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HomeMy WebLinkAbout07 15 2025 Agenda Packet Y ELM P LANNING C OMMISSION A GENDA TH T UESDAY, J ULY 15, 2025 4:00 PM THIS MEETING CAN BE ATTENDED IN PERSON OR VIA ZOOM. nd In person: Yelm City Hall, 106 2 Street SE, Yelm, WA 98597 Via Zoom: Click here to join Zoom Meeting Meeting ID: 868-8117-5139 Passcode: 505424 1. CALL TO ORDER 2. ROLL CALL Chair, Richard Lomsdale Vice Chair, Robert Howard Anne Wahrmund John Graver Dana Allen Robert Bailey Christopher Le 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES a. Minutes from meeting held on June 11, 2025 are attached. 5. CITY STAFF COMMUNICATIONS a. Graphics and formatting for Comprehensive Plan 6. PUBLIC COMMENTS a. The public comment portion of the agenda is an opportunity for the public to address the Commission regarding matters that are not on the agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the agenda are welcomed. 7. UNFINISHED BUSINESS a. Receive comments on previously submitted elements 8. NEW BUSINESS a. Utilities Element b. Essential Public Facilities Element c. Climate Planning Element 9. PUBLIC HEARINGS a. None 10. SUBCOMMITTEE REPORTS AGENDA | Page 1 of 2 11.ADJOURNMENT MEETING INFORMATION All regular meetings are recorded and may be viewed at www.yelmwa.gov. office at 360-458-8816at least five(5) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at https://www.yelmwa.gov/connect/departments/human_resources/index.php. DISCLAIMER AGENDA ITEMS MAY BE TAKEN OUT OF ORDER. THIS AGENDA MAY BE SUBJECT TO CHANGE UP TO 24 HOURS PRIOR TO MEETING.PLEASE SEE WWW.YELMWA.GOVFOR CURRENT AGENDA. Next Planning Commission Meeting th Tuesday, August19, 2025at4:00 PM AGENDA|Page 1 of 2 YELM PLANNING COMMISSION MINUTES JUNE17, 2025– 4:00 PM YELM CITY HALL Richard Lomsdale called the meeting to order at 4:00 pm. Members present: Richard Lomsdale, Bob Howard, Dana Allen, Anne Wahrmund, and Christopher Le. Members Absent: John Graver Staff: Gary Cooper, Andrew Kollar, Clayton Webie,Chris Vaccaro,and Hazel Hooker. Approval of Minutes: MOTION BY BOB HOWARD TO APPROVE MINUTES FROM MAY 20, 2025 SECONDED BY DANA ALLEN. ALL IN FAVOR. The agenda is reviewed, and no conflicts of interest are noted. City Staff Communications: Planning Commission Retreat: Scheduled for Thursday, August 7 at the Community Center. John Dome will serve as the facilitator. An email will be sent to confirm commissioner availability. Comprehensive Plan Timeline: A schedule was distributed outlining key deliverables, with a final deadline of December 31, 2025 for completion of the comprehensive plan. Public Comment: No audience members chose to address the commission at this time. Unfinished Business Commission Vacancy: Commissioner Johnstone has formally resigned, creating a vacancy on the three-member subcommittee responsible for updating business processes and bylaws. Subcommittee Appointment: Anne Wahrmund volunteered to fill the vacancy, noting a two-week period of unavailability but confirming participation thereafter. New Business: Community Wildfire Protection Plan (CWPP) — Presentation Haley Morris and Elizabeth (Ross Strategic, on behalf of the Thurston Conservation District) delivered a PowerPoint presentation outlining the Wildfire Protection Plan. Housing Element / Comp-Plan Chapter Review A draft of the Housing Element was included in the previous meeting packet. Andrew is serving as the lead author, and ongoing feedback is encouraged. Recent updates include: Development charges & impact fees for ADUs, and Expansion of mixed-use development allowances to all commercial zones. YELM PLANNING COMMISSION MINUTES JUNE17, 2025– 4:00 PM YELM CITY HALL Additional Discussion Comment Period Extension: The Commission requested, and was granted, a one- week extension to submit additional comments. Feedback remains welcome on a rolling basis, with iterative drafts anticipated. Data Clarification: Anne Wahrmund requested specific population data supporting housing-unit projections. Staff clarified that population tables are located in the Land Use chapter, not the Housing chapter. Manufactured Housing Inquiry: Staff confirmed that manufactured-home communities are permitted in many residential zones. The current policy to “preserve and protect existing communities” is intended to prevent displacement. Land Capacity Analysis & Annexation: Briefly discussed; further details to be addressed in upcoming sessions. Public Hearing: No public hearing. Subcommittee Reports: Parks Committee: Anne noted success of 2025 Prairie Days festival; highlighted importance as recurring civic asset. Adjournment: MOTION TO ADJOURN MEETING MADE BY CHRISTOPHER LE, AND SECONDED BY, BOB HOWARD. MEETING ADJOURNED UNANIMOUSLY AT 4:42 PM. Respectfully submitted, Hazel Hooker, Public Services Administrative Assistant E SSENTIAL P UBLIC F ACILITIES The objective of the essential public facilities chapter is to identify and allow facilities necessary to accommodate urban growth. Goal 1 Provide for the siting of essential public facilities. Policy 1.1 Cooperatively establish a fair share process for locating essential public facilities identified by Yelm, county, and state which are needed for the community and the region. Policy 1.2 Adopt a permit process for essential public facilities which accommodates locating the use while mitigating its impacts. Policy 1.3 During periodic updates to Yelm Municipal Code or any of the adopted plans of the City of Yelm, ensure that nothing within the Comprehensive Plan, the Land Use Element, the zoning code, or the development regulations would preclude the siting of essential public facilities. Policy 1.43 Locate City of Yelm essential public facilities based upon the following criteria: Allow all essential public facilities in all land use categories with appropriate safeguards; Exclude public safety facilities (e.g. central police, court, and detention facilities) from residential land uses; and Accommodate schools within the Yelm urban growth area consistent with adopted development regulations. Policy 1.54 Locate county-wide and state-wide essential public facilities based upon the following criteria: Prohibit facilities that would have a probable significant adverse impact on critical areas or resource lands; and Prohibit major public facilities which generate substantial traffic unless they are sited near major transportation corridors. Policy 1.65 Locate existing and proposed essential public facilities (such as well sites, reservoirs, wastewater treatment plants, parks and other publicly owned lands) on the future land use map. Policy 1.76 Encourage the public to participate in all stages of identifying and permitting essential public facilities within Yelm and its Urban Growth Area. Goal 2 Provide emergency services in a dependable and efficient manner to meet the dynamic needs of a diverse society. Policy 2.1 Cooperate with regional efforts to provide emergency services. Policy 2.2 Develop and maintain an emergency plan. Goal 3 Create a resilient region by improving disaster preparedness, response, and recovery efforts, as well as by expanding public safety education. Policy 3.1 Management Agency-approved Natural Hazards Mitigation Plan every five years. Policy 3.2 Identify cost-effective mitigation actions that provide all sectors of the community protection from disaster events. Policy 3.3 Consider emergency facilities in community planning and permitting. Policy 3.4 Participate in regional emergency exercises and recovery planning processes. Policy 3.5 Support regional efforts to expand the eligibility of Federal Emergency Management Agency (FEMA) mitigation grant programs to allow replacement of aging structures. Goal 4 Promote good health for city residents. Policy 4.1 Support awareness of the Washington Health Plan Finder (Health Care Exchange) and local navigator assistance for users of the program. Policy 4.2 Support efforts by health care providers to improve health care availability and services for all within the Yelm area. Policy 4.3 Identify the health and human services in the Yelm area for: Young women Low income Special needs and behavioral health needs Clinics and family practices Fitness and gym facilities Goal 5 Improve community coordination to create schools that use land, tax dollars, and other resources efficiently. Policy 5.1 Participate in meetings with Yelm Community Schools to share information and discuss issues related to long- and short-term planning for schools, parks, bike/pedestrian/bus network or other facilities. Policy 5.2 Support efforts by Yelm Community Schools to explore innovative strategies, such as public-to-public land swap opportunities, to create suitably-sized parcels for new schools close to existing neighborhoods or where there is convenient access to good transit service. Policy 5.3 Identify joint use and cost-sharing opportunities when co-locating facilities or making infrastructure investments. Policy 5.4 Allow schools to locate within walking distance of large student populations or near available transit routes through development regulations. Formatted: Justified,Level 3, Indent: Left: 0.2", Space Before: 6 pt, After: 6 pt U TILITIES The objective of the utilities chapter is to provide city operated utility services in an efficient and cost effective manner and to coordinate with private utilities, both to ensure that urban growth demands can be met with maintaining appropriate levels of service. Goal 1 Ensure that utilities and public facilities are sized appropriately to accommodate the growth that is anticipated to occur within Yelm and its Urban Growth Area. Policy 1.1 Rely upon the utility purveyor to determine the sequence of lines and facilities to Formatted: Font: adequately serve the community. Formatted: Justified,Level 3, Indent: Left: 0.2", Space Before: 6 pt, After: 6 pt Goal 2 Ensure that utilities and public facilities are environmentally sensitive, safe, provide reliable service, are available at a reasonable economic cost to the consumer and are compatible with the surrounding land uses. Policy 2.1 Promote the co-location of new public and private utility distribution facilities in shared trenches. Policy 2.2 Provide timely notice to utilities of City sponsored construction and road maintenance projects to encourage coordination of public and private utility trenching activities. Policy 2.3 Promote the joint use of transportation rights of way and utility corridors. Policy 2.4 Adopt development regulations that require new electrical distribution and communication lines be placed underground. Policy 2.5 Encourage utilities to underground existing electrical distribution and communication lines. Policy 2.6 Adopt development regulations that require new above ground facilities to be appropriately landscaped and/or architecturally compatible with adjacent land uses. Policy 2.7 Encourage the directional pruning of trees and phased replacement of improperly located vegetation planted in public rights-of-ways. Policy 2.8 Facilitate environmental stewardship by encouraging energy conservation retrofits and the use of alternative energy sources. Goal 3 Process permits for public facilities and utilities in a timely and predictable manner. Policy 3.1 Allow the extension of utilities beyond the City limits or the Urban Growth Area boundary only whenthere is a declared public health emergency by the Thurston County Board of Health; and the action will not impose a financial burden on Yelm. Policy 3.2 Encourage the cooperation with other jurisdictions in the planning and implementation of multi-jurisdictional public facility and utility additions and improvements. Policy 3.3 Make decisions regarding utility facilities in a manner that is consistent with and complementary to regional demand and resources. Policy 3.4 Review applications for public facility and utility permits simultaneously when feasible. Policy 3.5 Jointly undertake a periodic review of comprehensive plan utility chapters and regional utility plans with adjacent jurisdictions. Identify procedures for making specific land use decisions to achieve consistency of timing and substantive requirements. Policy 3.6 Coordinate with utility providers to periodically obtain up-to date plans of their proposed facilities. Recognize that the scale of these plans may be such that the proposed location of new facilities may not be site specific. Goal 4 Provide efficient and effective drinking water infrastructure. Policy 4.1 available groundwater resources. Policy 4.2 Support regional efforts to develop a water system plan that includes an exploration of ways to manage water resources within the region more holistically and in collaboration among state and local governments. Goal 5 Manage wastewater in a cost-effective and environmentally sound way. Policy 5.1 Support regional efforts to develop a regional sewerage plan. Policy 5.2 Build governmental capacity to address septic system conversions. Policy 5.3 Continue conversions from onsite septic systems to sanitary sewers where septic systems are impacting water resources. Policy 5.4 Where sewers are available, require new developments within 200 feet of existing sewer infrastructure to connect. Policy 5.5 Develop criteria for requiring connection to city sewer systems for properties near sewer infrastructure. Goal 6 Manage stormwater in a cost-effective and environmentally sound way. Policy 6.1 Explore new technology to sweep streets to prevent stormwater pollution at the source. Policy 6.2 Support applied research in Western Washington on cost-effective stormwater management technologies, routine maintenance, and low-impact development (LID) practices. Policy 6.3 Coordinate with Thurston County to meet stormwater goals by watershed. Policy 6.4 Encourage innovative and creative solutions for addressing stormwater runoff. Policy 6.5 Establish a mechanism to retrofit existing developments with stormwater infrastructure that meets current standards. Policy 6.6 Conduct comprehensive stream restoration plans for Yelm and Thompson creeks that include plans for in-stream improvements, stormwater retrofits, riparian and wetland restoration. Policy 6.7 Encourage the use of low impact development standards for the treatment and disposal of stormwater. Goal 7 Expand the use of reclaimed water for non-potable uses. Policy 7.1 Continue to expand the role of reclaimed water to benefit the region. footprint. Policy 8.1 Explore incentives for the installation of distributed generation equipment, such as rooftop solar panels. Policy 8.2 Investigate large-scale renewable energy projects. Policy 8.3 Adopt uniform building codes and permitting practices in jurisdictions to make the installation of solar panels, or other distributed generation technologies, easier and faster. support adoption of cleaner technologies and practices. Policy 9.1 offerings related to adding information technology to the system or grid. Policy 9.2 Support voluntary programs for adding vehicle chargers to homes, businesses, and public parking infrastructure. Policy 9.3 Allow for electric vehicle charging stations in locations where they are needed. Policy 9.4 Policy 10.1 Develop new incentives for green buildings, both commercial and residential. Policy 10.2 Encourage new public buildings to be constructed to green building standards. Policy 10.3 Support regional efforts to adopt uniform energy-efficiency building standards. Goal 11 Plan and take action to reduce, reuse and recycle as much waste as possible and meet the needs of current and future populations. Policy 11.1 Support regional efforts to maintain and expand recycling efforts through participation on the Solid Waste Advisory Committee. Policy 11.2 Develop standards for multifamily, commercial and mixed use projects which accommodate easy and convenient recycling for occupants to divert waste and for haulers to collect recyclables and garbage. Goal 12 Continue to plan for, educate, assist and offer access to safely and efficiently manage disposal and reduce hazardous waste. Policy 12.1 Support regional efforts to maintain and expand the collection and safe disposal of hazardous waste through participation on the Solid Waste Advisory Committee. 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