03-10-04 MINUTES
YELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, MARCH 10, 2004
Call to Order
1. . Mayor Rivas called the meeting to order at 7:30 p.m.
Roll Call
2. . Present: Joe Baker, Bob Isom, Ron Harding and Pat Fetterly.
Excused: Don Miller
3. Agenda Approval
04 -18 MOTION BY BOB ISOM, SECONDED BY PAT FETTERLY
APPROVING THE AGENDA AS PRESENTED. CARRIED.
Special Presentations –
4. Chris Maun, Green Congress. Council viewed a
short video addressing Green Congress’s programs which are intended to
educate students about ecosystems. Two hundred Yelm students attended
Green Congress workshops last year. Mr. Maun distributed handouts and
thanked Yelm for continued support of the program. Mayor Rivas and
Council thanked Mr. Maun for his presentation.
Public Comment
5. - There was no response to the call for comments.
6. Consent Agenda
a. Council Minutes:
Council Minutes – (1) February 25, 2004 Regular Meeting
and (2) February 26, 2004 Study Session
Payables: Checks 22114 - 22264 totaling $263,455.40
b.
Manual Checks: 22114 – 22173 totaling $2,569.97
1)
Claims Checks 22174 – 22264 totaling $260,885.43
2)
Payroll Final February, 2004, Checks 7882 – 7941 totaling $180,731.50
c.
Park Use Requests:
d.
CMP, Lupton Wedding, 8/15/04, 12-8 pm, 200+/- attending
1)
YCP, Huff/Lawrence Baby Shower, 6/12/04, 12-6, 50+/- attending
2)
e. Financial Report: February 2004 End of Month
04 - 19 MOTION BY RON HARDING, SECONDED BY BOB ISOM
APPROVING CONSENT AGENDA ITEMS WITH PARK REQUEST
D, 1) MOVED TO NEW BUSINESS AS 8 B. CARRIED.
Yelm City Council Minutes Page 1 of 5
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Public Hearing(s
7. )
a. Yelm Community Services (YCS) Youth Activities/Child Care Center
Project. Mayor Rivas opened public hearing at 7:54 p.m. announcing the
date, place, time and purpose of the hearing. No objections to participants
were stated.
Cindy Cecil, Yelm Community Services Director, thanked city officials
and staff for agreeing to act as lead agency for the grants that supported
projects including the initial YCS building, shelter, facility expansion,
Krislen Apartments and the Youth/Child Care Centers. YCS has received
a temporary occupancy permit and should have the permanent permit
soon.
Ms. Cecil is anxious to showcase the new facility and welcomes
city/community meetings. They will also be renting space for other
meetings/events. Ms. Cecil also addressed future goals that include
adding space for a SPSCC satellite and additional Head Start space.
Mayor Rivas thanked Ms. Cecil for her dedication in providing services
to the community.
Mayor Rivas closed the public hearing at 8:08 p.m.
b. Yelm Community Services Project Completion Acceptance.
04 – 20 MOTION BY BOB ISOM , SECONDED BY RON HARDING
ACCEPTING THE YELM COMMUNITY SERVICES YOUTH
ACTIVITIES/CHILD CARE CENTER AS COMPLETE. CARRIED.
Council consensus supported moving Old Business ahead of New
Business to accommodate the majority of people attending the meeting.
9. Old Business
a. Final Plat Application, Willows Glen Subdivision Phase II, SUB-04-
0012-YL. Tami Merriman, Yelm Assistant Planner, provided an
overview of the staff report including existing and new conditions. Ms.
Merriman reported that the landscaping plan has been approved, but
deferred to wait for better weather and to allow access to the rear of the
northern lots for construction. Also deferred to warmer months is a road
repair. An assigned savings account for deferred items has been provided.
Yelm City Council Minutes Page 2 of 5
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Scott Rood and Jim Norton, Willow Glen Homeowners Association,
addressed Council with concerns about the Homeowners Association for
the new area, maintenance work provided with Association fees, lack of
accountability for how those funds were spent, and the speed and amount
of construction traffic that will pass thru the existing development during
Phase II construction.
Speed limit clarification was provided and it was noted that the
maximum City speed limit is 25 mph unless posted otherwise. Council
recommended that homeowners contact Yelm PD if there is a problem
with excessive speed. The City’s speed display unit can be set up in the
area to create an awareness of driving speeds. Denny Balascio, Yelm
Property Development, indicated that the sub-contractors work for him
and problems can also be reported to him for follow-up.
Council discussion determined that issues between the Homeowners
Association and developer are private and cannot be addressed by the
City.
04 – 21 MOTION BY BOB ISOM, SECONDED BY PAT FETTERLY
APPROVING THE WILLOW GLEN SUBDIVISION, PHASE II,
SUB-04-0012-YL WITH THE TWO CONDITIONS IDENTIFIED IN
THE STAFF REPORT AND RECORDING DELAYED UNTIL
FINAL CCR APPROVAL BY THE CITY. CARRIED.
b. Park Use Request (from Consent Agenda) – Cochrane Memorial Park.
Council expressed concern about a request to use the park for a wedding
with 200 people attending. Areas of concern include lack of parking, the
number of expected guests, restroom facilities, and the length of the
request. Council requested that staff do some additional follow-up with
the applicant.
8. New Business
Approval to Circulate Petition for Annexation: Area North of Coates Road –
a.
Robert & Forrest Roberts. Grant Beck, Community Development Director,
provided information about the court decision overturning annexation methods
and the reversal of that decision. Currently, two petition options are available;
the original requiring majority signatures based upon valuation or the alternate
method requiring majority signatures based upon property size and registered
voters.
Yelm City Council Minutes Page 3 of 5
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The property proposed for annexation is north of Coates Road between Yelm
Creek and Cullens Road. Property size is approximately 15 ½ acres with 25
parcels, some of which have been developed. The property is currently zoned
RR/5; annexation would allow a change to allow 4 units per acre. The area falls
within the water service area.
Council discussion concerned lack of identification of the method to be used
and the possibility of an applicant using both methods if one failed.
Consideration was given to requiring the identification and having the applicant
return to the next meeting for a final decision.
04 – 22 MOTION BY BOB ISOM, SECONDED BY PAT FETTERLY
ACCEPTING THE ROBERT AND FORREST ROBERTS REQUEST
TO CIRCULATE A PETITION FOR ANNEXATION USING
EITHER METHOD. CARRIED.
Approval to Circulate Petition for Annexation: Area Between Bald Hills Rd and
b.
Yelm Avenue W. – David Phill. Grant Beck provided an overview of his staff
report. The 61 acre property contains 12 parcels; located south of Yelm Ave
West (SR 507), north of Bald Hills Road and west of 5 corners. Property in this
area is subject to a water extension latecomers agreement. The property is
currently zoned Arterial Commercial. Future zoning would be C-2 or heavy
commercial.
04 – 23 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY
ACCEPTING THE DAVID PHILL REQUEST TO CIRCULATE A
PETITION FOR ANNEXATION USING EITHER METHOD.
CARRIED.
10. Mayor and Council Reports and Initiatives and Board/Commission
Business
Councilmember Baker attended a SWAC meeting where discussion
concerned increasing rates as a way of encouraging recycling.
Councilmember Isom attended TRPC meetings. Meeting discussion
concerned Vision vs. Reality, the possibility of the Thurston County
PUD (formed in 1939) joining TRPC, commercial development along
Y/2-Y/3 and rail line frontage.
Councilmember Harding also attended TRPC (TPB) meetings and
acknowledged staff’s awareness of south county needs and consideration
of Pierce Co. impacts on the area.
Councilmember Fetterly attended the Yelm Fire District Public Meeting
and found it to be informative and positive.
Mayor Rivas reported on a meeting earlier in the day that included
elected officials and staff, Chamber of Commerce Economic
Yelm City Council Minutes Page 4 of 5
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Development Committee (EDC) members, and the Thurston County
EDC director. A community task force is forming to work on securing
community support for locating a NASCAR raceway in Yelm.
Staff provided an initial remodel plan for City Council Chambers. The
plan includes redirecting and expanding a new council bench to
accommodate a seven member council. Additional discussion will take
place prior to final decisions on recording equipment, covering existing
walls and other room elements.
11. Executive Session – None
Correspondence
12. was provided for review.
Adjourn
13. : 10:00 p.m.
___________________________________
Adam Rivas, Mayor
Attest: ___________________________________
Agnes Bennick, City Clerk
Yelm City Council Minutes Page 5 of 5
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