20100009 NOA Process Chcklist 012220112010 oa~~/
NOTICIJ OR APPLICATION PROCESS
(~~~ ~ake sure all application materials have been scanned into the file.
(/~ Create Notice of Application
I A Notice of Application should be a double-sided document, with the Notice on
one side, and the vicinity map and site plan on the other. Create side one and
Print to Adobe to make a .pdf file. Scan side 2 and print to Adobe to make a .pdf
file. Combine the two files into one, and save if as the Notice of Application.pdf.
~~a~j/ Save the electronic .pdf copy of the NOA on YelmWeb (W) Drive/_data/PublicNotice.
Fonnat: NOA##-####.pdf Np(-~ Ib-bpp~. ~~
~~~US mail to the 300' property owners list
'~/~ ~ Place a copy of this list in the grey folder with a note saying "NOA sent to these
people DATE.
~~ mail to fhe Project Review Mail List
Found on H Drive CDD/Data/MailListLabels/~'roject Mail Lists.mdb -choose
Reports and select Proj Rev Mail List Labe s There is a Notice of Application
distribution list on email. Subject is Notice of Application - Yelm -Case #.
Body is: "Attached please find a Notice of Application for the City of Yehn, for
Case Number AAA-1 I-I 111-YL, name of project." Mail to the few without
email, along with the 300' property owners. Mark the Project Review List by
each name as to the manner in which it was sent (SPR for via SPR distribution
list, email for the email list, and mail for the US mail). Place a copy of this list,
along with a copy of the email and the email list, in the grey folder with a note
saying "NOA sent to these people DATE," Put an electronic copy of the email
/ in the electronic project file.
~/ Create Project Review Date Memo to SPR Connnittee
~5 CDD Data/Forms&Procedures/SitePla~iReview/ProjRevDateMemo
/Distribute to SPR Committee and applicant/owner/engineer, etc.
/~~ On the SPR distribution list (CDD Data/Foi7ns&
Publications/SitePlanReview/SitePlanReviewDistribution.doe), there are spaces
labeled "applicant" "owner" etc. Create mailing labels using the application
information and stick them on the SPR distribution list in the appropriate places.
Then, when distributing project information to the SPR list, mail a copy of the
Notice of Application, along with a copy of the Project Review Date Memo to
applicant/engineer, etc. as well as distributing to the SPR Committee.
Post on the website
FTP the NOA from the W Drive to the website.
Use the hottopic enter page for a Public Notice. (See Hot Topics in the
Procedures Manual to see how to do this.)
H:\CDD Data\f~01'Oi$ &Procedures\NoticeOCApplication\Nolice ofApplication Process.doc