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20100129 ACU Presub notes 042010City of Yelm Community Development Department 105 Yelm Avenue West P.O. Box 479 Yelm, WA 98597 April 2010 These comments are preliminary in nature and are not intended to represent final comments and or requirements for the City of Yelm. Until a complete application is made, the Community Development Department can only attempt to inform the applicant of general requirements as they appear in the form presented by the applicant at the time of pre-submission. Proponent: Zenczak & Partners Architects Project Proposal: America's Credit Union Project Location: 415 Yelm Avenue East -Tax parcel number 22719342800 Zoning and Setbacks The property is zoned Commercial (C-1) which is codified at Chapter 17.26 YMC. The C-1 district is intended to provide for the location of business centers to serve the needs of the community for convenience goods and services such as food, drugs, household supplies, automobile servicing, recreation, entertainment and other uses related to, but lesser in scope, than downtown core area uses. The C-1 district allows banks, savings and loan associations and credit unions; as permitted uses subject to site plan review. Building setbacks are 15 feet from the front, 20 feet from the rear and 10 feet from the side property lines The maximum building height is forty (40) feet. Critical Areas All of Yelm is considered a critical aquifer recharge area. The City critical area maps indicate that the property is located outside of wetlands, flood zones, and high ground water areas. Site Plan Review Process A Site Plan Review application as established by Chapter 17.84 YMC is an administrative review process. The minimum application requirements can be found at Pre-Application Meeting Page 2 of 11 Section 17.84.060 YMC and are listed on the application form. A notice of application is mailed to all property owners within 300 feet of the site. The site plan review committee's decision on a site plan review application may be appealed to the Hearing Examiner, who would hold an open record hearing on the issue. The Examiner's decision can be appealed to the City Council, which would hold a closed record hearing and determine if the decision was supported by substantial evidence or contrary to law. If a SEPA appeal is filed, the site plan review would be combined with that appeal and the Hearing Examiner would become the decision maker with a recommendation from the SPR Committee. An open record hearing would be held by the examiner on the site plan review application, if combined with a SEPA appeal. A conceptual landscaping plan is required at the time of application for site plan review. The final landscaping and irrigation plan is required as an element of civil plans, with installation and approval prior to occupancy of the business. Land use approval typically contains conditions of approval that the applicant must complete prior to receiving a building permit. Upon satisfactory completion of all conditions of land use approval, the applicant can submit building plans for approval. State Environmental Policy Act Process SEPA review is required as the commercial is larger than 4,000 square feet, and contains 20 or more parking stalls Land Use Fees Site Plan Review $350.00 + $50 per 1,000 sq ft per gross floor area. SEPA $150.00 Civil Plan Review Traffic Impact Analysis Traffic Impact Fee Water Meter Fee Building Plan Review Building Permit Sewer Connection Fee Sewer Inspection Fee Water Connection Fee Fire Impact Fee Billed on a cost recovery basis $500.00 scoping fee, and actual cost for review $1,321.00 per peak PM trip Based on meter size Based on 1997 UBC fee Schedule Based on 1997 UBC fee Schedule $6,050.00 per ERU $145.00 per ERU $1,500 per ERU $032 per 1,000 square feet of gross floor area. Pre-Application Meeting Page 3 of 11 Design Review Street Fronts All development for properties not on pedestrian oriented streets shall include site planning measures to create an attractive street edge, accommodate pedestrian access, and support downtown design objectives. Examples of requirements based on Downtown Goals and Policies are stated in the following: Define street edge with building landscaping or other features. Provide direct access to building fronts from the sidewalk. If parking is adjacent to street frontage, provide substantial landscaping to spatially define the street edge and create a distinctive perimeter along the street front. Side and Rear Yards/ Siting Service Areas The design guidelines indicate that service areas, and outdoor storage be located away from neighboring properties to reduce conflicts and requires screening of refuse containers located behind the building. No refuse container shall be permitted between a street and the front of a building. The refuse area must be large enough to accommodate a dumpster and recycle bin. Refuse areas must be screened with an enclosure of a material and design compatible with the overall architectural theme. A six foot wall or fence shall enclose any outdoor refuse collection point. The fence shall be a solid material such as wood or masonry. The following describes the intent in siting service areas based on the Design Guidelines: • To "reduce the visibility of unsightly uses". • To minimize the visibility of "backs" of buildings where service areas are located. • To "encourage more thoughtful siting of trash containers and siting areas by screening its negative aspects". • To reduce the noise impacts of service areas. Pedestrian Circulation The following elements must be provided as part of the site plan for new developments: • All pedestrian paths must comply with the ADA. • Adequate lighting must be provided for pedestrian access. • Walkways should be integrated with the required parking lot landscaping. • Provide pathways through parking lots Pre-Application Meeting Page 4 of 11 • Integrate transit stops into the planning of site improvements • Provide weather protection such as a canopy to create a covered pedestrian open space. • Provide at least 200 square feet of landscaping at or near the entry. • Provide pedestrian facilities such as benches, kiosks, or bicycle racks. • Provide pedestrian scaled lighting • Adjacent window displays • Provide artwork or special pedestrian scaled signs Building Design and Details To encourage buildings that are comfortable at a human scale, at least three of the following features must be incorporated into the building design: • Balconies in upper stories • Bay windows • Pedestrian oriented space • Individual windows • Gable or hipped roof • Porch or covered entry • Spatially defining building elements that define an occupied space • Upper story setbacks • Composing smaller building elements near the entry or pedestrian oriented street fronts To ensure new development is compatible with Yelm's architectural size and character, at least two of the following features must be incorporated into the building design: • Upper story setback • Horizontal building modulation • Modulated roof line • Building articulation To encourage unique, identifiable architectural features at intersections, at least one of the following features must be included on a facade facing a public street: • Decorated roofline • Decorative treatment of windows and doors • Decorative railings, grill work, or landscape guards • Landscape trellises • Decorative light fixtures • Decorative building materials (masonry, wood details or patterns) Pre-Application Meeting Page 5 of 11 Concrete block walls must use textured blocks, colored mortar or a mix of other masonry types. Concrete must be architecturally treated. Metal roofing must be of high quality with a standing seam and can not be brightly colored. Blank walls must be treated through trellis and plantings, landscaping beds or other methods. Parking Lot Location and Design The requirements for off-street parking and their design shall be regarded as the minimum; however, the owner, developer, or operator of the premises for which the parking facilities are intended shall be responsible for providing adequate amounts and arrangement of space for the particular premises even though such space is in excess of the minimum set forth. Chapter 17.72 YMC requires banks, saving and loan associations, to provide (1) one parking space for every 300 square feet of gross floor area. Based on the proposed 4,450 square feet, a minimum of 15 parking spaces would be required. In all parking facilities containing 25 or more parking spaces, a maximum of 25 percent of the required parking spaces may be compact. A standard stall is 9 feet by 20 feet while a compact stall is 8 by 16. A loading space is required and must accommodate a truck 45 feet in length, 12 feet in width, and 14 feet tall. All parking areas must be surfaced with asphalt or concrete, and shall be striped and landscaped to the standards of the development guidelines. The design details for parking lot construction can be found in the Yelm Development Guidelines. Landscaping Types and Description The purpose of landscaping requirements is to preserve the aesthetic character of communities; to promote retention and protection of existing vegetation; and to reduce the impacts of development on drainage systems and natural habitats. Type 11 landscaping is intended to provide visual separation of uses from streets, and visual separation of compatible uses so as to soften the appearance of streets, parking areas and building elevation. It is used around the perimeter of a site with a minimum Pre-Application Meeting Page 6 of 11 planting area of eight-feet in width. When used adjacent to a building, a minimum five- foot planting area shall be provided. Type II landscaping will be required around the perimeter of the site. Type 111 landscaping is intended to provide visual relief where clear sight is desired. This type is utilized along pedestrian corridors and walks for separation of pedestrians from streets and parking areas. The minimum width for Type III landscaping shall be six feet. Type III landscaping is required as a part of street frontage improvements. Frontage improvements will be required to meet current code standards. Type IV landscaping is intended to provide visual relief and shade in parking areas. Parking shall have at least 24 square feet of landscape development for each parking stall proposed. Each area of landscaping must contain at least 100 square feet of area and must be at least six feet in any direction. Type V landscaping is to provide visual relief in storm water retention/detention areas with vegetation that is suitable and will thrive in hydric soils. Refuse The refuse area must be large enough to accommodate a dumpster and recycle bin. Refuse areas must be screened with an enclosure of a material and design compatible with the overall architectural theme. A six foot wall or fence shall enclose any outdoor refuse collection point. The fence shall be a solid material such as wood or masonry. Transportation Ingress and egress at the site shall be consistent with the Yelm Development Guidelines, Section 46.140. Ingress and egress to Yelm Avenue East shall be reviewed as a part of the Traffic Impact Analysis Review. The new plan shows two driveway accesses that were not part of the original review. At cursory review, we are not comfortable with this proposal. The TIA will help determine driveway location and number of accesses. Frontage improvements are required for all new development within the city. Frontage improvements on Yelm Avenue East are complete. A Traffic Impact Analysis is required. This analysis may trigger additional off-site improvements to mitigate traffic impacts associated with the proposal. The City of Yelm has adopted a Transportation Facility Charge (TFC) of $1,321.00 per PM peak trip generated by new development. The code provides a default table that the applicant can use to determine the number of new PM trips generated by a proposal. Pre-Application Meeting Page 7 of 11 The TFC charges are based on the type of use proposed as listed in the Institute of traffic engineers manual. EXAMPLE: Gross Floor Area / 1,000 x $1,321.00=TFC Drive-in Bank: 32.73 x 4, 450 = 145, 648.50 _ 1, 000 = 145.64 x $1, 321.00 = $192, 401.67 Traffic Facilities Charges may be applied to off-site improvements required to mitigate potential significant impacts attributed to the proposed development if the required improvements are capacity related. Water The proposed project is located in the City of Yelm's water service area and currently connected to City water service. Water connections are based on a consumption rate of 900 cubic feet a month and are charged at a rate of $1,500 per a connection (fee subject to change) inside city limits. The fees will be calculated utilizing the water consumption calculations provided by your civil engineer. These fees are payable at building permit issuance. All commercial buildings and irrigation systems are required to provide for cross- connection control through the provisions of a back flow prevention device installed on the water services. A list of approved devices can be found at Chapter 246-290-490 WAC. Any existing well(s) will need to be abandoned per Department of Ecology standards and the water rights will need to be dedicated to the city. The City of Yelm has been proactive in water planning since 1994, when the City made application with the Washington Department of Ecology for new water rights sufficient to serve the entire City and its Urban Growth Area. While efforts are underway to secure sufficient water to provide for Yelm's long term needs, the City has aggressively pursued the acquisition and transfer of existing water rights in order to provide for continued growth until new water rights are acquired. Yelm has historically been successful at acquiring and transferring sufficient water to meet demands. The Washington Department of Ecology recently denied a water rights transfer that the City had been working on for 18 months and which had been approved twice by the Thurston County Conservancy Board. The denial of this water rights transfer means that the City currently has a limited number of water connections available for new development. The City has appealed Ecology's decision to the Pollution Control Hearings Board. Pre-Application Meeting Page 8 of 11 Unless Ecology's decision is overturned by the Hearings Board, the City is no longer able to make a finding of concurrency with the municipal water system for all new developments with land divisions. Community Development staff will be recommending denial of all preliminary land divisions. The State Building Code at Section 19.27.097 RCW requires evidence of water availability and the issuance of a building permit by the City of Yelm is the City's commitment to serve a proposal with potable water. Sewer The proposed site is currently located in the City of Yelm's STEP sewer system service area, however not connected to the City of Yelm's STEP sewer system. There is an existing 8" sewer main located in Yelm Avenue East (SR 507). This proposal will be required to install step tank(s) and associated equipment needed to operate with the City of Yelm's step sewer system. This project will be required to install a City of Yelm STEP sewer tank(s) assembly. The size of the STEP tank will be based on peak flows as calculated by the developer's engineer, which must be submitted as part of the civil plan review. Any on-site septic systems will need to be abandoned prior to site plan review approval. Commercial sewer connections are based on a consumption rate of 900 cubic feet a month and are charged at a rate of $6,050.00 per a connection (fee subject to change) inside city limits. An inspection fee of $145.00 per a connection will also be required. Fire Protection All projects need to have fire protection for the buildings. It is likely that fire flow may be an issue at this location, which will be addressed through building official review of the proposed building uses and construction material used for the buildings. The International Building Code (IBC) provides occupancy ratings for different types of uses. The fire coverage and sprinkler system for the proposed use must meet IBC requirements. Fire Impact Fee pursuant to Section 15.40.020 (B)(6) YMC is established at a rate of $0.32 per square foot of development for all new development in the City of Yelm. Pre-Application Meeting Page 9 of 11 Stormwater Developments with additional impervious surface are required to provide stormwater facilities pursuant to the 1992 DOE Stormwater Manual. Stormwater treatment for all impervious surfaces, such as internal and frontage streets is to be treated on site. The size and design would be reviewed as part of the site plan review and further review at civil plan submittal. An operations and maintenance agreement will be required. ADA Requirements The American Disabilities Act required that facilities are ADA accessible. Facility improvements will have to meet current code. Review of these improvements will be determined upon further review of the civil and architectural plans. Civil Plan Review Process Civil Plan review generally takes place after a land use approval. The Yelm Development Guidelines contain standard details for all infrastructure requirements, including parking lot layout, sewer and water lines, STEP tank design, and stormwater control. Building Permit Process Building Plan review, permitting and inspections will be based on Title 15 Yelm Municipal Code, adopting the 2003 IBC, IMC, UPC, IFC and the 2001 Washington State Energy Code. By resolution, the City of Yelm re-adopted the 1997 UBC, UMC and UPC Fee schedules. Building Plans may be submitted after Site Plan Review approval. Five(5) sets of plans, one of which may be half scale, two (2) sets of engineering calculations, energy calculations and specifications will be required. Due to the size of the occupancy, an integrated sprinkler and fire alarm system will be required. These plans may be submitted at a later date along with any required kitchen suppression systems. All fire related items 5' outside the building will be subject to civil review along with domestic water, waste, and storm water. Concurrently with Site Plan Review two sets of building and accessory building elevations must be submitted for review of the building for consistency with the Design Guidelines. Allow at least 8 to 12 weeks for Building Plan Review and 2 weeks for design guideline review. DESIGN GUIDELINES CHECKLIST Please provide an explanation of how each applicable design guideline has been met by the proposal Project Name America's Credit Union Case No. DESIGN GUIDELINES Guidelines Guidelines Project Review Checklist Applicable Met I.A.(1) Relate development to pedestrian oriented street frontage. I.A.(2) Relate development to street fronts (other than pedestrian oriented streets). X I.B.(1) Minimize visibility and impacts of service areas. X I.C.(1) Take advantage of special opportunities and mitigate impacts of large developments. I.D.(1) Reduce impact of service areas and mechanical equipment. X I.E.(1) Integrate biofiltration swales and ponds into the overall site design. X I.F.(1) Enhance the visual quality of development on corners. I.F.(2) Provide a paved pedestrian walkway from the street corner to the building entrance. ~~ II.A. 1 All pedestrian paths must correspond with federal, state and local codes for X handicapped access, and the Americans with Disabilities Act. ~~ II.A. 2 Provide adequate lighting at the building entries and all walkways and paths X through parking lots. II.A.(3) Develop an on-site pedestrian circulation concept. X II.B.(1) Provide a pedestrian path at least 60" wide (preferably 96" wide) from the X street sidewalk to the main entry. II.B.(2) Provide pedestrian paths or walkways connecting all businesses and the entries of multiple buildings on the same development site. II.B.(3) Provide parking through parking lots. X Where street Right-Of-Way is insufficient to provide adequate sidewalks, II.C.(1) buildings and other site features must be set back from the public Right-Of- Way to achieve at least minimum sidewalk widths. II.C.(2) Where new streets are developed, provide sidewalks according to minimum standards. ~~ II.D.1 Provide, where feasible, pedestrian circulation routes to adjacent uses and X transit. II.D.(2) Integrate nearby transit stops into the planning of adjacent site improvements. II.D.(3) Encourage pedestrian paths from all transit stops through commercial areas to residential areas within 1200 feet. II.E.(1) Enhance building entry access. X DESIGN GUIDELINES Project Review Checklist Guidelines Applicable Guidelines Met II.F.(1) Provide pedestrian oriented open space at key locations. III.A.(1) Provide access roads through large lots with more than one street frontage. III.B.(1) Minimize driveway impacts. X III.C.(1) Meet requirements for location of parking lots on pedestrian oriented streets. III.C.(2) Meet requirements for parking lot design detail standards. X III.D.(1) Minimize parking areas through joint use and management. III.D.(2) Encourage structured parking. III.D.(3) Reduce impacts of parking garages. IV.A.(1) Incorporate human-scale building elements. X IV.B.(1) Reduce scale of large buildings. IV.C.(1) Architecturally accentuate building corners at street intersections. IV.D.(1) Enhance buildings with appropriate details. X IV.E.(1) Retain original facades. IV.E.(2) Use compatible building materials. (See Building Material Summary Matrix, pg. 59.) X IV.F.(1) Treat blank walls that are visible from the street, parking or adjacent lot(s). X IV.G.(1) Locate and/or screen roof-mounted mechanical equipment so as not to be visible from the street or from the ground level of adjacent properties. X ~~ IV.G. 2 Where practical, locate and/or screen utility meters, electrical conduit and other service and utilities apparatus so as not to be visible from the street. X V.F.(1) Use plant materials that are approved for use in downtown Yelm. Pro onents ma use other lant materials a roved b the Cit . X V.G. 1 Develo a site landsca a desi n conce t. X V.H.(1) Provide substantial site landscaping. X V.H.(2) Protect and enhance natural features. V.I.(1) Screen all parking lots as required by Chapter 17.80, Landscaping. X V.I.(2) An alternative to the required perimeter parking area landscaping plan may be submitted. V.I.(3) Provide internal parking lot landscaping. X V.J.(1) Consider alternative building and parking siting strategies to preserve existing trees. V J (2) Consider the integration of pedestrian and bicycle paths with stands of mature trees where feasible to connect adjacent uses.