947 Change Order PolicyCITY OF YELM
ORDINANCE NO. 947
AN ORDINANCE OF THE CITY OF YELM AUTHORIZING THE
APPROVAL OF CHANGE ORDERS FOR CONSTRUCTION
CONTRACTS UNDER CERTAIN CIRCUMSTANCES, AND
ESTABLISHING A PROCEDURE FOR REVIEW.
WHEREAS, change orders, which are revisions to a construction contract, are an
integral part of construction contracts that are administered by the Executive and
Public Works Departments; and
WHEREAS, decisions on change orders must often be made immediately to
allow the contractor to continue with the work with a minimum of administrative
delay; and
WHEREAS, the City of Yelm desires to establish a formal policy and procedure
which would allow the City Administrator and the Mayor to approve change
orders under certain circumstances;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1: The City Administrator and the Mayor are hereby authorized and
directed to approve and sign construction contract change orders on construction
contracts under the following conditions:
1. If the change order does not substantially change the scope of the project;
and;
2. If the total increase or decrease in the contract amount, as a result of the
change order, does not exceed 10% for contracts $250,000 and less; and;
3. If the total contract amount as adjusted by the change order is within the
amount budgeted for the project.
Section 2: Prior to any authorization of additional work or commitment of funds,
the Department leading the construction contract shall present the City
Administrator and Mayor with the change order details for their consideration
according to the conditions stated in Section 1.
Section 3: Where the City Administrator and Mayor approve and sign change
orders according to the conditions stated in Section 1, they shall forward the
change order to the Council and the requesting department for its information
within thirty (30) days of the signing of the change order.
City of Yelm Ordinance No. Page 1 of 2
Section 4: If the change order does not meet the conditions set forth in Section
1, the City Administrator shall submit the change order to the City Council for
approval.
ADOPTED and sign din uthentica ' n this 8th day of November, 2011.
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Authenticated: ~ IGI
J ine Schnepf, City Cler
Effective: November 23, 2011
Published: Nisqually Valley News, November 18, 2011
City of Yelm Ordinance No. Page 2 of 2