08-23-11 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, AUGUST 23, 2011 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: Don Miller, Joe Baker, Bob Isom, Mike McGowan, and Russ
Hendrickson. Excused: Tracey Wood. John Thompson arrived at 6:03.
3. Agenda Approval
11-71 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -none scheduled
5. Public Comment. There was no comment from the audience in attendance.
6. Consent Agenda
Minutes -Regular Meeting August 9, 2011
Payables -Checks #56466-56526 Totaling $1,291,941.01.
11-72 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS PRESENTED.
CARRIED.
7. Public Hearing -none scheduled
8. New Business
a. Resolution No. 527 Irrigation Program Amendment
Gary Carlson stated the Council passed Resolution No. 522 restricting the use of water
for irrigation pursuant to Section 13.04.97 Yelm Municipal Code and establishing policies
and procedures for the implementation of water conservation measures in 2011. Council
adopted a water conservation program in 2010 that established a water budget for each
water customer with an irrigation meter. The budget was based on the amount of water,
according to the Washington Irrigation Guide, needed to maintain healthy and productive
landscaping, or the customers use in 2009, whichever is less. Resolution No. 527 would
amend Resolution No. 522 and add two new developments, Our Redeemer Lutheran
Church and Cullens Road Subdivision.
11-73 MOTION BY BOB ISOM ADOPTING RESOLUTION NO. 527 AMENDING THE 2011
IRRIGATION WATER BUDGET IN ORDER TO ADD WATER BUDGETS FOR TWO
NEW DEVELOPMENTS. CARRIED.
b. Ordinance No. 944 Library Bldg. Fund Creation
Janine Schnepf explained that in 1993 Ordinance No. 478 was adopted establishing the
Yelm Library Donation Fund as Fund No. 108, stating all monies received from public or
private sources be deposited into this fund for improvement and expenditures related to
the Yelm Library. In 1999, Ordinance No. 665 was adopted adding a Chapter to the Yelm
Municipal Code (YMC) establishing the Yelm Library Advisory Board and defining their
responsibilities and the deposition of any gifts of money. After review of the YMC related
to the renewed interest in the purchase of space for the library, it was determined that
Library Donation Fund No. 108 was closed for inactivity and reused for another fund.
Ordinance No. 944 would establish the Yelm Library Building Fund as Fund No. 110 for
the receipt and expenditure of donations for the Yelm Timberland Library.
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11-74 MOTION BY JOE BAKER ADOPTING ORDINANCE NO. 944 AMENDING
ORDINANCE NO. 478 (9/93), ESTABLISHING A YELM LIBRARY BUILDING FUND
FOR REVENUE AND EXPENDITURE OF DONATIONS. CARRIED. 1 ABSTAIN
(MCGOWAN).
c. Septage Hauling Contract Award for Collecting 8~ Hauling Septage
Tim Peterson stated the City is required to contract with a hauling company to provide
the necessary services for the City's step collection system and reclaimed water system.
On July 22, and July 29, staff put out a call for bids for these services. It closed on
August 5, 2011 and four sealed bids were accepted. The low bidder was Drain-Pro Inc.
out of Puyallup, Washington. Bids are structured on a per gallon basis; Drain-Pro's bid
was .24 per gallon for septage and .10 per gallon for waste activated sludge. The amount
expended in 2010 for collecting and hauling sludge was $42,949.57. Drain-Pro's per
gallon price times the estimated sludge to be hauled for the remainder of 2011, falls
within the 2011 budget for this service.
11-75 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A TWO YEAR
CONTRACT WITH DRAIN-PRO, INC. FROM PUYALLUP, WASHINGTON, FOR THE
COLLECTION AND HAULING OF THE CITY'S SEPTAGE AND WASTE ACTIVATED
SLUDGE. CARRIED.
d. Catch Basin Contract
Tim Peterson explained that the City is required to contract with a hauling company to
provide the necessary services for the maintenance of the City's catch basins. On July
22, and 29th, 2011 put out a call for bids for these services. Drain-Pro Inc. was the lowest
bidder out of three bids accepted. Drain-Pro's bid for $170.00 per hour, $70.00 per ton
for the collection and disposal of catch basin waste. This is a budgeted service paid from
the storm water utility.
11-76 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A TWO YEAR
CONTRACT WITH DRAIN-PRO, INC. OF PUYALLUP, WASHINGTON FOR THE
COLLECTION AND DISPOSING OF THE CITY'S CATCH BASIN WASTE FOR UP TO
$20,000 PER YEAR. CARRIED.
e. Hawthorn Tree Removal
Gary Carlson stated the removal of Hawthorn street trees requires approval of the Yelm
City Council, pursuant to Section 14.16.070 Yelm Municipal Code (YMC). Two Hawthorn
trees located on Yelm Avenue West along the Sidewalk Improvement Project have been
identified by the City of Yelm's contract arborist, Kevin McFarland as in very poor
condition and hazardous. His recommendation is removal of these two trees. In addition,
Mr. McFarland also recommends that care be taken to minimize any damage to the
surface roots during the removal of the existing sidewalk and root pruning may be
necessary. He would also like to be present when the excavation takes place
immediately adjacent to the trees. There may be additional trees that may become a
hazard or in poor health due to the construction project. We are seeking permission
based on our consultant's evaluation to remove these trees. The trees removed would be
replaced with Paul's Scarlet Hawthorns.
11-77 MOTION BY JOE BAKER APPROVING THE REMOVAL OF TWO OR MORE
HAWTHORN TREES FOR THE YELM AVENUE WEST SIDEWALK IMPROVEMENT
PROJECT. CARRIED.
9. Old Business -none scheduled
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10. Mayor and Council Initiatives
Councilmember Isom attended the Yelm Finance Committee meeting.
Councilmember McGowan attended the Yelm Finance Committee meeting.
Councilmember Thompson attended the Yelm Finance Committee and everything is on
track and looks good. Mr. Thompson also attended a Library meeting.
Councilmember Hendrickson attended a Medic One meeting where they are working on
their budget.
Mayor Harding attended a few committee meetings in town but has nothing to report.
11. EXECUTIVE SESSION -none scheduled
12. Correspondence included City of Yelm Family Picnic, September 18, 2011 @ 12:30 pm
Longmire Community Park, Port of Olympia, Wings & Wheels, August 27, 2011 @ 2:00
pm Olympia Regional Airport, County-City Meeting, August 31, 2011 @ 5:30 pm 4611
Tumwater Valley Dr. SE, Tumwater.
13. Adjourn: 6:27 pm
Attest i~~U lit. ,! ~~YY1Q
Lori Mossman, Deputy City Clerk
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