05-10-11 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, MAY 10, 2011 MINUTES
Mayor Harding called the meeting to order at 7:00 p.m.
2. Roll Call. Present: Don Miller, Joe Baker, Bob Isom, Mike McGowan, Tracey Wood,
John Thompson and Russ Hendrickson.
3. Agenda Approval
11-40 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS REVISED TO
MOVE AGENDA ITEM 4 TO AGENDA ITEM 9. CARRIED.
4. Special Presentations- Port of Olympia Small cities Program Award.
Port Commission President Bill McGregor and associates. Agenda item 4 was moved
to Agenda item 9.
5. Public Comment. There was no comment from the audience in attendance.
6. Consent Agenda
Minutes -Regular Meeting April 26, 2011, Study Session April 27, 2011 and Retreat
April 18, 2011.
Payables -Checks 55775-55884, Totaling $884,290.37
Park Use Requests;
YCP, Yelm Chamber of Commerce, Circus, June 8, 2011, 5 p.m.,7:30
p.m. show times, June 7 and June 9, 2011 set up and tear down.
YCP, Yelm Community Education Foundation Car Show, June 18,
2011.
YCP, Yelm Lions Club, Prairie Days, June 20-27, 2011, #1500
YCP, Prairie Street Rods, Car Show, August 6-7, 2011, #200
11-41 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -none scheduled
8. New Business
a. Region 3 Mutual Aid Agreement
Chief Todd Stancil presented the Mutual Aid Agreement currently held by surrounding
cities, tribes and political subdivisions in the counties of: Gray's Harbor, Pacific, Mason,
Lewis and Thurston. The agreement between the agencies facilitates and encourages
assistance among members in the event of a wide scale disaster within their county.
Members could share resources; supplemental personnel, equipment, materials or
other support in those areas where there is a need. The agreement was reviewed by
Brent Dille, City Attorney for liability protection before needed.
Todd responded to the Council's questions and comments, including recommendation
by Councilmember Isom to provide the information to the representatives present from
the Port of Olympia as to their interest in joining the agreement. The agreement has
been in place since 2007. Region 3 is headed by a board that meets in Gray's Harbor
with members represented from each county. The cities retain their own authority
outside of FEMA. Any member may request help from the Region.
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11-42 MOTION BY TRACEY WOOD AUTHORIZING MAYOR HARDING TO SIGN THE
REGION 3 MUTUAL AID AGREEMENT. CARRIED
b. Engineering Contract Gray 8~ Osborne, Inc. in the amount of $68,500 Yelm Ave
West, Sidewalk Project Design
Stephanie Ray presented the Scope of Work from Gray & Osborne for the sidewalk
improvement project design for West Yelm Ave from Solberg to Edwards. Stephanie
reported success in grant funding for sidewalk enhancement from TRPC Surface
Transportation Grant and Enhancement Grant for regional mobility and transportation
efficiency. Thanks to Councilmember Isom and Councilmember Wood for their help in
obtaining. Scope of Work reflects federal funding requirements that increase costs
involved for both design and construction.Total funding from two grants includes;
$22,000 from the Enhancement Pool, with no match from City of Yelm required and
$199,320 from Surface Transportation Pool with $26,908 match required, that will come
be funded through 102 Arterial Streets.
11-43 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO ENTER INTO A
CONTRACT WITH GRAY & OSBORNE, INC. IN THE AMOUNT OF $68,500 FOR
PROFESSIONAL ENGINEERING SERVICES ASSOCIATED WITH THE DESIGN OF
THE WEST YELM AVE SIDEWALK IMPROVEMENT. CARRIED.
9. Ordinance No. 937 Amending YMC, Council Meeting and Study Session Date and
Time
Janine Schnepf addressed the Council to amend the YMC by ordinance to change the
start time of the regular Council meetings to 6:00 p.m.starting with the June 14, 2011
Council meeting and standardize the date of the study sessions to the Wednesday
following the second Council meeting of each month. Council discussed staff's proposal
at the April 18 Retreat.
11-44 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 937 AMENDING THE YMC,
CHAPTER 2.04.010 SETTING THE START TIME OF THE REGULAR COUNCIL
MEETING TO 6:00 P.M. AND THE STUDY SESSION MEETING DATES. CARRIED.
Special Presentations- Port of Olympia Small Cities Program Award.
Bill McGregor, Port Commission President, Kevin Ferguson, Finance Director and Dan
Lively, citizen on the Board presented the City of Yelm with a $10,000 grant award for
the Mosman Corridor.
Mayor Harding introduced Mr. McGregor who began by expressing interest in the
Region 3 Mutual Aid agreement. He continued with history of the corporation within the
Port formed to help economic development.
This current program was developed to utilize funds to help small cities in the
community. Board evaluated submissions received from Yelm and a second one from
Bucoda. Announced $10,000 for the Mosman corridor study. Mayor thanked Port for
their support. Port leads the way in economic development for the south county.
10. Mayor and Council Initiatives
Councilmember Miller attended the Chamber Forum, impressed by the FFA member's
presentation.
Councilmember Baker attended short meeting at the Senior Center, reporting that the
issues with the damaged floors have been resolved.
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Councilmember Isom attended TRPC. Kudos to Councilmember Wood for his work with
the Transportation Policy Board and the success of grant funding.
Councilmember McGowan attended Timberland Board meeting, unofficially, reporting
the remarkable participation of community members to support the Yelm library and the
Mayor's excellent presentation to the Board. Attended the Thurston County HOME
Consortium where they continue to work on the 2010 action plan and follow up on
homeless counts in process.
Councilmember Wood attended TCOMM meeting covered representation of south
county cities, currently only member that rotates members from Yelm, Rainier and
Tenino.
Councilmember Thompson attended Arbor Days celebration in Yelm, Yelm Finance
Committee meeting, Yelm Transportation Committee and Chamber Forum. Also
attended Nisqually River Council meeting expressing interest in Eatonville's use of rain
gardens to mitigate run-off and the potential to use rain gardens in Yelm.
11. EXECUTIVE SESSION -none scheduled
12. Correspondence was provided including Comcast channel lineup changes and
invitation to June 14 Flag Day celebration.
13. Adjourn: 7:35 pm
;~ ,
Ro Harding, ayor
Attest ~ ~-~
J nine Schnepf, City Cler
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