11-27-12 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 27, 2012 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: J.W. Foster, Bob Isom, Mike McGowan, Tracey Wood, Russ
Hendrickson and Ken Garmann. Excused: Joe Baker.
3. Agenda Approval
12-75 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations - none scheduled
5. Public Comment -no comments
6. Consent Agenda
Minutes - Regular Meeting November 13, 2012, Special Meeting November 27,
2012
Payables - Checks #59278 - #59329 Totaling $321,782.63.
12-76 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -
2013 Budget (8a)
2013 Setting Ad Valorem Property Tax Rate (8b)
S. New Business -
a. Ordinance No. 961 - 2013 Budget Presentation Public Hearing
Mayor Harding opened the Public Hearing at 6:02 pm.
Shelly Badger gave an overview of the 2013 Preliminary Budget and stated, in
light of the current state and national economic forecast, the $5.8 million dollar
general fund budget reflects a conservative approach to revenue projections, as
well as a thorough analysis of planned expenditures. It maintains current
programs, contracts and levels of service provided to the community. Some
highlights of the 2013 Budget include: the Yelm City Park Master Plan, Mosman
intersection realignment - design completion and early stage of construction,
efforts to obtain funding for phase 2 of the SR 510 Yelm Loop, SW Yelm Well 1A
engineering of treatment system and reservoir; water rights mitigation projects
associated with Deschutes River Farm and the Sewer Capital Facilities Plan.
Mayor Harding continued the Public Hearing for the 2013 Budget to the December
11, 2012 City Council meeting to allow for public comment and adoption.
b. Ordinance No. 960 - 2013 Setting Ad Valorem Property Tax Rate Public
Hearing
Mayor Harding opened the Public Hearing at 6:31.
Teresa Mattson explained that in order to set the property tax rates they must be
identified in the adopting ordinance both by the dollar and percentage increase
amounts and certified with Thurston County by November 30, 2012. The assessed
valuation of the City decreased approximately $40,626,766 over the previous
year, therefore reducing one factor in the formula for determining the rate. The
new levy rate will be $1.699845713806 per $1,000 of assessed valuation. This
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levy rates includes a councilmanic reduction of 1% of City of Yelm property
owners.
Mayor Harding closed the Public Hearing at 6:34 pm.
12-77 MOTION BY BOB ISOM TO APPROVING ORDINANCE NO. 960 SETTING THE
AMOUNT FIXED AS AD VALOREM FOR THE REGULAR LEVY OF PROPERTY
TAX NECESSARY TO RAISE REVENUES FOR ESSENTIAL EXPENDITURES
FOR THE CITY OF YELM FOR THE FISCAL YEAR 2013. CARRIED.
c. Fee Agreement — Yelm City Park Master Plan
Grant Beck explained that for years, the City has planned for the update and
improvement of Yelm City Park, which functions as the centerpiece for
community events as well as a daily use recreational facility. The Yelm Parks &
Recreation Plan was updated in 2008 and identified an update to Yelm City Park
as a priority for Yelm residents. Earlier in 2012, the City Council approved a bond
measure to purchase space for the Yelm Timberland Library and to construct a
community center. The preferred location of the community center is Yelm City
Park. Through the initial planning stages of a community center building, it
became apparent that to proceed with construction of any additional facilities at
Yelm City Park, more specificity was needed regarding the update and
improvement of Yelm City Park. A master plan process accomplishes this and will
ensure that the construction of a community center fits with the future
development potential of the park and the park space is used most effectively.
The park currently collects stormwater from surrounding roadways, including
First Street (SR 507). The proposed scope of work includes some engineering
work to assess the stormwater issue and propose alternatives for the collection,
detention, and treatment of stormwater in the future as the park develops. This
is key to a master plan as it dictates the amount of usable area for buildings and
active recreational features. City staff has been in negotiation with Arai Jackson
Ellision Murakami, LLP regarding the project and has finalized the proposed fee
agreement for City Council consideration. If approved, the project would be paid
from Fund 302, the Municipal Building Fund, which is intended for projects of this
nature and has sufficient funds to cover the expense.
12-78 MOTION BY MIKE MCGOWAN TO AUTHORIZING MAYOR HARDING TO
SIGN A FEE AGREEMENT WITH ARAI JACKSON ELLISON MURAKAMI LLP
IN THE AMOUNT NOT TO EXCEED $43,089.00 FOR DESIGN SERVICES TO
DEVELOP A MASTER PLAN FOR YELM CITY PARK. CARRIED.
d. Resolution No. 536 — Sewer System Development Charge
Grant Beck stated the City of Yelm currently collects a connection fee (system
development charge) for every new development served by the City's STEP sewer
system. The purpose of this fee is to ensure new development pays its fair share
of the construction of the sewer system and future capital improvements.
Resolutions No. 380, 392 and 406, established the current fee. Resolution No.
392 contains an automatic inflator for the system development charge of 2.8%.
In 2012, the City collected $6,219.40 per ERU for development outside the sewer
local improvement district (LID #1) and $3,178.58 per ERU for properties inside
LID #1. The City is currently updating the General Sewer Plan. Once the Plan has
been approved, a Capital Facilities Plan is needed to identify future capital
improvements and re-evaluate rates and system development charges. Until the
Capital Facilities Plan is completed, the City Council should consider maintaining
the sewer system development charge at its current level. Adoption of Resolution
No. 536 would accomplish this by repealing the current system of annual inflation
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of the sewer connection fee and hold the rates at $6,219.40 and $3,178.58 per
ERU for development outside of and inside LID #1.
12-79 MOTION BY MIKE MCGOWAN APPROVING RESOLUTION NO. 536
REPEALING RESOLUTIONS 380, 392, AND 406 RELATING TO SEWER
CONNECTION FEES AND ESTABLISING SEWER SYSTEM DEVELOPMENT
CHARGES. CARRIED.
9. Old Business - none scheduled
10. Mayor and Council Initiatives
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Councilmember Foster attended the Nisqually River Council meeting.
Councilmember Isom attended the Sustainable Thurston meeting where the
two main topics were water infrastructure and water quality.
Councilmember McGowan attended the Thurston County HOME Consortium
meeting where they discussed funding of cold weather shelters that are
administered by the Salvation Army. A new youth shelter proposal was discussed
that would be administered by Yelm Community Services and connected to their
already existing program. Also announced that the Friends of the Library will have
a booth at Christmas in the Park this weekend where children are offered free
books that can be wrapped and given as a gift.
Councilmember Garmann attended the Thurston County Law and Justice
meeting in Lacey last week. When he arrived, he learned that the meeting had
been cancelled due to a multi county bomb threat.
Councilmember Hendrickson attended the Yelm City Park Master Plan meeting.
Mayor Harding attended the Yelm City Park Master Plan meeting. Mayor Harding
announced Christmas in the Park on December 1, 2012 at Yelm City Park. The
City will have the free photos with Santa booth.
Mayor Harding proposed a Special Study Session
December 5, 2012 since there will only be
December and no study session scheduled.
EXECUTIVE SESSION - none scheduled
meeting for 5:00 pm on
one council meeting in
Correspondence included -
Thurston County Solid Waste Division, Report release regarding Plastic Bags
in Thurston County, dated Nov. 16, 2012
Yelm Chamber of Commerce Holiday Ball invitation Dec. 8, 2012
Thurston Regional Planning Council Pre -Agenda, Dec. 7, 2012
AWC Tax and User Fee Survey Executive Summary
13. Adjourn 7:05 pm.
Attest: 4
Ron Hardi g, ayor Lori Mossman, Deputy City Clerk
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