02-26-04 SS MINUTES
YELM CITY COUNCIL
STUDY SESSION MINUTES
THURSDAY, FEBRUARY 26, 2004
6:00 P.M., PUBLIC WORKS FACILITY
1. Mayor Rivas called the meeting to order at 5:00 PM
2. Roll Call
Present: Don Miller, Joe Baker, Bob Isom, Pat Fetterly, Ron Harding
Excused: None
Staff Present: Shelly Badger, Todd Stancil, Grant Beck, Stephanie
Conners, Tim Petersen, Jon Yanasak and Agnes Bennick
3. The agenda was approved as presented.
4. Special Presentations: Yelm Police Department
a. Activity Report - Chief Stancil provided information concerning department
participation in community organizations and events and types and
number of calls for services.
b. Rainier Request for Police Coverage – Chief Stancil provided an analysis
of time impacts and costs of contracting with Rainier to provide police
services. Financial impacts to Yelm and public perception of service was
discussed. C
OUNCIL CONSENSUS POLL DID NOT SUPPORT CONTINUED
C
INVESTIGATION INTO THE POSSIBILITY OF PROVIDING SERVICE TO THE ITY OF
R.
AINIER
5. Mayor/Council Initiatives Introduced/Discussed
a. Department reports - Discussion - due to time constraints for this meeting
this item will be added to a future agenda.
b. Rules related to elections/initiatives – Staff provided guidelines from the
Public Disclosure Commission concerning political activity.
6. New Business
a. City of Roy request to provide temporary animal impound services.
Council reviewed the letter received from Mayor Bourne. Staff reported on
current activity levels and staffing requirements. C
OUNCIL CONSENSUS POLL
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SUPPORTED GATHERING ADDITIONAL INFORMATION PRIOR TO MAKING A
.
DECISION
b. Sewer/Reclaimed Water Department Financial Forecast and Discussion
Related to a Rate Increase.
Staff provided background information from the 1998 Sewer Rate Increase
Public Hearing and the analysis that was included in setting rates at that
time. As there were no comparable systems operating in the state at that
time that included a STEP system, Waste Water Treatment Plant and a
Water Reclamation Facility, maintenance and operation costs had to be
estimated.
With four years of operating history the economic analysis has been
reviewed and updated based upon actual revenues and expenditures.
Analysis indicate that at existing rates the funds cash reserve (The
$200,000 cash flow reserve equal to approximately one month’s
expenses.) will fall by 50% during 2004. It was noted that even with a rate
increase, the fund will experience a temporary cash reserve decrease.
Additionally, without rebalancing through a rate increase the Sewer/Reuse
Operating fund’s accumulating reserve, (The increasing amount needed to
deal with unexpected costs, such as equipment failure, life-span
equipment replacement, and system growth.) will not grow to provide
adequately for system repair, replacement, improvement, or expansion
requirements. A spreadsheet was available and used to demonstrate the
effect of various increases.
7. Old Business – None
8. Adjourn: 8:00 p.m.
_____________________________
Adam Rivas, Mayor
Attest: __________________________
Agnes Bennick, City Clerk
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