OFM Electronic document policy,50~',HEiI ~E pA
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Oi=FICA OF FINANC[AL~ MANAG~M~NT
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insurance t~uiFding, !'O ~3ox X3113 ~ Olympia, lNaslaing~an 91;04-3713 a (360) 902-0555
October 22, 2009
Dear City or Town Official:
The Washington State Office of Financial Management (OFM) has developed an online central
annexation. tracking system to improve the delivery of government services. This web site,
accessible at http:l/www.ofm.wa.g°v/pop/annex cats/default.asp, is designed to provide a
convenient location where federal and state agencies, local goveznrncnts, organizations, and
members of the public can obtain inforrrzation about annexations,
Section 508 of the federal Rehabilitation Act of 1973 requires agencies to provide individuals
with disabilities and others with comparable access to information that is available to others.
This law applies to all agencies when they develop, procure, maintain, or use electronic and
information technology. While preliminary testing indicates that the new online centralized
anne~cation tracking system is very convenient and effective, it can only succeed with
cooperation from cities and towns,
Ta this end, OFM is asking that cities and towns submit electronic versions of annexation
ordinances, as soon as possible, in Word (or other comparable format}. OFM will convert these
into accessible PDF files and post them on the annexation tracking web site, updating them as
appropriate. Please send electronic documents to Megan Berg at me ag n.ber~ cr,ofm.wa. og_y as
soon as each ordinance is signed.
Please note that this tracking system does not change or replace existing annexation repotting
requirements specified in state law. For assistance or additional infarrrzation, please contact
OFM's Forecasting Division at 360-902-0599, or Megan at 360-902-3066.
Thank you for working with us to improve the annexation tracking system.
Sincerely,
Victor A. Moore
Director
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