09 03 2024 Yelm Ciyt Council Study Session Agenda - Updatedau EST. 1924
WASHINGTON
YELM CITY COUNCIL - STUDY SESSION AGENDA
September 3, 2024, 6:00 pm
Study Sessions are held in-person at Yelm City Hall 106 2nd Street SE Yelm, WA 98597
and virtually on Zoom on the first Tuesday of each month.
Registration is required to attend virtually by selecting the link below:
his://usO6web.zoom.ushvebinar/register/WN e3JbvI78sSLm3sGXA9s71
1. Discussion Items
a. 2025/2026 Outside Agency Budget Request Presentations
• Yelm Senior Center
• Yelm Chamber of Commerce
• Rebuilding Together Thurston County
• Bounties for Families
• Total Sports Development
• South Puget Sound Habitat for Humanity
b. Budget 101 Presentation — Estimates of revenues and property tax YTD projections
2. Mayor's Report
3. Councilmember Initiatives
All regular Yelm City Council meetings are recorded. Meetings can be viewed on YouTube, or a copy may be purchased
by contacting the City Clerk's office at 360.458.8816.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person
with a disability and in need of reasonable accommodations to conduct business or participate in government
processes or activities, please contact Kathy Linnemeyer, at 360.458.8816 at least four (4) working days prior to the
scheduled event.
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WASHINGTON
MEMORANDUM
DATE: September 3, 2024
TO: Yelm City Council/Mayor DePinto
FROM: Kathy Linnemeyer, City Clerk
SUBJECT: 2025/2026 Outside Agency Funding Requests
The City of Yelm has received 6 applications requesting funding as part of the 2025/2026
Biennial Budget totaling $208,108.03.
• Yelm Senior Center - $21,000.00
• Yelm Chamber of Commerce - $10,000.00
• Rebuilding Together Thurston County -$100,000.00
• Bounties for Families - $12,108.03
• Total Sports Development -$15,000.00
• South Puget Sound Habitat for Humanity -$50,000.00
Applicants were asked to attend they September 3, 2024 Study Session and give a brief (3-
5 minute) presentation to explain their program and what they would use the funds for if
they are included as part of the 2025/2026 Biennial Budget. They were informed that there
would not be any decisions made at the Study Session.
Applicants were asked to answer the following questions during their presentation:
• Number of Yelm citizens served by the organization or other quantitative data that
demonstrates an essential service being provided by their agency.
• How you are helping Yelm citizens.
• What is their specific need.
• Would a lesser amount still help their organization.
• Demonstration of ability to adhere to the guidelines outlined in the application.
The budget process is still in the early planning stages, and we do not have a total amount
that we will be able to fund at this time. Final funding amounts will be approved as part of
the regular budget process.
The total budgeted amount for the 2023/2024 Biennial Budget was $28,000.00.
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Bounty for Families with the support of local
Yelm businesses have supported
Thanksgiving meals for 14 years
Businesses have reduced cost by
purchasing in volume
Volunteers help bag and deliver meals
Organizations have referred families in
need
Helping to cultivating a healthy community by
creating access to nutritious food, providing
education and resources to promote food
security and collaborating with community
partners to address basic needs.
Gift of Gobble
rel a M, 171 M RM III
need from Yelm organizations serving
100 families each year
V6#
IYCS Holiday Meal
Yelm Community Schools identifies
families in need of meals
Over 50% are
Yelm Residents
Costs
About $45 per family meal
300 families = $13,500
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Volunteers
Amazing local business support
Grocery Outlet
Walmart
OBee Credit Union
Community Volunteers
I
Project Timeli e
Secure Funding
September
October
Identify Families
Order and Store Food
Package Donations
Distribute to Families
November 25-27
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Thurst
REPAIRING HOMES,
REVITALIZING COMMUNITIES
REBUILDING LIVES
IN YELM AND THURSTON COU N
SINCE 2003
HOUSEHOLDS
NUMBEROF •••
BY RTTC .AADA MODIFICATIONS
NUMBEROF AC
HOUSEHOLDS WITH SENIORS
ISL•11L��pL•I�iL�L�/��Ie\�1�:7er►ff•P
6111XTjky/F►[ei.U•11I6�
NUMBER OF CHILDREN WE'VE HELPED
WOMEN WHO HAVE BENEFITTED FROM
OUR SERVICES
YELM
46(12%)
COUNTY
406
What Makes City of Yelm Unique;
► Yelm homeowners typically nE
repairs per home with more e.
repairs due to homes being oli
longer homeownership before
request help, compared to otf
Thurston County.
Our most frequently requested r
►Plumbing
►Septic tank pumping, water hf
tank replacement, faucet and
issues, leaking pipes.
What else are we doing in Yelm
►ADA Modification (grab bars,
handrails, ADA toilets, wheelchair
ramps, tub modifications), stair an
deck repairs, new flooring to repair
/ remove trip hazards and to repair
damage due to plumbing leaks,
gutter cleaning, siding
replacements and roofs.
Who does this work?
► Most of the work is done by the over
community volunteers who assist u!
►Unskilled
►Skilled
► Besides our volunteers, we could no
we do without the donations and di!
provided by our more than 20 comn,
contractor and supply partners, sev(
whom reside and have businesses in
Who helps
fund our
work in
Thurston
County?
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'Our
we find
fi dour
ur a 'cants?
a
► Referrals
► Catholic Community Services
► Churches and schools
► Community Action Council
► Veteran's Services Organizations
► Local Contractors
► Senior Services for South Sound
► SPS Habitat for Humanity
► United Way of Thurston County
► RTTC Community Outreach
► Postcard campaign
► Yelm School District
► Yelm Chamber of Commerce
► Online marketing
With the help of
City of Yelm,
how do we
define success?
CITY OF YELM
CITY COUNCIL BUDGET PRESENTATION
SEPTEMBER 3, 2024
BUDGET 101 &. REVENUE PROJECTIONS
To provide
infrastructure to
CITY OF YELM
essential public services and
keep Yelm a desirable place to live,
work, and learn
CITY OF YELM
To make the City of Yelm a safe, healthy, happy
home for all with:
➢ Safe neighborhoods and schools
➢ Sustainable, cost effective public infrastructure
➢ Strong, diverse economy
➢ Vibrant public places with an enduring connection
to our history
➢ Best run government
CITY OF YELM
Like painting a bridge!
CITY OF YELM
• Takes lots of skill and discipline • Can always use more resources
• It's a balancing act • Lots of opinions on how to do it
• Requires teamwork • Everybody is watching
Just when you finished, you get to start again!
Budget - • ••
Appropriation = Expenditure Budget
CITY OF YELM
Revenues; Projected or Estimated (don't get appropriated)
Budget Amendment/Adjustment
Budget Ordinance
Original vs Revised/Amended Budget
Operating vs Capital Budget
Budget • ••
CITY OF YELM
Budget — The most important documents in an organization — it is
our road map to tomorrow
Don't spend one-time money for on-going expenses
Keep operating expenditures equal to or less than operating
revenues
Establish and maintain reserves
Fund the highest priority services first (public safety, infrastructure,
personnel)
Try not to appropriate outside process unless
• Emergency; or
0 Time sensitive — might lose opportunity
High - -l Budget Rules
Compliance with budget required at ordinance leve
Fiscal Year 2022
CITY OF YELM
Amended Amended
Amended Total Amended End. Fund
Revenues = Resources - Expenditures = Balance
8,971,821 12,609,875 10,469,366 2,140,509
8,971,821 12,609,875 10,469,366 2,140,509
436,053
Beg. Fund
FUND
Balance +
General Fund
7,663,789
City of Yelm General Fund (001)
3,638,054
Total for General Fund
3,638,054
Utility Enterprise Funds
1,297,753
Stormwater Enterprise Fund (400)
555,904
Water Enterprise Fund (401)
4,575,167
Wastewater Enterprise Fund (412)
2,777,916
TOW I for Enterprise Funds
7,908,987
CITY OF YELM
Amended Amended
Amended Total Amended End. Fund
Revenues = Resources - Expenditures = Balance
8,971,821 12,609,875 10,469,366 2,140,509
8,971,821 12,609,875 10,469,366 2,140,509
436,053
991,957
510,886
481,071
3,088,622
7,663,789
5,108,744
2,555,045
4,214,598
6,992,514
5,694,761
1,297,753
7,739,273
15, 648,2 60
11,314, 391
4,33 3,869
Identify level of organization compliance
• Department level
Need anrpriation authority to spend
Budget must be in balance, or ...
Unbalanced Budget? — 3 Choices CITY OF YELIVL
1. Decrease expenditures
2. Increase revenue
3. Use fund balance
Budget Process —At Highest Level CITYOFYELIVL
1. Receive input from community
2. Identify what services we want to provide to public
3. Estimate associated costs (expenditures)
4. Find funding (revenue) to support those costs
5. Do Operating Revenues = Operating Expenditures?
6. Are one-time monies used for one-time purposes?
7. Make adjustments if not in balance
Budget — Departments' Role
CITY OF YELM
I - Identify expenditures related to proposed services
Identify revenues that are program specific
"Tell your story"
Make adjustments as necessary
••-Finance's'• -
„�,,,�„
err.
Project "general revenues"
Project and post personnel and interfund
expend itu res/revenues
Develop debt service budgets
CITY OF YELM
Pull all revenue and expenditure information together
Compare proposed expenditures to available resources
(revenues and fund balance) and try to balance budget
General Fund gets most attention
I - If not in balance, we need to make adjustments!
R An A 07 A
CITY OF YELM
General Fund Revenues
CITY OF YELM
Property
CITY OF YELM
• Budgeted without 1% increase, plus new construction
Sales Tax
• Modest growth,
Safety Sales Tax
CITY OF YELM
figures below do not include Public
estimated at $400,000/year.
Of 2021 2022 )t 2023 B2024 UP 2025
Utility • B&O Taxes
CITY OF YELM
Other GF Revenues
CITY OF YELM
Fluctuations directly related to building and grant activity
Sto rmwate r Enterprise Fund
Water Enterprise Fund (401)
Wastewater Enterprise Fund
Total for E
Special Purpose Funds
City Streets (101)
Tourism Promotion (107)
Affordable Housing (112)
Transportation Facilities (12(
Total Special
ER&R Funds
Capital Equipment ER&R (51
l
:al Projects Funds
Municipal Building Projects
Road & Street Construction
Sewer/Reuse Improvements
726 4.033.130
785
755
250
133
100
CITY OF YELM
LTGO Bond Fund (2(
Killion LID (202)
Sewer Debt Service
Water Revenue Bond Debt Service (405)
Sewer Bond Debt Service and Reserve (415)',
Total Debt Service Funds
Cumulative Reserve
Total Reserve Funds
469,328 465,726
54;500
173.276 173.276
597,418 589,5101
500 5001
Budget Calendar
September 3rd
CITY OF YELM
➢ Budget 101 & Year-end Estimates of Revenues
October 1st
➢ Department Budget Presentations
October Stn
➢ Department Budget Presentations
➢ Preliminary Budget Presentation
Budget Calendar • •
October 22nd
➢
Public
Hearing
➢
Public
Hearing
➢
Capital
Budget
November Stn
on Ad Valorem
on Preliminary Budget
➢ Budget Discussion (if needed)
November 26th
➢ Public Hearing on Ad Valorem
➢ Public Hearing on Preliminary Budget
➢ 2023-2024 Biennial Budget Adoption
CITY OF YELM
Questions?
CITY OF YELM
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