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HomeMy WebLinkAboutMinutes and Agenda 2020 YELM PLANNING COMMISSION RETREAT AGENDA TUESDAY, JANUARY 21, 2020 10:00 AM 2:00 PM YELM COMMUNITY CENTER ND 301 2 STREET SE 1. Mayor JW Foster 2. Project Prioritization/Action 3. Emergency Management Plan Todd Stancil 4. Meal / Year in Review - Tami 5. Parks Plan Prioritizing Update Pat Hughes 6. Update on City Projects Pat Hughes 7. Mini Yelm University Tami & Grant M EETING I NFORMATION All regular Yelm Planning Commission meetings are recorded. Meetings may be viewed at www.yelmwa.gov or reasonable accommodations to participate at a Planning Commission meeting office at 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources nd 106 2 ST SE Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider A GENDA Y ELM P LANNING C OMMISSION F EBRUARY 18,20204:00PM Y ELM C ITY H ALL |1062 ND S TREET SE 1.C ALL TO O RDER 2.R OLL C ALL 3.A GENDA A PPROVAL 4.A PPROVAL OF M INUTES 5.P UBLIC C OMMENT OR C OMMUNICATIONS 6.S UBCOMMITTEE R EPORTS 7.A DJOURN Next Planning Commission Meeting March 23, 2020 4:00 PM Yelm City Hall nd 106 2Street SE Yelm nd 106 2Street SE Yelm, WA 98597360.458.3244 www.yelmwa.gov TheCity of Yelm is an equal opportunity employer and provider Y ELM P LANNING C OMMISSION MEETINGINFORMATION All regular meetings are recordedand may be viewed at www.yelmwa.gov. It is the City of Yelm with disabilities. If you requirereasonable accommodations to participate at a 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with DisabilitiesAct and the Title VI Statement is available at www.yelmwa.gov/human-resources. The public comment portion of the agenda is an opportunity for the public to address the Commissionregarding matters that are not on the agenda. Comments are limited to three minutes and five speakers. Commenton matters listed on the agenda are welcomed. YELM PLANNING COMMISSION AGENDA Monday, March 16, 2020 4:00 pm YELM CITY HALL ND 106 2 STREET SE 1. C ALL TO O RDER/R OLL C ALL 2. PLEDGE OF ALLEGIANCE 3. A GENDA A PPROVAL 4. A PPROVAL OF M INUTES M INUTES FROM D ECEMBER 16, 2019 ATTACHED 5. P UBLIC C OMMUNICATIONS 6. C URRENT P ROJECTS IN R EVIEW 7. S UBCOMMITTEE R EPORTS 8. A DJOURN M EETING I NFORMATION All regular Yelm Planning Commission meetings are recorded. Meetings may be viewed at www.yelmwa.gov or reasonable accommodations to participate at a Planning Commission meeting office at 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources nd 106 2 ST SE Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider YELM PLANNING COMMISSION MINUTES DECEMBER 16, 2019 4:00 PM YELM CITY HALL Jerry Fugich called the meeting to order at 4:00 pm Members present: Jerry Fugich, Floyd Sheldon, John Graver, Bob Howard, Anne Wahrmund, Carlos Perez, and John Thomson Members Absent: Staff: Tami Merriman Pledge of Allegiance Approval of Agenda: MOTION BY FLOYD SHELDON, SECONDED BY JOHN THOMSON TO APPROVE THE AGENDA. ALL WERE IN FAVOR. Approval of Minutes: MOTION BY JOHN GRAVER, SECONDED BY ANNE WAHRMUND TO APPROVE THE NOVEMBER 18, 2019 MINUTES. ALL WERE IN FAVOR. Public Comment & Communications: th Tami Merriman informed the Commission that City Council, at their December 10, 2019 Council meeting approved the Unified Development Code Updates with not changes. Vote passed 6 to 1. The ordinance is being published and will become effective December 24, 2019. Carlos Perez inquired who objected and why. Tami Merriman replied that Joe DePinto objected Tami Merriman thanked the Commission for their work and assistance in the update. Jerry Fugich thanked the City for providing the data and information to review the update. Anne Wahrmund also thanked the public for their participation. New Business: Tami Merriman requested information from the commission for a retreat in early 2020. The City will present information for 2020 work plan, a recap of 2019 statistics and city projects, and a recap of the Yelm University. Carlos Perez asked to be updated on progress in regards to the Downtown Corridor Plan. John Graver asked if there was any movement from a local -wide garage sale such as the City of Packwood does twice a year. Jerry Fugich requested information regarding the Open Public Meetings Act training. John Thomson asked for a briefing of the City Emergency Action Plan. Anne Wahrmund hopes to provide an update of the parks plan. The retreat will be held on Tuesday, January 21, 2020 from 10 AM 2 PM at the Community Center. Tami Merriman stated that the 2020 work plan will include reviewing our County-Wide Planning Policies, updating the Transportation System Plan to include a review of our street standards, updating the Capital Facilities Plan, and if grant funds are received, begin the City Habitat Conservation Plan. Subcommittee Report: Anne Wahrmund Christmas in the Park was a success. Parks board will reviewing the prioritization of parks projects and meeting regarding the rail line trail to Pierce County. John Thomson asked what it meant for the trees on Yelm Avenue that have X painted on them, and specifically the Hawthorn Trees. Adjourn: MOTION BY CARLOS PEREZ, SECONDED BY ROBERT HOWARD TO ADJOURN THE MEETING. ALL WERE IN FAVOR. MEETING WAS ADJOURNED AT 4:25 PM. Respectfully submitted, Tami Merriman, Associate Planner Date Jerry Fugich, Chair Date YELM PLANNING COMMISSION AGENDA Monday, July 20, 2020 4:00 pm Zoom Virtual Meeting 1.C ALL TO O RDER/R OLL C ALL 2.PLEDGE OF ALLEGIANCE 3.A GENDA A PPROVAL 4.A PPROVAL OF M INUTES M INUTES FROM D ECEMBER 16, 2019 ATTACHED *J ANUARY 2020P LANNING C OMMISSION R ETREAT NO MINUTES *F EBRUARY 2020 M EETING C ANCELLED (STAFF EMERGENCY) *M ARCH J UNE 2020 M EETINGS C ANCELLED DUE TO C OVID 5.P UBLIC C OMMUNICATIONS 6.C URRENT P ROJECTS IN R EVIEW 2020 C APITAL F ACILITIES P LAN U PDATE 7.S UBCOMMITTEE R EPORTS 8.A DJOURN Public log in to the zoom meeing: https://zoom.us/webinar/register/WN_srkMSzPIQE6zV_UN2fsH7A The Cityof Yelm is an equal opportunity employer and provider YELM PLANNING COMMISSION MINUTES DECEMBER 16, 2019 4:00 PM YELM CITY HALL Jerry Fugich called the meeting to order at 4:00 pm Members present: Jerry Fugich, Floyd Sheldon, John Graver, Bob Howard, Anne Wahrmund, Carlos Perez, and John Thomson Members Absent: Staff: Tami Merriman Pledge of Allegiance Approval of Agenda: MOTION BY FLOYD SHELDON, SECONDED BY JOHN THOMSON TO APPROVE THE AGENDA. ALL WERE IN FAVOR. Approval of Minutes: MOTION BY JOHN GRAVER, SECONDED BY ANNE WAHRMUND TO APPROVE THE NOVEMBER 18, 2019 MINUTES. ALL WERE IN FAVOR. Public Comment & Communications: th Tami Merriman informed the Commission that City Council, at their December 10, 2019 Council meeting approved the Unified Development Code Updates with not changes. Vote passed 6 to 1. The ordinance is being published and will become effective December 24, 2019. Carlos Perez inquired who objected and why. Tami Merriman replied that Joe DePinto objected Tami Merriman thanked the Commission for their work and assistance in the update. Jerry Fugich thanked the City for providing the data and information to review the update. Anne Wahrmund also thanked the public for their participation. New Business: Tami Merriman requested information from the commission for a retreat in early 2020. The City will present information for 2020 work plan, a recap of 2019 statistics and city projects, and a recap of the Yelm University. Carlos Perez asked to be updated on progress in regards to the Downtown Corridor Plan. John Graver asked if there was any movement from a local -wide garage sale such as the City of Packwood does twice a year. Jerry Fugich requested information regarding the Open Public Meetings Act training. John Thomson asked for a briefing of the City Emergency Action Plan. Anne Wahrmund hopes to provide an update of the parks plan. The retreat will be held on Tuesday, January 21, 2020 from 10 AM 2 PM at the Community Center. Tami Merriman stated that the 2020 work plan will include reviewing our County-Wide Planning Policies, updating the Transportation System Plan to include a review of our street standards, updating the Capital Facilities Plan, and if grant funds are received, begin the City Habitat Conservation Plan. Subcommittee Report: Anne Wahrmund Christmas in the Park was a success. Parks board will reviewing the prioritization of parks projects and meeting regarding the rail line trail to Pierce County. John Thomson asked what it meant for the trees on Yelm Avenue that have X painted on them, and specifically the Hawthorn Trees. Adjourn: MOTION BY CARLOS PEREZ, SECONDED BY ROBERT HOWARD TO ADJOURN THE MEETING. ALL WERE IN FAVOR. MEETING WAS ADJOURNED AT 4:25 PM. Respectfully submitted, Tami Merriman, Associate Planner Date Jerry Fugich, Chair Date YELM PLANNING COMMISSION MINUTES VIRTUAL MEETING VIA ZOOM JULY 20, 2020 4:00 PM Jerry Fugich called the meeting to order at 4:19 pm Members present: Jerry Fugich, Anne Wahrmund, John Thomson, and Bob Howard Members Absent: John Graver, excused; Carlos Perez and Floyd Sheldon Staff: Tami Merriman and Grant Beck No quorum: New Business: Capital Facilities Plan Update Tami Merriman presented a staff report and draft Capital Facilities Plan table for GMA required update. The draft plan includes the addition of facilities projects from various updated plans including the Transportation Plan (2009), Downtown Transportation Strategy (2019), Water System Plan (2009), General Sewer Plan (2016), and the Stormwater Management Plan (2016), as well as updated cost estimates. Projects were distributed between the 10 and 20 year projected time frame, based on needs and priorities. The public review process includes this public meeting, posting on the City website. A public hearing is scheduled for August 17, 2020, and Planning Commission recommendation to Council in September. Subcommittee Report: Anne Wahrmund informed the Commission of changes in elected positions within the Parks Board, and that due to Covid 19, activities are on hold. It is not sure if Christmas in the Park will be able to be held this year. Quorum achieved 4:36 PM Approval of Agenda: MOTION BY BOB HOWARD, SECONDED BY JOHN THOMSON TO APPROVE THE AGENDA. ALL WERE IN FAVOR. Approval of Minutes: MOTION BY ANNE WAHRMUND, SECONDED BY JOHN THOMSON TO APPROVE THE DECEMBER 16, 2019 MINUTES. ALL WERE IN FAVOR. MOTION BY ANNE WAHRMUND, SECONDED BY JOHN THOMSON TO EXCUSE JOHN GRAVER Tami Merriman and Grant Beck updated the Commission of the current status of City of Yelm employees working from home, customer service, utility billing open and City Hall are currently open, and that all departments within the City are functioning well. Adjourn: MOTION BY JOHN THOMSON, SECONDED BY ANNE WAHRMUND TO ADJOURN THE MEETING. ALL WERE IN FAVOR. MEETING WAS ADJOURNED AT 4:50 PM. Respectfully submitted, Tami Merriman, Associate Planner YELM PLANNING COMMISSION MINUTES VIRTUAL MEETING VIA ZOOM AUGUST 17, 2020 4:00 PM Jerry Fugich called the meeting to order at 4:00 pm Members present: Jerry Fugich, Carlos Perez, Anne Wahrmund, John Thomson, John Graver, and Floyd Sheldon Members Absent: Bob Howard, excused Staff: Tami Merriman, Grant Beck, Cody Colt MOTION BY ANNE WAHRMUND, SECONDED BY CARLOS PEREZ TO EXCUSE BOB HOWARD. ALL WERE IN FAVOR. Approval of Agenda: MOTION BY CARLOS PEREZ, SECONDED BY ANNE WAHRMUND TO APPROVE THE AGENDA. ALL WERE IN FAVOR. Approval of Minutes: MOTION BY ANNE WAHRMUND, SECONDED BY JOHN GRAVER TO APPROVE THE JULY 20, 2020MINUTES. ALL WERE IN FAVOR. Public Hearing: Capital Facilities Plan Update Jerry Fugich opened the public hearing at 4:10 and called for staff report. Tami Merriman provided detail of the changes to the Capital Facilities Plan projects table to include projects from all existing, updated, and new facilities plans. Public Testimony: Ed Kenny questioned the changes to the sewer plan in regards to settlement agreements. Grant Beck clarified that changes regarding agreements was not part of this project list, and that he and Cody Colt would contact Mr. Kenny outside of this meeting to address his comments. Mr. Kenny was in agreement. No further testimony was received. Anne Wahrmund complimented staff on the project list, and specifically for the inclusion of all of the projects from the recently updated parks plan. Jerry Fugich closed the hearing at 4:18 PM. MOTION BY CARLOS PEREZ, SECONDED BY JOHN GRAVER TO FORWARD THE UPDATED CAPITAL FACILITIES PROJECT LIST TO CITY COUNCIL WITH RECOMMENDATION TO ADOPT. ALL WERE IN FAVOR. Subcommittee Reports: Anne Wahrmund reported that a grant application for the extension of the Prairie Line Trail looks great and is proceeding forward. Adjourn: MOTION BY ANNE WAHRMUND, SECONDED BY CARLOS PEREZ TO ADJOURN THE MEETING. ALL WERE IN FAVOR. MEETING WAS ADJOURNED AT 4:22PM. Respectfully submitted, Tami Merriman, Associate Planner YELM PLANNING COMMISSION AGENDA Monday, August 17, 2020 4:00 pm Zoom Virtual Meeting 1. C ALL TO O RDER/R OLL C ALL 2. PLEDGE OF ALLEGIANCE 3. A GENDA A PPROVAL 4. A PPROVAL OF M INUTES M INUTES FROM J ULY 20, 2020 ATTACHED 5. P UBLIC C OMMUNICATIONS 6. P UBLIC H EATING 2020 C APITAL F ACILITIES P LAN U PDATE 7. S UBCOMMITTEE R EPORTS 8. A DJOURN Public log in to the zoom meeing: https://zoom.us/webinar/register/WN_i6tccFdIR-ium9xlikQfyg The City of Yelm is an equal opportunity employer and provider A GENDA Y ELM P LANNING C OMMISSION S EPTEMBER 21,20204:00PM 1.C ALL TO O RDER 2.R OLL C ALL 3.A GENDA A PPROVAL 4.A PPROVAL OF M INUTES 5.P UBLIC C OMMENT OR C OMMUNICATIONS 6.S UBCOMMITTEE R EPORTS 7.A DJOURN Next Planning Commission Meeting October 19, 2020 4:00 PM Virtual Meeting nd 106 2Street SE Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider Y ELM P LANNING C OMMISSION A GENDA O CTOBER 19,20204:00PM Click here for zoommeeting link. 1.C ALL TO O RDER 2.R OLL C ALL 3.A GENDA A PPROVAL 4.A PPROVAL OF M INUTES Minutes from August 17, 2020 attached 5.P UBLIC C OMMENT OR C OMMUNICATIONS 6.P ROJECT U PDATE AND 2021W ORK P LAN 7.S UBCOMMITTEE R EPORTS 8.A DJOURN Next Planning Commission Meeting November 16, 2020 4:00 PM Virtual Meeting:https://zoom.us/webinar/register/WN_CH8eEx0cSvaulhr7l1fsQA MEETINGINFORMATION all regular meetings are recorded and may be viewed at www.yelmwa.gov. It is the least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. The public comment portion of the agenda is an opportunity for the public to address the Commission regarding matters that are not on the agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the agenda are welcomed. nd 106 2Street SE Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider A GENDA Y ELM P LANNING C OMMISSION M EETING FOR N OVEMBER 16,2020 IS C ANCELED 1.C ALL TO O RDER 2.R OLL C ALL 3.A GENDA A PPROVAL 4.A PPROVAL OF M INUTES 5.P UBLIC C OMMENT OR C OMMUNICATIONS 6.S UBCOMMITTEE R EPORTS 7.A DJOURN Next Planning Commission Meeting December 21, 2020 4:00 PM MEETINGINFORMATION All regular meetings are recorded and may be viewed at www.yelmwa.gov.policy to provide reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. The public comment portion of the agenda is an opportunity for the public to address the Commission regarding matters that are not on the agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the agenda are welcomed. nd 106 2Street SE Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider A GENDA Y ELM P LANNING C OMMISSION M EETING FOR D ECEMBER 21,2020 IS C ANCELED 1.C ALL TO O RDER 2.R OLL C ALL 3.A GENDA A PPROVAL 4.A PPROVAL OF M INUTES 5.P UBLIC C OMMENT OR C OMMUNICATIONS 6.S UBCOMMITTEE R EPORTS 7.A DJOURN Next Planning Commission Meeting Tuesday, January 22, 20214:00 PM MEETINGINFORMATION A reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. The public comment portion of the agenda is an opportunity for the public to address the Commission regarding matters that are not on the agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the agenda are welcomed. nd 106 2Street SE Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider City of Yelm Planning Commission Special Meeting Facilitated Retreat and Regular Meeting Cancellation The City of Yelm Planning Commission has scheduled a special meeting for Tuesday, January 21, 2020 from 10:00 a.m. to 2:00 p.m at the Yelm Community Center, 301 2nd Street. The agenda topics will include updates from various departments of plans and projects. The regularly scheduled Planning Commission Meeting for Tuesday, January 21, 2020 at 4:00 is cancelled. For additional information, please contact Tami Merriman at 360-458-8496. All regular Yelm Planning Commission meetings are recorded. Meetings may be viewed at quire reasonable accommodations to participate at a Planning Commission meeting, please contact the City Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human- resources. The City of Yelm is an equal opportunity employer and provider