy's(mie'nrcnuniry't)r purposes of business, pleasure, recreation, education, arts, heritage, or culture. Insurance: As part of its contract for performance, the city requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Contract: After Council adopts the City Budget, a report and contract/agrPement will be sent to you for signature. Following return of the signed contra ot/a g reement, it will be scheduled for final approval by City Council. Payment: Normally, payments are processed twice per month for reimbursement of expenses. rhe last date insubmit documents for reimbursement nfLodging fax Funds will be noon the first Friday in January for the prior year allocation. Application: rhe Lodging rax Application and Lodging rax Budget Form are available msdigital fill-in forms mi vmwwye|mwm.gnv.For questions, please contact the City nfYe|mmi(3GO)458-3244. Pna/luuu Comments 14 <i i, d4i AaU Liim�� WASHINGTON "1AC I'll.uunIiiin in IpIIIfIIhtalil in rinl Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads Application Application and Lodging Tax Budget Form. Submit 1 original application. It will have Checklist an original signature, budget form, the complete IRS 990 Form, and Articles of Incorporation and Bylaws if necessary. Copies of just the application and budget form will be distributed to the Lodging Tax Advisory Committee, the City Clerk receives two copies (for archive and posting), and one copy will be available for the public should they decide to attend the meeting. J!J One complete most recently submitted IRS Form 990 -Return of Organization Exempt From Income Tax is required with the original application. (The 990 Form is to show income / expenditures and the current Board of Directors. If you've filed a postcard version of the 990, please attach supplemental information or your application will be incomplete.) Articles of Incorporation and by-laws. This is necessary ONLY if this is your organization's first time applying for City of Yelm lodging tax funds or if previously submitted documentation has changed. One complete set is required with the original application. EJ (OPTIONAL) Applicants may bring additional materials with you during the Lodging Tax Advisory Committee interview to support your application, including but not limited to: marketing brochures, flyers, newsletters, programs, etc. Please Note: "rhe Lodging fax Advisory Committee (L'fAC) encourages applicants to bring any video and electronic advertising to plan to share during the presentation and interview. "rhe City will need one copy on file for record-keeping purposes. Comments 14 WASHINGTON Entity Information ............ 1AC IivinOilng ainplpflhicalJoiin lin Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I File Uploads I 0irgainizaboiri INa irne:� Yalm Chamber of Commerce Cdeirall Tax 111D INUirnbeir 911525275 Coiri Nairne Jennifer Ferguson Iftle President-Elert IM a 111111 in g Ad d ire ss PO Box 444 Yalm, \AIA 9859'7 P In o in e # 3604586608 Eirnaill Addiress DIREC rOR@YELMCHAMBER.COM FUIri !is roir:: 0 Tourism Promotion/Marketing Activities fvj Events/Festivals 0 Programs/Projects Airn(RilrA Re(lUieslted $ 10,000.00 Toltall BiLldgeit $ 20,000.00 [TAC Funding Request Information � IDfT0Uirl5DlAc�ivil�»/Fv8in�/PK}g[GDl/P �8cIt Niuqum|k/Valley Spring Expo � 1� DCGbDD � YPIm High School- 1315 \A/ YPIm Ave, YPIm, i� z/27/2024 � FDd[)GhB � i� 4/28/2024 rhe Ni um|hVmUey3phngExpV0orexiouslyiheNiuqum|k/Vm|havHnnne& Garden Show) iumnannual event held inYe|nn'aimed mipromoting local businesses, artisans, and attractions. rhiuexpo typically showcases mvariety of products and services from the area, including crafts, foods, agricultural products, and tourism opportunities. rhe event draws both locals and visitors, offering a unique opportunity to experience the culture and offerings of Yelm. Asmcommunity event, iicontributes inthe local economy and tourism industry, making it a suitable candidate for lodging tax application to support Welbsilte Address SDCjGll IACCDUD1t5 h#ps:/kwvvvv.fmcebnnk.cnn/Niuqum|k/Hnnne3pringExpV/ WhaItG[8the jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll g[8GhB[thGD �Omiles tDGltlt8Dd the Gdivilty/8v8itand VVlhGIt!IS yDU[8sbDlGlt8IDD: rhe projectednunnbernfmitendeeueu(immiedininave|gremierihmnBlnnihauin attend the Nisqually Valley Spring Expo is approximately 150 individuals. rhis estimate is based on historical attendance data, surveys conducted among past attendees, analysis of registration information, and trends in regional tourism. Additionally, promotional efforts targeting neighboring cities and regions have been taken into account informulating this estimate. WhaitG[8Un8jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll firDDlGD[tin8[ stGlt8D[CDUDb[ytDGltit8Dd flin8GdiviftY/8v8Ditand VVhGit!IS yDU[8siDlGlt8I rhe estimate for the number of attendees traveling from another state to attend ihea*eniiumpprnxinnmie|y5Oindividum|u.ThiuesXinnmieiubmsadnnvendnr feedback, historical attendance data, surveys conducted amongst past attendees, and analysis nfregistration information. WhaitG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDIDv8[Diglinit GCCDDlIHDD5'? rhe estimate for paid overnight accommodations for attendees are approximately 5Oindividum|u.ThiuesXinnmieiubmsednnhisXnricm|m#endmncedmim'sun/eys conducted among past attendees, analysis of registration information, and trends inregional tourism. WhaitG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDUD1pGidDv8[Diglinit GCCDDlIHDD5'? rhe estimate for unpaid overnight accommodations for attendees iu mpprnxinnmiek/5Oindividum|u.Thiueu(innmieiubmsadnnhisXnricm|m#endmnce data, surveys conducted among past attendees, analysis nfregistration information, and trends inregional tourism. HDVVdDYOU 1pllGDtDDl8G5U[8/8vGklGhBflin8GdUGllGltlt8DdGDC8and lDCGbDD5 ro measure and evaluate the actual attendance and locations visitors traveled ^ from, we will employ several methods: I K11 Registration Data: \8lpwill collect information from attendees during negisXnaiiVn'inc|udingiheirnmnneu'cnnimc(dedmi|u'mndZ|Pcndes.Thiudmim will provide insights into where attendees are coming from. Iflin8NDUirl5DlpK}Dl[bDDiDlpGLitDDflin88CDDDDlyfirDDlyDU[5p8CiGll 8v8Dit.rpstivGll.D[NDU[i5Dl-[8lGit8d pKqj[GDlD[jp�8LitVVifliniDflin8[|ilyDfYPlDl. rhe Ni um|hVmUey3phngExpVplavsmsi nKlcmninuloinpnomViinginuhunn ^ and stimulating the local economy, particularly within the City of Yelm. Here s are the key impacts nnthe lodging and food service sectors: Increased Occupancy Rates: rhe influx nfattendees from both near and far * Fda:nw blra:naay--i wiillll IIrro4 y(Wiriislrm Ipiroirma:ndioi n Iba:I na fift Ibe g4:a: giralr Mica lllly and a:co Irno Irniica IIIIy ? rhe tourism promotion benefits generated by the Nisrtually Valleypring Expo ars: expected to be broad-based both geographically and economically. is rhe expo attracts attendees not only from Yalm but also from neighboring cities and regions within a significant radius. Visitors travel from diverse geographic locations, including nearby towns, metropolitan areas, and even * Describe Ina:nw YOU wiillll IpiroirmaAe oveiri niiaylny ;sddays !!in Yelirm Il(:nayayiil nay esddalblllslnlrma:I n s y ro promote: overnight stays in Yalm lodging establishments in conjunction with the Nisqually Valley Spring Expo, we will implement a comprehensive marketing strategy targeting potential attendees and visitors. \Alp will utilize: social media platforms, such as Facebook, Instagram, and rwitter, to promote: overnight stays in Yalm lodging establishments. This will * Describe Ina:nw YOU wiillll IpiroirmaAe Yelirm and oflineir a ftrdaa,diions !!in IIrro4: Yelirm area to en'd'IIt)a3'N)U irlsd's'to a3X'deiny'dha'111rv1I s�11'd' beyond ds'd"deindainc3'N) YOUlllrsspecial eveir'd', resdliva ll, oir da)Uiriislrm--Irellaed d'aaa;Iilllidy. ro promote: Yalm and other attractions in the surrounding area and entice tourists to extend their beyond attending the Nisqually Valley Spring Expo, we will implement a multi -faceted marketing approach that highlights the diverse offerings and experiences available. \Alp will collaborate with local businesses, attractions, and tourism * nay ya)Uiriislrm a:naardCOirne slna: Ulld IIrro4: Ciidy exlrroe d iIII Y: Uir Ipira:nlrroa: sa 111 !is a:nlrnlly Ipa arta lllly I''all nayk:'d? i The specific Fair example:: Which services w1111 IrncA IndsrUrV4:"Irn? Fda:nw dO YOU iil nyei nay to a ll eiri na Nvelly I'Lllnd yea: Uir Ipirogirdalrn? If our proposal is only partially funded, the City can expect a diminished tourism outcome, impacting various aspects of our program. With limited funding, our ability to reach potential tourists through marketing campaigns will be compromised. chis could result in decreased awareness of our events and attractions, leading to lower attendance numbers. * l...iisd a: Uneir oiraya i niirayioi ns II YOU wiillll Irma irti neer wii lin roir II Ipira:nlposa lll. II...a^yda-^Irts or ei ndo lr;':seirlm4: it alre wela.olrine to The dsUdaa.:hed to IIIc II;s arUpllla.:dsboi n (rUlease do na:A seind;:ejpaIraayelly to Ciidy i. Yalm Community Schools, local small businesses, and other nonprofit organizations. YOU DlGyUpload DlUItiIpl8i ii The !!in P[)F, 1`11FD[IDlGg8FDD0G[ � l stany [Un8[Dl8G5U[8Dl8Dit5flinalt d8DlDDsb[Glt8Un8iiiDfiDC[8G59d NDU[i5DlGft[i1bUIGlbl8tDyDU[5p8CiGll8v8D[rpstivGll.D[NDU[i5Dl[8lGit8dfGCiIfty Please iDClUd8any DUn8[flinDUghit5flinGltDlGy8DCDU[Gg8flin8l (AgiDgTax Advisory [|DDlDlift88/YPlDl[|iity[|DUDCi11 N) Use (AgiDg tax riLlDd5N)5UIPIPD[t flini5GppliCGbDD Utilizing lodging tax funds insupport the Niuqum|k/Valley Spring Expo aligns ^ with the mission of fostering economic growth, promoting tourism, and enhancing the overall quality nflife inYe|nn. rhe expo serves msmcatalyst for increased tourism activity, benefiting the local economy, businesses, and |� community. By leveraging various measurements and demonstrating the tangible imparts of the expo, we can make a compelling case for continued r Certification � Ye|mChamber nfCommerce � E2 Nonprofit � Government Entity � Other rhe applicant has, or will obtain, liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. rhe applicant has on file with the City, or is submitting one copy, of their current articles of incorporation and by-laws I understand this is an application for a contract with the City of Yplm, which, if awarded, will only be paid m0erihesan/ice(s)iunandenednnmneinnbursennenibmsiumndmsignedLndgingTax|nvniceiusubnni#edvvith proof nfpayment documentation. rhe applicant has accounting/record -keeping systems which A) show the purposes for which City of Yplm funds have been spent; B) is open to inspertion by the City of Yplm or its agents; and C) is maintained for at least Gyears following the end nfcontract. I understand that the City of Yplm will conduct public discussions regarding recommendations for funding to any agency making application inthe City nfYe|nnand its Lodging fax Advisory Committee. I hereby certify that the information contained in this certification and application for funding with the City of Yplm is a true and accurate statement of activities and financial status of the organization submitting this application. I hereby certify that the person signing this application is duly authorized to execute this document on behalf nfthe applicant entity. INairne and 111fle Amanda Munoz, Executive Director Signay ktire 2/14/2024 Comments Brief Description The Nisqually Valley Spring Expo (previously the Nisqually Valley Home & Garden Show) is an annual event held in Yelm, aimed at promoting local businesses, artisans, and attractions. This expo typically showcases a variety of products and services from the area, including crafts, foods, agricultural products, and tourism opportunities. The event draws both locals and visitors, offering a unique opportunity to experience the culture and offerings of Yelm. As a community event, it contributes to the local economy and tourism industry, making it a suitable candidate for lodging tax application to support further promotion and development of the region. E Va: w do you Iplan to inneaa:auaro /evalluaate the aaGtuaall aaf endaanGe and IloGat'ions aaii:aiitor:a traveled froi mn°? To measure and evaluate the actual attendance and locations visitors traveled from, we will employ several methods: Registration Data: We will collect information from attendees during registration, including their names, contact details, and ZIP codes. This data will provide insights into where attendees are coming from. On -Site Surveys: We will conduct surveys during the event to gather additional information from attendees about their travel distance and origin. These surveys may include questions about their mode of transportation and the distance traveled. Post -Event Follow -Up: After the event, we may follow up with attendees through email surveys or phone interviews to gather feedback and additional information about their travel experiences and origin locations By combining these methods, we aim to accurately measure and evaluate the actual attendance at the Nisqually Valley Spring Expo and the locations visitors traveled from. This data will inform future event planning and marketing efforts. Dei,rube the tou.urlisir n Iproir notion liirnipaaGt on the o,Gonoir ny froir n your :alpo,ball event, festli«call, or tou.urli si mn related Iprogr«rai mn or Ipra:ujeGt w thlin the G;lity of Yells mn, ralpo Giif'iiGaalllly on fV e Ila:ua:�giing and food er'viiGe sector' To measure and evaluate the actual attendance and locations visitors traveled from, we will employ several methods: Registration Data: We will collect information from attendees during registration, including their names, contact details, and ZIP codes. This data will provide insights into where attendees are coming from. On -Site Surveys: We will conduct surveys during the event to gather additional information from attendees about their travel distance and origin. These surveys may include questions about their mode of transportation and the distance traveled. Post -Event Follow -Up: After the event, we may follow up with attendees through email surveys or phone interviews to gather feedback and additional information about their travel experiences and origin locations. By combining these methods, we aim to accurately measure and evaluate the actual attendance at the Nisqually Valley Spring Expo and the locations visitors traveled from. This data will inform future event planning and marketing efforts. - low broa:aa:�-based will the tou.urilsimn Iproimnotiion benefit be ¢lo,ogralahiiGalllly+and o,Gonoimni!Ga:-alllly+°? The tourism promotion benefits generated by the Nisqually Valley Spring Expo are expected to be broad-based both geographically and economically. The expo attracts attendees not only from Yelm but also from neighboring cities and regions within a significant radius. Visitors travel from diverse geographic locations, including nearby towns, metropolitan areas, and even out-of-state locations. As attendees explore the expo and the surrounding area, they are exposed to the attractions, amenities, and unique offerings of Yelm and the broader Nisqually Valley region. Positive experiences during the expo can lead to increased interest in visiting and exploring other destinations within the region. Attendees of the expo contribute to the local economy through various forms of spending, including lodging accommodations, dining, shopping, entertainment, and recreational activities. This diverse spending pattern benefits awide range of businesses and sectors within Yelm and its surrounding areas. The economic impact of tourism promotion extends beyond direct expenditures, creating ripple effects throughout the local economy. Increased visitor spending stimulates demand for goods and services, supports job creation, and generates revenue for businesses across different sectors, including retail, hospitality, transportation, and recreation. Overall, the tourism promotion benefits of the Nisqually Valley Spring Expo are expected to be broad-based both geographically, attracting visitors from diverse locations, and economically, stimulating spending and fostering long-term growth across various sectors within Yelm and the broader region. C:bei:x.rilbe how you nrrlllll 1proir note overnight stays In Yells mn IIlo rating estaablliishi mnents'? To promote overnight stays in Yelm lodging establishments in conjunction with the Nisqually Valley Spring Expo, we will implement a comprehensive marketing strategy targeting potential attendees and visitors. We will utilize social media platforms, such as Facebook, Instagram, and Twitter, to promote overnight stays in Yelm lodging establishments. This will include sharing engaging content, user -generated reviews, and testimonials from past expo attendees who stayed overnight in Yelm. We will run targeted advertising campaigns on digital platforms, such as Google Ads and social media, to reach potential attendees who may be interested in staying overnight in Yelm. These ads will highlight the convenience, affordability, and comfort of lodging options in the area. We will distribute promotional materials, brochures, and accommodation guides at visitor information centers, rest stops, and travel hubs in the surrounding areas. This will ensure that travelers passing through the region are aware of the lodging options available in Yelm. Deisilty how you nrrlllll Iproir note Yells mn and other a:-attrac.tiions In the Yells mn area to en4iiGe tourists to extend tV eIr v1isiit beyond attenafaanGe to your sIpo.9ba 111 event, fo.,.sfi aaall, or touuril Sinn-rellaato d f'aa+" nilly To promote Yelm and other attractions in the surrounding area and entice tourists to extend their visit beyond attending the Nisqually Valley Spring Expo, we will implement a multi -faceted marketing approach that highlights the diverse offerings and experiences available. We will collaborate with local businesses, attractions, and tourism organizations to develop joint promotional initiatives and packages that encourage tourists to extend their visit. This could include special discounts, bundled experiences, and exclusive offers for visitors who attend the expo and explore other attractions in Yelm. We will enhance the online presence of Yelm and its attractions through engaging content marketing initiatives, including blog posts, videos, virtual tours, and interactive maps. By sharing compelling stories and visual content, we aim to inspire and inform potential tourists about the experiences awaiting them in Yelm. We will leverage targeted advertising campaigns on digital platforms, such as Google Ads, social media, and travel websites, to reach specific audience segments interested in travel and tourism. These ads will highlight the unique selling points of Yelm, such as its scenic beauty, outdoor recreational opportunities, local events, and cultural attractions. We will promote community events, festivals, and cultural celebrations happening in Yelm throughout the year to attract tourists looking for authentic and immersive experiences. By showcasing the vibrant local culture and hospitality, we can encourage visitors to extend their stay and explore more of what Yelm has to offer. We will provide a booth space to promote local events and festivities, including Centennial -themed promotions and activities. We will actively engage with visitors during the expo and other tourism -related activities to gather feedback, testimonials, and suggestions for improving the visitor experience in Yelm. This valuable input will help us refine our marketing strategies and offerings to better meet the needs and preferences of tourists. Whz:at tou.urilsi mn ou.uk-.oi mne should the G.'.!ty exlpeGt iiI your Ipra:ulposaall Is only Ipa:aatnaalllly funded? f=:"Ileaase be :>IpeciifiiG. For exam mnlp el WhiiGh serviiGes ury lull not happen'? -Io%f, do you iinitend to a allternaatiivelly+ fund your Ipra: gr aimn°? If our proposal is only partially funded, the City can expect a diminished tourism outcome, impacting various aspects of our program. With limited funding, our ability to reach potential tourists through marketing campaigns will be compromised. This could result in decreased awareness of our events and attractions, leading to lower attendance numbers. Partial funding would necessitate prioritization of activities, potentially resulting in the cancellation or scaling back of certain planned events, entertainment options, or amenities. This could diminish the overall visitor experience and perceived value of the tourism program. I...iist any other irnea:ai>mrei mnents that a:�ei mnonstr ate the iiirnlpa:aGt ofiinc.rea:a:sed tou.uriisi mn n:- afariifru.uaablle to your :rSpeGiiaall event, festiiv all, or tou.urllsirnirellaated f«ablllify. Please linGllu.ude any other thoughts that y eniGou.ua«rage the I...o:�giin,. II'«:ax A:�aaii° y C.ornimnlid4c,e/Yellimn G,liay ("ou.uniGIill to use IIlo:�giing tax irmnaa � � � q' :ac:ua, funds to su.ulpjpor° this a: alpplliiGaafiion. Utilizing lodging tax funds to support the Nisqually Valley Spring Expo aligns with the mission of fostering economic growth, promoting tourism, and enhancing the overall quality of life in Yelm. The expo serves as a catalyst for increased tourism activity, benefiting the local economy, businesses, and community. By leveraging various measurements and demonstrating the tangible impacts of the expo, we can make a compelling case for continued support from the Lodging Tax Advisory Committee and the Yelm City Council. 14 WASHINGTON �1AC ����iixnOing aind A�p�pflcalioin lin Background Information Guidelines for Submitting a Complete Application Funding Application I Lodging Tax lBudget Form I File Uploads U �� ^ 7�� �� U^ * �~������� n��^���n����� � � �� Specific inyour tourism projects, mc(ivitieumnda*enisiniheChvnfYe|nn'plomsacnnnp|eieiherequinadUe|dsmnd|isX the amount and status of funding for all sources that you already or intend to receive. If applicable, please include in - kind donations and funds received from admission fees. Projected Revenue Sponsorships* Admission* $O.00 Reserves* Donations 0^In-Kind 0.00 Contributions* Grants* $O.00 Program Service $ 0.00 Feem~ Gift Shop* $O.00 Fees*Vendor Fundraising $O.00 Activities* Anticipated Lodging $ 10'000.00 Tax Funding* Lodging Tax from $ 0.00 other Jurisdictions* Please specify:* N/A All other Sources of $ 0.00 Revenue* Please specify:* N/A Total Revenue* $ 29,000.00 Projected Expenses Personnel (salaries $ 0.00 and benefits)* Administration $ 0.00 (utilities, phone, etc.)* Marketing and $ 5,000.00 Promotion* Professional and $ 0.00 Consultant Fees* Equipment* $ 6,500.00 Facility/Event $ 4,500.00 Rental* Travel* $ 0.00 Please specify:* N/A All Other Expenses* $ 0.00 Please specify:* N/A Total Expenses* $ 16,000.00 Program Excess $ 13,000.00 (Deficit)* Comments 14 WASHINGTON ............ 1AC IiivinOilng ainpIpflhtalioiin in Background information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I IFillIe Uji IIIRS 990 Foirim Upload Yd LMC� iAMBER990.pdf 1.49MB x Y(Ri Irmay Upload IrmU111111plla i irm]Sit The !!in JPIC IF, 1`111F oir II mag IFoirlrma it Articles or Ilncoirlpoirasbon and lByllaws (Ir inecessicy) Upload YpirriCharnbet-Bylaws2021 i::'inal.dorx 23.29KB x Y(Ri Irmay Upload IrmU111111plla i irm]Sit The !!in JPIC IF, 1`111F oir II mag IFoirlrma it Addiftloinall Malteirials Upload Y(Ri Irmay Upload IrmU111111ple i irm]Sit The !!in IP IC 1`111F oir II mag IFoirimait No/I ..... .... . . .. ................ Approve ........................................................................................ Yelm Chamber of Commerce By -Laws These by-laws supersede all previous by-laws and amendments there to Revised -February 16th, 2021 Purpose The Yelm Chamber of Commerce is organized to achieve the objectives of: 1) Preserving the competitive enterprise system of business by: creating a better understanding and appreciation of the importance of business people and the concern of their problems; educating the business community and representing it in city, county, state, and national legislative and political affairs; preventing or addressing controversies which are detrimental to expansion and growth of business and the community; creating a greater appreciation of the value of volunteerism on behalf of the interests of competitive business; 2) Promoting business and community growth and development by: promoting economic programs designed to strengthen and expand the income potential of all business within the trade area; promoting programs of civic, social, and cultural nature which are designed to increase the functional and aesthetic values of the community; and discovering and correcting abuses which prevent the promotion of business expansion and community growth. By -Laws Article I Section 1. Name: The name of this organization shall be the Yelm Chamber of Commerce. Section 2. Limitation of Methods: The Yelm Chamber of Commerce shall observe all local, state, and federal Laws which apply to a non-profit organizations defined in section 501 ( c )(6) of the Internal Revenue Code. Article II Statements of Direction The Yelm Chamber of Commerce shall have a mission statement and a clear job description for staff and committees. These statements shall be reviewed and updated on a regular basis by the Board. Article III Membership Section 1. Eligibility: Any person, association, corporation, partnership, estate, public entity or service, fraternal or non-profit organization having an interest in the objectives of the chamber shall be eligible to apply for membership. Section 2. Membership: Application for membership shall be in writing on forms provided for that purpose, and signed by applicant. Any applicant shall become a member upon payment of the regularly scheduled investment as provided in Section 6. Section 3. Termination: a) Any member may resign from the Chamber upon written notice to the Board of Directors; b) Any member shall be expelled by the Board of Directors by a two-thirds vote for nonpayment of dues after ninety (90) days from the date due, unless otherwise extended for good cause; c) Any member may be expelled by a two-thirds vote of the board of Directors, at a regularly scheduled meeting thereof, for conduct unbecoming a member or prejudicial to the aims or repute of the Chamber, after notice and opportunity for a hearing are afforded the member complained against. Section 4. Voting: In any proceeding in which voting by members is called for; each member in good standing shall be entitled to cast one (1) vote. Section 5. Investments: Members shall pay membership dues at a rate approved by the Board of Directors. Section 6. Honorary Membership: Distinction in public affairs shall confer eligibility to honorary membership. Honorary members shall have all the privileges of members, except the right to vote, and shall be exempt from the payment of dues. The Board of Directors shall confer or revoke honorary memberships by a majority vote. Article IV Officers Section 1. Composition: The officers of the Chamber of Commerce shall be the President, President -Elect, Treasurer and Secretary. These officers shall be directors and be elected by the Board, and along with the Past President shall constitute the executive committee of the Board of Directors. The nominating committee as listed in Article 6, section one, will canvas the sitting directors and submit a slate of directors to the Board at the March meeting to be considered and then installed as the President -Elect and Treasurer of the coming up year. After discussion of the slate as presented by the nominating committee, ballots will be distributed to the Board containing the names of both prospective new Directors and sitting Directors who are being considered for the position of President -Elect and Treasurer. The ballots will be tabulated immediately by the sitting Treasurer and the Executive Director. Only in the case of a tie will the Board President vote. Section 2. Terms: No member shall hold the same officer position for more than two (2) years in succession. Filling of an unexpired term of nine (9) months or more shall be considered a term of office. Duties of Officers Section 1. President: The President shall be the Chief Executive Officer and shall preside at all meetings of the membership of the Chamber and of its Board of Directors and shall perform all duties incident to this office. He/She shall be allowed to vote on any matters coming before any membership and to the Board of Directors meeting, shall appoint all committees, subject to the confirmation by the Board of Directors, and shall be an ex - officio member of each. He/She shall commend to the membership and to the Board of Directors such matters and make such suggestions as may tend to promote the prosperity and increase the usefulness of the Chamber. The President shall make available to the membership reports of the business conducted at meetings of the Board of Directors. Section 2. President -Elect: It shall be the duty of the President -Elect to perform the duties of the President in his/her absence or inability to serve. He/she shall serve the unexpired term of the President in the event of the death, resignation, or removal for cause. The President -Elect shall oversee all standing committees and program activities and budget Preparation as directed by the Board. Section 3. Secretary: The Secretary shall have charge of such books, documents, and papers as the Board of Directors may determine and shall be responsible for the maintenance and preparation of the minutes of all meetings of the Board of Directors of the Chamber. The Secretary may sign with the President, President Elect, or the Vice President, in the name and on behalf of the Chamber, any contracts or agreements authorized by the Board of Directors and shall do and perform such other duties as may be assigned by the Board. Section 4. Treasurer: The Treasurer shall be responsible for all funds of the Chamber and pay out same by checks. The Treasurer shall not necessarily have to sign the checks. The Treasurer shall furnish a quarterly report to the Board of Directors and shall present account balances and any important financial occurrences at each annual meeting. The Treasurer shall turn over to his/her successor within one (1) day after installation records, books, and other documents that are properties of the Chamber. The Chamber Executive, Treasurer and two additional board members shall be approved and authorized by the board as signatories. Section 5. Executive Committee: The Executive Committee shall act for and on behalf of the Board of Directors when the Board is not in session but shall be accountable to the Board for its actions. It shall be composed of the President, President -Elect, Treasurer, Secretary and Past -President. The Executive Director will be an ex -officio member. The President will serve as chairman. Section 6. Should the President Elect cease to be a member during his/her term of office or be unable to assume the Presidency for any reason, the following shall occur: If such notice is given by the President Elect prior to the annual election of Officers, the nominating committee shall nominate at least two (2) candidates for President. If such notice is given by the President Elect after the annual election but prior to assuming office, the newly elected President Elect will assume the office of President at the annual meeting. Article V Board of Directors Section 1. Composition of the Board: The government of the Chamber, the direction of the work, and the control of its properties shall be vested in the Board of Directors consisting of eleven (11) Directors elected at large. The Directors shall be elected for the periods of two (2) years and until their successors are elected and qualified, but provisions shall be made for the election of approximately one-third (1/3) of the Board of Directors each year. The Directors shall have the power to fill any vacancy on the Board of Directors for the remainder of the unexpired term. The Past -President shall be a member, the Executive Director will be an ex -officio member. Section 2. Vacancies: Unexcused absence by a member of the Board of Directors from three (3) regular meetings of the Board of Directors shall be construed as a resignation by said member. The President may grant excused absences with prior notification, subject to review and revocation by the Board of Directors. Vacancies on the Board or among the officers shall be nominated by the nominating committee and filled by the Board of Directors by a majority vote. Section 3. Voting: A majority of the Board of Directors shall constitute a quorum at any meeting. Proxy voting shall not be allowed. Section 4. Any person, firm, association, corporation, partnership, estate or other business or legal entity having one or more memberships in the Chamber, shall be restricted to having not more than one (1) member of the Board of Directors at anyone time. The organization from which the Board member will be recognized as from will be the organization where the Board member is primarily employed. Section 5. Policy: The Board of Directors is responsible for establishing procedure and formulating policy of the organization. It is responsible for adopting all policies of the organization. These policies shall be maintained in a policy manual, to be reviewed annually and revised as necessary. Article VI Elections Section 1. Nominating Committee: A nominating committee made up of three (3) members, the President, President -Elect and Past -President, shall convene in January. The Nominating committee will create a list of nominees and will consider nominations made by other board members and Chamber Membership. The Nominating Committee shall report its list of candidates for Board membership to the Board at its February meeting. The candidates will be announced at the March Forum. Section2. Ballots Members of the Board of Directors shall be elected by a majority vote of the Board of directors. New officers shall take office at the first Board meeting in May. Article VII Executive Director, Employees and Representatives Section 1. Executive Director: The Board of Directors shall employ an Executive Director upon such terms as it shall determine. The Executive Director shall be charged with the general supervision and management of the business affairs of the Chamber and generally shall perform the program of work as determined by the Board of Directors. The Executive Director shall be an ex -officio member of all committees, shall participate in Executive Committee and Directors' meetings, but is to perform without a vote. Section 2. Annual Review: There will be an annual performance review of the Executive Director, his/her salary, and that of the paid staff. This review will be a function of the President, which may designate a committee to perform this review. Article VIII Meetings The general membership Forum of the Chamber shall be held on the second Tuesday of each month at a location selected by the Board of Directors. Section 1. Annual Meeting: The annual meeting of the corporation shall be held during April of each year. Notice shall be mailed at least ten (10) days prior and shall be held at a time and place as determined by the Board. Section 2. Quorum: At any duly called general meeting of the Chamber, fifty-one (51) percent of all members shall constitute a quorum; at a Board meeting, a majority of directors present shall constitute a quorum; at committee meetings, a majority shall constitute a quorum except when a committee consists of more than nine (9) members. In that case, five (5) shall constitute a quorum. Section 3. Board Meetings: The Board of Directors shall meet once monthly at such time as the Board members designate, unless otherwise specified and proper notice given. Section 4. Additional Meetings: General meetings of the Chamber may be called by the President at any time, or by a majority consensus of the current board of directors, upon petition in writing of any ten (10) members in good standing: a) notice of special meetings shall be mailed to each member at least five (5) days prior to such meetings; b) Board meetings may be called by the President or by the Board of Directors upon written application of three (3) members of the Board. If a board member/s are unwilling to waive notice, then the meeting will be held in three (3) days. Notice (including the purpose of the meeting) shall be given to each director at least one (1) day prior to said meeting. Committee meetings may be called at any time by the President or the committee's chairman. Article IX Finances Section 1. Funds: All money paid to the Chamber shall be placed in the general operating fund, unless authorizes for a specific fund. Section 2. Disbursements: Upon approval of the budget, the Executive Director shall be authorized to make disbursements on expenses provided for the in the budget without additional approval of the Board of Directors, Section 3. Fiscal Year: The fiscal year of the Chamber shall close on December 31. Section 4. Budget: As soon as possible after the election of the Board and Officers, the Executive Director with the assistance of the executive committee shall propose a budget for the coming year and submit it to the Board for approval prior to the last meeting of that fiscal year. All request for donations or expenditures, not in the budget, must be submitted to and approved by the Board of Directors. Article X Committees Section 1. Appointment and Authority: The President, by and with the approval of the Board of Directors, shall appoint all committees and committee chairs. The President may appoint such ad hoc committees and their chair as deemed necessary to carry out the program of the Chamber. Committee appointments shall be at the will and pleasure of the President and shall serve concurrent with the term of the appointing President. It shall be the function of committees to make investigations, conduct studies, and Hearings, make recommendations to the Board, and to carry on such activities as may be delegated to them by the Board. Section 2. Limitation of Authority: No action by any member, committee, employee, director or officer shall be binding upon, or constitute an expression of, the policy of the Chamber until it shall have been approved or ratified by the Board of Directors. Article XI Indemnification The Chamber shall indemnify every member or officer or former member or officer of the Board of Directors, and the Executive Director of the Chamber against expenses actually and reasonably incurred in connection with the defense of any action, suit or proceeding, civil or criminal, in which such person is a party by reason of being or having been such Board member or officer, except in relation to matters as to which he or she shall be adjudged in such action, suit or proceeding to be liable for negligence or misconduct in the performance of duty to the Chamber. The foregoing right of indemnification shall not be exclusive of other rights to which he or she may be entitled. Article XII Parliamentary Authority The current edition of Roberts Rules of Order shall be the final source of authority in all questions of parliamentary procedures when such rules are not inconsistent with the charter of By -Laws of the Chamber. Article XIII Amendments Section 1. BY the Board of Directors: These By -Laws may be amended by an affirmative vote of a majority of all the members of the Board of Directors present at any regular or special meeting of the Board after giving not less than ten (10) days written prior notice to the membership stating the time and place of the meeting and the amendment or amendments being proposed. Any action of the Board with respect to the amendment of these By - Laws shall be binding on the total membership until such action is altered, amended, or repealed by the membership as provided in section two (2) hereof. Section 2. By the Membership: These By -Laws, or any action for the Board of Directors relating thereto, may be altered, amended, or repealed at my annual or special meeting of the membership, by a majority of the membership, if ten (10) days written notice of the proposed alteration, amendment, or repeal is contained in the notice of the meeting. Article XIV Dissolution of Yelm Area Chamber of Commerce Section 1. Dissolution. Upon the dissolution of the Yelm Area Chamber of Commerce. Assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code (or corresponding section of any future federal tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the Yelm Area Chamber of Commerce is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such purposes. 14 WASHINGTON �1AC ����iivndjing aind A�p�pfljcalijoin In Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads State Law authorizes the City of Yalm to distribute lodging tax funds to eligible non-profit and government organizations inpromote tourism projects, mc(ivitieumnda*enisinChynfYe|nn(fnppnofhbusineuseumnannie|igib|einnaceive|Vdging tax funds). State law requires that applications for funding be evaluated by the YPIm Lodging rax Advisory Committee (LrAC). rhe members nfthe LfAC Committee are appointed bythe Mayor and Ye|nnCity Council. rhe LrACreviews applications and make recommendations to the City Council for final funding award. rhe City Council approves the package nfrecommendations from the LrAC Committee and may only grant lodging tax awards for projects, activities and events that have been recommended for funding by the LrAC. All Lodging fax Funds are dispersed AFrEFl approved events, programs, projects occur and Nor before. Allowable Uses of Funds, p��RCW 67.28 °7huhumpromotion and marketing • Operating and marketing special events and festivals to attract tourists • Operating costs and capital expenditures for tourism -related facilities owned or operated by government entities or nonprofit organizations. EMMESMELIMMIMM rhe LfAC will review applications and make funding recommendations based upon available lodging tax revenue and any pre -determined criteria. Applicants who have met the application deadline and submitted a complete application may bescheduled for mbrief interview. LTA.Cfundingnacnnnnnendmiinnuvvi||berexievved'mpprnved'mndincnrpVxaied into the City Budget. Successful applicants will be contacted after recommendations are made by the LfAC and funds are approved bythe City Council. R�����nt^�������u^������*� -n- '— ��'---o Requirements includes providing a certificate of insurance and a Lodging fax Invoice with proof of expenses. State law also specifies certain reporting requirements forjurisdictions that levy a lodging tax. Each entity awarded Yalm lodging tax funds will be required to submit a Final Report to the City with detailed information immediately following their tourism promotion activities. Before funding is awarded for reimbursement, all recipients of lodging tax funds must provide a report to the City describing and verifying the actual number of people traveling for business or pleasure on a trip: (A) away from their place of residence or business and staying overnight in paid accommodations; (B) to a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) from another country or state outside nftheir place nfresidence nrtheir business. Award recipients must also describe the methods used to determine attendance and distinguish among the visitor categories. It is important to consider and be prepared to respond to how you will determine and quantify the information above. rhe Final Report form will be provided to all funding award recipients. rourism: means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, nrsouvenirs. rourism promotion: means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of or the operation nfspecial events and festivals designed inattract tourists. rourism-rplated facility: means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor and used to support tourism, performing arts, or to accommodate tourist activities. 7hurisX:nnemnumpersnnvvhninave|ufnonnmp|mcenfnauidenceinmdiNenaniinvvn'cih/'cnuniy's(mie'nrcnuniry't)r purposes of business, pleasure, recreation, education, arts, heritage, or culture. Insurance: As part of its contract for performance, the city requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Contract: After Council adopts the City Budget, a report and contract/agrPement will be sent to you for signature. Following return of the signed contra ot/a g reement, it will be scheduled for final approval by City Council. Payment: Normally, payments are processed twice per month for reimbursement of expenses. rhe last date insubmit documents for reimbursement nfLodging fax Funds will be noon the first Friday in January for the prior year allocation. Application: rhe Lodging rax Application and Lodging rax Budget Form are available msdigital fill-in forms mi vmwwye|mwm.gnv.For questions, please contact the City nfYe|mmi(3GO)458-3244. Pna/luuu Comments 14 <i i, d4i AaU Liim�� WASHINGTON "1AC I'll.uunIiiin in IpIIIfIIhtalil in rinl Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads Application Application and Lodging Tax Budget Form. Submit 1 original application. It will have Checklist an original signature, budget form, the complete IRS 990 Form, and Articles of Incorporation and Bylaws if necessary. Copies of just the application and budget form will be distributed to the Lodging Tax Advisory Committee, the City Clerk receives two copies (for archive and posting), and one copy will be available for the public should they decide to attend the meeting. J!J One complete most recently submitted IRS Form 990 -Return of Organization Exempt From Income Tax is required with the original application. (The 990 Form is to show income / expenditures and the current Board of Directors. If you've filed a postcard version of the 990, please attach supplemental information or your application will be incomplete.) Articles of Incorporation and by-laws. This is necessary ONLY if this is your organization's first time applying for City of Yelm lodging tax funds or if previously submitted documentation has changed. One complete set is required with the original application. EJ (OPTIONAL) Applicants may bring additional materials with you during the Lodging Tax Advisory Committee interview to support your application, including but not limited to: marketing brochures, flyers, newsletters, programs, etc. Please Note: "rhe Lodging fax Advisory Committee (L'fAC) encourages applicants to bring any video and electronic advertising to plan to share during the presentation and interview. "rhe City will need one copy on file for record-keeping purposes. Comments 14 WASHINGTON Entity Information ............ 1AC IivinOilng ainplpflhicalJoiin lin Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I File Uploads I 0irgainizaboiri INa irne:� Yalm Chamber of Commerce Cdeirall Tax 111D INUirnbeir 911525275 Coiri Nairne Jennifer Ferguson Iftle President Elect IM a 111111 in g Ad d ire ss Po Box 444 Yalm, WA, 9859'7 P In o in e # 3604586608 Eirnaill Addiress director@yeimchamber.com FUIri !is roir:: 0 Tourism Promotion/Marketing Activities fvj Events/Festivals 0 Programs/Projects Airn(RilrA Re(lUieslted $ 30,000.00 $ 48,200.00 [TAC Funding Request Information � IDfTOUirl5DlAc�ivil�»/Fv8in�/PK}g[GDl/P �8cIt Niuqum|k/Valley BBQ Rally � 1� DCGbDD � Ye|mCity Park i� 7/2@2024 � FDd[)GhB � i� 7/27/2024 rhe Ni um|hVmUeyBBC>Rm|k/iun�jus(m|ncm|fmvnrhe--h'smreginnm| ° attraction that draws tourists to YPIm for a classic day filled with family -friendly eniertminnnenimndnnVuihvvmieringBBQde|ighis.Thiube|owednccmsiVn' scheduled for July 2 7, offers a variety of activities and attractions that cater to all ages and interests. rourists flock to YPIm for this event, enticed by the promise of live music, engaging children's activities, captivating performances, and, of course, some � Welbsilte Address h#ps://bbqra|ly.cnn/ SDCjGll IACCDUDIt5 h#ps:/kwvvvv.fmcebnnk.cnn/N\/bbqna|k/ � WhaItG[8the pj8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll g[8GhB[thGD �Omiles tDGltlt8Dd the Gdivilty/8v8itand VVlhGIt!IS yDU[8sbDlGlt8IDD: Based nnhistorical data and trends, vveproject ihmimpprnxinnmiek/GOO ° attendees will travel greater than 5Omiles inattend the NiuqumUyValley BBQ � Flm||y.ThiuesXinnmieiubmsadnnsavena|fmc(nrsinc|udingpnavinusa*eni attendance, regional attraction, targeted marketing efforts, and survey feedback. � WhaitG[8Un8jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll ri-DDlGD[tin8[ stGlt8D[CDUDb[ytDGltit8Dd flin8GdiviftY/8v8Ditand VVhGit!IS yDU[8siDlGlt8I \8lpproject ihmimppu>ximmiek/1OOmitendeeuvi||irmve|fnonnmnnihers(mienr ° country inattend the Niuqum|k/Valley BBQ Rally. rracking attendance involves collecting event passes submitted by attendees for raffle prizes, utilizing People's Choice Award voting cards, and tallying food vendor sales based nnthe number nfplates sold. � WhaitG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDIDv8[Diglinit GCCDDlIHDD5'? \8lpproject ihmimppu>ximmiek/8OmMendeeuvi||s(myinpmidnvennihi ° accommodations. M Thiuprojection iubased nnhistorical data including vendor and visitor survey - event pmssassubnnidedbvm#endeeut)rnaA]eprizeu'uii|izingPenp|e'sChnice�� Award voting cards, and tallying food vendor sales based on the number of WhaitG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDUD1pGidDv8[Diglinit GCCDDlIHDD5'? \8lpea(immie2Omitendeeuvi||s(myinunpmidnvennighimccnnnnnndmiionu.Thiuiu based nnhistorical data, registration data, and event passes. HDVVdDYOU 1pllGDtDDl8G5U[8/8vGklGhBflin8GdUGllGltlt8DdGDC8and lDCGbDD5 ro measure and evaluate the actual attendance and locations visitors traveled ^ from to attend the Nisqually Valley BBQ Rally, we will employ a multi -faceted approach. \Alp will track registrations to determine the number of attendees who have cnnhrnnediheirpmrticipmiiVninihea*eni.ThiudmimvviUprnvideusvvhhmn Iflin8NDUirl5DlpK}Dl[bDDiDlpGLitDDflin88CDDDDlyri-DDlyDU[5p8CiGll 8v8Dit.rpstivGll.D[NDU[i5Dl-[8lGit8d pKqj[GDlD[jp�8LitVVifliniDflin8[|iftyDfYPlDl. rhe tourism promotion impact nfour event, the Niuqum|k/Valley BBQ Rally, on ^ the economy of the City of Yalm, particularly on the lodging and food service s sectors, iusignificant and multi -fmce(ed. rhe BBQ Rally attracts visitors from near and far, driving updemand for accommodations in Yalm and surrounding areas. Local hotels and bed -and- HDVVbK}Gd-iVViIIII flin8tDUirl5DlpK}Dl[�iDDb8D8fift The g8Dg[GlphiCGlk/and 8CDDDDliC@lly? ro enhance event promotion, we plan to leverage diverse marketing strategies and broaden our scope byparticipating inmore events beyond Thumdnn County. Our promotional efforts will encompass printed publications, social media platforms, electronic reader -boards, flyers, Hulu advertisements, |0� posters, movie theater advertisements, signage, coasters, apparel, and promotional merchandise. Moreover, vveaim insecure vendor spaces ahead � Describe 11DVVYOU VViIIII pK}DlDhBDv8[Diglinit5itGy5iDYPlDl(AgiDg 8sitGlbli5hDl8Dit5? \Alp will actively promote local hotels through social media campaigns, tourism collaborations, and other special events. We'll also collaborate with local lodging establishments inexplore the possibility nfproviding special rates nn accommodations for nui~of-mnambands, vendors, and food competitors. Furthermore, we'll collaborate with other tourist agencies to promote local lodging establishments and tourist events to supplement the Nisqually Valley BBQ Rally. Describe 11DVVYOU VViIIII pK}DlDhBY8lDland Dflin8[aft[GdiDD5iDflin8YPlDlarea tD 8DitiC8N)U[ist5tD8x�8Dd flin8i[vi5ift beyond GU8DdGDC8NDyDU[5p8CiGll8v8D[ rpstivGll.D[NDU[i5Dl-[8lGit8d raCiIfty \Alp will actively promote and offer recognition to our professional food and ^ retail vendors who have established brick -and -mortar businesses through social media campaigns, tourism collaborations, and other special a*enis(�ur � sponsorship opportunities provide businesses with extra advertising eypVsuna We'll also collaborate with local hotels to explore the possibility of providing special rates on accommodations for out -of -area bands, vendors, and food � Whait NDUirl5DlDLACDDl85hDUld flin8[|ift»8xp8difyDU[pK}pD5Gll!is only pG[tiGlly rUDd8d?iThe specific FD[8xGDlpl8::WhiChservices VViIIIIDDit InGpp8D? 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Additionally, there might be a need to scale down the number nfbands and youth activities mithe event. � rhis could potentially decrease the number of visitors and the length of time � 1� st[Un8[D[gGDizGbDD5flinGityDUVViIIII 1pG[tD8[VVillin rn[flini5pK}pD5Gll 1� 8itit8[5Df 8DdD[58Dl8DitG[8VV8lCDDl8tDThe GUGCn8d tDUni5GppliCGbDD(please dDDDit 58Dd58lpG[Glt8lytD[|iftyi \Alp will partner with several local businesses and nonprofit organizations to I ell of Eindoirseirnein� YOU DlGyUpload DlU111i1pl8i ii The !!in P[)F.T1FD[Image FDD0G[ � I sl�any [Un8[Dl8G5U[8Dl8D�5Il d8DlDDsb[G�8IliiiDfiDC[8G59d NDU[i5DlGft[i1bUlGbl8tDyDU[5p8CiGll8v8D[rpsbvGl.D[NDU[i5Dl[8lG�8dfGCiIfty Please iDClUd8any DUn8[flnDUgll�5IlDlGy8DCDU[Gg8IlI (AgiDgTax Advisory [|DDlDlift88/YPlDl[|il�y[|DUDCi11 N) Use (AgiDg tax I'LlDd5N)5UIPIPD[t IIGppliCGbDD Certification � In addition to the previous measurements, we plan to incorporate a centennial ^ theme promotion incommemorate the centennial year nfthe City nfYe|m.By � aligning the Nisqually Valley BBQ Rally with this milestone anniversary, we can amplify the event's significance and enhance its appeal to both residents and Ye|mChamber nfCommerce � E2 Nonprofit � Government Entity � Other rhe applicant has, or will obtain, liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. rhe applicant has on file with the City, or is submitting one copy, of their current articles of incorporation and by-laws I understand this is an application for a contract with the City of YPIm, which, if awarded, will only be paid m0erihesan/ice(s)iunandenednnmneinnbursennenibmsiumndmsignedLndgingTax|nvniceiusubnni#edvvith proof nfpayment documentation. rhe applicant has accounting/record -keeping systems which A) show the purposes for which City of YPIm funds have been spent; B) is open to inspection by the City of YPIm or its agents; and C) is maintained for at least Gyears following the end nfcontract. I understand that the City of YPIm will conduct public discussions regarding recommendations for funding to any agency making application inthe City nfYe|nnand its Lodging fax Advisory Committee. I hereby certify that the information contained in this certification and application for funding with the City of YPIm is a true and accurate statement of activities and financial status of the organization submitting this application. I hereby certify that the person signing this application is duly authorized to execute this document on behalf nfthe applicant entity. INairne ea' e Amanda Munoz, Executive Director Siginaktire IDa�e 2/16/2024 Comments Brief C: ei, A,riilpfiion Q450 nrva:ards or Mess The Nisqually Valley BBQ Rally isn't just a local favorite—it's a regional attraction that draws tourists to Yelm for a classic day filled with family -friendly entertainment and mouthwatering BBQ delights. This beloved occasion, scheduled for July 27, offers a variety of activities and attractions that cater to all ages and interests. Tourists flock to Yelm for this event, enticed by the promise of live music, engaging children's activities, captivating performances, and, of course, some of the best barbecue around. From amateur barbecue competitions to youth burger cooking contests, there's plenty of excitement and friendly competition to go around. But the fun doesn't stop there. Visitors can peruse a diverse array of food and business vendors, offering everything from savory BBQ dishes to unique artisanal crafts. The delightful beer garden provides a relaxing spot to unwind with a cold brew, while the thrilling pie -eating contest adds an extra dash of excitement to the festivities. This year, our goal is to elevate the event even further by showcasing additional local talent in music performances and expanding youth -focused activities. Additionally, we plan to implement a giveaway for the first 100 visitors to celebrate the Centennial Year of Yelm. We want to create an experience that not only celebrates the art of barbecue but also highlights the vibrant culture and talent within our community. So, whether you're a BBQ expert, a music lover, or just looking for a fun day out with the family, the Nisqually Valley BBQ Rally promises an unforgettable experience filled with flavor, entertainment, and community spirit. Join us as we come together to celebrate the best of Thurston County at this year's BBQ tfWhaat are the Ipra:ujeGted nu.ui mnber of a:-af ena'.Jees estlii mn<afo,d to tr avelll greater than 50 irniilles to aftend the a aGfiiaaiit7fevent and %Nfiaat Is your esftlirrute based om Based on historical data and trends, we project that approximately 600 attendees will travel greater than 50 miles to attend the Nisqually Valley BBQ Rally. This estimate is based on several factors including previous event attendance, regional attraction, targeted marketing efforts, and survey feedback. We employ targeted marketing strategies to promote the event to a wider audience, including digital advertising, social media campaigns, and partnerships with tourism organizations. By reaching potential attendees beyond the immediate vicinity, we aim to increase awareness and attract visitors from neighboring regions. With a diverse lineup of activities, including live music, children's activities, competitions, and vendor booths, the Nisqually Valley BBQ Rally offers something for everyone. This variety of attractions appeals to a broad range of interests and encourages visitors to travel greater distances to participate in the festivities. tfWhaat are the Ipra:ujeGted nu.ui mnlber of attendees estlii mnaated to fraavelll froi mn a:-anoffi ,r state or Gou.untry to attend the aaGfiivli ylevent and what Is your estllir haat, based om We project that approximately 100 attendees will travel from another state or country to attend the Nisqually Valley BBQ Rally. Tracking attendance involves collecting event passes submitted by attendees for raffle prizes, utilizing People's Choice Award voting cards, and tallying food vendor sales based on the number of plates sold. Additionally, we utilize historical data, marketing trends and research, and tourism impact for this estimate. The Nisqually Valley BBQ Rally has garnered a reputation as a premier BBQ event, not only within the state but also across the country and even internationally. Its status as a must -visit destination for BBQ enthusiasts attracts attendees from far and wide. While our estimate provides a projection based on available data and trends, we continuously monitor registration patterns, ticket sales, and other indicators to adjust our forecasts as needed. Our goal is to ensure that the Nisqually Valley BBQ Rally remains a destination event that attracts attendees from near and far, contributing to the local economy and fostering a vibrant community atmosphere. tfWhz:at are the IprojeGted attendees who estlii ruito,d to stay In Ipaid overnight a:-ae,Goi ni rrn¢:uda:-afiions? We project that approximately 80 attendees will stay in paid overnight accommodations. This projection is based on historical data including vendor and visitor surveys, event passes submitted by attendees for raffle prizes, utilizing People's Choice Award voting cards, and tallying food vendor sales based on the number of plates sold. E Va: w do you Iplan to inneaasu.uro,/ev allu.u«ate the aGtu.uaall Qaf endQanGe and IIoGaaftlo s aaii:aiRors traveled froimn°? To measure and evaluate the actual attendance and locations visitors traveled from to attend the Nisqually Valley BBQ Rally, we will employ a multi -faceted approach. We will track registrations to determine the number of attendees who have confirmed their participation in the event. This data will provide us with an initial estimate of attendance. We will distribute event passes to attendees, both electronically or on-site, to gather demographic information, including their hometown or place of origin. This will allow us to compile a comprehensive profile of the event's attendees and their geographic distribution. We will collaborate with local tourism organizations, hotels, and transportation providers to gather data on visitor origin. These partners can provide insights into bookings, travel itineraries, and visitor demographics. After the event, we will conduct a thorough analysis of all collected data to assess attendance figures and visitor demographics. This analysis will help us understand the event's reach and impact, including the geographic diversity of attendees. By utilizing these methods in tandem, we aim to obtain a comprehensive understanding of actual attendance and the locations visitors traveled from to attend the Nisqually Valley BBQ Rally. This information will inform future event planning, marketing strategies, and efforts to enhance the attendee experience. Dei,rube the tourlsirn Iproirnofion rrnjpaGt on the eGonoirny froirn your speball event, festivall, or tourlsirn related Ipraagrairn or 1projeGt %(Offiln the C.Ity of Yelirn, spedfiGally on ft e Ilod: ging and food: serviGe sectors. The tourism promotion impact of our event, the Nisqually Valley BBQ Rally, on the economy of the City of Yelm, particularly on the lodging and food service sectors, is significant and multi-faceted. The BBQ Rally attracts visitors from near and far, driving up demand for accommodations in Yelm and surrounding areas. Local hotels and bed-and-breakfast establishments experience heightened occupancy rates during the event weekend as attendees seek convenient lodging options. The influx of attendees translates into a surge in patronage for local restaurants, eateries, and food vendors. From pre-event dining to post-event meals, attendees contribute to increased foot traffic and sales in Yelm's dining establishments. Additionally, food vendors at the BBQ Rally itself benefit from heightened exposure and sales opportunities. The excitement of the BBQ Rally extends beyond lodging and food service sectors, benefiting ancillary businesses such as retail shops, gas stations, and recreational facilities. Visitors often engage in shopping, sightseeing, and other leisure activities during their stay, further stimulating economic activity in the community. Through our tourism promotion efforts, we highlight not only the BBQ Rally but also the unique attractions and amenities that Yelm has to offer. This year, we aim to add promotion of the Centennial Year of Yelm. This exposure encourages visitors to explore the city's cultural, historical, and recreational offerings, contributing to sustained tourism growth beyond the event. Overall, the tourism promotion impact of the Nisqually Valley BBQ Rally on the economy of the City of Yelm is substantial, driving growth in the lodging and food service sectors while stimulating broader economic activity and positioning the city as a dynamic tourism destination. - Vow broad: based wrIll the tourlsirn Iproirnotion benefit be geogralphilGally and eGonoirn!Gally? To enhance event promotion, we plan to leverage diverse marketing strategies and broaden our scope by participating in more events beyond Thurston County. Our promotional efforts will encompass printed publications, social media platforms, electronic reader-boards, flyers, Hulu advertisements, posters, movie theater advertisements, signage, coasters, apparel, and promotional merchandise. Moreover, we aim to secure vendor spaces ahead of the event at various gatherings, participate in local parades, and engage with audiences already attending festivals by showcasing our presence through vendor spaces at similar events. Dei.-.rlbe how you %(01111 Iproirnote Yelirn and offier attrac.tions sin the Yelirn area to enfiGe tourists to extend their v1sR beyond aftendanGe to your speball event, fesfivall, or tourlsirn related fadllfy. We will actively promote and offer recognition to our professional food and retail vendors who have established brick-and-mortar businesses through social media campaigns, tourism collaborations, and other special events. Our sponsorship opportunities provide businesses with extra advertising exposure. We'll also collaborate with local hotels to explore the possibility of providing special rates on accommodations for out-of-area bands, vendors, and food competitors. Furthermore, we'll collaborate with other tourist agencies to promote local attractions, activities, and dining options for those staying in the area. 'a/t/ha:af tou.urilsi mn ou.uk-.oi mne should the G:,iiay exlpeGt iiI your Ipra:alpa:ai>mlll Is only Ipa:ablaalllly funded? F'llea:ase be :>IpeGiifiiG. For oaxa:aimnlp el f?alhiiGh serviiGes «ry lull not happen? -Io%fv do you iinitend to a:- allfc,rnaafiivelly+ fund your Ipra:agr ai mn°? We will need to cut back on some of our expenses by reducing the quantity of coasters, branded apparel, event booth spaces, signage, social media promotions, and all advertising on Hulu. Additionally, there might be a need to scale down the number of bands and youth activities at the event. This could potentially decrease the number of visitors and the length of time and economic reach of the event. I...iist any of er i mnea:asu.urei mnents that a:fei mnonstr ate the iiirnlpa:aGt of iine,rea:a:sed tou.uriisi mn a:afarii?au.ufaablle to your sIpoabaall event, festiivall, or tou.urllsirnirellaated faa+,lilllify. Please linGllu.ude any other thoughts that irmay eniGour ge t tie I.aa:fging 1«ax Af:aii acay Srni mldtee/Yelli mGray C.ounGill to use Ilaagiing tax funds to su.ulplpob this a: alplplliiGaafiion. In addition to the previous measurements, we plan to incorporate a centennial theme promotion to commemorate the centennial year of the City of Yelm. By aligning the Nisqually Valley BBQ Rally with this milestone anniversary, we can amplify the event's significance and enhance its appeal to both residents and visitors. We aim to Offer commemorative merchandise and memorabilia featuring special centennial branding and imagery. These items can serve as keepsakes for attendees and contribute to the festive atmosphere of the event. Furthermore, we will incorporate centennial-themed activities, games, and entertainment options throughout the event program. By infusing the Nisqually Valley BBQ Rally with a centennial theme promotion, we can create a memorable and meaningful experience that honors Yelm's proud history, celebrates its achievements, and sets the stage for a vibrant future. This initiative not only enhances the event's appeal but also reinforces its role as a cornerstone of community pride and celebration. 14 WASHINGTON �1AC ����iixnOing aind A�p�pflcalioin lin Background Information Guidelines for Submitting a Complete Application Funding Application I Lodging Tax lBudget Form I File Uploads U �� ^ 7�� �� U^ * �~������� n��^���n����� � � �� Specific inyour tourism projects, mc(ivitieumnda*enisiniheChvnfYe|nn'plomsacnnnp|eieiherequinadUe|dsmnd|isX the amount and status of funding for all sources that you already or intend to receive. If applicable, please include in - kind donations and funds received from admission fees. Projected Revenue Sponsorships* Admission* $O.00 Reserves* Donations 0^In-Kind 0.00 Contributions* Grants* $O.00 Program Service $ 0.00 Feem~ Gift Shop* $O.00 Fees*Vendor Fundraising $O.00 Activities* Anticipated Lodging $ 30'000.00 Tax Funding* Lodging Tax from $ 10'000.00 other Jurisdictions* Please * rhurston County LrAC (Pending) All other Sources of 10'000.00 Revenue* Please * Beer Garden Sales Total Revenue * Projected Expenses Personnel (salaries . $O.00 and benefits)* Administration 0.00 (utilities, phone, etc.) ~ Marketing and $ 15'000.00 Promotion* Professional and $O.00 Consultant Fees* Equipment* $ 7'500.00 Facility/Event , $3'5OO.00 Rental* Travel* $O.00 Please specify:* N/A All Other Expenses* $ 24'000.00 Please specify:* Display for Vendor Booth Raffle Prize Storage Elertical Total Expenses* $ 50,000.00 Program Excess $ 38,000.00 (Deficit)* Comments 14 WASHINGTON ............ 1AC IiivinOilng ainpIpflhtalioiin in Background information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I IFillIe Uji IIIRS 990 Foirim Upload Yd LMC� iAMBER990.pdf 1.49MB x Y(Ri Irmay Upload IrmU111111plla i irm]Sit The !!in JPIC IF, 1`111F oir II mag IFoirlrma it Articles or Ilncoirlpoirasbon and lByllaws (Ir inecessicy) Upload YpirriCharnbet-Bylaws2021 i::'inal.dorx 23.29KB x Y(Ri Irmay Upload IrmU111111plla i irm]Sit The !!in JPIC IF, 1`111F oir II mag IFoirlrma it Addiftloinall Malteirials Upload Y(Ri Irmay Upload IrmU111111ple i irm]Sit The !!in IP IC 1`111F oir II mag IFoirimait No/I ..... .... . . .. ................ Approve ........................................................................................ Yelm Chamber of Commerce By -Laws These by-laws supersede all previous by-laws and amendments there to Revised -February 16th, 2021 Purpose The Yelm Chamber of Commerce is organized to achieve the objectives of: 1) Preserving the competitive enterprise system of business by: creating a better understanding and appreciation of the importance of business people and the concern of their problems; educating the business community and representing it in city, county, state, and national legislative and political affairs; preventing or addressing controversies which are detrimental to expansion and growth of business and the community; creating a greater appreciation of the value of volunteerism on behalf of the interests of competitive business; 2) Promoting business and community growth and development by: promoting economic programs designed to strengthen and expand the income potential of all business within the trade area; promoting programs of civic, social, and cultural nature which are designed to increase the functional and aesthetic values of the community; and discovering and correcting abuses which prevent the promotion of business expansion and community growth. By -Laws Article I Section 1. Name: The name of this organization shall be the Yelm Chamber of Commerce. Section 2. Limitation of Methods: The Yelm Chamber of Commerce shall observe all local, state, and federal Laws which apply to a non-profit organizations defined in section 501 ( c )(6) of the Internal Revenue Code. Article II Statements of Direction The Yelm Chamber of Commerce shall have a mission statement and a clear job description for staff and committees. These statements shall be reviewed and updated on a regular basis by the Board. Article III Membership Section 1. Eligibility: Any person, association, corporation, partnership, estate, public entity or service, fraternal or non-profit organization having an interest in the objectives of the chamber shall be eligible to apply for membership. Section 2. Membership: Application for membership shall be in writing on forms provided for that purpose, and signed by applicant. Any applicant shall become a member upon payment of the regularly scheduled investment as provided in Section 6. Section 3. Termination: a) Any member may resign from the Chamber upon written notice to the Board of Directors; b) Any member shall be expelled by the Board of Directors by a two-thirds vote for nonpayment of dues after ninety (90) days from the date due, unless otherwise extended for good cause; c) Any member may be expelled by a two-thirds vote of the board of Directors, at a regularly scheduled meeting thereof, for conduct unbecoming a member or prejudicial to the aims or repute of the Chamber, after notice and opportunity for a hearing are afforded the member complained against. Section 4. Voting: In any proceeding in which voting by members is called for; each member in good standing shall be entitled to cast one (1) vote. Section 5. Investments: Members shall pay membership dues at a rate approved by the Board of Directors. Section 6. Honorary Membership: Distinction in public affairs shall confer eligibility to honorary membership. Honorary members shall have all the privileges of members, except the right to vote, and shall be exempt from the payment of dues. The Board of Directors shall confer or revoke honorary memberships by a majority vote. Article IV Officers Section 1. Composition: The officers of the Chamber of Commerce shall be the President, President -Elect, Treasurer and Secretary. These officers shall be directors and be elected by the Board, and along with the Past President shall constitute the executive committee of the Board of Directors. The nominating committee as listed in Article 6, section one, will canvas the sitting directors and submit a slate of directors to the Board at the March meeting to be considered and then installed as the President -Elect and Treasurer of the coming up year. After discussion of the slate as presented by the nominating committee, ballots will be distributed to the Board containing the names of both prospective new Directors and sitting Directors who are being considered for the position of President -Elect and Treasurer. The ballots will be tabulated immediately by the sitting Treasurer and the Executive Director. Only in the case of a tie will the Board President vote. Section 2. Terms: No member shall hold the same officer position for more than two (2) years in succession. Filling of an unexpired term of nine (9) months or more shall be considered a term of office. Duties of Officers Section 1. President: The President shall be the Chief Executive Officer and shall preside at all meetings of the membership of the Chamber and of its Board of Directors and shall perform all duties incident to this office. He/She shall be allowed to vote on any matters coming before any membership and to the Board of Directors meeting, shall appoint all committees, subject to the confirmation by the Board of Directors, and shall be an ex - officio member of each. He/She shall commend to the membership and to the Board of Directors such matters and make such suggestions as may tend to promote the prosperity and increase the usefulness of the Chamber. The President shall make available to the membership reports of the business conducted at meetings of the Board of Directors. Section 2. President -Elect: It shall be the duty of the President -Elect to perform the duties of the President in his/her absence or inability to serve. He/she shall serve the unexpired term of the President in the event of the death, resignation, or removal for cause. The President -Elect shall oversee all standing committees and program activities and budget Preparation as directed by the Board. Section 3. Secretary: The Secretary shall have charge of such books, documents, and papers as the Board of Directors may determine and shall be responsible for the maintenance and preparation of the minutes of all meetings of the Board of Directors of the Chamber. The Secretary may sign with the President, President Elect, or the Vice President, in the name and on behalf of the Chamber, any contracts or agreements authorized by the Board of Directors and shall do and perform such other duties as may be assigned by the Board. Section 4. Treasurer: The Treasurer shall be responsible for all funds of the Chamber and pay out same by checks. The Treasurer shall not necessarily have to sign the checks. The Treasurer shall furnish a quarterly report to the Board of Directors and shall present account balances and any important financial occurrences at each annual meeting. The Treasurer shall turn over to his/her successor within one (1) day after installation records, books, and other documents that are properties of the Chamber. The Chamber Executive, Treasurer and two additional board members shall be approved and authorized by the board as signatories. Section 5. Executive Committee: The Executive Committee shall act for and on behalf of the Board of Directors when the Board is not in session but shall be accountable to the Board for its actions. It shall be composed of the President, President -Elect, Treasurer, Secretary and Past -President. The Executive Director will be an ex -officio member. The President will serve as chairman. Section 6. Should the President Elect cease to be a member during his/her term of office or be unable to assume the Presidency for any reason, the following shall occur: If such notice is given by the President Elect prior to the annual election of Officers, the nominating committee shall nominate at least two (2) candidates for President. If such notice is given by the President Elect after the annual election but prior to assuming office, the newly elected President Elect will assume the office of President at the annual meeting. Article V Board of Directors Section 1. Composition of the Board: The government of the Chamber, the direction of the work, and the control of its properties shall be vested in the Board of Directors consisting of eleven (11) Directors elected at large. The Directors shall be elected for the periods of two (2) years and until their successors are elected and qualified, but provisions shall be made for the election of approximately one-third (1/3) of the Board of Directors each year. The Directors shall have the power to fill any vacancy on the Board of Directors for the remainder of the unexpired term. The Past -President shall be a member, the Executive Director will be an ex -officio member. Section 2. Vacancies: Unexcused absence by a member of the Board of Directors from three (3) regular meetings of the Board of Directors shall be construed as a resignation by said member. The President may grant excused absences with prior notification, subject to review and revocation by the Board of Directors. Vacancies on the Board or among the officers shall be nominated by the nominating committee and filled by the Board of Directors by a majority vote. Section 3. Voting: A majority of the Board of Directors shall constitute a quorum at any meeting. Proxy voting shall not be allowed. Section 4. Any person, firm, association, corporation, partnership, estate or other business or legal entity having one or more memberships in the Chamber, shall be restricted to having not more than one (1) member of the Board of Directors at anyone time. The organization from which the Board member will be recognized as from will be the organization where the Board member is primarily employed. Section 5. Policy: The Board of Directors is responsible for establishing procedure and formulating policy of the organization. It is responsible for adopting all policies of the organization. These policies shall be maintained in a policy manual, to be reviewed annually and revised as necessary. Article VI Elections Section 1. Nominating Committee: A nominating committee made up of three (3) members, the President, President -Elect and Past -President, shall convene in January. The Nominating committee will create a list of nominees and will consider nominations made by other board members and Chamber Membership. The Nominating Committee shall report its list of candidates for Board membership to the Board at its February meeting. The candidates will be announced at the March Forum. Section2. Ballots Members of the Board of Directors shall be elected by a majority vote of the Board of directors. New officers shall take office at the first Board meeting in May. Article VII Executive Director, Employees and Representatives Section 1. Executive Director: The Board of Directors shall employ an Executive Director upon such terms as it shall determine. The Executive Director shall be charged with the general supervision and management of the business affairs of the Chamber and generally shall perform the program of work as determined by the Board of Directors. The Executive Director shall be an ex -officio member of all committees, shall participate in Executive Committee and Directors' meetings, but is to perform without a vote. Section 2. Annual Review: There will be an annual performance review of the Executive Director, his/her salary, and that of the paid staff. This review will be a function of the President, which may designate a committee to perform this review. Article VIII Meetings The general membership Forum of the Chamber shall be held on the second Tuesday of each month at a location selected by the Board of Directors. Section 1. Annual Meeting: The annual meeting of the corporation shall be held during April of each year. Notice shall be mailed at least ten (10) days prior and shall be held at a time and place as determined by the Board. Section 2. Quorum: At any duly called general meeting of the Chamber, fifty-one (51) percent of all members shall constitute a quorum; at a Board meeting, a majority of directors present shall constitute a quorum; at committee meetings, a majority shall constitute a quorum except when a committee consists of more than nine (9) members. In that case, five (5) shall constitute a quorum. Section 3. Board Meetings: The Board of Directors shall meet once monthly at such time as the Board members designate, unless otherwise specified and proper notice given. Section 4. Additional Meetings: General meetings of the Chamber may be called by the President at any time, or by a majority consensus of the current board of directors, upon petition in writing of any ten (10) members in good standing: a) notice of special meetings shall be mailed to each member at least five (5) days prior to such meetings; b) Board meetings may be called by the President or by the Board of Directors upon written application of three (3) members of the Board. If a board member/s are unwilling to waive notice, then the meeting will be held in three (3) days. Notice (including the purpose of the meeting) shall be given to each director at least one (1) day prior to said meeting. Committee meetings may be called at any time by the President or the committee's chairman. Article IX Finances Section 1. Funds: All money paid to the Chamber shall be placed in the general operating fund, unless authorizes for a specific fund. Section 2. Disbursements: Upon approval of the budget, the Executive Director shall be authorized to make disbursements on expenses provided for the in the budget without additional approval of the Board of Directors, Section 3. Fiscal Year: The fiscal year of the Chamber shall close on December 31. Section 4. Budget: As soon as possible after the election of the Board and Officers, the Executive Director with the assistance of the executive committee shall propose a budget for the coming year and submit it to the Board for approval prior to the last meeting of that fiscal year. All request for donations or expenditures, not in the budget, must be submitted to and approved by the Board of Directors. Article X Committees Section 1. Appointment and Authority: The President, by and with the approval of the Board of Directors, shall appoint all committees and committee chairs. The President may appoint such ad hoc committees and their chair as deemed necessary to carry out the program of the Chamber. Committee appointments shall be at the will and pleasure of the President and shall serve concurrent with the term of the appointing President. It shall be the function of committees to make investigations, conduct studies, and Hearings, make recommendations to the Board, and to carry on such activities as may be delegated to them by the Board. Section 2. Limitation of Authority: No action by any member, committee, employee, director or officer shall be binding upon, or constitute an expression of, the policy of the Chamber until it shall have been approved or ratified by the Board of Directors. Article XI Indemnification The Chamber shall indemnify every member or officer or former member or officer of the Board of Directors, and the Executive Director of the Chamber against expenses actually and reasonably incurred in connection with the defense of any action, suit or proceeding, civil or criminal, in which such person is a party by reason of being or having been such Board member or officer, except in relation to matters as to which he or she shall be adjudged in such action, suit or proceeding to be liable for negligence or misconduct in the performance of duty to the Chamber. The foregoing right of indemnification shall not be exclusive of other rights to which he or she may be entitled. Article XII Parliamentary Authority The current edition of Roberts Rules of Order shall be the final source of authority in all questions of parliamentary procedures when such rules are not inconsistent with the charter of By -Laws of the Chamber. Article XIII Amendments Section 1. BYthe Board of Directors: These By -Laws may be amended by an affirmative vote of a majority of all the members of the Board of Directors present at any regular or special meeting of the Board after giving not less than ten (10) days written prior notice to the membership stating the time and place of the meeting and the amendment or amendments being proposed. Any action of the Board with respect to the amendment of these By - Laws shall be binding on the total membership until such action is altered, amended, or repealed by the membership as provided in section two (2) hereof. Section 2. By the Membership: These By -Laws, or any action for the Board of Directors relating thereto, may be altered, amended, or repealed at my annual or special meeting of the membership, by a majority of the membership, if ten (10) days written notice of the proposed alteration, amendment, or repeal is contained in the notice of the meeting. Article XIV Dissolution of Yelm Area Chamber of Commerce Section 1. Dissolution. Upon the dissolution of the Yelm Area Chamber of Commerce. Assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code (or corresponding section of any future federal tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the Yelm Area Chamber of Commerce is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such purposes. 14 WASHINGTON �1AC ����iivndjing aind A�p�pfljcalijoin In Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads State Law authorizes the City of Yalm to distribute lodging tax funds to eligible non-profit and government organizations inpromote tourism projects, mc(ivitieumnda*enisinChynfYe|nn(fnppnofhbusineuseumnannie|igib|einnaceive|Vdging tax funds). State law requires that applications for funding be evaluated by the YPIm Lodging rax Advisory Committee (LrAC). rhe members nfthe LfAC Committee are appointed bythe Mayor and Ye|nnCity Council. rhe LrACreviews applications and make recommendations to the City Council for final funding award. rhe City Council approves the package nfrecommendations from the LrAC Committee and may only grant lodging tax awards for projects, activities and events that have been recommended for funding by the LrAC. All Lodging fax Funds are dispersed AFrEFl approved events, programs, projects occur and Nor before. Allowable Uses of Funds, p��RCW 67.28 °7huhumpromotion and marketing • Operating and marketing special events and festivals to attract tourists • Operating costs and capital expenditures for tourism -related facilities owned or operated by government entities or nonprofit organizations. EMMESMELIMMIMM rhe LfAC will review applications and make funding recommendations based upon available lodging tax revenue and any pre -determined criteria. Applicants who have met the application deadline and submitted a complete application may bescheduled for mbrief interview. LTA.Cfundingnacnnnnnendmiinnuvvi||berexievved'mpprnved'mndincnrpVxaied into the City Budget. Successful applicants will be contacted after recommendations are made by the LfAC and funds are approved bythe City Council. R�����nt^�������u^������*� -n- '— ��'---o Requirements includes providing a certificate of insurance and a Lodging fax Invoice with proof of expenses. State law also specifies certain reporting requirements forjurisdictions that levy a lodging tax. Each entity awarded Yalm lodging tax funds will be required to submit a Final Report to the City with detailed information immediately following their tourism promotion activities. Before funding is awarded for reimbursement, all recipients of lodging tax funds must provide a report to the City describing and verifying the actual number of people traveling for business or pleasure on a trip: (A) away from their place of residence or business and staying overnight in paid accommodations; (B) to a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or (C) from another country or state outside nftheir place nfresidence nrtheir business. Award recipients must also describe the methods used to determine attendance and distinguish among the visitor categories. It is important to consider and be prepared to respond to how you will determine and quantify the information above. rhe Final Report form will be provided to all funding award recipients. rourism: means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, nrsouvenirs. rourism promotion: means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of or the operation nfspecial events and festivals designed inattract tourists. rourism-rplated facility: means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor and used to support tourism, performing arts, or to accommodate tourist activities. 7hurisX:nnemnumpersnnvvhninave|ufnonnmp|mcenfnauidenceinmdiNenaniinvvn'cih/'cnuniy's(mie'nrcnuniry't)r purposes of business, pleasure, recreation, education, arts, heritage, or culture. Insurance: As part of its contract for performance, the city requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Contract: After Council adopts the City Budget, a report and contract/agrPement will be sent to you for signature. Following return of the signed contra ot/a g reement, it will be scheduled for final approval by City Council. Payment: Normally, payments are processed twice per month for reimbursement of expenses. rhe last date insubmit documents for reimbursement nfLodging fax Funds will be noon the first Friday in January for the prior year allocation. Application: rhe Lodging rax Application and Lodging rax Budget Form are available msdigital fill-in forms mi vmwwye|mwm.gnv.For questions, please contact the City nfYe|mmi(3GO)458-3244. Pna/luuu Comments 14 <i i, d4i AaU Liim�� WASHINGTON "1AC I'll.uunIiiin in IpIIIfIIhtalil in rinl Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging fax Budget Form I File Uploads Application Application and Lodging Tax Budget Form. Submit 1 original application. It will have Checklist an original signature, budget form, the complete IRS 990 Form, and Articles of Incorporation and Bylaws if necessary. Copies of just the application and budget form will be distributed to the Lodging Tax Advisory Committee, the City Clerk receives two copies (for archive and posting), and one copy will be available for the public should they decide to attend the meeting. J!J One complete most recently submitted IRS Form 990 -Return of Organization Exempt From Income Tax is required with the original application. (The 990 Form is to show income / expenditures and the current Board of Directors. If you've filed a postcard version of the 990, please attach supplemental information or your application will be incomplete.) Articles of Incorporation and by-laws. This is necessary ONLY if this is your organization's first time applying for City of Yelm lodging tax funds or if previously submitted documentation has changed. One complete set is required with the original application. (OPTIONAL) Applicants may bring additional materials with you during the Lodging Tax Advisory Committee interview to support your application, including but not limited to: marketing brochures, flyers, newsletters, programs, etc. Please Note: "rhe Lodging fax Advisory Committee (L'fAC) encourages applicants to bring any video and electronic advertising to plan to share during the presentation and interview. "rhe City will need one copy on file for record-keeping purposes. Comments 14 WASHINGTON Entity Information ............ 1AC IivinOilng ainplpflhicalJoiin lin Background Information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I File Uploads I 0irgainizaboiri INa irne:� ACs IJ Foundation Fedeirall Tax 111D INUirnbeir 371918275 Coiri Nairne Amber Young Iftle Chairman IM a 111111 in g Adder : ss PO Box 5060, Dupont, \AIA 98:32'7 P In o in e # 7023430252 Eirnaill Addiress ayoung@youracu.org FUIri !is roir:: 0 Tourism Promotion/Marketing Activities fvJ Events/Festivals 0 Programs/Projects Airn(RilrA Re(lUieslted $ 5,000.00 $ 8,007.50 [TAC Funding Request Information � IDfT0Uirl5DlAc�ivil�»/Fv8in�/PK}g[GDl/P �8cIt Clues & Brews (Pub Crawl) � 1� DCGbDD � Yplm, various locations i� 5/4/2O24 � FDd[)GhB � 5/4/2024 i� Clues & Brews iumfun spinoff nnmtraditional pub crawl where itencourages attendees to stop at every location participating in the pub crawl. Each attendee has the opportunity to show off their detective skills as they visit participation bars & restaurants in YPIm collecting clues and enjoying local brews. Each Clue is a QR Code with mSponsor nnhand hint inhelp them figure out who done it, with what weapon and where. All participants at the end of the pub crawl turn in their answers to solve the mystery and if they are correct are entered in a drawing for a prize. Welbsilte Address SDCjGll IACCDU1[ff5 h#ps:6\wvmw.fmcebnnk.cnn/evenis/1067344904568759'h#ps:/kwvm WhaItG[8the jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll g[8GhB[thGD �Omiles tDGltlt8Dd the Gdivilty/8v8ilffand VVlhGIt!IS yDU[8sbDlGlt8IDD: \Alp estimate approximately 10 attendees will travel further than 50 miles. We are mb|einesXinnmieihiununnberbmsednn|ms(yemrsm#endeeu.Themddnauseumne tracked through online ticket sales. WinaltG[8Un8jp�8Clt8dDUDlb8[Dfaltlt8Dd8858siDlalt8d tDt[Gv8ll firDDlGD[tin8[ stGlt8D[CDUDb[ytDGltit8Dd flin8GdivilY/8v8Ditand VVhGlt!IS yDU[8siDlGlt8I \8lpea(immiemUmMendeeuvi||benauidenisnf\8ashingtnn3tmie.Thiuiubmsednn attendance from last years Clues & Brews data. WinaltG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDIDv8[Diglinit GCCDDlIHDD5'? \8lpproject ihmi2Omitendeeuvi||s(myinpmidnvennighimccnnnmVdmiinnu.Lms( year vvehad 8attendees stay miPrairie Park Hotel. Many people mithe event heard about this and said that they would like to do this as well during the 2024 Clues & Brews Pub Crawl. WinaltG[8Un8jp�8Clt8dGltlt8Dd885VVhD8sbDlGhBd tD5itGyiDUD1pGidDv8[Diglinit GCCDDlIHDD5'? \8lpproject 18Om#endeeuviUbes(myinginiheirnvvnhnmenrmifhenduhnmein attend this event. Many attendees carpooled to the event last year giving us the impression they would bestaying together after the event. HDVVdDYOU 1pllGDtDDl8G5U[8/8vGklGhBflin8GdUGllGltlt8DdGDC8and lDCGbDD5 Clues & Brews tickets are sold online and require they enter their physical ^ address so we are easily able to track where all participants traveled from to attend the event. Theyday nfClues & Brews all attendees check inmithe beginning nfthe event inget their Photo |Dchecked inconfirm they are over � 21 years old and to pick up their event t -shirts, lanyards with clues, mugs and other swag. Thiuiuhow vveknow who actually attended and can track who � Describe flin8NDU-115DlpK}Dl[bDDiDlpGLitDDflin88CDDDDlyfirDDlyDU[5p8CiGll 8v8Dit.rpstivGll.D[NDU[i5Dl-[8lGit8d ID[IVVifliniDflin8[|ilyDfYPlDl. Each location for the pub crawl Uasked inoffer msmall snack, but all drinks and bigger meals will bepaid for bvattendees. Many location last year said this was m record day for sales. We had 8 (4 rooms) attendees last year stay at the Prairie Hotel, vveanticipate even more staying this year. Last year vve HDVVbK}Gd-iVVi1111 IItDUirl5DlpK}Dl[�iDDb8D8fift The g8Dg[GlphiCGlk/and 8CDDDDliC@lly? \Alp plan to promote the local businesses and locations participating in the ^ event, this should bring people into our community from throughout the state nfWashington. rhe social media campaign vvednthe day nfthe eve nivvi|| � have attendees friends seeing how amazing the local establishments we in YPIm and entice them to visit in the future. rhe social media campaign game is a fun way to encourage interaction with the participants we have a special � Describe 1DVVYOU VVi1111 pK}DlDhBDv8[Digln�5iIiDYPlDl(AgiDg 8s�Glbli5lnDl8it5? \Alp hope to have a special discount code to offer attendees to stay at the Prairie Hotel. As the event gets closer we will put a post on social media and send an email to attendees encouraging them to stay at Prairie Hotel to avoid drinking and driving. Since Prairie Hotel is walking distance from the starting and ending locations it is an easy choice to make for responsible pub crawlers even if they do live in YpIm. Describe 1DVVYOU VVi1111 pK}DlDhBY8lDland Dflin8[aft[GdiDD5iDIIYPlDlarea tD 8DbC8NDU[is�5tD8xlI8Dd IIvi5ift beyond GU8DdGDC8N)yDU[5p8CiGll8v8D[ rpsivGl.D[tDU[i5Dl-[8lG�8d raCiIfty rhe best part nfthis event iuthat hrequires attendees invisit each ^ bar/rpstaurant participating in the event to solve the mystery. Each location has clues that are sponsored bvlocal businesses, each clue has mspVnunr logo nnit. Asattendees walk from one location inthe next they are mb|einsee �� what an amazing community YPIm has to offer. All sponsors for this event will have their logo nnthe back nfthe event ishirtsthat attendees wear � Wna� tDUirl5DlDLACDDl85hDUld II[|ift»8xp8d III yDU[pK}pD5Gll!is only pG[tiGlly I'UDd8d?iThe specific FD[8xGDlpl8::Which services VVi1111DDA nGpp8D'? HDVVdDYOU iD�8Dd tDGlft8[DGUv8lyfUDdyDU[pK}g[GDl? Thiuevent Kfully funded should bring 2OOattendees, plus volunteers inthe ° Ye|nnarea. |fweare unable inreceive funding wemay not beable insell all the event tickets. \Alp primarily we be advertising on social media, posters and flyers. We will be promoting prizes that can be won at the event on social media if fully � I si�[Un8[D[gGDizGbDD5IIYOU VVi1111 1pG[tD8[VVillin rn[IIpK}pD5Gll I 8IIDf 8DdD[58Dl8itG[8VV8lCDDl8tDThe GUGCn8d tDIIGppliCGbDD/1pl8G58dDDDA 58Dd58jpG[G�8lytD[|iftyi \Alp have venues for this event but they are not responsible for organizing of the event. YOU DlGyUpload DlUItiIpl8i ii The !!in P[)F, TIIFD[IDlGg8FDD0G[ � l stany [Un8[Dl8G5U[8Dl8Dit5flinalt d8DlDDsb[Glt8Un8iiiDfiDC[8G59d NDU[i5DlGft[i1bUIGlbl8tDyDU[5p8CiGll8v8D[rpstivGll.D[NDU[i5Dl[8lGit8dfGCiIfty Please iDClUd8any DUn8[flinDUghit5flinGltDlGy8DCDU[Gg8flin8l (AgiDgTax Advisory [|DDlDlift88/YPlDl[|iity[|DUDCi11 N) Use (AgiDg tax riLlDd5N)5UIPIPD[t flini5GppliCGbDD rhe number one measure that this event increased tourism is the check with ^ the location sponsors for the event and see what their sales were in previous year nnthis weekend before the event was established. rhe funds from this event are donated back inthe community supporting Dollars for Scholars, local emergencies such as fires (previously supported r Certification � ACLJ Foundation � E2 Nonprofit � Government Entity � Other rhe applicant has, or will obtain, liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. rhe applicant has on file with the City, or is submitting one copy, of their current articles of incorporation and by-laws. I understand this is an application for a contract with the City of Yplm, which, if awarded, will only be paid m0erihesan/ice(s)iunandenednnmneinnbursennenibmsiumndmsignedLndgingTax|nvniceiusubnni#edvvith proof nfpayment documentation. rhe applicant has accounting/record -keeping systems which A) show the purposes for which City of Yplm funds have been spent; B) is open to inspection by the City of Yplm or its agents; and C) is maintained for at least 6 years following the end of contract. I understand that the City of Yplm will conduct public discussions regarding recommendations for funding to any agency making application to the City of Yplm and its Lodging fax Advisory Committee. I hereby certify that the information contained in this certification and application for funding with the City of Yplm is a true and accurate statement of activities and financial status of the organization submitting this application. I hereby certify that the person signing this application is duly authorized to execute this document on behalf cVthe applicant entity. INairne and 111fle Amber Young, Chairman Signay ktire IDae 2/28/2024 Comments f Va:aurr broad: -based ury lull t tie tou.urilsi mn Iproir »onion benefit be ¢Jo,ogralahiiG alllly+ and o,Gonoi mni!G alllly+°? We plan to promote the local businesses and locations participating in the event, this should bring people into our community from throughout the state of Washington. The social media campaign we do the day of the event will have attendees friends seeing how amazing the local establishments are in Yelm and entice them to visit in the future. The social media campaign game is a fun way to encourage interaction with the participants we have a special sticker on each badge, they find their sticker match (or buddies) throughout the event, take selfies together, sharing their matching stickers and post on social media. Once they have posted they are entered into a drawing for a special prize at the end. Deisilty how you %( 01111 1proir note Yells mn and offs ,r a:-attraaG iions In t tie Yells mn area to enifi e tourists to extend tV eIr aaii.alif beyond attenataanGe to your .alyao.,baall event, f.a. fivaall, or touuril ainn-rellaato at faadlliity. The best part of this event is that it requires attendees to visit each bar/restaurant participating in the event to solve the mystery. Each location has clues that are sponsored by local businesses, each clue has a sponsor logo on it. As attendees walk from one location to the next they are able to see what an amazing community Yelm has to offer. All sponsors for this event will have their logo on the back of the event t -shirts that attendees wear throughout the event. We also send out an email to attendees weeks before the event encouraging them to stay at the Prairie Hotel. t/tlhz:at tou.urilsi mn m.ute of mne should the C.rity exlpeGt iiIf your Ipra:aposaall its only Ipa:arfiaalllly+ funded? FIllea:ase be :>lyaoadfiiG. For exa:ai mnlya el t?athiiGh serviiGes «ry VIII not happen? -Io%f, do you intend to a: allternaatiivelly+ fund your 1pra:agr ai mn°? This event if fully funded should bring 200 attendees, plus volunteers to the Yelm area. If we are unable to receive funding we may not be able to sell all the event tickets. We primarily we be advertising on social media, posters and flyers. We will be promoting prizes that can be won at the event on social media if fully funded. Boosted social media posts may not be possible if event is not fully funded. Since we need to order items in advance for this event if not fully funded we may end up with overage of mugs, lanyards, badge holders, cow bells, etc. If funding is not granted we hope word of mouth marketing, social media and in-kind Cinemas ads sell all the tickets to the event. I...iist any offs ,r irnaa:ai>mreir nents that a:fei mnonstr ata the iiirnlpa:aGt of iinGrea:a:sed tou.uriisi mn a:-aftrii?yu.utaablle to your :alyao,baall event, festiivaall, or tou.urllsirnirellaated faa+,lilllity. Please linGllu.ude any other ffiou.ught:a that irmay eniGour ge t tie I.aa:fging 1«ax Af:v1 aczy Sarni mlttee/Yells mGlty C.oundll to use Ilaagiing tax funds to su.uppob this a: alalbliGatiion. The number one measure that this event increased tourism is the check with the location sponsors for the event and see what their sales were in previous year on this weekend before the event was established. The funds from this event are donated back in the community supporting Dollars for Scholars, local emergencies such as fires (previously supported Graham fire relief), veterans with needs such as home improvements or beds, Cuffs & Trucks Golf Tournament, Together! Thurston County, Yelm Senior Center Dinner & Bingo night, Santa's Castle, JBLM Operation Deploy Your Dress, Santa's Castle, Fischer House, 4 the Love (bags for Turkey Dinners), Lewis McCord Spouses Club, Nineline and various classroom pantries. 14 WASHINGTON �1AC ����iixnOing aind A�p�pflcalioin lin Background Information Guidelines for Submitting a Complete Application Funding Application I Lodging Tax lBudget Form I File Uploads U �� ^ 7�� �� U^ * �~������� n��^���n����� � � �� Specific inyour tourism projects, mc(ivitieumnda*enisiniheChvnfYe|nn'plomsacnnnp|eieiherequinadUe|dsmnd|isX the amount and status of funding for all sources that you already or intend to receive. If applicable, please include in - kind donations and funds received from admission fees. Projected Revenue Sponsorships* Admission* Reserves* Donations 0^In-Kind 0.00 Contributions* Grants* $O.00 Program Service $ 0.00 Feem~ Gift Shop* $ 1'425.00 Fees*Vendor Fundraising $BlO.00 Activities* Anticipated Lodging $ 5'000.00 Tax Funding* Lodging Tax from $ 0.00 other Jurisdictions* Please specify:* Donations: Raffle Items for the event In Kind: Cinemas Ad Gift Shop: Hnndieu&Cow Bells All other Sources of 0.00 Revenue* Please * Revenue* none Projected Expenses Personnel (salaries . $O.00 and benefits)* Administration 0.00 (utilities, phone, etc.) ~ Marketing and $ 7'707.50 Promotion* Professional and $O.00 Consultant Fees* Equipment* $ 0.00 Facility/Event , $O.00 Rental* Travel* $O.00 Please specify:* Marketing &Promotion: Advertising Social Media Flyers/Posters All Other Expenses* $ 300.00 Please specify:* Credit Card Processing Fees Total Expenses* $ 8,007.50 Program Excess $ 12,442.50 (Deficit)* Comments 14, Ovy low An WASHINGTON Comments ............ 1AC IiivrnOirng ainplpflhtalioill in Background information I Guidelines for Submitting a Complete Application Funding Application I Lodging rax Budget Form I IFillIe Uji IIIRS 990 Foirim Upload ACU 990 2022.pdf 137A7KB x Au may upbed rMpe if"Hes Fides rm]Sit The !!in IPDF, TTF or Knege F'onad Articles or Ilincoirpoiraboin and lByllaws (Ir inecessairy) Upload signed artides.pdf 1431KB x Bylaws ACU i::'oundation 2024.pdf 149.02KB x Qu may upbad rMpe if"Hes Fides rm]Sit The !!in IPDF, TTF or Knage F'onad Addiftloinall IMa lteida1ls Budget Clues & Brews.pdf 13838KB x Au may upbad rMpe if"Hes Fides rm]Sit The !!in IPDF, TTF or Knage F'onad Approve 1000 BYLAWS OF ACU FOUNDATION (A Washington nonprofit corporation) ARTICLE 1 CORPORATE ORGANIZATION 1.1 Organization. The Corporation shall not have members. The Corporation shall be managed by its Board of Directors. ARTICLE 2 PURPOSE & MISSION STATEMENT The Corporation is organized for the purpose and mission of providing educational and military and community support services and activities related to improving the life of its members and Washington citizens pursuant to RCW 31.12.402(20). We are committed to serving our members and communities with respect, dignity, fairness, equality, and compassion. The complete mission statement is available in materials distributed by Corporation. ARTICLE 3 BOARD OF DIRECTORS 3.1 Number. The business and affairs of the Corporation shall be managed by a Board of not less than two (2) and no more than seven (7) Directors. The initial Directors shall be Amber Young and Phil Prothero. 3.2 Composition. The Directors shall be composed of individuals who serve as officers, directors, staff or volunteers of America's Credit Union as selected by the initial Board of Directors or subsequently as the Board of the Corporation shall appoint from time to time. 3.3 Term of Office of Directors. Directors shall be elected to serve for a term of one year and until their successor in office is duly appointed by the Board of Directors. 3.4 Election of Directors. The Directors shall be elected at the annual meeting of the Directors. 3.5 Removal of Directors. Directors may be removed from office, with cause, only by a seventy-five percent (75%) majority vote of the Directors or by order of a court having jurisdiction of such matters. 3.6 Vacancies on the Board of Directors. Any vacancy on the Board of Directors occurring other than by reason of a Director's completion of their term of office shall be filled by a vote of a seventy-five percent (75%) majority vote of the remaining Directors at any regular meetings, or at a special meeting called for such purpose. We are committed to recruiting Directors in a fair and equitable manner to ensure inclusive and diverse governance. 3.7 Resignation of Directors. Any Director may resign from office with or without cause, by delivering a written statement of resignation to the Secretary. The resignation Page 1 — BYLAWS OF ACU FOUNDATION shall take effect immediately upon its receipt by the Secretary unless a later effective time or date for the resignation is specified in the notice of resignation. 3.8 Place of Meeting. Meetings of the Board of Directors may be held at a place within Washington or elsewhere as shall be designated by the Chairman or as may be designated in the notice calling the meeting. 3.9 Regular Meetings. Regular meetings of the Board of Directors shall be held quarterly at such place, date, and hour as shall be designated by the Chairman. At the annual meeting the Board of Directors shall elect officers. Additional regular meetings may be set by resolution adopted by the Directors. 3.10 Special Meetings. Special meetings of the Board of Directors may be called by the Chairman or a majority of the Directors in office. 3.11 Notice of Meetings of Board of Directors. Notice of a special meeting of the Board of Directors shall be given to each Director on five days notice. 3.12 Waiver of Notice. Any meeting of the Board of Directors may be deemed to have been validly and legally called if all of the Directors entitled to vote on the day of the meeting sign a written waiver of notice either before or after the meeting. Attendance of a Director at any meeting shall constitute a waiver of notice of that meeting, and no written waiver need be obtained from the Director except when the Director attends the meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. All waivers, consents, or approvals shall be filed with the corporate records. 3.13 Actions of the Board. Actions taken by the Board at any Regular or Special Meeting shall be approved by a majority of the Board voting on such action item. 3.14 Actions by Unanimous Written Consent. Any action required or permitted at any meeting of the Directors may be taken without a meeting, without prior notice, or without a vote if all of the Directors entitled to vote consent in writing. The written consents shall be filed with the minutes of the proceedings and shall have the same effect as a vote for all purposes. 3.15 Quorum. Unless otherwise provided in the Articles of Incorporation or in a bylaw adopted by the Directors, the presence of a majority of the Directors in office shall be necessary to constitute a quorum for the transaction of business, and the acts of a majority of the Directors present at a meeting at which a quorum is present shall be the acts of the Board of Directors. If less than a quorum is present, the majority of those present may adjourn the meeting from time to time and place to place and shall cause notice of each adjourned meeting to be given to all absent Directors. 3.16 Electronic Access. A member of the Board or of a committee designated by the Board may participate in a meeting by the means of conference telephone or similar other electronic communication equipment that permits persons to participate in the meeting from remote locations. In addition, the Board may communicate and take actions, deemed to be in writing, through electronic mail. 3.17 Compensation. No Director shall be entitled to any compensation for their services as a Director. The foregoing shall not prevent the Board of Directors from Page 2— BYLAWS OF ACU FOUNDATION providing reasonable compensation to a Director for services that are beyond the scope of their duties as a Director or from reimbursing any Directors for expenses actually and necessarily incurred in the performance of his or her duties as a Director or from entering into a contract, directly or indirectly, with a Director for the providing of goods or services to the Corporation if such contract is consistent with Article 7 of these Bylaws and with the terms of any policy relating to conflicts of interest and transactions with Directors that may be approved from time to time by the Board of Directors. 3.18 Powers A. General Powers. The Board of Directors shall have all the power and authority granted by Washington law to the Board, including all powers necessary or appropriate to the management of the business and affairs of the Corporation. B. Specific Powers. Without limiting the general powers referred to above, and the powers conferred by the Articles and Bylaws, it is hereby expressly declared that the Board of Directors shall have the following powers: (1) To confer upon any officer or officers the power to choose, remove, or suspend assistant officers, agents, or servants. (2) To appoint any person, firm, or corporation to accept and hold in trust for the Corporation any property belonging to the Corporation or in which it is interested, and to authorize any such person, firm, or corporation to execute any documents and perform any duties that may be requisite in relation to any such trust. (3) To approve and authorize the borrowing of money and the granting of security interests in the personal property and mortgages on the real estate of the Corporation as security for the repayment of loans and interest thereon. (4) To purchase, sell, lease, mortgage, pledge, transfer in trust, and otherwise deal with real and personal property of the Corporation. (5) To appoint a person or persons to vote shares of another corporation held and owned by the Corporation. (6) To seek grants from governmental, charitable, or educational organizations, or from the public sector. (7) To approve fundraising programs. ARTICLE 4 OFFICERS 4.1 Offices and Election. The Corporation shall have a Chairman, a President, a Secretary -Treasurer who shall be elected by the Board of Directors. The Board of Directors may elect as additional officers one or more vice -Presidents and one or more assistant officers. Any two or more offices may be held by the same person. The other officers and assistant officers need not be Directors of the Corporation. Page 3— BYLAWS OF ACU FOUNDATION 4.2 Term. The Chairman, President, Secretary -Treasurer shall each serve for a term of one year and until their respective successors are duly elected and qualified, unless removed from office by the Board of Directors during their respective tenures. The term of office of any other officer shall be as specified by the Board of Directors. 4.3 Powers and Duties of the Chairman. The Chairman shall preside at all meetings of the Board of Directors. The Chairman shall have and exercise all powers usually incident to the office of the Chairman of a non-profit, tax-exempt corporation and shall perform such other duties as may be delegated by the Board of Directors. 4.4 Powers and Duties of the President. Unless otherwise determined by the Board of Directors, the President shall have the usual duties of an executive officer with general supervision over and direction of the affairs of the Corporation. In the exercise of these duties and subject to the limitations of the laws of the state of Washington, these Bylaws, and the actions of the Board of Directors, the President may appoint, suspend, and discharge employees and agents. The President shall also do and perform such other duties as from time to time may be assigned to the President by the Board of Directors. The President shall sign and execute on behalf of the Corporation all corporate records, documents, and instruments, unless such power has been delegated to another officer. Unless otherwise determined by the Board of Directors, the President shall have full power and authority on behalf of the Corporation to attend and to act and to vote at any meeting of the shareholders of any corporation in which the Corporation may hold stock, and, at any such meeting, shall possess and may exercise any and all the rights and powers incident to the ownership of such stock and which, as the owner, the Corporation might have possessed and exercised. 4.5 Powers and Duties of the Secretary. Unless otherwise determined by the Board of Directors, the Secretary shall keep the minutes of all meetings of the Board of Directors and all committees, in books provided for that purpose, and shall attend to the giving and serving of all notices for the Corporation. The Secretary shall have charge of the corporate seal, corporate record books, and other such books and papers as the Board of Directors may direct. The Secretary shall perform all other duties ordinarily incident to the office of Secretary and shall have such other powers and perform such other duties as may be assigned to the Secretary by the Board of Directors. 4.6 Powers and Duties of the Treasurer. Unless otherwise determined by the Board of Directors, the Treasurer shall have charge of all the funds and securities of the Corporation that may come into the Treasurer's hands. When necessary or proper, unless otherwise ordered by the Board of Directors, the Treasurer shall endorse for collection on behalf of the Corporation checks, notes, and other obligations, and shall deposit the same to the credit of the Corporation in such books or depositories as the Board of Directors may designate and shall sign all receipts and vouchers for payments made to the Corporation. The Treasurer shall sign all checks made by the Corporation, except when the Board of Directors shall otherwise direct. The Treasurer shall enter regularly, in books of the Corporation to be kept by the Treasurer for the purpose, full and accurate account of all moneys received and paid by the Treasurer on account of the Corporation. Not less frequently than annually, and at such additional times as may be required by the Board of Directors, the Treasurer shall render a statement of the financial condition of the Corporation. The Treasurer shall at all reasonable times exhibit the Treasurer's books and accounts to any Director of the Corporation, upon application at the office of the Corporation during business hours. The Treasurer shall have such other powers and shall perform such other duties as may be assigned to the Treasurer from time to time by the Board of Directors. Page 4— BYLAWS OF ACU FOUNDATION 4.7 Powers and Duties of Vice -Presidents and Assistant Officers. Unless otherwise determined by the Board of Directors, each vice -President and each assistant officer shall have the powers and perform the duties of the respective superior officers. Vice - Presidents and assistant officers shall have such rank as shall be designated by the Board of Directors and each, in the order of rank, shall act for such superior officers in the absence or upon the disability of the superior officer or when so directed by the superior officer or by the Board of Directors. The President shall be the superior officer of the vice -Presidents. The Treasurer and the Secretary shall be the superior officers of the assistant Treasurers and assistant secretaries, respectively. 4.8 Delegation of Office. The Board of Directors may delegate the powers or duties of any officer of the Corporation or to any other officer or to any Director from time to time. 4.9 Removal. Any officer may be removed, either with or without cause, by the affirmative vote of a majority of the Directors at any annual, regular, or special meeting of the Board of Directors. 4.10 Vacancies. In the event of a death, resignation, removal, or other inability to serve of any officer, the Board of Directors of the Corporation shall elect a successor who shall serve until the expiration of the normal term of such officer or until his or her successor shall be elected. ARTICLE 5 COMMITTEES OF THE BOARD OF DIRECTORS 5.1 Committees. The Board of Directors may establish such standing committees and such special committees from time to time as it shall deem appropriate to conduct the activities of the Corporation and to advise the Board and shall define the powers and responsibilities of such committees. The members and Chairman of all standing committees shall be appointed by the Board, for a one-year term and until their successors are duly elected but shall be subject to removal at any time by action of the Board. Members of special committees shall serve for the life of the committee, or for a term specified by the Board, but shall be subject to removal at any time by action of the Board. No committee appointed by the Board shall consist of fewer than two Directors. Persons other than Directors may be appointed as committee members by the Board of Directors, provided that the chairmen of all committees shall be Directors. The voting rights of committee members other than Directors shall be specified by the Board of Directors in its action designating such persons as committee members. A committee may have such specific powers and responsibilities as may be determined by the Board of Directors, except that it shall not have the power: A. To amend these Bylaws or the Articles of Incorporation. B. To fill vacancies in the Board of Directors. C. To amend or repeal any resolution of the Board of Directors. D. To take any action for which final authority is reserved to the Directors of this Corporation. Page 5— BYLAWS OF ACU FOUNDATION E. To approve any action or exercise any authority requiring the approval of more than a majority of a quorum of the Board of Directors under the laws of the state of Washington, the Articles of Incorporation, or these Bylaws. F. To take any other action that may not be delegated to it under the laws of the state of Washington or under the provisions of Articles of Incorporation or these Bylaws. 5.2 Executive Committee. The Board of Directors may establish an executive committee that shall have and may exercise all of the power and authority of the Board of Directors, subject to the limitations provided in Section 4.1, in the interim between meetings of the Board of Directors. 5.3 Meetings of Committees. Each committee shall meet not less than once each year, and more frequently as may be determined by the committee or the Chairman, or as may be required by these Bylaws. The Board of Directors may waive requirements for not less than one meeting a year upon request of the Chairman of any committee. ARTICLE 6 ADVISORY BOARD The Board of Directors may establish an Advisory Board that shall meet from time to time as the Board determines. The Advisory Board shall have no authority to act by, for, or on behalf of the Corporation and shall not constitute a committee of the Board of Directors, but rather shall act solely in an advisory capacity to the Board of Directors on such matters as shall be referred to the Advisory Board from time to time by the Board of Directors. The Advisory Board shall be comprised of individuals appointed by the Board of Directors, upon recommendation of the Chairman or the President who have demonstrated their interest in the purpose of the Corporation and its work, or whose talents and experience would be helpful to the Board of Directors. The Board of Directors, upon recommendation of the Chairman or the President, shall have the authority at any time to remove any person from the Advisory Board for any reason. ARTICLE 7 LIMITATION OF DIRECTORS' LIABILITY AND INDEMNIFICATION OF DIRECTORS, OFFICERS, AND OTHER PERSONS 7.1 Limitation of Directors' Liability. No Director of the Corporation shall be personally liable for monetary damages as such for any action taken or any failure to take any action to the fullest extent permitted under Washington law, including the limitation on liability of "qualified Directors" (serving without compensation) under RCW 24.03. 7.2 Indemnification and Insurance. A. Indemnification of Directors and Officers. (1) Each indemnitee (as defined below) shall be indemnified and held harmless by the Corporation for all actions taken by him or her and for all failures to take action (regardless of the date of any such action or failure to take action) to the fullest extent permitted by Washington law against all expense, liability, and loss (including without limitation attorney fees, judgments, fines, taxes, penalties, and amounts paid or to be paid in Page 6— BYLAWS OF ACU FOUNDATION settlement) reasonably incurred or suffered by the indemnitee in connection with any proceeding (as defined below). No indemnification pursuant to this section shall be made, however, in any case where indemnification is not permitted pursuant to RCW 24.03. (2) The right to indemnification provided in this section shall include the right to have the expenses incurred by the indemnitee in defending any proceeding paid by the Corporation in advance of the final disposition of the proceeding to the fullest extent permitted by Washington law. (3) Indemnification pursuant to this section shall continue as to an indemnitee who has ceased to be a Director or officer and shall inure to the benefit of their heirs, executors, and administrators. (4) For purposes of this article, (a) "Indemnitee" shall mean each Director or officer of the Corporation who was or is a party to, or is threatened to be made a party to, or is otherwise involved in, any proceeding, by reason of the fact that he or she is or was a Director or officer of the Corporation or is or was serving in any capacity at the request or for the benefit of the Corporation as a Director, officer, employee, agent, partner, or fiduciary of, or in any other capacity for, another corporation or any partnership, joint venture, trust, employee benefit plan, or other enterprise; and (b) "Proceeding" shall mean any threatened, pending or completed action, suit, or proceeding (including without limitation an action, suit, or proceeding by or in the right of the Corporation), whether civil, criminal, administrative, or investigative. B. Indemnification of Employees and Other Persons. The Corporation may, by action of its Board of Directors and to the extent provided in such action, indemnify employees and other persons as though they were indemnitees. To the extent that an employee or agent of the Corporation has been successful on the merits or otherwise in defense of any Proceeding or in defense of any claim, issue, or matter therein, the Corporation shall indemnify such person against expenses (including attorney fees) actually and reasonably incurred by such person in connection therewith. C. Non -Exclusivity of Rights. The rights to indemnification and to the advancement of expenses provided in this article shall not be exclusive of any other rights that any person may have or hereafter acquire under any statute, provision of the Corporation's Articles of Incorporation or Bylaws, agreement, vote of Directors, or otherwise. D. Insurance. The Corporation may purchase and maintain insurance, at its expense, for the benefit of any person on behalf of whom insurance is permitted to be purchased by Washington law against any expense, liability, or loss, whether or not the Corporation would have the power to indemnify such person under Washington or other law. The Corporation may also purchase and maintain insurance to insure its indemnification obligations whether arising hereunder or otherwise. 7.3 Amendment. The provisions of this Article relating to the limitation of Directors' liability, to indemnification, and to the advancement of expenses shall constitute a contract between the Corporation and each of its Directors and officers that may be modified as to any Director or officer only with that person's consent or as specifically provided in this section. Notwithstanding any other provision of these Bylaws relating to their amendment generally, any repeal, or amendment of this article that is adverse to any Director or officer shall apply to such Director or officer only on a prospective basis, and shall not reduce any limitation Page 7— BYLAWS OF ACU FOUNDATION on the personal liability of a Director of the Corporation, or limit the rights of an Indemnitee to indemnification or to the advancement of expenses with respect to any action or failure to act occurring prior to the time of such repeal or amendment. Notwithstanding any other provision of these Bylaws, no repeal or amendment of these Bylaws shall affect any or all of this article so as either to reduce the limitation of Directors' liability or limit indemnification or the advancement of expenses in any manner unless adopted by majority vote of the Directors of the Corporation then serving, provided that no such amendment shall have retroactive effect inconsistent with the preceding sentence. 7.4 Changes in Washington Law. References in this article to Washington law or to any provision thereof shall be to such law as it existed on the date this article was adopted or as such law thereafter may be changed; provided that (a) in the case of any change that expands the liability of Directors or limits the indemnification rights or the rights to advancement of expenses that the Corporation may provide, the rights to limited liability, to indemnification and to the advancement of expenses provided in this article shall continue as theretofore to the extent permitted by law; and (b) if such change permits the Corporation without the requirement of any further action by Directors to limit further the liability of Directors (or limit the liability of officers) or to provide broader indemnification rights or rights to the advancement of expenses than the Corporation was permitted to provide prior to such change, then liability thereupon shall be so limited and the rights to indemnification and the advancement of expense shall be so broadened to the extent permitted by law. ARTICLE 8 CONFLICTS OF INTEREST 8.1 Conflicts of Interest Policy. The Corporation recognizes that the skills, talents, and relationships of its officers and Directors are among its richest assets. The Corporation is also aware that acquiring goods or services from, or engaging in transaction with, its officers, Directors, and members of their families or entities in which they have a financial interest or in which they are affiliate may create an appearance of impropriety. In order to protect the Corporation against any improper appearance, the Corporation adopts a conflicts of interest policy as set forth in this article. The purpose of the conflicts of interest policy is to protect the interests of the Corporation when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or Director of the Corporation. This policy is intended to supplement but not replace any applicable state laws governing conflicts of interest applicable to nonprofit and charitable corporations. 8.2 Definitions. For purposes of this article, the following terms shall have the meanings set forth below. A. "Interested Person" means any Director, principal officer, or member of a committee with Board delegated powers that have a direct or indirect financial interest, as defined below. B. "Financial Interest" means, directly or indirectly, through business, investment, or family: (1) An ownership or investment interest in any entity with which the Corporation has a transaction or arrangement, or Page 8— BYLAWS OF ACU FOUNDATION (2) A compensation arrangement with the Corporation or with any entity or individual with which the Corporation has a transaction or arrangement; or (3) A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Corporation is negotiating a transaction or arrangement. A financial interest is not necessarily a conflict of interest. Under Section 7.3, a person who has a financial interest may have a conflict of interest only if the Board or the applicable committee decides that a conflict of interest exists. C. "Compensation" includes direct and indirect remuneration as well as gifts or favors that are substantial in nature. 8.3 Procedures. A. Duty to Disclose. In connection with any actual or possible conflicts of interest, an interested person must disclose the existence and nature of their financial interest to the Directors and members of committees with Board delegated powers considering the proposed transactions or arrangement. B. Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, the interested person shall leave the Board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Board or committee members shall decide if a conflict of interest exists. C. Procedures for Addressing the Conflict of Interest. (1) The Chairman of the Board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. (2) After exercising due diligence, the Board or committee shall determine whether the Corporation can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. (3) If a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the Board or committee shall determine by a majority vote of the disinterested Directors whether the transaction or arrangement is in the corporation's best interest and for its own benefit and whether the transaction is fair and reasonable to the corporation and shall make its decision as to whether to enterer into the transaction or arrangement in conformity with such determination. (4) An interested person may make a presentation at the Board or committee meetings, but after such a presentation, they shall leave the meeting during the discussion of and vote on the transaction or arrangement that results in the conflict of interest. D. Violations of the Conflicts of Interest Policy. Page 9— BYLAWS OF ACU FOUNDATION (1) If the Board or committee has reasonable cause to believe that a person has failed to disclose actual or possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose. (2) If, after hearing the response of the person and making further investigation as may be warranted in the circumstances, the Board or committee determines that the person has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. 8.4 Records of Proceedings. The minutes of the Board and all committees with Board -delegated powers shall contain: A. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the Board's or committee's decision as to whether a conflict of interest in fact existed. B. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection therewith. 8.5 Periodic Reviews. Periodic reviews shall be conducted to ensure that the Corporation operates in a manner consistent with its charitable purposes and that it does not engage in activities that could jeopardize its status as an organization exempt from federal income tax. The periodic review shall, at a minimum, include the following subjects: A. Whether compensation arrangements and benefits are reasonable and are the result of arm's length bargaining. B. Whether provider services result in inurement or impermissible private benefit. C. Whether partnership and joint venture arrangements conform to written policies, are properly recorded, reflect reasonable payments for goods and services, further the Corporation's charitable purposes, and do not result in inurement or impermissible private benefit. D. Whether the conflicts of interest policy is disseminated and in compliance. 8.6 Use of Outside Experts. In conducting the periodic reviews provided for in Section 8.5, the Corporation may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the Board of its responsibility for ensuring that periodic reviews are conducted. ARTICLE 9 MISCELLANEOUS Page 10— BYLAWS OF ACU FOUNDATION 9.1 Fiscal Year. The fiscal year of the Corporation shall begin on January 1 of each calendar year and end on December 31 of such calendar year. 9.2 Examination of Books. The Board of Directors shall have the power to determine from time to time by whom and to what extent and under what conditions and limitations the accounts, records, and books of the Corporation or any of them shall be open to inspection. The minute book of the Corporation and all audited financial statements shall at all times during business hours be open to inspection by duly authorized representatives of the Directors of the Corporation. 9.3 Notice. Any notice required to be provided herein may be made either personally or by mail, wire, facsimile, or e-mail. ARTICLE 10 AMENDMENTS The Directors of the Corporation shall have the power to alter, amend, or repeal these Bylaws as provided by law, at any regular or special meeting duly convened after notice to the Directors of such purposes. Dated: Secretary Page 11 — BYLAWS OF ACU FOUNDATION ARTICLES OF INCORPORATION OF ACU FOUNDATION The undersigned, in order formation of a nonprofit Corporation under the Washington Nonprofit Corporations Act, Chapter 24.03 of the Revised Code of Washington, hereby executes the following Articles of Incorporation: The name of the Corporation is ACU Foundation, a nonprofit corporation (hereinafter "Corporation"). ARTICLE 2. DURATION The duration of the Corporation shall be perpetual. ARTICLE 3. PURPOSES 3.1 Purposes. The Corporation is organized exclusively for educational, military and community support purposes under Section 501(c) (3) of the Internal Revenue Code or corresponding section of any future federal tax code. 3.2 Limitations 3.2.1 Nonprofit Status The Corporation shall not have or issue shares of stock. The Corporation is not organized for profit, and no part of its net earnings shall inure to the benefit of any Director or Officer of the Corporation, or any private individual, except that the Corporation shall be authorized and empowered to make payments and distributions in furtherance of the purposes of the Corporation and subject to the limitations of Sections 3.2.2 and 3.2.3 of these Articles of Incorporation. 3.2.2 Distributions No Director or officer of the Corporation, or any private individual, shall be entitled to share in the distribution of any of the corporate assets upon dissolution of the Corporation or the winding up of its affairs. Upon such dissolution or winding up, after paying or making adequate provision for the payment of all the liabilities of the Corporation, all the remaining assets of the Corporation shall be distributed by the Directors of the Corporation ('Board of Directors"), for a purpose or purposes similar to those set forth in Section 3.1 of these Articles of Incorporation. 3.2.3. Dissolution. Upon dissolution of this Corporation, the assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code. 3.3 Rowers In general, and subject to such limitations and conditions as are or may be prescribed by law, by these Articles of Incorporation, or by the Bylaws of the Corporation, the Corporation shall have the authority to (a) engage in any and all such activities as are incidental or conducive to the attainment of the purposes of the Corporation set forth in Section 3.1 of these Articles of Incorporation and (b) exercise any and all powers authorized or permitted under any laws that are now, or hereafter may be, applicable or available to the Corporation. ARTICLE 4. DIRECTORS 4.1 Number The number of Directors of the Corporation shall be determined in the manner provided by the Bylaws of the Corporation and may be increased or decreased from time to time in the manner provided therein. 4.2 Initial Directors The number of Directors constituting the initial Board of Directors shall be two (2). The name and address of the person who shall serve as the initial Director are as follows: Amber Young 1495 Wilmington Drive, Phil Prothero 1495 Wilmington Drive, Dupont Washington, 98327 Dupont Washington, 98327 ARTICLE 5. NO MEMBERS The Corporation shall have no members. ARTICLE 6. LIMITATION OF DIRECTOR LIABILITY To the fullest extent that the Washington Nonprofit Corporations Act permits the limitation or elimination of the liability of Directors, a Director of the Corporation shall not be liable to the Corporation for monetary damages for conduct as a Director. Any amendments to or repeal of this Article 6 shall not adversely affect any right or protection of a Director of the Corporation for or with respect to any acts or omissions of such Director occurring prior to such amendment or repeal. If the Washington Nonprofit Corporations Act is amended in the future to authorize corporate action further eliminating or limiting personal liability of directors, then the liability of a director for the Corporation shall be eliminated or limited to the full extent permitted Q by the Washington Nonprofit Corporations Act, as so amended, without any requirement of further action by the Corporation. ARTICLE 7. REGISTERED OFFICE AND REGISTERED AGENT The address of the initial registered office of the Corporation is 1495 Wilmington Drive, Dupont Washington, 98327and the name of its initial registered agent at such address is Kenneth Leonard. ARTICLE 8. AMENDMENT TO ARTICLES OF INCORPORATION The Corporation reserves the right to amend or repeal any of the provisions contained in these Articles of Incorporation in any manner now or hereafter permitted by law. The name and address of the incorporator of the Corporation is: Dupont Washington, 98327and the name of its initial registered agent at such address is Kenneth Leonard, 1495 Wilmington Drive, Dupont Washington, 98327. DATED: / 7 /f" 2018 Kenneth Leonard. Incorporator -3- CONSENT TO APPOINTMENT AS REGISTERED AGENT I, Kenneth Leonard, hereby consent to serve as registered agent in the State of Washington for ACU Foundation I understand that as agent for the Corporation, it will be my responsibility to accept Service of Process in the name of the Corporation, to forward all mail and license renewals to the appropriate officers of the Corporation, and to immediately notify the Office of the Secretary of State of my resignation or of any changes in the address of the registered office of the Corporation for which I am agent. Dated: '2018 Kenneth Leonard Registered Office: 1495 Wilmington Drive, Dupont Washington, 98327 -4- mt FST. 1924 WASHINGTON Meeting Date: April 9, 2024 CITY COUNCIL AGENDA ITEM SUMMARY City of Yelm, Washington AGENDA ITEM: APPROVAL OF THE 2024 YELM BEATUIFICATION GRANT COMMITTEE FATITI-AR570xK•LAAIAA1:1OUZ\1[170 PROPOSED MOTION: Motion to approve the 2024 Yelm Beautification Grant Committee award recommendations in the not to exceed amount of $22,336 KEY FACTS AND INFORMATION SUMMARY: • The 2024 Yelm Beautification Grant application process opened the first week of February and applications were accepted through March 1, 2024 at 5:00 PM. • The applications process was advertised on the City of Yelm website and City of Yelm social media page. • The Yelm Community Grant committee consisting of the Mayor, City Clerk, Building Official, Finance Director and a Councilmember met on March 7, 2024 to review applications. • Yelm City Council approved $25,000 as part of the 2024 Budget to be awarded for Beautification Grants. • After careful review and consideration of all applications the committee is making the following funding recommendations to be awarded from the 2024 City of Yelm Budget. • Yelm Lions Club— Landscaping, $4,000 • Yelm Boys & Girls Club— Fencing and Grass Planting, $5,000 • Bills Towing & Recovery — Sign Upgrades $4,836 • Bobs Bar & Grill — Mural, $3,500 • Premier Collision CARSTAR Yelm —Windows and Doors, $5,000 ATTACHMENTS: • Yelm Lions Club Complete Funding Application Package • Yelm Boys & Girls Club Complete Funding Application Package • Bills Towing & Recovery Complete Funding Application Package • Bobs Bar & Grill Complete Funding Application Package • Premier Collision CARSTAR Yelm Funding Application Package Respectfully Submitted: Kathy Linnemeyer, City Clerk �<���y�y�UUNJU������UU]�U�U<���U��NJ�����NJ� o~o~/n ����/n/n��/mn n n m�o~���� nnn n����nn��/m ��n^��/m n W AWM|NGTON |mthe target location Yon within aHOA or No Business Park? Target of Neighborhood nrBusiness Park kbmm,Project silemddmcs,GPS cnorinmlc's Beautification: Ye|mLions Club Carlson Cabin 3O1VVes(Ye|mAvenue Roy, WA. 98597 Please describe the Dmmnns/(m:mmd for lhmpnolmd,!dmnlifynNmclivmsand mxpedmdmsuRs,and describe lhmm/*vifimsb/hm proposed project: funded and *howill pmrfhnnlhmm!fphysical !mpnmmmmnbarc, mmdm,!dmnlifywho will mminhminlhmm rhe Yalm Lions Club cabin has been a staple of the City of Yalm since 1945. Over the years the cabin has had some repairs hers and there, mostly indoor, new parking lot and new roof. However, the landscaping has been off the table, owing inthe budget. rhiuyear with the approval nfthe City nfYe|nnBeautification Grant, we would like to upgrade and improve the landscaping all around the cabin. We believe that by redoing the landscaping and fixing up some cosmetic repairs that the beautification will promote positive appreciation for the 1945 cabin. Our objective iuingive the cabin mclean and cultured landscape with new evergreen shrubs and plants. Moreover, with trimming and removing nfunwanted brushes and material we expect a new look for the community and a curb appeal that will garner positive feedback inthe city and its residents. Most, i[not all the work, material and equipment will befunded bythe beautification grant. Activities to be funded are: 1. Removal of assigned shrubs and plants to include the tree trimming of a side stump that is overgrown. 2. Disposal of all material. 3. Digging out flower beds and replacing old soil with new. 4.Placing weed control fiber throughout the garden bed. 5.Planting nfnumerous shrubs, trees and plants. G.Place pebble rock over the garden bed. 7.Add mn above ground border around the AVvverbed.8.Edge the current grass mithe sidewalks. 9.Power wash the front stairs and walkway leading out nfthe front doors. 10. Fix the lion statue located in the front of the cabin. 11. Build a small fence around the lion statue. 12. Repair the front signage and add flowers to the front nfthe sign. 13. rake all disposed material inthe city dump. rhe landscaper will beRicky Flenierim All nfthe above will bemaintain byscout Tr(.)np2G8nnmweekly basis. Please include three Cabinjpg (3) photos , ,. n2PQ proposed project Cmbin�iPQ site., 0 Identify the benefits rhe main benefit the community will derive from the landscaping iumpositive curl) that your community appeal for the corner lot. Additionally, the upgrade could add to property valuation. will derive from this With the new school design across the street the cabin will help implement a well project: cultured and appealing business site. AlplpUi�cain�s:: Name Barrie \Ali lcox Ricardo L. Renteria CindyV0ison Christy Garcia Project BudgeL Line |�emauugm�oelv* Street Address # Phone Email Signature 4Q4OOHarts Lake Valley 253-290-4296 hwi|oox0\wi|ooxf a�^*�K»^p^ Road, Roy WA. 98580 armn.no1 2O2N.Lv|e3�Unii8O�' 661 -480-4542 dooron1oria0\0m ' � Roy, WA. 98580 ai|.00m 1G332Pleasant Beach 206909-3586 owi|non20180\ya C*,���A � Drive, Yp|m'\8A\. 98597 hoo.00m 149521O1a(Way SE, 360480-9128 pin000no_480\h � Ye|m'WA. 98597 o1mai|.00m 981OBridge Rd. 3E ' 2O8��7-OO1G noa|odod0or121 Yplm, WA. 98597 @gmail.com Item Name � Soil removal (o@) 2 Replace soil with new soil 3 Lay down weed resistant nnmierim| 4 Remove all shrubs and replace with new Purpose ofItem Make room for new soil Give new nutrients for new imes/shmbs/p|mnts Prevent weed growth beautification / drought tolerant plants 5 Pebble rock cnverAnvver/pkanibedwhhpebb|ernch- $400.00 beautification 6 Trinn/sculpture binnnannminingn|dineeumndp|mnis-bemuiiUcmiinn $125.00 and curb appeal '7 Power wash machine Power wash stairs and sidewalk, safety and $ 100.00 beautification 8 Remove side stump For safety and inopen pathway $80.00 overgrowth 9 Border Raised border for weed prevention $38O.00 10 Build fence Build fence around lion sculpture/ protection $275.00 11 Fix lion sculpture Fix lion sculpture and maintain club mascot $375.00 12 Fix/repair front sign/paint Repaint and fix decaying front sign $ 100.00 13 Labor cost Pay the help $ 1000.00 14 Dump rake left over debris indump fee and gas $ 188.00 15Hnsa/trimmer/|mwnmower Equipment inremain inhouse for scouts inmaintain $ 575.00 yard Total Cost: $4'966.00 IPiFoj e ct IF tj in d i� in g:: Please !dmnlifyall poojmctkmdingsoumas,!ndudingcmnmunkygroups, w*un[ams, o1hmrfinmm*m|support, and fundsmqums[mdhromYgmvm�hm rCGPgonl, Amount: Community Funding (fimxmmgmmulpm,IHOA,etc.) $0.00 Volunteer Funding (fmmmmindividuaUm) $0.00 Otheir Remoumcem(mtheir flinainciaUmuppoirt,lbudgatmaUevaint lin kind contributions) $O.00 Fundmirequeoted fmmmmYeUmmCIBIP $5000.00 Total Funding: Fund Request: Maxmurn*S,00O Petition Upload: Oi[del-Applicans (neighborhoodswilhoul an HOA rinust Include al, leas I, five additional signalures 'or lhe applicabon to be valid Business applicans rinusl include signalures frorn neighboring businesses or customers) �<���y�y�UUNJU������UU]�U�U<���U��NJ�����NJ� o~o~/n ����/n/n��/mn n n m�o~���� nnn n����nn��/m ��n^��/m n W AWM|NGTON |mthe target location Yon within aHOA or No Business Park? Target of Neighborhood nrBusiness Park kbmm,Project silemddmcs,GPS cnorinmlc's Beautification: Ye|nnBoys & Girls Club, located miformer Ye|nnCity Hall GPS: 4G.94225'-122.GO8O8 1O5VKYe|mAve Ye|m'VVA98597 Please describe the [emnns/ale:mmdfor lhmpnolmd,!dmnliffynNmnhvmsand mxpedmdmsuRs,and describe lhmm/*vifimsb/hm proposed project: funded and who will pmrfhnnlhmm!fphysical !mpnmmmmnbarc, mmdm,!dmnlifywho will mminhminlhmm \Alp ask your support to beautify our building's grounds by seeding grass in our lawn and play field, and by bringing our fpncing into alignment with City's code for black painted hancing. rhe Club extended the chain link fpnce that was installed in 2019 to enclose a play field for safety and security, mimtotal project cns(nfnver$G'OOO.Pmrtnfihe project was funded through in -kind donations while the extension was funded through monetary donations. In 2019 there was some confusion as to the code requirement and the chain link kancevvmsmpprnvedt)rinsXm||miinn.Thehancehnvveveriunnib|mck'vvhichiuvvhmi the Code calls for. We have gathered quotes to replace it with a new chain link fpnce that is painted black at a cost of $6,153, or $7,355 at prevailing wage. /\smpart nfthe project, vvep|mninreuaedihegnassnfiheUe|dinsideihehanced area. rhis space is used by children and teens throughout the school year and sunnnnermsmp|myspmce.ThiuUe|diuirrigmied'mndvviUbemb|einnegrnvvnnce planted. \Alp will work with Southgate Fencing and with a local lawn care company to cnnnp|eieiheinnprnvennenis.Thegnounduvvi||bennminimined|Vngiernnbvihe Boys & Girls Clubs nfThurs(nnCounty's Area Director nfFacilities. Please include three Ym|mFmncmJPG 349.04KB (3) photos ofthe Ym|mFie|d1JPG 339.86KB proposed project Ym|mFleld2JPG 334.41 KB Identify the benefits rhe Club is housed in the former Yalm City Hall. \Alp served 20 7 individual youth that your community ages 5-18in2O23'including 5Oyouth nnaverage per afternoon, and 3Oyouth will derive from this each morning before school. 51 % of those we have served since opening in 2019 project: have qualified for free nrreduced -price school lunch. AlplpUi�cain�s:: Name 3heUkmTrexinn Project BudgeL Line !tern Budget Below # Item Name I New Fencing 2 Grass rhe grounds are the most visible part nfthe property inthose passing bvinthis well trafficked part of town. \Alp would like to show pride in the building and in our program by beautifying our outdoor area. Replacing the fpnce with one that is vinyl black will bring this City property in alignment with City code, and create mmore unified appearance with the surrounding buildings and their fences. rhe area inside the hancehas become bare and muddy inthe winter, and bare and dusty in the summer. It will look much better with lush new grass, and will prevent mud and dust from being tracked inside the Club. rhiuiuthe main outdoor play area. By making it more attractive and functional we are showing youth that wecare about their experience mithe Club. Street Address 105 W. Ya|mAve Ya|m' WA 9859 7 Purpose of Item Phone Email n1rovino0\hoohc. »'0 Remove old fpnce and install new black fpnce Reseed grass inhancedarea inprevent mud and dust Signature Please denlify all project runding sources, including cornnnunity groups, volunleers, older financlal support, add fundsrequesled frorn Yelrn vo the YCBP graril, Amount: Community IFuirndiiirng (firoirn giroulps, IHOA, etc,.) Volunteer IFuirndiiirng (firoirn individuals) Other IResouirces (otheir finairmiall suppoirt, (budget irellevairnt iiirn Ikiiirnd contirilbutions) $ 3255.00 Funds irequested firoirn Yellirn CIBIP $5000.00 Total Funding: $ 8,255.00 Fund Request: Maximum $5,000 $5,000.00 Petition Upload: Ot1ierA�)�)licarrls(rreigP orhioodswlfPuoulari HOA rinustInclude alleasl five additional signaluresi'orlhe applicabon to be valid Business applicarils rinusl include signalures from neighboring businesses or customers) BGCTC YpIrn Pefifion.pdf 469.38KB Thursday February 29, 2024 To Whom It May Concern, We are parents and families of members of the Yelm Boys & Girls Club. We support the Club's application to the City of Yelm Beautification Grant program to make these improvements to the building's grounds: 1) replace the existing unpainted chain link fence with a chain link fence that is painted black; and 2) seed new grass in the playfield area that is fenced In. This will make the outdoor play area more attractive and will also keep it from becoming muddy in the winter and dry and bare in the summer, This outdoor space is one of the most visible parts of the Club and gets a got of use by kids playing games after school and during summer vacation. y g b's regpdst, Thank you for consider our support car the ' 7u 01" 14✓v %� v , Fi' r , Administrative Office 2102 Carriage Dr. SW, Ste. A Olympia, WA 98502 Tel(360)956-0755 Fax (360) 357-6450 Kale Celeste Branch 1105 Tracey Ln, SW Lacey, WA 98503 Tel (360) 438-6811 Fax (360) 438-6806 Olympia Branch At Jefferson Middle School 2200 Conger Ave. NW Olympia, WA 98502 Tel(360)556-3615 Fix(360)357-6450 RMAC Branch At Raj Mannas Activity Center 200 Sleater Kinney Rd. NE Olympia, WA 98516 Tel (360) 888-6614 Fax(360)357-6450 Rochester Branch 10140 Hwy. 12 SW Rochester, WA 98579 Tel (36(p 273-9397 Fax (360) 273-0579 Tenino Branch At Tenino Elementary School 301 Old Hwy, 99 N Teri in o, WA 98589 Tel (360) 810-3700 Fax (360) 357-6450 Boone Family Branch At-rumwater 600 Israel Rd. SW Tumwater, WA 98512 Tel(360)570-8888 Fax (360) 754-0890 Yelm Branch 105 W. Yelm Ave. Yelm, WA 98597 Tel (360) 529-5392 Fax (360) 3.57-6450 Griffin Branch At Griffin School District 6530 33rd Ave NW Olympia, WA 98502 Tel (360) 556-4594 Fax (380) 357-6450 the Boys & Girls Clubs of Thurston County when making your estate plans. C C J L V r c R m z v V Z 0 tl0 Ln L Q O m w o u N 00) N u O O v T YC WO n m > a N d m v t C5 l0 C5 l0 /v V v m u 0 c m d � V V d m C7 N L O N 10 O 0 L' L N c pp m m J 3 0 0 N Y y v x 0 v v v C 6 Q. � O j tl00 Qi v Z;i K O E W O } Q v o 0 Y w v N i E 00 N li IA F IA V' I- 00 V 11 trt% r R V Z 0 tl0 Ln � O m w o u m 00) N u d O v T N > WO n m > 0' N d m '" t C5 l0 C5 l0 /v V m m u M CQWMUVL I It III11 0\1 III RANJ I WASHINGTON Is the target location Yes within a HOA or No Business Park? Target of Neighborhood or Business Park Name, Project sile address, GPS coordinalc's Beautification: Bill's rowing &Recovery 801 \A/ YPIm Ave, Yplm, \A/A98597 Please describe the Dernonsrale need for the proled, Idenbry obleclives and cxpected rcsuRs, and describe the aclivifics to be proposed project: funded and who will perforrn them. If physical improvemerils arc, made, idenbry who will riminain lhern rhe front of Bill's rowing & Recovery property which is located at 801 West Yelm Ave only 1 minute away from the downtown business district. Specifically, the base of the digital display sign and landscaping surrounding the area. Please include three sign side view..ipg 531.74KB (3) photos of the sign end view..ipg 541.7KB proposed project site. I::'irefighter and Military tribute rnuraLipg 433.33KB F'irefighter and Military Tribute Proposaljpg 1.41MB INVOICE 2851.pdf 12.81KB Identify the benefits Our proposed beautification project is focused on improving the visual appeal of that your community ihehnninfiheBi||`s7hwing&Flecnverypnupedy.Thehnninfihepnupehyhmsmn will derive from this existing digital display. \Alp would like to build upon the column to include digitally project: printed 3M premium wrap with matte overlaminate applied to 2 sides and mounted nnaluminum composite sheets. rhe image would bemurals depicting mfirefighter and military silhouettes. rhe main post will bewrapped with old glory using the same materials ms deschbedmbnve.Thiuvvnu|dbevvnrkdnnebvDnamndinneViuum|CnnnnnunicmiiVnu' Inc. a local studio. ro improve the overall visual appeal of the space we would include landscaping iheperinneiernfihennuna|.Theprefenanceiumnnum|p|mnisvvithcnnnp|ennenimry colors. rhe landscaping labor would bedone byvolunteers who are current Army service men &women. Before the project iucnnnpletenuidonr|i hiingvi||bemdnnnediniUunninmieihe tribute during the dark hours. As a Veteran & family -owned business established in 1970, we would like to express our pride. YPIm is largely a military community. Bill rrull Sr. is a decorated veteran. \A/ewould like inacknowledge the heroism nfservice men & women nf the military. As well as recognize the First responders who show bravery in the face nfdanger. \Alp have been trusted by YPIm and the surrounding area for over 50 years. Bill's rowing & Recovery has been recognized by American rowman Magazine as one of the R)p5OOtowing companies inAmerica. Asmcommunity service, Bill Tru||Jr. allows the firefighters to train on the vehicles in the wrecking yard with life-saving equipment such msthe Jaws nfLife tool. All nfthe truck drivers are ex|mvv enforcement and military. rhe installment nfthis project vi||nninnk/hmvemnnuna|inu(mUedbvm|ncm|s(udio' Drearntime Visual Communication, but with military active -duty volunteers. A display nfpride created with and for those who risk their lives for our daily comforts and civil freedoms. \8lpthank them. rhe physical improvements will be maintained by Bill's rowing & Recovery. AlplpUi�cain�s:: Name Street Address Phone Email Signature Bill's rowing & Recovery 801 W Yplm Ave (360) 458-5963 Office@billstowin Sign g.net Project IBudageL Line Ptern Budget Below tk Item Name Purpose of Item Firefighters and Military Mural 2 - Digitally printed premium wrap with Matte overlandinate mount on aluminum composite sheets 2 Sign Post Flag Mural 4 - Digitally printed premium wrap with Matte overlandinate mount on aluminum composite sheets 3 Labor Fabrication, painting, and onsite installation 4 Labor Cut & install vinyl graphics onto 6 sheets 5 Plants/Mulch/Rock Landscaping the perimiler of the mural Total Cost: $ 4,424.12 Cost $ 1024.00 Rana= IP iFoj e ct IF tj in d ii in g:: Please identify all project runding sources, including coo-rinunity groups, volunleers, other finaricial support, and fundsrequesled from Yelrn via the YC BP gram[. Amount: Community Funding (firoirn giroulps, IHOA, etc.) $0.00 Volunteer Funding (firoirn individuals) $0.00 Otheir Resiguirces (otheir flinainciall support, (budget Irellerralrnt lin Ikiilrnd contributions) $ 0.00 Funds (requested firoirn Yellirn CIBIP am Total Funding: $0.00 Fund Request: Maximum $5,000 $ 4,835.57 Petition Upload: OP ierA�)�)licarrls(rreigPrborhioodswltProulari (HOA rinustInclude alleasl five additional signalurestorthe application to be valid Business applicarils rinusl include signatures from neighboring businesses or customers) Dreamtime Visual Communications, Inc. 801 West Yelm Ave Yelm, WA 98597 US (360) 458-7183 adm i ny@stud io703west.com BILL TO Bill's Towing Bill Trull 801 Yelm Ave W Yelm, WA 98597 CONTACT NUMBER 360-458-5963 JOB NUMBER 2372 03/01/2024 Firefighters and Military Mural: Digitally printed premium wrap with Matte overlaminate mount on aluminum composite sheets 03/01/2024 Retail 1 1,024.00 1,024.00T Firefighters and Military Mural: Digitally printed 3M premium wrap with Matte overlaminate applied to 2 sides mounted on aluminum composite sheets mural depicting Firefighter and Military silhouettes 03/01/2024 Retail 1 700.12 700.12T Sign Post Flag Mural: Digitally printed 3m premium wrap with Matte overlaminate old glory flag applied to 4 sides mounted on aluminum composite sheets 03/01/2024 Retail 1 850.00 850.00T Labor: Firefighters and Military Mural: Support mounting steel frame fabrication & painting .& onsite installation 03/01/2024 Retail 6 125.00 750.00T Labor: Cut & Install vinyl graphics onto aluminum sheets for post flag mural and firefighters\ military mural. 03/01/2024 Retail 1 1,100.00 1100.00T Landscaping mural perimeter Thank you for your business - we look forward to working SUBTOTAL 4,424.12 with you in the future! TAX (9.3%) 411.45 TOTAL 4,835.57 C C J L V r c R m z v V Z 0 tl0 Ln L Q O m w o u N 00) N u O O v T YC WO n m > a N d m v t C5 l0 C5 l0 /v V v m u 0 c m d � V V d m C7 N L O N 10 O 0 L' L N c pp m m J 3 0 0 N Y y v x 0 v v v C 6 Q. � O j tl00 Qi v Z;i K O E W O } Q v o 0 Y w v N i E 00 N li IA F IA V' I- 00 V 11 trt% r R V Z 0 tl0 Ln � O m w o u m 00) N u d O v T N > WO n m > 0' N d m '" t C5 l0 C5 l0 /v V m m u W A SM|NGTON |mthe target location Yon within aHOA or No Business Park? Target of Beautification: Please describe the proposed project: Please include three (3) photos ofthe proposed project �tU�U����������UUNJU^I It �11 ���NJ��U��/NJ^� Neighborhood or Business Park Narne, Project site address, GPS coordinates Bob's Bar and Grill. 100 YPIm Ave. E Dernorwrale need for the projecl, denliffy obleclives and expected results, and describe the aclivifies to be funded and who will pmrfhnnthmm!fphysical !mpnmmmmnbarc, mmdm,!dmnlifywho will mminhminthmm Proposed iummural 13'G"x4O nnthe east side outer wall nfBob's Bar and Grill. Thiunnuna|vvi||hmvempmiriViicihenne.Thennuna|vvnu|dbesaenbvm||inaAicgning east inwest nnYe|nnAve. rhiumural iualso intended inacknowledge the military residents that make upmsignificant part nfour community. 20240210_132908JpQ Identify the benefits Not only will this mural bembeautiful art display, |iwill also benefit the community that your community msmpatriotic symbol related inour democracy and what itstands for. will derive from this AlplpUi�cain�s Name Leon Collins Project BudgeL Line !tern Budget Below # Item Name I Patriotic Mural Street Address Purpose of Item Phone Email Combine art and Patriotism Signature Total Cost: $3,500.00 IP iFoj e ct IF tj in d ii in g:: Please idenlify all project runding sources, including cor-rinumly groups, volunleers, other finaricial support, and fundsrequesled from Yelm via the YC BP gram[. Amount: Community IFulrndiilrng (firoirn giroulps, IHOA, etc,.) Volunteer IFulrndiilrng (firoirn individuals) Otheir IResouirces (otheir finairmiall suppoirt, (budget Irellevalrnt in Ikiilrnd contirilbutions) $ Funds (requested firoirn Yellirn CIBIP Total Funding: $3,500.00 Fund Request: Maximum $5,000 Petition Upload: OP ierA�)�)licarrls(rreighborhioodswltProulari HOArinustInclude alleasl five additional signaluresfor the applicabon io be valid Business applicarils anus l include signatures from neighboring businesses or customers) I SUPPORT THE PATRIOTIC MURAL (13.51 x 40') TO BE PAINTED ON q1ja Glog,DA- Z// -el 6�7 Ao ffbOe ­70`ck.`� LL 10 (:sf� D I- A �� -::(- /VC Yck(n z�l �<���y�y�UUNJU������UU]�U�U<���U��NJ�����NJ� o~o~/n ����/n/n��/mn n n m�o~���� nnn n����nn��/m ��n^��/m n W AWM|NGTON |mthe target location Yon within aHOA or No Business Park? Target of Neighborhood nrBusiness Park kbmm,Project silemddmcs,GPS cnorinmlc's Beautification: Premier Collision CARS TAFlYe|m 1O31st 3tN Ye|m'VVA98597 Please describe the [emnnw/ale:mmdfor lhmpnolmd,!dmnliffynNmnhvmsand mxpedmdmsuRs,and describe lhmm/*vifimsb/hm proposed project: funded and who will pmrfhnnlhmm!fphysical !mpnmmmmnbarc, mmdm,!dmnlifywho will mminhminlhmm replacing old single pane windows and side entrance man door nnexisting building. When we remodeled the office space, we added new windows to the front but have yet to replace the other windows. \Alp also plan to pressure wash the building and repaint and also beautify the back side with some landscaping but the estimate wereceived iujua(for the window and door replacement. Please include three pho[oA..ipg 2.81 M B (3) photos `'' Pho|o8ipQ 325MB proposed project Photo C. site. JpQ 28MB Identify the benefits Our building is located at the center of town where thousands of comers and that your community goers pass by regularly. I believe the appearance and upkeep of our building is will derive from this important to the zoned district we are in. \Alp will soon have pedestrian seating and project: additional landscaped areas at our new building next door and would love both buildings inrepresent the City nfYe|nnpositively and look appeasing. AlplpUi�cain�s:: Name Sadie Earsley Project BudgeL Line |lemauugm�oelv* Street Address 103 1st St N Yalm Phone 9591RIMM Email nadio0\promioro oUinionoandar.00 m Signature Item Name Purpose of Item Cost windows and door replace existing single pane windows and door $ 10653.00 Total Cost: $ 10,653.00 IP iFoj e ct IF tj in d ii in g:: Please idenlify all i)rolcct runding sourccs, including cor-rinumly groups, volun[cers, other finaricial support, and `undsrcques[cd from Yclm via the YC BP gram[. Amount: Community Funding (firoirn giroulps, IHOA, etc.) Volunteer Funding (firoirn individuals) Otheir Resources (otheir financial support, (budget Irellerralrnt in Ikiilrnd contributions) $ 5653.00 Funds irequested firoirn Yellirn CIBIP Total Funding: $ 10,653.00 Fund Request: Maximum $5,000 $5,000.00 Petition Upload: Ot1ierApplicarrls(rreigPrborhioodswltProulari HOArinustInclude alleasl fivc, additional signalurcsfor the applicabon to bc, valid Business applicarils anus l include signalums from neighboring businesses or customers) AIMR$ CARD wwm4r7 P am a ��esxio t of � 01ity t X 3z z hurstoTl r Ulity (pleasxesiding, at a� plc as lwish tc