06-14-11 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 14, 2011 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: Don Miller, Joe Baker, Mike McGowan, Tracey Wood and Russ
Hendrickson. Bob Isom was excused. John Thompson arrived at 6:05 pm.
3. Agenda Approval
11-48 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations - Yelm Lion's Club. Margaret Clapp, Citizen of the Year.
Yelm Lion's Club, Community Service Recognition. Several members of the Yelm Lion's
Club were present to accept a Special Recognition plague from the Mayor for their
contributions to the Community. Roberta Stephenson, past president, shared that the
group is currently preparing for the annual Prairie Days celebration and complimented
the recent landscape project that the FFA completed at the Lion's Club Cabin where the
hold their meetings.
Mayor Harding added that the Lions Club is involved in many community service
projects, too numerous to list, including help for the vision impaired, building wheelchair
ramps and sponsoring a Christmas store for approximately 300 young people to shop for
gifts for their family.
Citizen of the Year 2011, Margaret Clapp was not present. Mayor Harding singled her
out for her overwhelming contribution to the Yelm community. Will reschedule this
presentation on another date.
5. Public Comment. There was no comment from the audience in attendance.
6. Consent Agenda
Minutes -Regular Meeting May 24, 2011
Payables -Checks 55963-56103, Totaling $496,297.94.
11-49 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -none scheduled
8. New Business
a. Yelm Timberland Regional Library and the City of Yelm Intent to Purchase and
Address Building Maintenance.
Shelly Badger reviewed the revised staff report describing the proposed agreement
between the City of Yelm and the Yelm Timberland Regional Library for the intent to
purchase space for a library and the building maintenance. Mayor Harding has met with
the TRL Board and proposed the intent to purchase the current library facility located at
Prairie Park. The terms of the purchase would include an agreement with TRL where
they would contribute up to $37,000 per year for maintenance for the building facility.
TRL is asking Council to memorialize their intent to purchase by providing a copy of the
motion of the Board, and the City of Yelm is asking for a financial commitment from TRL
Page 1 of 3
to finalize the purchase negotiations with the building owner, Prairie Park Holdings.
Michael Crose, Library Director arrived at 6:10 p.m. Mayor Harding called for questions.
Council was asked if they had the revised staff report.
11-50 MOTION BY JOHN THOMPSON PROPOSING AN AGREEMENT BETWEEN THE
CITY OF YELM AND TIMBERLAND REGIONAL LIBRARY, WHEREBY TRL WOULD
CONTRIBUTE NO LESS THAN $37,000 PER YEAR TOWARDS ONGOING
MAINTENANCE AND OPERATION EXPENSES, FOR A PERIOD NOT LESS THAN 20
YEARS; IT IS THE CITY'S INTENT TO PURCHASE AND MAINTAIN THE CURRENT
LIBRARY FACILITY LOCATED AT 210 PRAIRIE PARK ST FOR THE PURPOSE OF
PROVIDING TRL SPACE TO SERVICE THE GREATER YELM AREA WITH LIBRARY
SERVICES.
MOTION DIED.
11-51 MOTION BY JOHN THOMPSON AND SECONDED APPROVING THE CONCEPT AS
PRESENTED BY MAYOR HARDING TO TRL, WHEREBY THE CITY INTENDS TO
PURCHASE THE CURRENT LIBRARY FACILITY LOCATED AT 210 PRAIRIE PARK
ST. ADDITIONALLY, COUNCIL AUTHORIZES MAYOR HARDING AND STAFF TO
NEGOTIATE DETAILS OF AN AGREEMENT FOR COUNCIL CONSIDERATION,
WHEREBY TRL WOULD CONTRIBUTE UP TO $37,000 PER YEAR TO PROVIDE A
LEVEL OF MAINTENANCE FOR THE BUILDING.
5 VOTES YEA, COUNCILMEMBER MCGOWAN; ABSTAIN, CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Miller attended SE Thurston Fire Authority Forum to receive community
input to assist consultants preparing strategic plan. Mayor added he has been working
with community and staff also.
Councilmember Baker met with management at Senior Center.
Councilmember McGowan shared information from HOME Consortium meeting with
information about 10% decrease HUD contribution ,action plan deadline, preliminary
"point in time" homeless data varies from year to year. Draft numbers of homelessness
appear to be in decline, conversely, unsheltered individuals up. Attended Rotary Club
meeting, learned of their backpack program to feed schoolchildren during the summer
months and vacation periods. Attended Habitat for Humanity Key presentation to 15
families who are now homeowners. Commented that Position 6 remains open.
Councilmember Wood attended Transportation Policy Board where they discussed
alternate modes of transportation and Solid Waste Advisory Committee meeting; Park
and Ride at Hawks Prairie Transfer station. Yelm Transportation Committee discussed
Mosman Corridor.
Councilmember Thompson attended Transportation Policy meeting, Chamber Commerce
meeting and Flag Day celebration.
Page 2 of 3
Councilmember Hendrickson attended Flag Day Ceremony, Emergency Management
meeting where they discussed recent training attended by several city staff members and
the Mayor.
Mayor Harding attended EMS meeting, took part of training in Maryland returning with
lots of good information and tools to update our Emergency Management Operation.
11. EXECUTIVE SESSION -none scheduled
12. Correspondence included an invite to SE Thurston Fire Authority Community Input
Strategic Plan Forum and Nisqually Land Trust Raft Trip. Also Thurston First periodical
from Economic Development Council.
Mayor Harding encouraged Councilmembers to attend signing of the Military Community
Covenant at JBLM on June 24th designed to promote collaboration and encourage
effective communication, understanding and mutual support for resolution of common-
military related issues affecting the military families and surrounding communities. Mayor
is a member of the partnership committee.
13.
Attest - '9~~'~i.,/ ~ Z. Zv
ine Schnepf, City Cle
Page 3 of 3
Adjourn: 6:30 pm