Annexation Procedure ChecklistANNEXATION
q~ °~ ~~ Alf PROCEDURE CHECKLIST
Annexation Ordinances:
Ordinance #399
Ordinance $414
YELM
WASHfNGTON
ACTION EST. DATE
TIME COMPLETED
Notice of Intent to Annex
1. Notice of Intent is filed by applicant, containing signatures /
from a minimum of 10% of owners in the annexation area. (./
(Usually staff has had apre-sub or one-on-one meeting
with the applicant to establish potential boundaries and
explain the process to the applicant.)
2. Staff verifies tax parcel numbers, owners and assessed
valuation and creates a boundary map (make sure full road
right-of--way is included in the annexation boundary.) 2 days
3. Staff sets a meeting (within 60 days of filing) at a regularly
scheduled City Council meeting to consider the notice. /
Notify applicants as soon as the date is set. 1 day C/
(C\myfiles\forms\annxlet.frm)
4. Staff prepares staff report for City Council meeting.
(C:\myfiles\forms\annex\petitionstaf£wpd) 10 days
s`
5. l
City Council Meeting
Whether to accept, reject, ~or geographically
modify proposed annexation?
Whether to simultaneously adopt the pre-annexation
comprehensive plan designation and zoning?
Whether assumption of indebtedness required?
If the City Council accepts the Petition to Annex, with the pre-annexation comprehensive plan designation
and zoning district then go to Petition to Commence Annexation, Step 1. If the City Council does not adopt
the pre-annexation comprehensive plan designation and zoning the annexation is forwarded to the Planning
Commission for a public hearing to consider the comprehensive plan designation and zoning district.
6. Planning Commission holds a public hearing to review
comprehensive plan land use designation and zoning
H:\CDD Data\Forms & Procedures\Annexation\Old\AnnexChecklist.doc
district and makes a recommendation to the City Council. Up to 45 davs
7. Planning Commission recommendation is forwarded to the
City Council, were a final decision is reached and the applicants
are given permission to circulate a 60% Annexation Petition up to 30 da r~s
Petition to Commence Annex
1. Collect annexation fee and mailing list of
of property owners within 300' of site from applicant.
Assign case number and create file.
2. Staff prepares an annexation packet for the applicant to
circulate for signatures.
1. Request tax assessor's information on each parcel
from Title Company.
2. Prepare petition containing all property owners/address,
accessed valuation and acreage.
3. Annexation Boundary Map
3. While petition is being circulated have surveyor or title
company prepare new legal description, including road,
4. When petition is complete and filed with the City, prepare and
sent packet to Thurston County Assessor's office to certify the
petition as sufficient. (c:\myfiles\forms\.
Packet Includes:
1. A copy of the petition
2. Copy of the new legal description
3. Copy of the annexation boundary
Do 5 & 6 concurrently after petition is returned and certified as sufficient.
5
Applicant
30 days
30 days
,,
3 0 dam ~ ~
Prepare Waiver request (simple annexation) or complete application packet (complex annexation) for
TC BRB.
Simple Annexation -Waiver Request
a. Sample letter - c:\myfiles/forms/brbwaiver.wpd
Complex Annexation Packet
L ~ TC Application Form (c:\myfiles\forms\
2,. Copy of Petition to Annex & Annexation Boundary
3. City Council Minutes & PH Notice
4. Supporting Documents
1. Declaration of petition Sufficiency
2. Water Service area map.
3. Sewer Service area map.
4. Zoning map.
5 dam
15 da.~
H:\CDD Data\Forms & ProceduresWnnexation\OldWnnexChecklist.doc
5. Property owners within 300' of boundary.
5. Draft Annexation Ordinance.
6~. Complete Purchase Order for Boundary Review Board $50.00
fee. Fee only required for complex annexations. Give to Barb to _
r'
process -have her return to you to mail in with packet. 14 dates
7. While packet is at TC BRB prepare staff analysis 45 days
& report (C:\myfiles\forms\annexstaf£wpd) Prepare packet
for City Council Public Hearing. Packet Includes: 5 days
1. Staff Report
2. Notice of Public Hearing as Exhibit
3. Letter from TC BRB as Exhibit
4.
8. When letter is received from TC BRB authorizing final
action set date for City Council Public Hearing. 2 dam
9. Notice of Hearing:
1. Submitted to newspaper for publication (Publication
must be at least 10 days before hearing) ~/~~ ~~~
c:\myfiles\forms\ 1 day
7
d
2. Post notice in 3 public places within annexation area 1
am
3. Mail to Petitioners and property owners within 300'
of the annexation area at least 10 days before hearing. ~/
c:\myfiles\forms\ 1 day ~
4. Staff report packet to City Clerk for City Council Mailing 2 days
10. Hearing held and council action:
1. Approved as proposed?
2. Approved portion of proposal?
3. Disapproved?
11. Annexation Ordinance No.
1. Ordinance Summary to City Clerk for Publication 1 day
2. Ordinance filed for Recording by City Clerk 14 da.~
12. If not approved notify applicants (c:\myfiles\forms\ 5 days
13. If approved notify applicants (c:\myfiles\forms\ 1 dam
14. Send notice of annexation to interested parties (c:dana\myfiles 1 dam
Notice includes:
1. Cover letter (c:\myfiles\forms\
2. Signed Ordinance
3. Copy of map
15. Certificate of annexation filed with state office of Financial
H:\CDD Data\Forms & Procedures\Annexation\Old\AnnexChecklist.doc
Management within 30 days of effective date of annexation 1 dam
16. Census
H:\CDD Data\Forms & Procedures\Annexation\Old\AnnexChecklist.doc