12-11-12 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, DECEMBER 11, 2012 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
Roll Call. Present: J.W. Foster, Joe Baker, Bob Isom, Mike McGowan, Tracey
Wood, Russ Hendrickson and Ken Garmann.
3. Agenda Approval
12-80 MOTION BY BOB ISOM APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations - none scheduled
5. Public Comment -no comments
6. Consent Agenda
Minutes - Regular Meeting November 27, 2012
Payables - Checks #59330-59465 Totaling $570,062.40.
12-81 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing Continued from November 27, 2012, Budget Ordinance 961
Mayor Harding announced the continuation of the I1-27-12 Public Hearing at 6:04
pm.
Shelly Badger presented the final adjustments to the Budget with a handout and
spreadsheet with the line -by-line updates. The revisions reflect the final
adjustments to the Budget including; the 1% property tax rate reduction approved
by Council and certified at the county as well as an additional 5% adjustment to
the budget revenue projection; minor adjustments to supply and minor
equipment; refined review of court receipts and care and custody of prisoners and
resulting cash reserve adjustment amount. Also included conservative review of
revenue to include interfund loan repayment in 102 Arterial Street, 310 Killion
Road project, and 407 Sewer reserve as well as receipt of transportation
enhancement grant funding of $123,000 and resulting related expenditure match.
Revisions maintain the Council's desire to maintain the designated reserve.
Councilmember McGowan inquired about the proposed budget availability to the
public. Copies are available at City Hall and will be posted to the web.
Seeing no comment from audience in attendance, Mayor Harding closed the Public
Hearing at 6:13 p.m.
8. New Business -
a. Ordinance No. 961 - 2013 Budget Presentation Public Hearing
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Councilmember Isom commented on the ease of review of this year's budget
thanks to Teresa Mattson, City Treasurer, who stepped into the position. Mayor
Harding seconded, commenting that he appreciated the responsive return to
requests and confidence in staff during the budget process.
MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 961 CITY OF YELM
MUNICIPAL BUDGET FOR THE CALENDAR YEAR 2013. CARRIED.
b. Ordinance No. 962 - 2012 Year End Budget Amendment
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Teresa Mattson reviewed the housekeeping items from 2012 budget amendment
to reflect the actual revenue and expenditure to general fund and specific funds.
Expenses and revenues adjusted beyond original budget to bring to actual at the
conclusion on the year.
12-83 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 962 AMENDING THE
2012 BUDGET BY APPROPRIATING FUNDS FOR 2012 CONTRACT
OBLIGATIONS, TRANSFERS, AND OTHER BUDGET ADJUSTMNETS; AND
AUTHORIZING THE ACCEPTANCE, DEPOSIT AND APPROPRATION OF
MISCELLANEOUS DONATIONS, CONTRIBUTIONS, BOND PROCEEDS
AND/OR FEES. CARRIED.
c. SW Well 1A Improvement Project, RH2 Contract
Stephanie Ray reported. Improvement project is a continuation of well
development from the 2010 successful deep well drilling. Excited to move
forward with funded development plan projects to meet the City's projected 20 -
year water demands. The City's Water System Plan identified certain capital
improvement projects necessary to bring the well on-line and supply water to the
existing customer base as well as provide for the proposed 6 -year planning
period. RH2 Engineering was selected as the best fit for the needs of the City on
this large and comprehensive water infrastructure project. As project developed,
it made sense to incorporate into phases to run parallel, as it will affect the entire
infrastructure and treatment. The first Phase 1 Preliminary Design is detailed in
the agreement presented.
12-84 MOTION BY TRACEY WOOD AUTHORIZING MAYOR HARDING TO SIGN THE
SCOPE OF WORK WITH RH2 ENGINEERING, INC. IN THE AMOUNT OF
$528,510 FOR ENGINEERING SERVICES REQUIRED FOR WATER SYSTEM
IMPROVEMENT PROJECTS IDENTIFIED IN THE CITY'S 2010 WATER
SYSTEM PLAN.
9. Old Business —
a. Resolution No. 537 Adopting the 2009 Thurston County Solid Waste
Management Plan.
Janine Schnepf reported agenda items 9a and 9b are related topics specific to the
management of community generated solid and hazardous waste. State law
mandates that county and cities must develop a plan to manage elements of
waste management including disposal facilities, waste reduction, recycling,
material handling and funding mechanisms. City of Yelm has worked in
conjunction with Solid Waste Advisory Committee, of which Councilmember JW
Foster is a committee member, to develop the plan. Passage of Resolution 537
would formally adopt the 2009 Thurston County Comprehensive Solid Waste
Management Plan, not previously adopted.
12-85 MOTION BY BOB ISOM APPROVING RESOLUTION NO.
537ADOPTINGTHETHURSTON COUNTY COMPREHENSIVE SOLID WASTE
MANAGEMENT PLAN OF 2009. CARRIED.
b. Thurston County, City of Yelm Interlocal Agreement 2013 Solid Waste
Management and Hazardous Waste Update Participation.
Janine Schnepf stated that this interlocal agreement allows the City of Yelm to
participate with TC SWAC to update and draft the Solid Waste Management Plan
in 2013 to fulfill the requirements of maintaining solid and hazardous waste plans
required by state law.
12-86 MOTION BY TRACEY WOOD APPROVING THE INTERLOCAL AGREEMENT
BETWEEN THURSTON COUNTY AND THE CITY OF YELM TO PARTICIPATE
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IN THE 2013 THURSTON COUNTY SOLID WASTE MANAGEMENT PLAN AND
HAZARDOUS WASTE PLAN UPDATES. CARRIED.
2013 Chamber Service Provider Agreement
Shelly Badger presented annual contract. The amount remains at 2012 level to
provide services including: providing tourism materials, local area map and
posting of community events.
MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE
SERVICE PROVIDER AGREEMENT BETWEEN THE CITY OF YELM AND THE
YELM AREA CHAMBER OF COMMERCE FOR THE PERIOD OF JANUARY 1,
2013 THROUGH DECEMBER 31, 2013 IN THE AMOUNT OF $7,500.
CARRIED.
Nisqually River Foundation (NRF) Education Project, Intergovernmental
Services Contract for 2013
Shelly Badger presented the annual contract included in 2013 budget funded
under Sewer Utility. This is the 11th year that the City has supported this
worthwhile program. NRF requested an increase from 2,950 to 3,500 for help with
student's attendance at the Green Congress. City of Yelm funding helps support
bus transportation and water quality test kits, results that are provide to the City.
Councilmember Isom inquired about the number of students who participate in
the Green Congress. Mayor Harding directed staff to request year-end reports
from the foundation.
MOTION BY JW FOSTER AUTHORIZING MAYOR HARDING TO SIGN THE
INTERGOVERNMENTAL SERVICES CONTRACT FOR THE PERIOD JANUARY
1, 2013 THROUGH DECEMBER 31, 2013 IN THE AMOUNT OF $3,500
BETWEEN THE CITY OF YELM AND THE NISQUALLY RIVE FOUNDATION
(NRF). CARRIED.
Resolution No. 538 Authorizing Thurston County as an Urban County
Shelly Badger stated that Resolution 538 would formally recognize Thurston
County as Urban County to allow entitlement dollars to be used by Thurston
County and its participating cities of Yelm, Tenino, Bucoda, Lacey, Tumwater and
Rainier under Federal Community Development Block Grant program.
MOTION BY MIKE MCGOWAN APPROVING RESOLUTION NO. 538
AUTHORIZING THURSTON COUNTY AS AN URBAN COUNTY TO CARRY OUT
COMMUNITY RENEWAL AND LOWER-INCOME HOUSING ASSISTANCE
ACTIVITIES WITH THE CITY OF YELM. CARRIED.
Mayor and Council Initiatives
Councilmember Isom attended Sustainable Thurston Task Force meeting with
a busy agenda; water quality, public safety, school transportation and hazard
mitigation plan.
Councilmember McGowan attended the Thurston County HOME Consortium
meeting where they continued discussion on funding of cold weather shelters
specifically for youth. Salvation Army raised the temperature threshold to 38
degrees. Announcement upcoming events: January 24, 2013 Homeless census
and SmileMobile will be in Yelm January 14 in Lackamas and January 23 at the
Yelm Middle School.
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Mayor Harding attended the TC Economic Development Council Business
Resource Center discussed end of year budget and presented 2013 budget to
board for approval. Retreat planned for January 29, 2013. Asked Center to
provide a comprehensive view of available resources.
Shelly Badger added that City received news that Standard and Poor's confirmed
City's "A" rating after annual review.
11. EXECUTIVE SESSION - none scheduled
12. Correspondence included -
Hands on Children's Museum Fall/Winter Newsletter
SE Thurston Regional Fire Authority Winter Newsletter
Thurston County Solid Waste, Plastic bag survey results, email link
Washington Dental Service Foundation notification of SmileMobile visit in Yelm,
January, 14-23, 2013, Yelm Middle School.
13. Adjourn 7:05 pm.
n Hardi , Mayor
Attest:lrf
nine Schnepf, City Cler
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