04-13-10 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, APRIL 13, 2010 MINUTES
Mayor Harding called the meeting to order at 7:00 p.m.
Roll Call Present: Don Miller Joe Baker, Bob Isom, Mike McGowan, Tracey Wood and
Russ Hendrickson. John Thompson arrived at 7:09 pm (8b).
3. Agenda Approval
10-23 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED. CARRIED.
4. Special Presentations -none scheduled
Mayor Harding reported on a land use ruling today from the Washington State Court of
Appeals who affirmed the Hearing Examiners decision is upheld, dismissing J.Z.
Knights appeal and awarding attorney fees to the City of Yelm and the developers of
Tahoma Terra.
Public Comment -there was no response to the Mayor's call for comment.
6. Consent Agenda
a. Minutes: Regular Meeting, March 23, 2010, Study Session, March 24, 2010
b. Payable Checks 53235-53346, Totaling $152,313.10
c. Park Use Requests;
CMP, Barizo rehearsal and wedding, July 30 evening, July 31 all day #50
YCP, Ntl Day of Prayer, Mary Brandon, May 6, 2010 #30
YCP, Car Gathering, May 31, 2010, 10am-2pm, 100 cars
YCP, PSRA Car Show, July 31, 2010-August 1, 2010, annual event open
10-24 MOTION BY JOE BAKER APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
Public Hearing- none scheduled
8. New Business
Comprehensive Plan Amendment- Hebert Rezone. Tami Merriman reported that Mr.
Hebert's attorney sent a letter requesting removal of the rezone request from tonight's
agenda until which time the Comprehensive Plan is scheduled for review in 2011. No
action taken
a. Cabaret License, White Horse Tavern LLC
Lori Mossman presented the application and regulations for issuance of cabaret license
for any establishment serving alcohol beverage with the presence of live music
entertainment.
10-25 MOTION BY BOB ISOM APPROVING CABARET LICENSE FOR WHITE HORSE
TAVERN LLC AT 107 YELM AVE EAST. CARRIED.
b. Ordinance No. 919 Finance Police Vehicle
Sue Davis reviewed the staff report for the purchase of police vehicle through use of
cooperative state purchasing. In so doing, the City will realize an estimated 2% saving
on cost, interest rate and fees. Washington State Treasurer requires passage of an
ordinance to acquire the property and execute the financial documents including
designation of authorized signing agents: Mayor Harding, City Administrator and
Finance Director.
10-26 MOTION BY JOE BAKER ADOPTING ORDINANCE NO. 919 AUTHORIZING THE
ACQUISTION OF A POLICE CAR AND EXECUTION OF FINANCING CONTRACT.
CARRIED.
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8c. Puget Sound Energy Easement Request. Grant Beck presented a request from Puget
Sound Energy for a purchase of overhead easement in two separate properties owned
by the City to bring a third transmission service line into Yelm. Transmission line would
follow existing line with taller poles requiring more surface area to maintain. Puget
Sound Energy has offered $500 for 10ft wide by 380 ft length at the edge of SR507 and
Mill Pond and $1575 for 15 feet by 125 feet along the edge of Third Street right of way
within the set back area. Grant addressed Council's questions about the property, the
appraisal and the offer. Neither sale is expected to impact future construction or devalue
the property, as the easement is within the setback area, which would be required along
Third Street. Grant stated that new lines would benefit the City with increased reliability
of service to the city and residents.
MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO SIGN TWO
10-27 OVERHEAD EASEMENTS GRANTING PUGET SOUND ENERGY THE RIGHT TO
CONSTRUCT AND MAINTAIN POWER TRANSMISSION LINES FOR TWO CITY
OWNED PROPERTIES.
Vote; 3 Ayes, 4 Neah. MOTION FAILED.
d. Resolution No. 509 Conservation Program
Grant Beck reviewed the staff report and resolution proposed to implement water
conservation by establishing policies and procedures for use of water for commercial
irrigation.
10-28 MOTION BY MIKE MCGOWAN APPROVING RESOLUTION NO. 509 RESTRICTING
THE USE OF WATER FOR IRRIGATION PURSUANT TO SECTION 13.04.97 YELM
MUNICIPAL CODE AND ESTABLISHING POLICIES AND PROCEDURES FOR THE
IMPLEMENTATION OF WATER CONSERVATION MEASURES.
SW Yelm Well #2, Golder and Associates Scope of Work
Shelly Badger provided a history of the on-going water rights work that Yelm has
engaged in their quest for new water. City submitted new water rights application in
1994 to provide water for Yelm's future from deep water aquifer for long term needs with
Department of Ecology. Adopted Water system plan for wells, yet to be drilled in deep
aquifer. In 2007-2009, the City modeled impacts of developing deeper aquifer system
and produced mitigation plan of those impacts to submit to Department of Ecology
(DOE). The draft Water System Plan includes the current rate structure to drill and
construct first production well, closer to center infrastructure. The responsive bid was
from Boart Longyear to drill up to 800 feet deep, including a well seal install to 300 feet
to minimize potential impact to any shallow wells in the surrounding area. Property
ownership is slated to be dedicated as future city park. Contingency for additional work
written into scope of work, requiring a change order on approval.
10-29 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE SCOPE
OF WORK WITH GOLDER AND ASSOCIATES IN THE AMOUNT OF $615,223 FOR
CONSULTING SERVICES AND WELL DRILLING FOR SW YELM WELL #2.
CARRIED.
Mayor Harding added this is a positive project moving Yelm forward to establish future
water supply needs for current and future citizens. Council and staff mindful that the
plan have no adverse impact on other wells.
9. Old Business - none scheduled
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10. Mayor and City Council Reports
Councilmember Baker attended impressive groundbreaking ceremony for the
Department of Transportation SR510 Loop project. Also attended Inter-jurisdictional
Intercity Transit meeting to select number of members on the authority. Reported from
the regular Intercity Transit meeting where they continue to discuss tax rate options and
route and schedule cut-backs in Olympia and Yelm if measure fails.
Councilmember McGowan chairs Thurston County HOME Consortium. Request for
Funding Proposal meeting allocated $2.5 to the numerous applications received.
Funding of $40,000 went to Killion Apartments for rehabilitation and rental voucher were
two items allotted to Yelm needs.
Councilmember Wood attended his first Solid Waste Advisory Committee (SWAG)
meeting and Transportation Policy Board (TPB) orientation.
Councilmember Thompson attended the Chamber Forum where Mayor Harding
presented the conservation measures proposed for commercial irrigation users.
Mayor Harding attended the groundbreaking events for the new medical clinic and the
DOT SR 510 Loop. He presented conservation measures proposed at the Chamber
forum as well as explaining revisions on the billing statement, making it easier for
business owners and residents to understand their billing statement.
Mayor Harding reminded Council of the upcoming Spring Home and Garden Show on
April 24 and 25, where Council and staff will be on hand to meet, greet and inform those
attending about city matters.
11. Executive Session Mayor Harding informed the audience that Council would be going
into executive session for approximately 30 minutes to discuss a possible real estate
acquisition. The executive session was opened at 8:03 pm. Council returned to regular
session at 8:37.
12. Correspondence included correspondence from Association of Washington Cities call
for nominations for Officer and Director of AWC Board, Thurston County Chamber
Voice, Thurston County Solid Waste invitation to the South Sound Green Tour, April 17
and 18, 2010, and Honeywell letter referenced in agenda item 8. removing
Comprehensive Plan Amendment Hebert rezone request.
13. Adjourn: 8:38 p.m.
Ron Hardin ayor
Attest ~~'
Janine ~ hnepf, City Clerk
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