11-08-11 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 8, 2011 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: Don Miller, Bob Isom, Mike McGowan, Tracey Wood, John Thompson
and Russ Hendrickson. Excused: Joe Baker
3. Agenda Approval
11-93 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations
Friends of the Library President: Richard Young presented a donation of $25,000 to the
Yelm Library Fund from the Friends of the Library. Contribution represents many hours of
volunteer service and years of savings to benefit the library. Mr. Young offered his
appreciation to the Mayor for all the City has done to support the regional library, and to
the volunteers that contribute their time. The fund raising projects have captured the
hearts and minds of people to continue to support the library. He recognized Friends of
the Library members, Helen and Felix for their hours of work.
Mayor Harding added that Mr. Young was instrumental in the success with the
challenges they faced to keep the library in Yelm with the real stories that were shared
passionately to the Library Board. With the cooperative efforts of the community, the
Mayor hopes to conclude the maintenance, purchase and sale agreements by year-end,
thanks to the joint efforts. Councilmember McGowan reminded the audience of the book
sales hosted by the Friends that held the first Saturday of each month.
Also present were members of the Mom's of Yelm with an additional donation. Thanks to
all.
Community Recognition
Andre Lyle, Eagle Scout: Mayor Harding introduced Andre Lyle and recognized his
ambitious contribution to the community through his accomplishments on his Eagle Scout
5. project. Mayor Harding and Councilmember Isom attended Andre's Eagle Scout award
ceremony and were impressed with the ceremony and the project. Andre shared that his
project was to restore 650 feet of Lacamas Creek with removal of noxious and invasive
weeds and replace with native plants. Planted 668 plants and scrubs, leading 92
volunteers to complete 703 man-hours of work over a 8 month period. Andre was
congratulated for his accomplishments, his leadership and character shown through
scouting. Andre added that salmon have returned to the creek, a tangible sign of the
success of the project.
Public Comment. No comments
6. Consent Agenda
Minutes -Regular Meeting October 25, 2011 and Study Session October 22, 2011
Payables -Checks #56904-56941, Totaling $291,504.17.
11-94 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS PRESENTED.
CARRIED.
7. Public Hearing -none scheduled
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8. New Business
Squaxin Tribe/Cities of Olympia, Lacey and Yelm Memorandum of Understanding,
Deschutes Water Shed Restoration
Shelly Badger presented a unique and significant M.O.U. by first introducing Jim Peters
and John Konovsky from the Squaxin Tribe. The cities of Olympia, Lacey and Yelm and
the Squaxin Island Tribe have been working collaboratively during the evaluation of water
rights applications, which has led to this partnership for habitat restoration in the Budd
Inlet/Deschutes River Watershed. The cities have purchased farmland along the
Deschutes River and planned restoration solutions toward habitat protection and
restoration of a healthy watershed. Key elements of the M.O.U. include equal funding
from the three cities for restoration fund used toward match for larger habitat protection
and restoration projects. This Memorandum will be presented to the other city's council
before a formal signing at a later date.
11-95 MOTIONS BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE
MEMORANDUM OF UNDERSTANDING BETWEEN SQUAXIN ISLAND TRIBE AND
THE CITIES OF OLYMPIA, LACEY AND YELM REGARING BUDD INLET AND
DESCHUTES WATESHED RESTORATIONS. CARRIED.
Mr. Peters thanked the Council on behalf of the Squaxin Island Tribe for the leadership
strength to turn development into restoration and protection of resources.
Ordinance No. 947 Change Order Policy for Construction Contracts.
Shelly Badger reviewed the staff report on Ordinance 947 establishing a written change
order policy for construction contracts $250,000 or less as recommended by the 2008-09
audit. Policy would replace prior practice of taking all necessary change order projects
back to Council by establishing an approval process from staff lead to City Administrator
and Mayor, establishing a maximum 10% change order amount allowed on contract
under $250,000, review of available funds and timely approval for contractors to continue
work without delay. Discussion followed. Councilmember Isom added notification to
Council as a condition of the Ordinance. Shelly Badger recommend the amendment to
state in Section 3; Where the City Administrator and Mayor approve and sign change
orders according to the conditions stated in Section 1, they shall forward the change
order to Council and the requesting department for its information within thirty (30) days
of signing the change order.
11-96 MOTION BY BOB ISOM ESTABLISHING A CHANGE ORDER POLICY FOR
CONSTRUCTION CONTRACTS OF $250,000 OR LESS. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Miller attended the Chamber meeting and commended the Mayor for
precise review of the City's budget presentation.
Councilmember Isom attended the Eagle Scout presentation where Andre Lyle received
his Eagle Scout award, stating that it was an impressive event.
Councilmember Isom attended TRPC meeting where they: amended the 2011 budget
and announced increased fees for cities for 2012 budget based on population growth;
obtained revised regional transportation profile that will be available in the City Hall
library and reported that transportation is a high priority in discussions about legislative
priorities. He also reported the Port of Olympia interested in returning to TRPC with an
emphasis on economic development. In closing, he related a compliment from Chris
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11.
Stern, TC Public Utility District to Yelm's Program/Project Manager for her work on the
Thurston County Sustainability Committee.
Councilmember Wood attended the TComm Admin Board meeting discussing
appointments on the board.
Councilmember Thompson attended the Chamber Forum. Anxious to be able to report to
the Nisqually River Council with information from tonight's meeting.
Hendrickson attended the Chamber Forum.
Mayor Harding attended Mayors Forum where they discussed general regional issues.
EXECUTIVE SESSION -none scheduled
12. Correspondence -none
13. Adjourn: 6:36 pm
~~
Ron Hardi g, Mayor ~
Attest f -
nine Schnepf, City CI
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