01-27-09 MinutesYELM CITY COUNCIL MEETING
MINUTES
TUESDAY, JANUARY 27, 2009
The Mayor called the meeting to order at 7:00 p.m.
2. Roll Call: Present; Don Miller, Joe Baker, Bob Isom, Mike McGowan, Pat Fetterly
John Thompson and Russ Hendrickson.
3. Agenda Approval
9-005 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. a Special Presentations -none scheduled
5. Public Comment. There was no response to the Mayor's call for public
comment.
6. Consent Agenda
a. Minutes- Regular Council Meeting, January 13, 2009
b. Payables; Checks 50118-50181, totaling $125,210.13, January 27, 2009
c. Payroll -none
d. Financial Report; 2008 Revenue Comparison, Budget vs. Actual
e. Park Use Requests
CMP, Mikillvidriand Viking Age Re-enactment Group, Living History and Stase
Combat Training, February 13-15, 2009, 9:30 am-5:00 pm
9-006 MOTION BY PAT FETTERLY APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearings - none scheduled
8. New Business.
a. City of Yelm and Thurston County Economic Development Council 2009
Contract. Shelly Badger began the presentation of the annual TEDC Contract
for Services and Scope of Work for economic development within the city limits
of Yelm. Mike Cade, Executive Director spoke with gratitude for the solid work
done by the city staff, most notably Shelly Badger and Mayor Harding as a board
member of the Council. The EDC is anon-profit agency dedicated to working
with public and private representation for the recruiting, retaining and expanding
of economic development in this area. Mr. Cade provided an overview of the
commercial, retail and industrial relationships they have pursued as well as
foreign investment opportunities that have specifically showcased Yelm.
Councilmember McGowan was interested in the language barriers presented on
their international development. Mr. Cade responded that students from China
studying at St. Martin's University enthusiastically provide Mandarin translation.
He continued that potential businesses seek the path of least resistance and
confirmed Councilmember Isom's concern that Yelm's traffic without the by-pass
could be seen as a negative. He did encourage the pursuit of a railroad link as
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part of our transportation infrastructure, much to the delight of Councilmember
Miller.
9-007 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN AND
ENTER INTO THE 2009 CONTRACT FOR SERVICES WITH THE THURSTON
ECONOMIC DEVELOPMENT COUNCIL AS PER THE SCOPE OF WORK
ATTACHED. CARRIED.
b. Yelm Prairie Historical Society Agreement. Cindy Teixeira reviewed the staff
report presenting the Organizational Volunteer Agreement with the Yelm Prairie
Historical Society for operation of the Museum. The YPHS has moved into a city
owned building and will operate the museum with their team of volunteers. The
agreement outlined the obligations of both the city and the volunteers of the
Yelm Prairie Historical Society as well as the hours of operation. Cindy
introduced Ronni Nutter, President of the Society who thanked the Council and
the Mayor for their generous support of the project. She pledged her dedication
to work hard to educate the citizens and preserving the history of the area.
Councilmember McGowan inquired about the society's interest in contacting the
school district and the library and the possibility of connecting with a walking
tour. Ronni stated that education would continue to be an important component
and they have new ideas about incorporating local families stories during the
centennial celebrations planned. She added that Agnes Bennick, was elected as
their Treasurer, insuring confidence and success in fulfilling the terms of the
agreement.
9-008 MOTION BY JOHN THOMPSON APPROVING THE ORGANIZATIONAL
VOLUNTEER AGREEMENT WITH THE YELM PRAIRIE HISTORICAL
SOCIETY FOR THE OPERATION OF THE YELM CITY MUSEUM AT 207
THIRD STREET. CARRIED
c. Cabaret License Application for Clarks Bar and Grill. Janine Schnepf
reviewed the staff report, reporting that Christopher Clark has agreed to the
conditions of operating his bar under the stipulations of the application, allowing
him to host live music entertainment bi-weekly in the same location with the
serving of alcohol. Mayor Harding asked about the potential for noise issues with
the location being so close to residential housing. The agreement addresses the
conditions if an officer is called to the location for issues that may arise from the
operation. The previous tenant held a cabaret license. Chief Stancil has
reviewed the application.
9-009 MOTION BY BOB ISOM APPROVING THE APPLICATION FOR
CHRISTOPHER CLARK'S CABARET LICENSE AT CLARKS BAR AND
GRILL LOCATED AT 15425 MOSMAN AVE SW. CARRIED
9. Old Business
a. Yelm Prairie Line Trail Project Completion. Stephanie Ray, Project Manager,
reported that Phase I of the Prairie Line Trail was successfully completed in
November. The project was under budget by $18,000 with an additional savings
from the landscape donation for a portion completed by Josiah Ferguson for his
Eagle Scout project. Stephanie praised the contractor, Soto & Sons for their hard
working individuals and their focused efforts to complete the project in a
professional manner. The ribbon cutting is awaiting nicer weather. This million
dollar project was completed at a cost of about $100,000 to the City of Yelm and
the remainder achieved through federal funding.
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Stephanie responded that the flooding issue was addressed and corrected when
Councilmember Hendrickson inquired. Mayor Harding remarked about the
positive comments he has received on the trail project from the design start a
year ago to completion today. Shelly Badger added that the federal funding
required additional WA DOT requirements and inspections. During that time WA
DOT agreed that the value for the dollar was achieved on this project.
9-010 MOTION BY PAT FETTERLY ACCEPTING PHASE ONE OF THE YELM
PRAIRIE LINE TRAIL PROJECT AS COMPLETE AND AUTHORIZING STAFF
TO RELEASE RETAINAGE TO SOTO AND SONS, LLC IN THE AMOUNT OF
$39,260.42 UPON RECEIPT OF ALL REQUIRED PROJECT
DOCUMENTATION. CARRIED
b. Resolution No. 492, Tree Board 5 Year Strategic Plan
Nisha Box reviewed the 5 year Urban Forestry Strategic Plan that is used as a
blueprint for the goals and policies of the Tree Board. The plan includes public
education, maintenance of the trees as well as the current programs; Arbor
Days, Neighborhood Tree Program and Memorial Trees. The Tree Board
reviewed the previous plan for update; what is working well and were
improvements can be made. Changes include enhancing the tree section of the
City's website and creating an annual pruning schedule for city trees.
Councilmember Isom asked about the budget for these plans. Nisha responded
that the current budget would be utilized best by first identifying those mature
trees in the most urgent need to get the best possible result from the funding
available. Grant Beck added that the current budget available for the board in
2009 is $3,000.
9-011 MOTION BY PAT FETTERLY APPROVING THE 2009-2013 FIVE YEAR
URBAN FORESTRY STATEGIC PLAN UPDATES. CARRIED.
10. Council and Mayor
Councilmember Miller attended the Regional Fire Authority meeting.
Councilmember Baker attended the Yelm Senior Center where the 2009 officers
were elected.
Councilmember Isom, Mayor pro tem, acted as Mayor during Mayor Harding's
vacation.
Councilmember McGowan attended Thurston County HOME Consortium work
session.
Councilmember Thompson reported from the Regional Fire Authority about
financing discussions.
Councilmember Hendrickson attended the Regional Fire Authority meeting, Red
Wind Casino Chamber After Hours and the Miss America Pageant in Las Vegas
where Miss Washington, Janet Harding, competed for the title.
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11. Executive Session. -none scheduled
12 Correspondence included a thank you from Thurston County Be the One
Coalition Coordinator with a 2009 information packet on becoming a mentor.
Yelm Community Schools update and goodbye message from out-going
Superintendent Alan Burke and Thurston Regional Planning Commission Pre-
agenda of February 6, 2009.
13. Adjourn: 8:00 pm
~~~.
Ronald Harding, Mayor City of elm
Attest: ! ~~ ~l~ j'l~ ~ c ,
Jarirhe Schnepf, City Cler
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