03-13-12 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 13, 2012 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: J.W. Foster, Joe Baker, Mike McGowan, Ken Garmann, Tracey
Wood and Russ Hendrickson. Bob Isom was excused.
3. Agenda Approval
12-18 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations - Puget Sound Energy (PSE) Post -Storm Briefing - Casey
Cochrane and Amy Tousley. Mr. Cochrane gave a power point presentation
showing where the power comes from and how it gets to Yelm. Puget Sound
Energy has over 118,500 Thurston County electric customers. The recent
construction of the Yelm Substation has helped reduce the down time for outages.
Since 2006, PSE has invested $70 million system -wide in the Tree Trimming
Program, which has reduced the number of power outages. This is an ongoing
program. During the January storm there were 38 tree/vegetation trimming crews
in Thurston County. This storm was one of the biggest storms since 1972. Some
of the challenges PSE faced in the January storms were historic ice and snow,
repeated damage (snow/ice/wind), and dangerous working conditions.
Councilmember Hendrickson thanked PSE and staff for the work they did to
restore the power to Yelm. Mayor Harding stated that the City of Yelm and PSE
had started coordinating before the storm for many different things including the
staging area at the Wal-Mart parking lot. The Mayor received many positive
comments about the amount of PSE trucks and staff working to get Yelm's power
back on.
Mr. Cochran stated they are committed to continuous improvements to serving
this Community.
5. Public Comment. No comments from public.
6. Consent Agenda
Minutes - February 28, 2012, Study Session Minutes February 29, 2012.
Payables - Checks #57624 - #57733 Totaling $465,130.88.
12-19 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Interlocal Contract with H -GAC Buy Procurement Agency
Tim Peterson explained the H -GAC Buy contract is an open-ended contract that
can be discontinued at any time.
There is no cost to join but would offer services for procurement process that are
more efficient by establishing competitively priced contracts for goods and
services. Executing an interlocal contract with H -GAC Buy for the procurement of
equipment, would save the City money for items included in 2012 budget. H -GAC
Buy is a nationwide, government procurement agency, which meets all state
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statutes. City attorney, Brent Dille and Municipal Research Services Center has
concurred.
12-20 MOTION BY MIKE MCGOWAN AUTHORIZING MAYOR RON HARDING TO
SIGN AN INTERLOCAL CONTRACT (ILC) WITH H -GAC BUY FOR
COOPERATIVE PURCHASING. CARRIED.
b. Parametrix Scope of Work and Budget for Water Reclamation Plant
Process Improvements
Stephanie Ray explained since late fall/winter of 2010 the water reclamation
facility has struggled to consistently produce class "A" reclaimed water. In the
spring of 2011, the City engaged Brown and Caldwell to do a more detailed
analysis of existing conditions and help establish consistent reclaimed water
production. In December of 2011, short-term recommendations were brought
forward to potentially improve reclaimed water reliability for the 2012 reclaimed
water season.
The proposed scope of work from Parametrix provides the necessary technical
expertise and oversight of the short-term recommendations and provides the
necessary technical memorandums from each effort to help determine the City's
next steps in an effort to fully stabilize plant performance by June 30, 2012.
12-21 MOTION BY MIKE MCGOWAN AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT WITH PARAMETRIX IN THE AMOUNT OF (SIXTY ONE
THOUSAND FIVE HUNDRED TWENTY SEVEN DOLLARS THREE CENTS)
$61,527.73 FOR ENGINEERING SERVICES RELATED TO THE WATER
RECLAMATION PLANT PROCESS IMPROVEMENTS. CARRIED.
9. Old Business — None scheduled
10. Mayor and Council Initiatives
Councilmember Baker attended Intercity Transit Board meeting.
Councilmember McGowan attended the Thurston County HOME Consortium
meeting where they are continuing to find a Homeless Coordinator for the County.
Also obtained some preliminary numbers from the Thurston County Homeless
Census. They are in the beginning stages for requesting federal funds for the
program. Attended the Ground Breaking Ceremony for the 40 unit Salmon Run
Apartments. This housing will be available for low income or disabled citizens.
Councilmember Wood attended the Thurston County TComm 911 Admin Board
meeting where the employee of the year was recognized, and Officers were
elected and an alternate South County Rep was appointed.
Councilmember Garmann attended one day of Yelm Municipal Court
proceedings, which he found to be quite interesting.
Councilmember Hendrickson attended the Salmon Run Ground Breaking. Also
attended the Yelm Emergency Operations Board meeting and debriefed on the
January storm. A meeting will be scheduled in April to meet with the cooperative
Cities to discuss their ideas and get more organized.
Mayor Harding attended the Mayor's Forum where discussion was held regarding
a South County Storm Debriefing meeting.
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11. EXECUTIVE SESSION - NONE SCHEDULED
12. Correspondence -
Dispute Resolution Center of Thurston County, A Toast to Chocolate, Celebrating
Community Mediation, Sunday, April 15, 2012, 100pm-5:OOpm, Red Lion Hotel.
Faith Bible Church, Invitation to honor local Law Enforcement, Sunday, May 6, 2012,
10:OOam, McKenna Elementary School.
Thurston County Chamber of Commerce, Voice Magazine, March/April 2012.
The Washington State Department of Commerce, Sustainability Symposium, Friday, March
30, 8:30-12:OOpm, Building 35, Natural Sciences Complex at South Puget Sound Community
College.
Thurston Regional Planning Council, informational handout.
13.� Adjourn 6:37 pm
Ron Harding, Mayor
Attest
Lori Mossman, Deputy City Clerk
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