05-14-13 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, MAY 14, 2013 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: Joe Baker, Bob Isom, Tracey Wood, Ken Garmann and Russ
Hendrickson. Excused: J.W. Foster and Mike McGowan.
3. Agenda Approval
13-38 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
Proclamation May Bicycle Commuter Month -Duncan Green, Intercity
Transit
Mayor Harding read the proclamation and presented it to Duncan Green from
Intercity Transit.
Duncan Green thanked Mayor Harding and Council for proclaiming May as Bicycle
Commuter Month in the City of Yelm and the ongoing support they have given
over the years and the value of active travel options. There are many benefits to
an active transportation lifestyle not only physically but it also reduces pollution,
congestion and greenhouse gases. Intercity Transit Bicycle Commuter Contest
(BCC) is a fun engaging community event that encourages Thurston County
residents of all ages and abilities to try bicycling as a means of transportation. The
BCC continues to grow, in 2012, there were 1,545 participants and over 120
thousand miles were logged on more than 14,000 commute trips. This reduced
carbon dioxide emissions in Thurston County by 60 tons in one month.
Port Commissioner Bill McGregor presents Port of Olympia's Small City
Program Grant for $10,000 to the City of Yelm
Bill McGregor thanked the Mayor and Council for the use of facilities for the Port of
Olympia's Commissioners meeting. About three years ago the Port of Olympia
instituted a Small Cities Program, which would provide some funding back to
smaller cities that have a population less than 10,000, such as Yelm, Bucoda,
Rainier and Tenino for economic development. For the last three years, the City of
Yelm has submitted a request and it has gone before the Port Economic
Development Council (EDC), which consists of the three Port Commissioners plus
two citizens. The request is evaluated and awarded because it is economic
development related. Commissioner McGregor is pleased to announce that the
City of Yelm had been awarded $10,000 to assist in the construction of the
Community Park.
Mayor Harding accepted the check and thanked Commission McGregor and
appreciates the partnership of the Port of Olympia through the Small Grants
Program. The money received has greatly enhanced the Yelm community.
5. Public Comment - no comment
6. Consent Agenda
Minutes - Regular Meeting April 23, 2013, Study Session April 24, 2013 & Special
Meeting May 7, 2013.
Payables - Checks #60254 - #60380 Totaling $929,044.84.
YCP, Yelm Lions Club - Prairie Days 2013, June 26-30 Community Event.
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13-39 MOTION BY RUSS HENDRICKSON APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Ordinance No. 971 -Budget Amendment 2013 Salary Schedule for Public
Works Director
Janine Schnepf explained that periodically salary ranges are reviewed to
determine if the current range is competitive with other cities for retaining and
attracting well-trained staff members. The City of Yelm is currently in the process
of filling the vacant Public Works Director position. This position is responsible for
a multitude of operations throughout the City. As the City has grown, so has the
position requirement for an experienced, well-trained department head for the
management of public works infrastructure and programs. After evaluating
jurisdictions of similar staff size, population and operations, the proposed increase
to the step range is recommended in order to be competitive in attracting and
retaining a well-qualified candidate.
13-40 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 971 AMENDING THE
2013 BUDGET AND SALARY SCHEDULE FOR THE PUBLIC WORKS
DIRECTOR POSITION. CARRIED.
b. McKenzie Meadows Final Subdivision
Tami Merriman stated that in 2006, the Yelm Hearing Examiner approved
preliminary subdivision for the Cullens Road Subdivision (now known as McKenzie
Meadows), a residential subdivision of 24 lots located on Cullens Road. Civil
engineering plans for the subdivision were approved by the City on November 27,
2008, and the developer constructed the infrastructure in 2008 and 2009. The
original applicant for the subdivision did not apply for final subdivision approval in
2006; the State Subdivision Act required a final subdivision be submitted within 5
years from the date of approval. That requirement was changed by the legislature
to 9 years. The current owner has now completed all construction of the required
infrastructure, and has filed a complete application for final subdivision. Public
Works and the Community Development department has inspected and approved
the requirements of preliminary approval. The water availability requirements
have been met as well. In order to approve a final subdivision, the City Council
must find that there will be adequate water available to serve the development at
the time of demand, when building permits are issued. Permits may issue upon
recording of the final subdivision with the County Auditor after approval by the
City Council. Staff recommends that City Council approve the final subdivision of
McKenzie Meadows. Councilmember Isom asked about connecting streets within
the subdivision.
13-41 MOTION BY BOB ISOM APPROVING THE FINAL SUBDIVISION OF
MCKENZIE MEADOWS (20050684). CARRIED.
9. Old Business - none scheduled
10. Mayor and Council Initiatives
Councilmember Baker reported he spent six hours volunteering at the Yelm
Adult Community Center cutting grass and doing yard work.
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Councilmember Isom attended the Sustainable Thurston meeting and discussed
stronger measures than in the past for bigger results for sustainability and better
results for land use issues. Councilmember Isom announced he is unable to
attend the next Council meeting and Study Session.
Councilmember Wood attended the TComm 911 Admin Board meeting and
discussed more updates on the narrow band project. Councilmember Wood also
attended the Transportation Policy Board meeting where amendments were
reviewed before recommendations could be made to the TRPC for the Regional
Transportation Improvement Program as well as the Regional Transportation Plan.
Councilmember Garmann reported he attended a fire in his neighborhood and
the coordination between the Police, Fire and Public Works was awesome. Their
efforts minimized the damage caused by the fire. Councilmember Garmann also
attended the Chamber of Commerce Forum today.
Mayor Harding attended the Chamber Forum with Councilmember Garmann and
did a presentation on the proposed City Park Master Plan.
11. EXECUTIVE SESSION - none scheduled
12. Correspondence included -
Ask MRSC April 2013
Thurston County Chamber of Commerce Voice Magazine May/June 2013
Thurston County News Release -Stakeholders Group forming to address plastic
bag use dated May 10, 2013
4 1 Annual Bow Wow Boogie at the Barn, Friday, August 30, 2013 5pm-8pm in
Olympia.
13. Adjourn 6:31 pm.
1;14" (�t Attest: r! hvj` nviv
Ron Hardin , ayor Lori Mossman, Deputy City Clerk
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