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03-24-09 MinutesYELM CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 24, 2009 The Mayor called the meeting to order at 7:00 p.m. 2. Roll Call: Present; Joe Baker, Bob Isom, Mike McGowan, Pat Fetterly John Thompson and Russ Hendrickson. Excused; Don Miller and John Thompson. 3. Agenda Approval 9-023 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations -None scheduled 5. Public Comment. Steve Klein, a Thurston County resident stated that for the city to continue issuing approvals for plat development with ongoing litigation concerning water availability at final plat is quite remarkable and illustrates the city's intent to the ultimate degree. Mr. Klein is on the record to say this action is being noticed and will be presented before the State Department of Ecology, Department of Health and the State Attorney General's office. The city would show good judgment by not approving further developments until all components are in place and the current appeal has been determined. 6. Consent Agenda a. Minutes- Regular Council Meeting, March 10, 2009 b. Payables; Checks 50560-50637, totaling $476,293.75 c. Payroll -none d. Financial Report -none scheduled e. Park Use Requests - CMP, Benoschek Wedding, April 25, 2009, 75# YCP, Circus -Chamber of Commerce, May 28 and May 29, 2009 Gam-all day, public event{May 25-27 and May 30, 2009 set up and clean up) YCP, Picnic -Keystone Masonry, Inc. August 8, 2009, 175# 9-024 MOTION BY PAT FETTERLY APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearings - none scheduled 8. New Business a. Ordinance No. 902 Budget Amendment Killion Road/Yelm Ave West. Shelly Badger explained that the amendment would provide funding for final construction payments but will not be used for engineering costs or LID final formation. Cash is available in Fund 310 to pay these expenses, but was unallocated in the 2009-2010 budget to ensure Council approval of all LID expenses as the project nears closeout. 9-025 MOTION BY BOB ISOM TO ADOPT ORDINANCE NO. 902 AMENDING THE 2009-2010 BUDGET FOR KILLION ROAD IMPROVEMENT FUND (310) ALLOCATING $74,118 OUT OF CASH FOR REMAINING CONSTRUCTION COSTS. CARRIED. Council minutes 03-24-09 doc _ 1 _ w b. Final Plat John's Meadows. Nisha Box stated the 42 lot subdivision is located off of Middle Road and is adjacent to Mill Pond School. The Yelm Hearing Examiner approved, with conditions, the preliminary subdivision on June 24, 2005. The City has submitted to the Washington Department of Ecology mitigation plans for new rights and a note has been added to the face of the final subdivision that states; Issuance of a building permit constitutes the City of Yelm's determination that evidence of an adequate water supply for the intended us of the building has been provided pursuant to Section 19.27.097 RCW. The City currently does not hold sufficient water rights to serve all undeveloped lots within its water service area, but has determined that the proposed means of water supply for this final subdivision is adequate pursuant to Section 58.17.150 RCW. If the City is unable to provide potable water at the time a building permit application is submitted for any structure within this subdivision, the permit will not be issued until such time as evidence of an adequate water supply can be made pursuant to Section 19.27.097 RCW. The staff has reviewed the subdivision for compliance with the conditions of approval placed on the preliminary subdivision and is satisfied that the final subdivision meets all conditions of the preliminary approval and asks for approval of the final subdivision for John's Meadow SUB-04-0175-YL. 9-026 MOTION BY JOE BAKER TO APPROVE THE FINAL SUBDIVISION FOR JOHN'S MEADOWS SUB-04-0175-YL AND AUTHORIZES MAYOR RON HARDING TO SIGN THE FINAL SUBDIVISION. CARRIED. c. Neighborhood Stabilization Plan -Assistance Program Resolution No. 493 Certificate of Compliance, Resolution No. 494 Grievance Procedure. Cindy Teixeira gave an overview of the program stating that in November 2008, the City of Yelm issued a letter of support for the State's proposal regarding the Federal Neighborhood Stabilization Program. In January 2009, Yelm was named a recipient of $611,000 on the condition that a plan for using the money was to be submitted by April 1, 2009. The funds were awarded based on information about bank-owned homes in the 98597 zip code and are to be employed to address the impact of abandoned and foreclosed homes in Yelm neighborhoods. In February, the City was sent a letter reporting an increase in the NSP award to $640,505. In order to complete the plan, two resolutions are required before the plan may be submitted to the State. Theresa Slusher and James Guteirrez of the Housing Authority of Thurston County (HATC) were in the audience to answer any questions that council had regarding the process. 9-027 MOTION BY BOB ISOM ADOPTING RESOLUTION NO. 493 THE CERTIFICATE OF COMPLIANCE. CARRIED. 9-028 MOTION BY MIKE MCGOWAN ADOPTING RESOLUTION NO. 494 GRIEVANCE PROCEDURES. CARRIED. 9-029 MOTION BY MIKE MCGOWAN APPROVING THE NSP PLAN FOR SUBMISSION TO THE NEIGHBORHOOD STABILIZATION PROGRAM (NSP) STATE PROGRAM MANAGER. CARRIED. 9. Old Business -none scheduled 10. Council and Mayor Councilmember Baker attended the Intercity Transit Board meeting where the village van will continue to run for low income people and people seeking Council minutes 03-2-~-09.doc -2- employment. They also discussed new methods on how to address the smoking in the Olympia and Lacey shelters. Also attended the Yelm Adult Community Center meeting and states that the center is doing well financially. Their budget is currently in the black. 11. 12. Councilmember Isom had the opportunity to watch the Middle School 7th graders act out a mock Council meeting and was impressed with the way all three classes conducted themselves and the process and decisions that were made. Councilmember McGowan attended the 7th graders mock Council meeting and gave kudos to the students that participated and found it very interesting. Councilmember Fetterly attended the mock Council meeting and the ribbon cutting of Coates Road. Councilmember Hendrickson attended the Regional Fire Authority meeting where the plan that Council has looked at and approved will be forwarded to Thurston County Elections and Prosecuting Attorney for their review. Mayor Harding attended the Master Builders Association dinner and talked about what Yelm's expectations are for the future and thanked the Councilmember's for their support and their optimistic philosophy on some of the issues that Yelm has dealt with. He visited Rosemont's Retirement Center and updated the residents there and answered any questions they had. Attended a joint Town Hall meeting at Rosemont on Saturday with Representative Jim McCune and Senator Randi Becker. Mayor Harding also attended the 7th grade mock Council meeting and was very impressed on the way they went through the process. It was a learning experience for the kids and the members of the council and staff that attended the mock session. Executive Session -none scheduled Correspondence - AWC, Retro premium refund, March 10, 2009 Comcast, March 13, 2009,Channel Lineup Changes Yelm Adult Community Center, Donor Appreciation Dinner Invitation, March 28, 2009 AWC, Officer and Director Elections Yelm Prairie Line Trail ribbon cutting ceremony March 25, 2009, First Street near the Kiosk at 11:00 am TRPC, Pre-Agenda for Friday, April 3, 2009 13. Adjourn: 7:50 pm Ronald Har~(g, Mayor City elm Attest: Lori Mossman, Deputy City Clerk Council minutes 03-24-(19.doc _ 3 _