11-23-10 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 23, 2010 MINUTES
1. Mayor Harding called the meeting to order at 7:00 p.m.
2. Roll Call. Present: Joe Baker, Bob Isom, Mike McGowan John Thompson and
Russ Hendrickson. Tracey Wood arrived at 7:04 and Don Miller arrived at 7:13.
3. Agenda Approval
10-87 MOTION BY JOE BAKER APPROVING THE AGENDA. CARRIED.
4. Special Presentations- none scheduled
5. Public Comment - no public comment.
6. Consent Agenda Minutes -Regular Meeting November 9, 2010.
Payables -Checks 54742-54796, Totaling $234,927.58.
10-88 MOTION BY BOB ISOM APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
7. Public Hearing:
Final Budget for 2011
Setting Ad Valorem Property Tax for 2011 -Revenue Sources
8. New Business
a. City of Yelm Budget 2011
Mayor Harding opened the public hearing at 7:02.
Shelly Badger gave an overview of the proposed budget. Mayor Harding and
staff presented a balanced 2011 Budget for public comment. In light of the
current state and national economic forecast, the $5.5 million dollar general
fund budget reflects a conservative approach to revenue projections, as well as
a thorough analysis of planned expenditures. The City strives to maintain a high
level of service while safe guarding its resources. Services are funded by
revenues in the General Fund. The revenue estimates are conservative at
forecasted 2010 levels, with no increase predicted. The 2011 Budget
Expenditures took a step back to 2009 levels and no new capital projects
scheduled. The total City Budget including all funds is $28,399,956.
10-89 MOTION BY MIKE MCGOWAN TO CONTINUE THE 2011 BUDGET
HEARING TO DECEMBER 14, 2010 REGULAR COUNCIL MEETING.
CARRIED.
Ordinance No. 928, Setting the Ad Valorem Property Tax Rate for 2011
Mayor Harding opened the public hearing at 7:15.
Janine Schnepf stated that Ordinance No. 928 would set the amount fixed as
Ad Valorem for the regular levy of property tax necessary to raise revenues for
essential expenditures for the City of Yelm for the fiscal year 2011. Adopting
Ordinance 928 includes the additional revenue from the new 2010 construction
in the amount of $30,880.15 and refunds for $1,987.86. The assessed valuation
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of the City decreased by approximately $507,000 over the previous year,
therefore reducing one factor in the formula for determining the rate. The
formation of the Regional Fire Authority revised the statutory limit. The new
preliminary levy rate will be $1.82 per $1,000 of assessed valuation, down from
2.01 in 2010.
Mayor Harding closed the public hearing at 7:19.
10-90 MOTION BY JOHN THOMPSON TO APPROVE ORDINANCE NO. 928
SETTING THE AMOUNT FIXED AS AD VALOREM FOR THE REGULAR
LEVY OF PROPERTY TAX NECESSARY TO RAISE REVENUES FOR
ESSENTIAL EXPENDITURES FOR THE CITY OF YELM FOR THE FISCAL
YEAR OF 2011.
9. Old Business
a. Downtown Well Rehabilitation Project Amendment No. 2, Parametrix
Design Engineering Services.
Stephanie Ray stated that during the preliminary design phase of the Downtown
Well Rehabilitation Project, staff worked with Parametrix to develop a
conceptual design and operational scheme to increase source capacity at the
downtown well site. In July 2010, Council approved Amendment No. 1 for
$9,553.00, which identified additional survey and design work along Mosman
Street to ensure that water is in continuous circulation. Amendment No. 2
identifies the recommended approach to operating our system based on real
time demand as well as the addition of new wells and reservoirs in the near
future and would increase the engineering services contract with Parametrix,
Inc. in the amount of $35,268.61 for a total of $146,426.61.
10-91 MOTION BY JOHN THOMPSON TO AUTHORIZE MAYOR HARDING TO
SIGN AMENDMENT NO. 2 WITH PARAMETRIX, INC. IN THE AMOUNT OF
$35,268.61 FOR DESIGN ENGINEERING SERVICES ASSOCIATED WITH
THE DOWNTOWN WELL REHABILITATION PROJECT. CARRIED.
b. Longmire Park, Release of Retainage to Jody Miller Construction
Stephanie Ray explained that 5% of payments made to Jody Miller Construction
for work done on the Longmire Park Enhancement Project have been set aside
throughout the payments during the project. This practice is to ensure that any
issues that might arise are corrected. The project was considered substantially
complete on July 2, 2010. The final punch-list items were complete and the
project finalized on October 11, 2010.
10-92 MOTION BY TRACEY WOOD TO AUTHORIZE THE RELEASE OF
RETAINAGE TO JODY MILLER CONSTRUCTION INC. FOR $16,265.65 FOR
THE CONSTRUCTION OF THE FACILITIES ASSOCIATED WITH THE
LONGMIRE PARK ENHANCEMENT PROJECT. CARRIED.
10. Mayor and Council Initiatives
Councilmember Baker attended the Intercity Transit Board meeting and the
Yelm Adult Community Center meeting.
Councilmember McGowan attended numerous budget meetings and worked
with staff throughout the budget process to bring a balanced budget before
Council. He thanked staff for all their hard work on the budget.
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Councilmember Wood attended the Association of Washington Cities (AWC)
Roles and Responsibilities of Newly Elected Officials training.
Councilmember Hendrickson attended the AWC training as well and found it be
very beneficial and interesting.
Mayor Harding attended the AWC training and thought the sessions were great
and look forward to additional training in the future.
11. EXECUTIVE SESSION -None scheduled
12. Correspondence
13. Adjourn: 7:37 p.m.
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