03-27-12 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 27, 2012 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: J.W. Foster, Joe Baker, Bob Isom, Mike McGowan, Ken
Garmann, Tracey Wood and Russ Hendrickson.
3. Agenda Approval
12-22 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
-Yelm Police Department Reserve Officer of the Year
Todd Stancil, Yelm Chief of Police announced Kevin Ray as the recipient of this
first time recognition stating Kevin Ray started in the Reserve Program in 2003. In
2011, he gave over 330 hours of his time volunteering to the Police Department
and the City of Yelm. This is outside of his regular employment as the Public
Works Supervisor. Also in June 2011 Kevin tested, and passed the last step to
earn level 3 status, which allows him to work solo and requires extensive training
and a commitment of time on his part. Mr. Ray is always willing to assist the
Police Department wherever needed with very little notice, is a tremendous team
player, and is greatly appreciated by staff and the other Officers at the Police
Department. To improve himself as a supervisor for public works and a Reserve
Officer, Kevin attended college classes on his own time for report writing. Kevin
volunteers to assist the reserve coordinator with monthly training activities as well
as volunteering his time to assist training for full time officers when needed. Chief
Stancil recognized Kevin Ray with a plaque with his nameplate as the first Reverse
Officer of the Year, which will hang in the lobby of the Public Safety Building and a
new nameplate added every year. Mayor Harding also presented and
congratulated Kevin Ray with a plaque that he could take home.
Yelm Police Department Officer of the Year
Todd Stancil, Yelm Chief of Police announced Don Moody as the recipient of this
first time recognition of Officer of the Year award. The recognition was unanimous
among the supervisory staff of the Yelm Police Department based on a multitude
of factors. Officer Moody consistently goes beyond his normal call of duty. He has
also developed numerous positive relationships throughout the Yelm Community
that not only aid in his efforts to effectively serve but to the benefit of the entire
department. Officer Moody takes a personal interest in our area youth and gets to
know each and everyone he has contact with and some of their families as well.
Officer Moody's relationship with the public is extremely positive and serves well
to bridge the gap between the department and the citizens we serve. For the past
several years, Officer Moody has elected to work the graveyard shift so that he
can serve as the football coach for Ridgeline Middle School. Officer Moody
volunteers his time to help with the Emergency Vehicle Operations Course (EVOC)
instructors on training day. He hopes to become an instructor in the future. Chief
Stancil recognized Don Moody with a plaque with his nameplate as the first Officer
of the Year, it will hang in the lobby of the Public Safety Building and a nameplate
will be added every year. Mayor Harding presented and congratulated Officer Don
Moody with a plaque that he could take home.
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2012 Arbor Day Proclamation
Mayor Harding stated that Arbor Day has grown since the Community
Development staff has taken over the event. He thanked them for the excellent
job they do to organize this fun event. Mayor Harding read the Arbor Day
Proclamation and invited everyone to attend on April 27, 2012 at 11:00 am at the
Yelm City Park. This is the 16th year being a Tree City.
Yelm Community Services (YCS) Update -
Cindy Marchan Cecil, Executive Director of Yelm Community Services, introduced
John Thompson, new member of the Board of Directors for Yelm Community
Services (YCS). Ms. Cecil provided handouts to the Council and updated them on
the different programs that Yelm Community Services provides for youth in our
community. The Great Escapes Day Camp 2012 is a day camp for kids ages 7-12
and lasts for 10 weeks during the summer. The Day Camp program started in
1987 in Yelm City Park. They expect between 30-50 kids for the summer. Other
youth activities include after school activities and Teen dances. The Yelm
Community Services (YCS) will be applying to the Thurston County Homeless
Consortium Funding for grants to make various improvements to the Yelm
Community Services that will help improve the quality of life for people that need
assistance. Some of the improvements include showers in the food bank
restrooms, washers and dryers in the building, a canopy that extends along the
front sidewalk of the food bank and thrift shop building, a canopy at the back of
the food bank and thrift shop building, small storage building next to the
dumpster for emergency supplies, wall heaters and a generator in the clubhouse
at Krislen Apartments, rolling freezer and refrigerator to provide food bank food to
WIC and other special needs populations (from the meeting rooms, and applying
for Tenant -Based Rental Assistance and transitional rental units). Future plans
include applying for funding for a portable building and develop the already
purchased 4.5 acres on Cullen's Road to develop affordable housing. Ms. Cecil
would like to encourage donating to the Yelm Community Services Thrift Shop.
S. Public Comment. No comments from public.
6. Consent Agenda
Minutes - March 13, 2012.
Payables - Checks #57734 - #57791 Totaling #156,717.06.
12-23 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
Public Hearing - none scheduled
8. New Business -
a. NSP Property Management Agreement - Yelm Community Services
Grant Beck stated the Housing and Economic Recovery Act of 2008 authorized
the Washington State Department of Commerce, through the US Department of
Housing and Urban Development (HUD) to create a "Neighborhood Stabilization
Program" (NSP), in Washington State and provide funds to local jurisdictions in
order to address the impact of abandoned and foreclosed homes in
neighborhoods. The City of Yelm was awarded funds under the NSP program and
entered into a contract with the Washington Department of Commerce to
administer the grant. The City Council chose to use the funds to purchase three
houses, which will be leased for a period of 15 years to families who meet certain
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income limits, being 80% of the median income in Thurston County as
determined by HUD. Rather than manage the homes itself, the Council requested
qualifications for a qualified non-profit organization for the management of the
rental units in February of 2011. Yelm Community Services (YCS) submitted the
sole proposal for the City's review. The City Council authorized Mayor Harding
and City staff to negotiate a property management agreement with Yelm
Community Services based on the Councils determination that YCS was qualified
to manage the properties. YCS will do all the screening and advertising for the
rentals in the same way they do for the Krislen Apartments. There are specific
guidelines from HUD. In consideration of managing the program, the City will
deed two of the three homes to YCS at the end of the 15 -year agreement period.
12-24 MOTION BY BOB ISOM AUTHORIZING MAYOR RON HARDING TO SIGN A
PROPERTY MANAGEMENT AGREEMENT WITH YELM COMMUNITY
SERVICES TO PROVIDE PROPERTY MANAGEMENT SERVICES FOR A
PERIOD OF FIFTEEN (15) YEARS. CARRIED.
b. — Item
Removed
9. Old Business — None scheduled
10. Mayor and Council Initiatives
Councilmember Foster will be attending a three-hour meeting for the Thurston
County Solid Waste Advisory Committee this Friday at South Puget Sound at their
new Eco Friendly building. Also attended the Nisqually Land Trust Auction held at
St. Martin's College last week. The President's award was given to the Natural
Resources Conservation services, a federal agency started in 1934. About
$800,000.00 dollars from this agency was channeled through the Nisqually Land
Trust into projects this last year alone that have benefitted Yelm's watershed.
Councilmember Baker attended Intercity Transit Board meeting where they are
searching for a volunteers for the Citizen's Advisory Committee. Also attended the
Yelm Adult Community Center meeting.
Councilmember Isom reminded Council of the Study Session tomorrow night
where there will be a briefing on Sustainable Thurston.
Councilmember McGowan attended and spoke at the Yelm Rotary Breakfast
meeting.
Councilmember Wood attended the Transportation Policy Board meeting.
Councilmember Garmann will be attending The Thurston County Law and
Justice meeting on Thursday.
Mayor Harding attended the Thurston County Economic Development Council
meeting where Puget Sound Energy gave a presentation. The seniors at Yelm
Adult Community Services invited Mayor Harding to participate in their lunch
program, get more involved on the meals on wheels program, and understand the
services they provide. Mayor Harding stated they are doing a fantastic job there.
Volunteers serve lunch and take meals to people that have difficulties getting out
of their homes. The work they do there is essential and fantastic.
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11. EXECUTIVE SESSION - NONE: SCHEDULED
12. Correspondence
Thurston Regional Planning Council, Pre -Agenda, Friday, April 6, 2012 8:30-11:30 am.
AWC City Vision Magazine March/April 2012
Thurston County Chamber Foundation, A Night On The Town, April 13, 2012, 6 pm Capital
Event Center, Tumwater.
Timberland Regional Library Newsletter Spring 2012.
13. Adjourn 6:
Ron Har in , Mayor
Attest
Lori Mossman, Deputy City Clerk
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