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09-11-12 MinutesYELM CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 11, 2012 MINUTES 1. Mayor Harding called the meeting to order at 6:00 p.m. 2. Roll Call. Present: J.W. Foster, Joe Baker, Bob Isom, Mike McGowan, Tracey Wood, Ken Garmann and Russ Hendrickson. 3. Agenda Approval 12-58 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - 5. Public Comment - Cecilia Jenkins reported on behalf of the City of Yelm Parks Advisory committee regarding the Skateboard Park located behind the City Park. The committee is asking for the council's support to stop the permitted tagging at the skate park and encourage enforcement of strict penalties for tagging. The buildings and benches at the Yelm City Park are being vandalized along with some businesses located in town. The committee's goal is to paint over the skateboard park, make it more attractive, and clean with no tagging. Mayor Harding has been working with staff to come up with a plan to address the graffiti around town and at the City Park. Public Works will be painting over the graffiti in the park soon and the City will step up its efforts to enforce no tagging. Councilmember Isom asked to have this issue brought to a Study Session for further discussion. Steve Klein addressed the council on behalf of JZ Knight to speak about Resolution No. 532, the Six Year Transportation Improvement Program (STIP) that was approved on July 10, 2012. Grant Beck, Community Development Director was directed to bring the amended STIP back to Council for approval. Mayor Harding stated there will be a staff recommendation at the next council meeting. Mr. Klein asked that the City look at doing something with the intersection at Morris Road. It has become very dangerous with all the school buses and traffic. Diane D'Acuti spoke against the Y5A realignment and signal project at Burnett and 93rd intersection. 6. Consent Agenda Minutes - Payables - Checks #58723 - #58854 Totaling $533,982.07. 12-59 MOTION BY RUSS HENDRICKSON APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing - none scheduled Page 1 of 3 8. New Business — a. Parametrix Reclamation Facility Process Optimization and Capacity Analysis Scope of Work Stephanie Ray explained that the City contracted with Parametrix to look at process optimization improvements in February of 2012, in an effort to bring the water reclamation facility (WRF) into compliance with reclaimed water permit requirements. The primary goal was to produce reclaimed water no later than June 30, 2012. Process improvements included modification to the sequencing bath reactor blowers; using oxidation reduction potential monitoring to help time process steps; and the addition of MicroC as a synthetic food source (carbon) to enhance the de -nitrification process. There was also an analysis of the organic nitrogen TKN (Total Kjeldahl Nitrogen) component as well as a high-level analysis of side stream flow loading as a result of filtrate from the gravity belt thickener and backwash wastewater from the sand filter. With the process improvements the plant was again within reclaimed water permit requirements by mid May. The plant has remained stable since May; however, during the initial work effort there were recommendations made for additional analysis that could further refine the treatment process, and identify how much treatment capacity remains at the plant to produce reclaimed water. The work product from this effort would feed directly into the next phase of planning, which is the Capital Facilities Plan. That plan would then identify and include preliminary engineering and capital costs of larger capital projects required to continue to meet the projected population growth as outlined in the General Sewer Plan. The proposed project is to be paid from the sewer capital improvements fund 413. 12-60 MOTION BY MIKE MCGOWAN TO AUTHORIZE MAYOR HARDING TO SIGN A CONTRACT WITH PARAMETRIX IN THE AMOUNT OF $70,511.61 (SEVENTY THOUSAND FIVE HUNDRED ELEVEN DOLLARS SIXTY ONE CENTS) FOR ENGINEERING SERVICES RELATED TO THE WATER RECLAMATION FACILITY PROCESS OPTIMIZATION AND CAPACITY ANALYSIS. CARRIED. b. Notice of Intent to Purchase Water Rights — Jensen Shelly Badger stated the Water rights mitigation within the Deschutes River basin has been a joint effort between the cities of Yelm, Lacey and Olympia, and has been approached in phases with separate interlocal agreements and budgets. Phase I identified potential water rights that could be acquired for mitigation purposes. Phase II authorized the purchase of water rights and land for mitigation purposes, and the development of a restoration plan for that purchased property. Under Phase II, the cities purchased approximately 200 acres of farmland on the Deschutes River (also known as the Smith Farm) in 2011 and the water rights associated with the farm, and signed an option agreement for purchasing water right S2 -00972C from Dillard and Juanita Jensen. The Jensen water right authorizes withdrawing 0.5 cubic feet per second, up to 100 acre -fee per year, from the Deschutes River. The issuance of water rights from the Department of Ecology signaled the approval of the cities' water rights mitigation plans, which now obligates the cities to exercise the option agreement for purchasing the Jensen water right, which expires on October 24, 2012. The total cost to purchase the Jensen water right is $300,000 plus title, recording and escrow charges, of which Yelm's 1/3 share is $98,819.22 to be paid from the 2010 Water Revenue bond proceeds, fund 431. 12-61 MOTION BY BOB ISOM TO APPROVE THE PURCHASE OF THE JENSEN WATER RIGHT WITH THE CITIES OF LACEY AND OLYMPIA AND Page 2 of 3 AUTHORIZE MAYOR HARDING TO SIGN THE NOTICE OF ELECTION TO EXERCISE OPTION AND RELATED PURCHASE DOCUMENTS. CARRIED. 9. Old Business - none scheduled 10. Mayor and Council Initiatives Councilmember Baker attended the Intercity Transit Board meeting where they discussed the proposed Park & Ride located at the Hawks Prairie Landfill. The board will be replacing their current Manager who will be going to work for Sound Transit. Councilmember McGowan attended the Thurston County HOME Consortium meeting where they reviewed their retreat and some changes in communication methods within the consortium with the Advisory Board. The Consortium took the first steps in the advisory capacity with three different state and federal grants. The election of Officers was tabled until February of 2013. Councilmember Wood attended the TComm 911 Admin Board meeting and received a 2013 committee budget update. Mayor Harding presented the Thurston County CDBG Entitlement Grant program to the Tenino City Council and it was approved. Bucoda and Rainier also approved the program. Mayor Harding attended the Business Resource Center Committee meeting. Mayor Harding was appointed to this committee by the Economic Development Committee (EDC). This is a branch of the Thurston EDC that offers resources to small businesses. 11. EXECUTIVE SESSION - none scheduled 12. Correspondence included - TC Chamber Forum, Meet the Candidates, September 12, 2012 Olympia, Lacey, Tumwater Visitor and Convention Bureau newsletter, September and October events. PUD Utility District No.1 of Thurston County, Final Draft Report, Electric Initial Business Assessment. TC Public Works and Emergency Services, invitation to dedication Emergency Coordination Center, September 19. TC Chamber, Voice Magazine, Exercise Your Right to Vote, Sept/Oct 2012 13. Adjourn 6:38 pm. ` J 9a Attest: J ! �-R- �•��y(Q% Ron Hardi g Mayor Lori Mossman, Deputy City Clerk Page 3of3