Agendas and Minutes
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City of Yelm
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Planning Commission
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, NOVEMBER 17, 2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1 Call to Order, Roll Call, Approval of Minutes
October 20,2003, minutes enclosed
2 Public Communications (Not associated with measures or topics for which public
hearings have been held or for which are anticipated)
3 Public Hearings
4
Other
Ordinance Change
Development Update
Election of Officers
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accQll)mopatiorlsfor people with
disabilities If you are a person with a disability in"need of~ccothmodations to conduct
business, or to partjcipatein government processes dra,ctiVities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) workingdaY5:'pf"iorto the scheduled event.
All Planning Commission meetings are audio tape~f 'ffQr information on obtaining a
copy, please call the Community Development Departm~~t.at(360) 458-3835
Next regular meeting sh~1t be:
MONDAY, DECEMBER 15, 2003 ,. 4 00 P M
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CITY OF YELM
ORDI NANCE NO 796
AN ORDINANCE of the City of Yelm Chapter 236 Yelm Municipal Code
reducing the number of Planning Commission members from nine to
seven
WHEREAS, changes to the workload of the Planning Commission due to adoption of
the Hearing Examiner system makes more efficient to have a seven member Planning
Commission than a nine member Commission, and
WHEREAS, there have been changes to the enabling legislation for Planning in Code
Cities, including the adoption of the Growth Management Act, since the adoption of
Chapter 2 36 YMC,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM, WASHINGTON
DO ORDAIN AS FOLLOWS
Section 1 Section 2 36 010 YMC is hereby amended as follows
2 36 010 Members - Terms of office There is created a city planning
commission consisting of R-iAe-seven members who shall be appointed by
position by the mayor of the city subject to confirmation by the city council GRe
of the members to be regularly ::1ppointed to the city pbnning commis~ion shall
be ::1 member of the city council, whose term of office on the city planning
commission shall coincide With his term of office on the city council The term of
office of eight of the members shall be six years Position 10 is created and
reserved for ::1 city re~ident representing local cItizens 'Nith a three ye::1r term of
offi ce
Position 11 is ro~erved for the ch::mperson of the Make Yelm J\ttractive
committee and the commiSSion term of office change shall coincide ""lith the
M::1ke Yelm J\ttr::1ctive committee's change of ch::1irperson.
Section 2 Section 236020 YMC is hereby amended as follows
2 36 020 Vacancy filling Vacancies on the planning commission shall be filled
by appointment of the mayor subject to confirmation by the council for the
unexpired terms Members may be removed after public hearing by the mayor,
with the approval of the council for inefficiency, neglect of duty or malfeasance in
office A member who fails to attend three consecutive meetinas of the olannina
commiSSion. that are not excused. may be removed by the mayor. with aooroval
of the councIl.
Members shall be selected without respect to political affiliations and shall serve
without compensation
City of Yelm Ordinance No 796
Page 1 of 3
C Section 3 Section 2 36 040 YMC is hereby amended as follows
2 36 040 Quorum A majority of the members of the planning commission
constitutes a quorum for the transaction of business Any action taken by a
majority of those present, when those present constitute a quorum at any regular
or special meeting of the planning commission, shall be deemed and taken as
the action of the planning commission, provided, hmvever, th::1t if::1 zoning
ordin::1nce sh::111 be adopted by the city pursuant to ::1 comprehensive plan In the
manner provided by Chapter 35.63 RC\N, then ::1ny recommend::1tion to the
council for a v::1rbnce from the requirements of such zoning ordinance or for any
rezone sh::111 require the ::1ffirm::1tive vote of a majority of all of the members of the
commission
Section 4
Section 2 36 050 YMC is hereby amended as follows
2 36 050 Powers and duties
A. The planning commission shall have all of the powers and shall perform all
of the duties specified by the laws of the state including, but not limited to,
Chapter~ 3563 and 36.70B RCW
B
The planning commission may prepare a comprehensive plan for the
physical and other generally advantageous development of the city
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C For any and all such purposes the city council, on recommendation of its
commission may divide the municipality or any portion thereof into districts
of such size, shape and area, or may establish such official maps or
development plans for the whole or any portion of the municipality as may
be deemed best suited to carry out the purposes of this chapter and within
such districts as may regulate and restrict the erection, construction,
reconstruction, alteration, repair or use of buildings, structures or land
o The expenditures of the commission, exclusive of gifts, sh::111 be limited to
::1ppropn::1tions m::1de to the planning commission by the city council for the
planning function of the city
~D The council may refer to the planning commission for its recommendation
and report of ordinances, resolution or other proposal relating to any of the
matters and subjects authorized by state law The commission shall
promptly report to the council all of such matters referred to them, making
such recommendations as it may deem proper
F
The pl::1nning commission, ::1t or before its first regular meeting in Febru::1ry
of e::1ch year, sh::111 make ::1 full report In writing to the city council of Its
transactions ::1nd expenditures, if any, for the preceding ye::1r, with such
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City of Yelm Ordinance No. 796
Page 2 of 3
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gener::11 recommendation~ ::1S to m::1tters covered by its prescribed duties
and authority ::1S m::1Y to it seem proper.
d in authentication on this 12th day of November, 2003
Authenticated
Agnes P Bennick, City Clerk
Effective
Published
City of Yelm Ordinance No. 796
Page 3 of 3
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VISITOR SIGN IN SHEET
Please sign in and indicate if you wish to speak at this meeting or to be added to the
mailing list to receive future agendas and minutes
ALL CITY PLANNING COMMISSION MEETINGS ARE AUDIO TAPED FOR INFORMATION ON
OST AINING A COpy PLEASE CALL YELM COMMUNITY DEVELOPMENT DEPARTMENT (360)458-3835
MEETING: YELM PLANNING COMMISSION
DATE: NOVEMBER 17, 2003
TIME: 400 PM LOCATION: YELM CITY HALL, COUNCIL CHAMBERS
NAME & ADDRESS
MAILING LIST? / SPEAKER?
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City of Yelm
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Planning Commission
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, October 20, 2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1
Call to Order, Roll Call, Approval of Minutes
August 18, 2003, minutes enclosed
2
Public Communications (Not associated with measures or topics for which public
hearings have been held or for which are anticipated)
3
Public Hearings
Rezone ZON-03-8349-YL - Yelm Community Schools
An application to rezone approximately 12 acres of land owned by Yelm
Community Schools between Mill Pond Elementary School and the Hawks
Landing subdivision from Low Density Pesidential (R-4) to Institutional District
(ID)
4 Other
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development' Department at (360) 458-3835
Next regular meeting shall be
MONDAY, November 17, 2003 - 400 P M
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YELM PLANNING COMMISSION MINUTES
OCTOBER 20, 2003, 4 00 P M
YELM CITY HALL COUNCIL CHAMBERS
Tom Gorman called the meeting to order at 4 00 P m
Members present: Tom Gorman, John Thomson, Glen Cunningham, Glenn
Blando, and Joe Baker
Staff: Grant Beck, and Tami Merriman
Members Absent: Don Carney - Excused, Larry Hansen, E J Curry and
Everette Schirman - Unexcused
Motion No
Approval of Minutes:
03-09 MOTION MADE BY JOE BAKER, SECONDED BY GLEN CUNNINGHAM TO
APPROVE THE MINUTES FROM THE AUGUST 18, 2003 MEETING MOTION
CARRIED
Public Communications:
There were no public communications
Public Hearings. Yelm Community School Rezone of approximately 12
acres of land from Low Density Residential (R-4) to Institutional District (ID)
Tom Gorman opened the public hearing at 402 P m and announced the time,
date, place, and purpose of the hearing No objections to participants or conflicts
were voiced Mr Gorman called for a staff report.
Grant Beck stated that the Yelm School District acquired this property in 1995 at
the same time as the City was completing a new zoning map and
Comprehensive Plan Amendment under GMA requirements The School District,
by resolution, authorized a limited general obligation bond to purchase the
property, intended to serve the needs of the growing population Had this
property been acquired by the District prior to the Comprehensive Plan
amendment process, it is very likely that the property would have been
designated as Institutional at the time of the update
The rezone and construction of future school facilities at this site is consistent
with the City of Yelm Comprehensive Plan, the Yelm Community Schools Capital
Facilities Plan, and the Yelm Zoning Code
Mr. Gorman asked the applicant if they had any testimony
Mr Birkland stated that the staff report adequately reflected the Districts wishes
Mr Gorman asked if there were any comments from the Audience
Yelm Planning Commission
October 20, 2003
Page 1
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Mr Eran Ben-Sira, Fox Hill Road
Mr Ben-Sira stated that his property borders the southern portion of the property
to be rezoned, and requested the school to construct a fence at the property line
Mr. Beck stated that at this time, there is not a site plan for the development of
the site, and Mr Ben-Sira will have an opportunity to address this and any other
issues at the time the School District submits plan for site development.
Being no additional questions or comments, Mr. Gorman closed the public
hearing at 4 08 P m
03-10 MOTION MADE BY GLENN BLANDO, SECONDED BY JOE BAKER TO
RECOMMEND APPROVAL OF THE PROPOSED REZONE OF
APPROXIMATL Y 12 ACRES OWNED BY YELM COMMUNITY SCHOOLS
FROM LOW DENSITY RESIDENTIAL (R-4) TO INSTITUTIONAL DISTRICT
(ID) TO THE CITY COUNCIL. MOTION CARRIED.
03-11 MOTION MADE AND SECONDED TO ADJOURN MOTION CARRIED,
MEETING ADJOURNED AT 4:20 P.M.
Respectfully submitted,
Tami Merriman, Assistant Planner
Tom Gorman, Chair
Date
Yelm Planning Commission
October 20, 2003
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STAFF REPORT
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City of Yelm
Community Development Department
To
From
Date
Subject:
City of Yelm Planning Commission ./ ~
Grant Beck, Director of Community Developmen~
July 14, 2003
Yelm Community Schools Rezone ZON-03-8349-YL
Exhibit I
Exhibit II
Exhibit III
Exhibit IV
Exhibit V
Exhibit VI
Rezone Application
Notice of Application
Public Hearing Notice
Site Plan
Zoning Map
Aerial Photo
Issue
Yelm Community Schools has requested the City rezone approximately 12 acres of land that
the District currently owns adjacent to and east of the Mill Pond Intermediate School from Low
Density Residential (R-4) to Institutional District (10) in order to allow the construction of a new
Junior High School on the property
Background
The subject property is approximately 30 acres in area and is located at 10605 Mill Road SE in
a portion of the NW % of Section 25, Township 1 North, Range 1 East, W M and described as
tax parcel number 21725140100
The property is currently occupied by Mill Pond Intermediate School and is split by a zoning
district boundary The western portion of the property, occupied by Mill Pond School, is zoned
Institutional District (10) while the eastern 12 acres is zoned Low Density Residential (R-4)
In 1995, the District applied for a boundary line adjustment along with James and Patricia
Forrester and John Huddleston to revise the boundaries .of three existing lots The Districts
parcel as it was configured prior to the Boundary Line Adjustment was that portion occupied by
Mill Pond School and is currently zoned 10 The Boundary Line Adjustment created a 30 acre
parcel split between 10 and R-4 zoning
The District purchased the property for use as a school facility The resolution of the School
Board which authorized a limited general obligation bond for the purchase of the property states
that 'the acquisition of certain real property is required to serve the needs of the students of the
Staff Report
Page 1 of 3
District in order to provide the students attending and use the same with adequate, proper, and
safe education facilities'
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The construction of a new Junior High School on the subject property is part of the Yelm
Community Schools Capital Facilities Plan, last updated in May of 2003
The Comprehensive Plan and Zoning Code, including the zoning map, were being updated
pursuant to the Growth Management Act during the same time period that the boundary line
adjustment was being completed If the District had purchased the additional property prior to
consideration of the updated zoning code map, it is highly likely that the property would have
been designated as Institutional at that time
The Institutional District was created to
A.
Protect and preserve certain areas of land devoted to existing and
future use for civic, cultural, educational and similar facilities,
Provide for the social needs of the community as those needs
relate to public services, open space and institutions whether
publicly or privately owned,
Enhance the identity and image of the community as a desirable
place for human growth and development;
Provide opportunities and facilities for the various activities and
needs of a diverse and dynamic population,
Provide and protect parks, open space and other natural, physical
assets of the community to improve the aesthetic and functional
features of the community [Section 1748.010 YMC]
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D
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The Comprehensive Plan establishes the following policies related to Schools and the
I nstitutional District (I D)
Provide capacity to accommodate planned growth by assuring that each
jurisdiction will have adequate capacity in transportation, public and
private utilities, storm drainage systems, municipal services, parks and
schools to serve growth that is planned for in adopted local
comprehensive plans. [County Wide Planning Policy 2 3 a]
Public Institutional/Open Space Yelm has identified two land use
designations or categories which reflect public ownership of the land or
land permanently set aside as dedicated open space or critical areas.
Public purpose lands which are presently identified are shown on the
Future Land Use Map, Map #3 [Section III b 2.e Comprehensive Plan]
The Yelm School District and the Rainier School District serve the Urban
Growth Area. The Rainier School District jurisdiction will be developed in
conjunction with the overall plan for the Thurston Highlands' portion of the
Southwest Sub-Area. The remaining planning area is within Yelm School
District No 2 That District currently has a high school, a middle school,
an intermediate (grades 5-6) school, an alternative high school and three
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Staff Report
Page 2 of 3
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elementary schools within Yelm's Urban Growth Area. The Yelm School
District has an additional elementary school in Pierce County and
approximately 20% of the students live in Pierce County In 1994, the
Yelm School District's growth was 180 students from last year and the
District now instructs a total enrollment of 4,000 students. Based on
current growth projections, student population will grow by approximately
6,000 students during the next 20 years. All future schools will need to be
constructed within Yelm's Urban Growth Area to meet the requirements of
utilities and land use Within the next six years, a new intermediate
school and a new elementary school will need to be built. [Section V C 5
Comprehensive Plan]
The State Environmental Policy Act at Section 197 -11-600 WAC states that an agency may use
existing environmental documents to evaluate proposed actions and environmental impacts of a
proposal that is the same or different than those previously analyzed Further, any agency
acting on the same proposal shall use the existing environmental document unchanged except
if an agency with jurisdiction is unsatisfied with the DNS, or if there are substantial changes to a
proposal so the proposal is likely to have significant adverse environmental impacts
Analysis
The Districts Capital Facilities Plan indicates that a new Junior High School is needed to serve
the population growth in Yelm, it's urban growth area, and rural lands within the School District
boundaries
The Comprehensive Plan identifies the Institutional District as being appropriate for land under
public ownership, such as the School District.
The City's Comprehensive Plan also notes that new school facilities are needed and should
locate within the urban growth area.
Had the subject property been acquired by the District prior to start of the Comprehensive Plan
update process in the mid-1990's, it is likely that the property would have been designated as
Institutional at the time of the update
The proposed rezone is consistent with the policies of the Comprehensive Plan as they relate to
both schools and the Institutional District.
The Environmental Impact Statement prepared for the adoption of the updated Comprehensive
Plan and development regulations in 1995/1996 reviewed the impacts of the various zoning
classifications and is being used without modification for this rezone application
Recommendation
The Planning Commission should recommend approval of the proposed rezone of
approximately 12 acres currently owned by Yelm Community Schools from Low Density
Residential (R-4) to Institutional (10) to the City Council
Staff Report
Page 3 of 3
I~ECEIVED
SEP 2 - 2003
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CITY OF YELM
PO Box 479
Yelm WA 98597
360-458-3244
10FFICIAL USE ONLY I
Fee
Date Received
By
File No_
ZnN -03 - 't3'/C} - 1../ L
APPLICATION FOR
CHANGE IN ZONING
Fee $100000
(In addition, any professional service charges
per Resolution #358)
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A change in zoning is a request to amend the map or text of the city zoning ordinance. A change will only be
approved if it is consistent with the City's comprehensive plan. A change is usually made to provide for different
land uses, but a request may also be made to change zoning standards or requirements. Before a rezone is :
granted, a staff report will be prepared. The Planning Commission will hold a public hearing and will present a
recommendation to the City Council. The Council will make the final decision. Rezone application must be
submitted prior to March 31, to be eligible for review and consideration in the current year
NAME OF PROJECT ,,J,IIA/qn?~ ::TH. ;/.2:"6-1""- :SeNOO'-
7'(-7 #'7 Ii UJrlWl - .y~ #OOL..S
APPLICANT Ye-'Zm t!cnnW1(hVITy &Ht:JOt.. S
Mailing Address Pc>~" 'Y ;>t,
City, State and Zip Ycc: I WA . 9rs'9 ,..
Telephone V'G.<9 'TS"s--: 6. Nt:, .
OWNER V "'"2 /Y1 (! chVl YV"'I UJ\, t:. ry SaH-eOL S
,
Mailing Address
City, State and Zip -04/V)(? As 19r;jW'7:/
Telephone
ENGINEER/ARCHITEC~ {!c/Y1 nq (! r t:-~t:.r.-vCr ;S~k.<"P1.vI)
Mailing Address :r:~~ ~3t 9V.r97
City, State and Zip
Telephone ~ ' I; (" Zy ,
SUMMARY OF REQUEST I u= 2."p~ ~~ (V"",..."kL '{ 2:0 ,"$"'" ^"~ '"
'i~O~ ~:;;I >>?~~~tJ ~I ~~ll9~.,Js~~~&~
WI -u ,s" N oj' ~ 1::(':- ~'" I'! 77-1. t-': 'c/A.Jt?7J
IV J:"n ('I(.hrK~n- J,./se. W2~ ~cJVClJ .H'~&r g"r6"7V {!u)t,z~.7l91J
t4-f 77/7/& or A/~H'~'\c;r /-hV1'I t?tm srn ~r:z-on/
PROPERTY DESCRIPTION
General location lV'<>sr cr- /Ylrz.<... Rc.t SeT i3o>-T:WcI7.~rv /0"/ ;:! .Qo/{;7 Se-- .t9-v ()
N-~ /1.1;7, I?rJ .s~
Site Address /0('.0.( r'1?.z-u '?J. y~ Land Area (acres) ':9.9'7
Section 2$' Township /7 Range Ie
Assessor's Tax Parcel Number i!/7Z.S'/"IOIOD
Full legal description of subject property (attach separate sheet if necessary
1>( ,.,;,.-"1- A.JkA ra..;5 Rl.ll-.Y/~V .?wn/sZ7
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PLEASE ANSWER THE FOLLOWING QUESTIONS
ATTACH EXTRA PAGES IF NECESSARY
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i3 Does the proposed rezone conform with the Yelm Comprehensive Plan? Explain:
~ufll':'"nl'-y .L's ecJ;ed~l' J/Jt:r.D ~'f ~ ,sC/-H/P/ s..z-rcr-
2. Why is a change in zoning appropriate? (Note: lack of neighborhood objection alone is not a
sufficient reason) ~S A/dFwt) ~~
4 Explain how the site is suited to the proposed zoning. (Topography, access, utilities, etcL
ffTr,.- ~ ~4 r; /1::i;Jf?~ ~ :h~ ~~ ~
ntl/6OlHT, ")?oJ']IJ 77:-"7'. /) r~ ~P\ l' Vt?JL"li-#dZJ
A,v?:rP.???t47":DtJrJ>- A S(J'*10L Szn.,r
5 Describe the relationship of this site to neighboring land uses. sU('~~/.t)n>___ ~)
1;:-~ ;::;~~~. 2~~:;; 0:~~ /#/5 F:bW7LJ ~,-
6. Describe means ~hiCh any conflicts with neighboring property could be reduced or avoided.
-f.q-Ul'I.<:;/'1A'?~ J,;C,e:t:"'7/~. {!/JVI/;)rr~J ~p: P"Sr,.>-- 07/rtZit.'Je:r- 07'=
~tMm4 ( O/J'J</r/fH NouK :i
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ATTACHMENTS
Environmental Checklist (including $150.00 fee)
Mail labels (8 '!2 x11 sheet) of Owners of Property within 300 feet (include Assessor's Tax
Parcel Numbers and map.)
Map not larger than 11" x 17" accurately showing:
1 Site proposed for rezone
2. Dimensions of boundaries of rezone
3. Acreage of proposed rezone
4 Current and proposed zoning of site and adjacent property
5. Location of site relative to prominent features (streets, creeks, etc.)
Proposed zoning ordinance language changes, if any
I affirm that all answers, statements and information above and submitted with this application are
complete and accurate to the best of my knowledge. I also affirm that J am the owner of the subject site
or am duly authorized by the owner to act with respect to this application. Further, I grant permission
from the owner to any and all employees and representatives of the City of Yefm and other
governmental agencies to enter upon and inspect said property as reasonably necessary to process
Ihl' ,ppllcalloo. I agl~' ~al apply 10 th. app"catlon.
Signed ~ Date 4u 5'~ c~ 0 ?
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CITY OF YELM
PO Box 479
Yelm WA 98597
360-458-3835
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YED.-j
W.A~H1NuT'ON
NOTICE OF APPLICATION
Mailed on September 19.2003
PROJECT NAME AND LOCATION
Yelm Community Schools Request for Rezone
10605 Mill Road SE, Yelm, WA 98597
LAND USE CASE
ZON-03-8349- YL
An application submitted by Yelm Community Schools, POBox 476, Yelm, WA 98597, for the above
referenced project was received by the City of Yelm on September 2,2003 The City has determined the
application to be complete on September 19, 2003 The application and related documents are available
for public review during normal business hours at the City of Yelm, 105 Yelm Avenue W , Yelm WA. For
additional information, please contact the Community Development Department at 360-458-3835
PROJECT DESCRIPTION The rezone request is to change the zoning designation of a portion of
the parcel of land that the Yelm School District currently owns from Low Density Residential (R-4) to
Institutional District. A portion of the land is currently zoned institutional and developed with the Mill Pond
Intermediate School
ENVIRONMENTAL and OTHER DOCUMENTS SUBMITTED WITH THE APPLICATION The applicant
has submitted application and site plan
Additional Information or Project Studies Requested by the City'
requested at this time
No additional information is
No preliminary determination of consistency with City development regulations has been made
At minimum, this project will be subject to the following plans and regulations City of Yelm
Comprehensive Plan, Zoning Title (17), Critical Areas Ordinance (14 08), Storm Water Drainage Design
and Erosion Control Manual (DOE), Uniform Building Code, State Environmental Policy Act (SEPA) Title
(14), Road Design Standards, Platting and Subdivision Title (16), and the Shoreline Master Program
The City of Yelm invites your comments early in the review of this proposal Comments should be
directed to Tami Merriman, Community Development Department, POBox 479, Yelm, WA 98597
(360) 458-3835
THE i5-DAY PUBLIC COMMENT PERIOD ENDS AT 5 00 PM ON OCTOBER 6,2003
This notice has been prOVided to appropriate local and state agencies, and property owners within 300 feet
of the project site These reCipients, and any others who submit a written request to be placed on the
mailing list, will also receive the follOWing items when available or If applicable EnVironmental Threshold
Determination, Notice of PubliC Hearing and Notice of Final Decision If the proposed project requires a
City Council deciSion, it will be mailed to all those 'lIho participate in the public hearing and to anyone else
requesting the deCISion In writing Additionally, there will be a 14 day public comment period if an
en'fironment2.1 determination is issued Opportunities for appeal occur within twenty one (21) days after the
d2te the environmental determination is issued City Council decision can be appealed through Superior
Court ,uppeals of Site plan re fle'N decisions may be filed Within 14 da'js of Notice of Final DeciSion
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City of Yelm
105 Yelm Avenue West
POBox 479
Yelm, Washington 98597
(360) 458-3244
NOTICE OF PUBLIC HEARING
YELM PLANNING COMMISSION
DATE:
PLACE:
PURPOSE:
Monday, October 20, 2003, 4:00 p.m.
Council Chambers, City Hall, 105 Yelm Ave W., Yelm WA
Public Hearing to receive comments regarding a request to rezone
approximately 12-acres of Yelm School District owned property located
southwest of the Mill Pond Intermediate School.
Case #ZON-03-8349-YL
APPLICANT: Yelm Community Schools
PROJECT LOCATION: West 01 Mill Road, behind Mill Pond Intermediate School.
The City of Yelm Planning Commission will hold a public hearing to receive comments on the
request to rezone approximately 12-acres behind Mill Pond Intermediate School
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Testimony may be given at the hearing, or through written comments on the proposal,
received by the close of the public hearing on Monday, October 20, 2003 Such written
comments may be submitted to the City of Yelm at the address shown above, or mailed
to the City of Yelm Community Development Department, PO Box 479, Yelm WA 98597
Any related documents are available for public review during' normal business hours at the City
of Yelm, 105 Yelm Ave W , Yelm, WA. For additional Information, please contact Tami
Merriman at (360) 458-3835
The City of Yelm provides reasonable accommodations to persons With disabilities If you need
special accommodations to attend or participate in this hearing, call the CIty Clerk, Agnes
Bennick, at (360) 458-8404, at least 4 days before the meeting
ATTEST
City of Yelm
, I ( )- ,/' f '~" - L
1_. /; ,
.Agriss52n11IC~ CIty Clerk
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00 i\JOT PU3USiI BcLOVj THiS Ui\iE
Pub iShiS:] \;-1 t,-s i\, squ2!I'y Velie! Ns" 'S Frlde! October 10 2003
1\,ic:il2G to P,812.Cent Prspert'j 0 l-insrs 2.rtd Postsd In PubliC PI2ces O.ctober 8 200:
Ih, ( 111/ (Ifi, hi { fill lilli/ii ()I'j'/JlllIllillf ['I,'i,,,[,1
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VISITOR SIGN IN SHEET
Please sign in and indicate if you wish to speak at this meeting or to be added to the mailing list
to receive future agendas and minutes
ALL CITY PLANNING COMMISSION MEETINGS ARE AUDIO TAPED FOR INFORMATION ON OBTAINING
A COPY PLEASE CALL YELM COMMUNITY DEVELOPMENT DEPARTMENT AT 360-458-3835
MEETING: YELM PLANNING COMMISSION
DATE: OCTOBER 20, 2003
TIME. 400 PM LOCATION: YELM CITY HALL, COUNCIL CHAMBERS
Hearing:
1.
Yelm Community Schools Rezone 12 acres
NAME & ADDRESS
MAILING LIST? / SPEAKER?
(Indicate which public hearing by
the assigned numbers above)
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HEARING AND DECISION GUIDE
\lel{VI. ~ffi0r\~ ~l Vl2AAW'\..L
(TITLE) ~ d--
OPEN HEARING
IDENTIFY YOURSELF
STATE THE DATE: TIME: AND PLACE
STATE THE SUBJECT OF THE HEARING - ASK SPEAKERS TO SIGN UP
ASK IF ANY MEMBER HAS A POSSIBLE CONFLICT OF INTEREST
ASK IF ANYONE IN THE AUDIENCE OBJECTS TO ANYONE PARTCIPATING
,
ASK IF ANY MEMBER HAS RECEIVED INFORMATION PRIOR TO HEARING
CALL FOR STAFF REPORT
CALL ON APPLICANT ~
CALL FOR COMMENTS FROM PUBLIC
ASK MEMBERS IF THEY HAVE ANY QUESTIONS
1"
CLOSE HEARING
ST~TE WHETHER COUNCIL WILL REVIEW COMMISSION DECISION
REMIND AUDIENCE THEY MAY SIGN UP FOP NOTICE OR COPY OF DECISION
RECORD OF DECISION CPASS TO SECRETARY)
Decision (approve, conditionally approve deny)
Findings and conclUSions
staff report adopted?
Conditions of approval?
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City of Yelm
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Planning Commission
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, August 18, 2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE. WEST
1. Call to Order, Roll Call, Approval of Minutes
April 21, 2003, minutes enclosed
May 19, 2003, minutes enclosed
June 21, 2003, minutes enclosed
2 Public Communications (Not associated with measures or topics for which public
hearings have been held or for which are anticipated)
3
Public Hearings
NONE
4 Other
A. Worksession - GMA Update Grant & Work Program
B Worksession - Development Update
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event.
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development Department at (360) 458-3835
Next regular meeting shall be:
MONDAY, September 15, 2003 - 400 P M
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YELM PLANNING COMMISSION MINUTES
AUGUST 18, 2003, 4'00 P M
YELM CITY HALL COUNCIL CHAMBERS
John Thomson called the meeting to order at 4 14 P m
Members present: John Thomson, Don Carney, Glen Cunningham, Glenn
Blando, and E J Curry
Staff: Grant Beck, and Tami Merriman
Members Absent: Tom Gorman - Excused, Joe Baker, Larry Hansen, and
Everette Schirman - Unexcused
Motion No
Approval of Minutes:
03-07 MOTION MADE BY GLENN BLANDO, SECONDED BY GLEN CUNNINGHAM
TO APPROVE THE MINUTES FROM THE APRIL 21, 2003, MAY 19, 2003,
AND JUNE 21, 2003 MEETINGS E.J. CURRY ABSTAINED, MOTION
CARRIED
Public Communications.
There were no public communications
Public HearinQs:
No public hearing scheduled
Work Session - GMA Update and Work ProQram:
Mr. Beck discussed the grant funding opportunity to perform the state required
Comprehensive Plan Update and Consistency Review, and projected work
schedule Mr Beck is very optimistic about receiving the grant award
Mr. Beck provided a map and handouts providing an overview of recent
development within the City
Other.
Mr. Carney informed the Commission that Mr Steve Chamberlain of the
Nisqually Land Trust would like to come to a future planning commission meeting
to discuss watershed planning
03-08 MOTION MADE BY GLEN CUNNINGHAM, SECONDED BY DON CARNEY TO
ADJOURN. MOTION CARRIED, MEETING ADJOURNED AT 5:00 PM.
Respectfully submitted,
Tami Merriman, Assistant Planner
John Thomson, Vice Chair
Date
Yelm Planning Commission
August 18, 2003
Page 1
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STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY,
TRADE AND ECONOMIC DEVELOPMENT
128 - 1 dh A venue SE . PO Box 42525 · Olympia, Washington 98504-2525 · (360) 725-4000
Growth Management Services
GMA Update Grant
For Jurisdictions with a
December 1, 2004 Deadline
per RCW 36.70A.130
Grant Application Overview
ThIS IS mformatIOn for local governments applymg for a Growth Management ServIces grant to
aSSIst WIth meetmg the reqUIrements ofRCW 36 70A.130 Grant matenals may be downloaded
from Growth Management ServIce' s Web SIte at http //www oed. wa.gov/growth. If you have
any questIOns regardmg thIS grant program, please contact Ike Nwankwo at (360) 725-3056 or
iken@eted. wa.gov
Who may apply_
for thIS grant?
Clallam, Clark, Jefferson, Kmg, Kltsap, PIerce, SnohomIsh,
Thurston, and Whatcom countIes and the CItIes wIthm them.
Those local governments who have completed theIr update and
have taken legIslatIve actIon to comply WIth RCW 36 70A.130
pnor to July!, 2003 are mehgible for the reserved amount;
however, these JunsdIctIOns may apply for these funds to
complete projects to Implement theIr newly updated
comprehensIve plan. Local governments that have not adopted
theIr mItIal comprehensIve plan and Implementmg development
regulatIOns (includmg cntIcal areas ordmances) and submItted
them to CTED per RCW 36 70A.! 06 are not elIgible to receIve
these funds, but may qualIfy for other Growth Management
ServIces grants that will be announced later
Will joint
applications be
accepted?
What is the grant
amount?
What is the
contract period for
the grant?
What activities
may be funded by
this grant?
What IS needed to
apply?
Is an electronic
version of the
grant application
available?
Jomt applIcatIOns from two or more jUflsdlctIOns will be
accepted by CTED A smgle local government will need to be
deSIgnated as the grant recIpient. All commUllIcatIOn on the
grant contract WIll be conducted through the grant reCIpIent.
o
Your jUflsdlctIOn' s grant amount IS reserved and stated m the
cover letter accompanymg thIS packet. The amount was
deternuned for CItIes and countIes based on the level of reqUIred
GMA responsibilItIes and the populatIOn of the JurIsdIctIOn. If
thIS IS a jomt applIcatIOn, the lead jUflsdIctIOn will receIve the
combmed total of the reserved amounts.
The contract penod for the grant will be from July 1,2003, to
December 31, 2004 Except for the close out report, all work
on thIS grant will need to be completed by December 1, 2004
ThIS grant can be used to cover most actIVItIes related to
updatmg comprehenSIve plans and development regulatIOns per
the reqUIrements of RCW 36 70A.130 Examples of elIgible
expendItures mclude, but are not lImIted to, staff tIme,
consultant contracts, costs of provIdmg publIc notIce, pnntmg,
and copymg. ElIgible costs must be mcurred dunng the grant
penod. ThIS grant may not be used to make capItal purchases
or to repay debt.
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Two Items are needed to apply FIrst of these IS a completed
grant applIcatIOn. The second Item IS a letter from the mayor
(for CItIes and towns), the county executIve, or the chair of the
county commISSIOn supportmg the work to be done as funded
by thIS grant. If thIS IS a jomt applIcatIon, a letter WIll be
needed from each of the JunsdlctIOns mvolved. Alternately, a
smgle letter SIgned by all JunsdIctIOns will be accepted.
Grant matenals are aVailable to be downloaded at
http //www oed. wa.gov/growth. In the future, the reqUIred
status and close out report forms will also be aVailable at thIS
locatIOn.
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Page2of3
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When are grant
applications due
to CTED?
How should grant
applications be
submitted to
CTED?
When will CTED
award these
grants?
Grant applIcatIons are due to CTED no later than 5 p.m.,
September 30, 2003
ApphcatlOns may be delIvered to CTED m one of three ways.
Only one apphcatlOn needs to be sent.
1) Electromc verSlOns of the apphcatlon may be sent to CTED
at the followmg emall address gmsgrants@cted. wa.gov
2) ApplIcatlOns may be mailed to CTED at the followmg
address.
A TTN Matt OJennus
Washmgton State Department ofCommumty, Trade and
EconomIC Development
Growth Management ServIces
Post Office Box 42525
OlympIa, Washmgton 98504-2525
3) If the apphcatIOn IS bemg delIvered by hand or one of the
pnvate express delIvery compames, our physIcal address IS.
ATTN Matt OJennus
Washmgton State Department ofCommumty, Trade and
EconomIC Development
Growth Management ServIces
906 ColumbIa Street Southwest
Olympia, Washmgton 98501
No applIcatIOns will be accepted after 5 p.m., September 30,
2003
CTED WIll award these grants as soon as possible after
receIvmg a completed applIcatIOn. Contracts will be sent to
local governments startmg September 1, 2003 It IS our mtent
to have sent contracts to all applIcants by October 31, 2003
CTED reserves the fight to request modificatIOns to the
proposals pnor to awardmg the grant. If CTED and the local
government cannot come to agreement on the grant, CTED WIll
notIfy the local government that the reserved amount has been
rescmded by October 31, 2003
Page 3 of3
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STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY,
TRADE AND ECONOMIC DEVELOPMENT
128 _10th Avenue SE . PO Box 42525 . Olympia, Washington 98504-2525 . (360) 725-4000
Growth Management Services
GMA Update Grant
For Jurisdictions with a
December 1, 2004 Deadline
per RCW 36.70A.130
Grant Application Instructions
(Please be sure to complete all sections)
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Applying Please state the name of the local government that CTED will
Jurisdiction be contractmg wIth.
Joint Apphcants ThIS IS an optIOnal hne If there IS more than one local
government bemg served by thIS grant, please lIst all local
governments that will be served by thIS grant m addItIOn to the
Applymg JUrISdIctIOn.
Project Manager Please complete thIS mformatIOn for the person who wIll be
CTED's mam pomt of contact for the local government and
CTED ThIS InfOrmatIOn allows us to stay m contact wIth you
to provIde assIstance In your completIOn of the grant. Please
mdIcate If YOU would like to receIve grant mformatIOn by email.
FInancial Contact Please complete thIS mformatIOn for the person who WIll be
responsible for receIvmg and accountIng for the grant funds.
We need thIS mformatIOn so our accountmg department can talk
wIth the appropnate person m ensurIng that payments on the
grant are bem,g receIved.
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"'-.....,,-:,?----.--,.'~,~i' ~:~,.......,.....-~ --"
.iI, '
Federal Tax
Identification
Number
Statewide Vendor
(SWV) Number
ThIS IS the IdentIficatIOn number that the federal government
has assIgned to the local government. ThIS IS needed to allow
for appropnate reportmg by CTED to the federal government.
Short Descnption of
Grant I
ThIS IS an optIOnallme If your local government has thIS
number for receIvmg electromc fund transfers, please mc1ude It
here. ThIs will assIst US m gettmg your grant award to you
faster InformatIOn on obtammg an SWV number IS available
at: htt //www 0 . wa. ov/accountin /vendors.htm
Please msert a bnef(50 words or less) descnptIOn of what the
local government mtends to accomplIsh with thIS grant. ThIS
should be specIfic wIthout bemg detailed. An example IS To
u date the land use element of the com rehensIve Ian.
Statement of Work
The statement of work should be orgamzed mto three mam elements
1) Goals (the end objectIve of the grant proJect),
2) Actions (the major steps along the way to reach thIS goal), and
3) Deliverables (tangible products that demonstrate that an actIOn was completed or a goal
was reached)
On the applIcatIOn form the statement of work IS arranged m four columns. The
GoaV ActIOnlDelIverable column IS reserved for the element name (goal, actIon, or delIverable)
The second column IS for the descnptIOn of the element. The thIrd and fourth columns are for
estImated start and end dates for each actIOn. Goals do not need dates ActIOns need an
estimated start date and an estimated end date if only a month and year are gIVen, we WIll
assume that the estImated start date IS the first day of the first month and the estImated end date
IS the last day of the last month. DelIverables will need a defmItIve delIvery date m the End Date
column.
Here IS an example of what the statement of work sectIOn should look like for one element of a
comprehensIve plan update. Your statement of work may mc1ude several elements.
Sample Statement of Work
Goal/ Description Start End
Action! Date Date
Deliverable
Goal To update the land use element of the
comorehenslve Dlan
Page 2 of4
ActIOn Gather relevant data July 1,2003 December 31,
2003
ActIOn ReVIew eXIstmg land use element for July 1, 2003 . September
complIance wIth the Growth Management 30,2003
Act
ActIOn Analyze collected data and reVIew of land October 1, February 29,
use element to generate amendments to the 2003 2004
comprehenSIVe plan
ActIOn Present recommended amendments to March 1, April 30,
planmng commISSIOn 2004 2004
ActIOn Conduct publIc heahngs Aprill, 2004 May 31, 2004
ActIOn , Make changes to amendment package per June 1,2004 August 31,
planmng commISSIon recommendatIOns 2004
ActIOn Present draft land use element amendments September 1, September
to CIty council 2004 30,2004
DelIverable Fmal draft land use element amendments September
30,2004
Goal
Please note This example is for illustrative purposes only Please include your city's or
county's schedule in developing your statement of work.
You are not lumted to the number of lInes that are Included In the applIcatIOn. To Insert an
addItIOnal hne, highlIght the last row, hold the AL T key down, and type AlA.
Budget
Please complete the expenses portIOn of the budget table to reflect your expected expenses In
each of the categones for each of the tIme penods. Include only the expenses that will be
dIrectly related to completmg the Items Included m the statement of work. Below IS a
descnptIOn of each of the categones. ThIS descnptIOn mcludes the relevant lInes from the BARS
manual used by your local government finance department m your CIty or county budget. The
BARS manualmformatIOn IS mcluded to aSSIst you In categonzmg grant costs.
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· Salaries and Benefits These are your costs to pay for your staff time on thIS grant.
They relate to Objects 10 and 20 m the BARS Manual.
· Goods and Supplies ThIS IS the estImated cost of the office supplIes that will be needed
to complete thIS grant. ThIS relates to Object 30 m the BARS Manual.
· Professional Services ThIS lme IS for the cost of any work that you are usmg pnvate
consultants to complete ThIS relates to SubobJect 41 m the BARS Manual.
· Other Goods and Services ThIS IS for the estImated costs of such Items as pnntmg,
advertIsmg, tramIllg, and travel. ThIS relates to Object 40 (less SubobJect 41) III the
BARS Manual 0
Page 3 of 4
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Please complete the revenue portIOn of the budget table to reflect how the work out1med m the
statement of work will be paid for For the CTED grant funds lme, please msert the amounts
provIded ill the cover letter accompanymg thIS packet. The balance needs to be provIded by the
local government. The total revenue dedIcated to the completIOn of thIS grant needs to match the
total expendItures necessary to complete the work.
Very Important Note: Due to state law, all state funds that are disbursed to your local
government under this grant by June 30,2004, need to be spent on eligible activities by that
date. We cannot allow you to carry unexpended funds past that date. The funds need to be
spent. They cannot be encumbered. State funds disbursed between July 1,2004, and June 30,
2005, can be used to reimburse costs incurred anywhere in the grant cycle. We are aware that
state and local fiscal years are not on the same schedule, however, state law requires strict
adherence to the state fiscal year for state contracts
Page 4 of4
City of Yelm
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105 Yelm Avenue West
PO Box947
Yelm, WA 98597
(360) 458-3244
To Matt Ojennus, Office of Community Development
From. Grant Beck, Director of Community Development
Date July 17, 2003
Subject: Updated Work Program
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Adoption of Resolution identifying the elements of the Comprehensive Plan and
Development Regulations which are consistent with the Growth Management Act.
4th Quarter 2003 - Review Comprehensive Plan and Development Regulations
with Planning Commission
4th Quarter 2003 - Forward recommendation to City Council for adoption of
resolution
Review goals and policies of Land Use and Housing Chapters of Comprehensive Plan
4th Quarter 2003 - Staff identifies goals which require update for consistency with
Growth Management Act.
1st Quarter 2004 - Planning Commission reviews staff recommendation
1st Quarter 2004 - Staff prepares updated goals for Planning commission Review
1st Quarter 2004 - Planning Commission holds public workshops and hearings on
updated goals.
Planning Commission review of Development Regulations for consistency with
Comprehensive Plan
1st Quarter 2004 - Staff identifies regulations which require update for
consistency with the Comprehensive Plan
2nd Quarter 2004 - Planning Commission reviews staff recommendation
2nd Quarter 2004 - Staff prepares updated regulations for Planning commission
Review
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3rd Quarter 2004 - Planning Commission holds public workshops and hearings on
updated regulations.
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Draft Language for amendments to Comprehensive Plan and Development Regulations.
15t Quarter 2004 - Staff identifies goals and policies which require update for
consistency with the Growth Management Act.
2nd Quarter 2004 - Planning Commission reviews staff recommendation
3rd
Quarter 2004 - Staff prepares updated goals and policies for Planning
commission Review
4th Quarter 2004 - Planning Commission holds public workshops and hearings on
updated regulations.
Adoption of Updated Development Regulations
4th Quarter 2004 - City Council holds hearings and adopts updated regulations.
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land Use Permits 2000 - 2003
10 .""^'~-----,-------
9
lEI Site Plan Reviews
8 II Special Use Permits
o Subdivision - Preliminary Approval
7 o Subdivision - Final
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2
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2000 2001 2002 2003
250
200
J!l
.3 150
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~ 100
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50
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New Lots 2000 - 2003
I!I Lots - Pending Approval
II Lots - Final
2000
2001
2002
2003
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Single Family Dwellings and Duplex Units
2000 - 2003
120
El Single Family Dwellings and Duplex Units
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100
~ 80
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20
2000
2001
2002
2003
200
180
160
~ 140
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! 100
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40
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Total Dwelling Units 2000 - 2003
I 1m Dwelling Units I
2000
2001
2002
2003
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SPR 8320 YCS Expansion 0
SPR8321 Prairie Business Park Retail Building
CUP 8322 Easthaven Villa 20 Unit Expansion
SPR 8325 Yelm Schools Portables at Middle School
SPR 8326 Yelm Schools Portables at Fort Stevens
CUP 8328 Rosemont 87 Unit Assisted living Facility
SUB 8329 BenumlCoyne 104 Lot Subdivision
12003
SUB 8332 Autumn Hill 26 Lot Final Plat
SUB 8333 Hawks Landing 60 Lot Final Plat
CUP 8336 Yelm Senior Center New Multi-purpose Building
SPR 8338 Lee Orchard Motorcycle Sales
SUB 8340 Rosewood 205 Lot Subdivision
SPR8341 Rose's Relics Antique Store 0
SPR8342 Dairy Queen Strip Mall
SUB 8346 Buckhorn Estates 21 Lot Subdivision
SUB 8347 Prairie Plaza 5 Lot Short Plat
Page 2 of2
(\
V
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VISITOR SIGN IN SHEET
Please sign in and indicate if you wish to speak at this meeting or to be added to the
I' mailing list to receive future agendas and minutes
ALL CITY PLANNING COMMISSION MEETINGS ARE AUDIO TAPED FOR INFORMATION ON
OBTAINING A COPY PLEASE CALL YELM COMMUNITY DEVELOPMENT DEPARTMENT (360)458-3835
MEETING: YElM PLANNING COMMISSION
DATE: AUGUST 18, 2003
TIME: 400 PM LOCATION: YELM CITY HALL, COUNCIL CHAMBERS
NAME & ADDRESS
MAILING LIST? / SPEAKER?
o
c
c
City of Yelm
105 Yelm Avenue West
PO Box 947
Yelm, WA 98597
(360) 458-3244
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, JULY21, 2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1
Call to Order, Roll Call, Approval of Minutes
May 19, 2003, minutes enclosed
2
Public Communications (Not associated with measures or topics for which public
hearings have been held or for which are anticipated)
3
Public Hearings
NONE
4
Other
A. Worksession - Six Year Transportation Improvement Program
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event.
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development Department at (360) 458-3835
Next regular meeting shall be:
MONDAY, August 18, 2003 - 4 00 P M
o
YELM PLANNING COMMISSION MINUTES
JULY 21,2003,400 P M
YELM CITY HALL COUNCIL CHAMBERS
Tom Gorman called the meeting to order at 4 00 P m
Members present: Tom Gorman, Everette Schirman, and Don Carney
Staff: Grant Beck
Members Absent: John Thomson, Joe Baker, Glen Cunningham, Glen Blando,
Larry Hansen, and E J Curry, Unexcused
Motion No
Approval of Minutes:
As there was no quorum at this Planning Commission meeting, minutes
from the April 21, 2003 and May 19, 2003 meeting were not approved or
accepted
Public Communications:
Letter from the Intercity Transit was distributed
Public Hearings:
No public hearing scheduled
o
Work Session - Six Year Transportation Program:
Mr. Beck explained the six-year transportation program, which falls Into the
capital facIlities plan under GMA. The six-year plan describes the most important
transportation projects the City would like to undertake, and lists possible funding
sources The 2004 plan IS similar to the 2003 plan, with the exception of the
Stevens Street extension This year the City changed the order of the projects to
focus on transportation corridors Mr. Beck described the individual projects on
the list, as well as possible comprehensive transportation plan changes in the
future
The meeting adjourned at 5'00 PM,
Respectfully submitted,
Tami Merriman, Assistant Planner
Tom Gorman, Chair
Date
o
Yelm Planning Commission
July 21 2003
Page "I
o
City of Yelm
105 Yelm Avenue West
PO Box 947
Yelm, WA 98597
(360) 458-3244
To
From
Date
Subj
Yelm Planning Commission /
Grant Beck, Director of Community Development ~
July 15, 2003
Annual Update of Six Year Transportation Improvement Program
Background
The Six Year Transportation Improvement Program is a prioritized program of
transportation projects and is part of the Capital Facilities Plan for the City of Yelm The
Program is updated every year and projects transportation projects for the upcoming six
years
C Proposal
Attached is the City's proposed Program for 2004-2009, along with an updated project
map For the 2004 funding cycle, staff prioritized the construction phase for the 103rd
Avenue improvements Beyond that project, staff proposes to consolidate projects (ie
the two Mosman Street projects are priorities 6 and 7) that provide alternate east/west
routes than SR 507/510
Recommendation
Recommend the City Council adopt the 2004-2009 Six Year Transportation Program
C
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To: Mayor Rivas, Yelm City Councilmembers
From: Stephanie Conners
CC: File
Date: August 5th, 2003 (for August 13th council meeting)
Re: Six Year Transportation Improvement Program (STIP)
CC~fPY
Attachments: 2004-2009 STIP, Project Map
Back~round:
The Six Year Transportation Improvement Program (STIP) is a fiscally constrained and prioritized program of
transportation projects, compiled from local regional plans, along with Washington Transportation Plan, providing a
backbone for developing projects for inter-modal transportation networks within the State of Washington. The STIP
contains federally funded projects plus state and local regionally significant projects. The projects have been identified
through the planning process as the highest priority for the availability of funding as well as for the impact they will have
assisting the City's traffic flow and street connectivity
This year's STIP was modified with input from both public works and community development with
consideration given to the 2004 future work goal regarding "inner street connectivity" Improvement projects
within the same corridor of improvement were "grouped" together by priority to better reflect the concept of
completing contiguous sections of roadway improvements.
Present:
Attached is the City's proposed STIP for 2004-2009, along with an updated project map. For the 2004 funding
cycle, staff prioritized the construction phase for priority #3, 10Srd Avenue Improvements. This project has the
design engineering phase at 90% completion and requires only construction funding. Staff is proposing to
submit a grant application for the construction phase of this project. Funding sources have been identified and
are available to meet the local match requirement. Funding would be met by successfully receiving a $500,000
TIS grant; through the traffic facilities charge fund (120) in the amount of approximately $110,000; and match
money from TIS in the amount of approximately $21,000. The match funds from TIS are a result of the Thurston
Regional Planning Council (TRPC) federal funds that were used for the design phase. The combined funds of
$631,000 would complete the roadway construction. No other grants will be applied for at this time.
Recommendation: To authorize Mayor Rivas to sign Resolution Number 437 approving the 2004-2009
Six Year Transportation Improvement Program.
C:\Documents and Settings\stephanie\My Documents\Streets\STI P\2003\6yrSTI Pstaffreport.doc
. Page 1
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City of Yelm
105 Yelm Avenue West
POBox 479
Yelm, Washington 98597
(360) 458-3244
PUBLIC NOTICE
SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (STIP)
-
The City of Yelm will hold a Public Hearing on the 2004-2009 Six-Year
TransportatIon Improvement Program as an agenda Item at the regular CIty Council
meeting held at 7.30 p.m. on Wednesday, August 13th, 2003, at Yelm City Hall, 105
Yelm Avenue West. The transportatIOn program pnontIzes street Improvement projects
withm Yelm CIty limits and identifies fundmg sources. The public is mvited to attend
with any questions or comments. Written comments may be sent to Yelm CIty Hall,
Attn. Stephame Conners, PO Box 479, Yelm, WA 98597.
o
If you need reasonable accommodatIOns to attend or partiCIpate in this meetmg, please
contact Agnes Bennick at 458-8404 at least 72 hours before the meeting.
~u ;D&vwL
A~~ Benmck
City Clerk
PublIshed. Nisqually Valley News, July 18th & July 25th, 2003
DO NOT PUBLISH BELOW THIS LINE
cc: Bulletin Board
8/13/03 CC Mailing
c
The Clty of Yelm l5 an Equal Opportumty Provlder
~
"II Washington State Department of Transportation
Page 1
Six Year Transportation Improvement Program
From 2004 to 2009
Agency'
Co No
City No
Yelm
34
1495
Co, Name
MPO/RTPO'
Thurston Co
NONfTRPC
Hearing Date' 8/13/2003
Amend Date
Adoption Date: 8/13/2003
Resolution No 437
Project Identification Project Costs in Thousands of Dollars Federally Funded
B. Bridge No. - .s::. III Fund Source Information Expenditure Schedule Projects Only
A. Federal Aid No. e '5 Gl
Gl~ '0 (J) (Local Agency)
ro >.~ EIIl III e 0 (J)
e (J) ......Q) C. Project Title Gl- :J Gl 0 (\l Federal Funding
.2 (J) .;::n >Gl - ..J .s:::. RIW
00.. III ~ 0.
ts.!2 .QE D. Street/Road Name or Number ....>. Ci5 ro Phase Federal Federal State Required
50 ~:J 0..1- 0 -0 State Local Total 4th Envir
LL o..z E. Beginning MP or road - Ending MP or road ~ I- :5 (J) Start Fund Cost by Fund Thru Date
-e (mm/ddlyyyy) Code Phase Code Funds Funds Funds 1st 2nd 3rd Type (MM/YY)
F Describe Work to be Done 0. 6th
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
06 1 01 P 3.0 G PE I 211/2004 I STP(C) I 22001 I I 1 2200 6001 16001 I EA
SR510 to SR507 (Y-3 Corridor) C Yes
P
T
from: to. W 2/01/08
Engineering and ROW acquisition
Totals 2200 2200 600 1600
00 2 07 S 0 CN I 1/1/2004 I I I scPj I 601 601 30/ 301 I
2,8 I
City wide roadway resurfacing
from: to:
Re-surface with chip seal
Totals 60 60 30 30
06 3 03 P .20 G RW! 1/1/2004 I I I scpl I 601 601 601 I I CE
103rd Avenue Improvements C CN 4/1/2004 scpl 5001 901 590 5901 I Yes
P
103rd Avenue T
from: West Road to: Creek Street W 3/01/04
Widen roadway to urban standards,
Totals 500 150 650 650
07 4 03 S .210 G PE 4/1/2003 scpl I 701 701 70/ I
Stevens Avenue Improvements C RW 8/1/2003 scpl I 481 48 481 1
P CN 2/1/2004 scpl 5001 771 577 I 5771
Stevens Avenue T
from, First Street to: 400 ft east of Fourth W
-
Widen roadway and improve to neighborhood collector standards,
Construct new segment to neighborhood collector standards, Totals 500 195 695 118 577
Report Date: June 26, 2003
o
o
o
Supersedes previous editions
.......
v/l
Washington State Department of Transportation
Page 2
Six Year Transportation Improvement Program
From 2004 to 2009
Agency.
Co No.
City No
Yelm
34
1495
Co Name
MPO/RTPO:
Thurston Co
NONITRPC
Hearing Date 8/13/2003
Amend Date
Adoption Date. 8/13/2003
Resolution No 437
Project Identification Project Costs in Thousands of Dollars Federally Funded
B. Bridge No. - .s::. Ul Fund Source Information Expenditure Schedule Projects Only
A. Federal Aid No. e: - Q)
~'iil Cl "0 CD (Local Agency)
ro >>'- Ul e: 0 CIl
,~ gJ ......Q) C. Project Title Q)~ :l Q) () ro Federal Funding
,c.o >Q) - ....I .r; RIW
t)~ .Q E 00- ca ~ 0..
D Street/Road Name or Number a~ ;n ro Phase Federal Federal State Required
50 '-:J '0 t5 State Local Total 4th Envir
LL U.z E. Beginning MP or road - Ending MP or road .E ..... 5 CD Start Fund Cost by Fund Thru Date
-e Funds Funds Funds 1st 2nd 3rd Type
F Describe Work to be Done 0.. (mm/dd/yyyy) Code Phase Code 6th (MMIYY)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
07 5 03 P .360 G PE 2/6/2005 SCP! 601 201 80 I 801 CE
West Road Improvements C RW 5/1/2005 scpl 37\ 131 501 I 501
P CN 2/6/2006 SCP\ 4501 901 540 I I 540
T
from: 4th Street to: 103rd Avenue W
Widen east side to commercial collector standards and portions of
west side to match built section. Totals 547 123 670 130 540
07 6 03 P 190 G PE I 1/1/2005 I I I scpl 351 71 421 I 42/ I
Mosman Street/SR 507 Re-alignment C CN 7/1/2005 SCP/ 2101 701 2801 I 2801
P
T
from: SR 507 to: Railroad Street W
Re-align rdwy, repair shldrs, pave, drainage, partial walks, lighting
Totals 245 77 322 322
07 7 03 P .230 G PE I 2/6/2005 I I I scpl 461 121 581 1 58/ I
Mosman Street Improvements C CN 7/1/2005 scpl 2991 1041 4031 I 4031
Mosman Street P
T
from: SR 507 to: 2nd Street W
Widen roadway to neighborhood collector standards
Totals 345 116 461 461
07 8 03 P .35 G AL I 1/1/2006 I I I scpl 5751 2301 8051 I I I 805
Solberg Street/Mosman Street Improvements C
T
P
from: State Route 507 to: State Route 510 W
Widen roadway to neighborhood collector standards
Totals 575 230 805 805
Report Date: June 26, 2003
o
o
o
Supersedes previous editions
.....
'VII
Washington State Department of Transportation
Page 3
Six Year Transportation Improvement Program
From 2004 to 2009
Agency'
Co. No.
City No
Yelm
34
1495
Co Name. Thurston Co
MPO/RTPO' NONITRPC
Hearing Date. 8/13/2003
Amend Date
Adoption Date: 8/13/2003
Resolution No. 437
Project Identification Project Costs in Thousands of Dollars Federally Funded
- .r:. UI Expenditure Schedule Projects Only
A. Federal Aid No. B. Bridge No. e - Cl) Fund Source Information
~Cil Cl 'tl Q) (Local Agency)
iij >-L- UI e 0 1Il
e UI -0> C. Project Title Cl)- ::s Cl) 0 co Federal Funding
goo .;:: .0 ><1> - ....I ..r:. RIW
~ro .QE 00. III ~ 0..
u_ D. Street/Road Name or Number a~ U) (ij Phase Federal Federal State 4th Required
SO L-:J '0 15 State Local Total Envir
u. o.z E. Beginning MP or road - Ending MP or road .E I- :5 Q) Start Fund Cost by Fund Thru Date
'e- Funds Funds Funds 1st 2nd 3rd Type
F Describe Work to be Done 0.. (mm/dd/ywy) Code Phase Code 6th (MMIYY)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
09 9 03 P 180 C AL I 1/1/2007 I , , scpl 1751 25\ 200 I \ I 200
Second Street Improvements G
P
Second Street T
from: Yelm Avenue to: Mosman Ave. W
Improve to Commercial Collector standards.
Totals 175 25 200 200
06 I 10 03 P .30 G AL I 9/1/2006 I STP(E) I I OTHER \ 8101 2101 10201 I I I 1020
Yelm Ave. West Improvements C
P
Yelm Ave. T
from Solberg Street to: First Street W
Widen roadway to urban arterial standards
Totals 810 210 1020 1020
07 11 04 P 1.00 G AL I 1/1/2007 I I I scpl 900! 1001 10001 1 I I 1000
Mill Road 06 C
P
SR 507 to 109th Street 07 T
from: SR 507 to: City limits 12 W
Align, pave, drainage, sidewalks, lighting
Totals 900 100 1000 1000
07 12 03 P .550 T AL I 1/1/2006 I I I SCP! 3421 381 3801 I 1 I 380
NP Road Improvements W
from: Rhoton Road to' Canal Road
Widen roadway, railroad crossing, new intersection alignment &
lighting Totals 342 38 380 380
Report Date. June 26, 2003
o
o
o
Supersedes previous editions
....
w
Washington State Department of Transportation
Page 4
Six Year Transportation Improvement Program
From 2004 to 2009
Agency'
Co. No.
City No
Yelm
34
1495
Co Name' Thurston Co
MPO/RTPO' NONfTRPC
Hearing Date 8/13/2003
Amend Date
Adoption Date 8/13/2003
Resolution No.. 437
Project Identification Project Costs in Thousands of Dollars Federally Funded
A Federal Aid No. B. Bridge No. e .s::: I/j Fund Source Information Expenditure Schedule Projects Only
C, Ql
Ql~ 'tl Q) (Local Agency)
(ij >-'- EI/j I/j c 0 (J)
c: I/j .....Q) C. Project Title Ql~ ::l Ql 0 Cll Federal Funding R/W
.2 Vl 'C .0 >Ql iU ..J ..c:
- co .Q E 00. en (ij ~ CL Required
0_ D. Street/Road Name or Number ...>- Phase Federal Federal State 4th
50 '-:;l 0.1- (5 13 State Local Total Envir
LL o..z E. Beginning MP or road - Ending MP or road .E I- 5 Q) Start Fund Cost by Fund 1st 2nd 3rd Thru Date
F Describe Work to be Done .e (mm/dd/yyyy) Code Phase Code Funds Funds Funds 6th Type (MM/YY)
CL
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
07 13 03 P 740 C AL I 1/1/2007 I I I scpl 4041 451 449 I 1 I 449
Rhoton Road Improvements G
T
W
from: First St to: Canal Road
Widen roadway, drainage, lighting, resurfacing
Totals 404 45 449 449
06 14 01 P 1.5 G PE I 2/1/2007 I STP(C) I 12001 OTHER 1 1 I 12001 1 I I 1200 EA
SR 507/Five Corners Connector (Y-2 Corridor) C
P
T
from: to: W N/A
Engineering and ROW acquisition
Totals 1200 1200 1200
06 15 04 P 0.00 G CN I 1/1/2008 I I 1 scpl 1751 751 2501 I I I 250
Yelm Ave. W/93rd Ave. Intersection 12 C
P
01 T
from: to: W
Widen roadway, safety improvements, re-alignment
Totals 175 75 250 250
06 16 04 P 0,00 G AL I 1/1/2008 I I 1 scpl 1751 751 2501 1 I I 250
Yelm Ave W /Killion Rd. Intersection 12 C
P
01 T
from: to: W
Widen roadway safety improvements, re-alignment
Totals 175 75 250 250
Grand Totals for Yelm 3400 5693 1519 10612 1398 3120 540 5554
Report Date: June 26, 2003
o
o
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Supersedes previous editions
()
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1
CITY OF YELM
2004-2009 SIX-YEA
TRANSPORT AION 1M
PROGRAM
JULY, 2003
6- YEAR TIP
PROJECT
CD
CD
CD
CD
CD
CD
o
CD
CD
@
CID
@
@
CID
O@
CJD
103rd AVENUE IMPROVEMENTS (WEST ROAD TO CREEK STREET)
STEVENS AVENUE IMPROVEMENTS (FIRST STREET TO 400 FT
EAST OF FOURTH STREET)
WEST ROAD IMPROVEMENTS (103rd AVENUE TO FOURTH STREET)
PROJECT DESCRIPTION
SR 510 TO SR 507 (Y-3 CORRIDOR)
CITYWIDE ROADWAY RESURFACING
MOSMAN STREET /SR 507 REALIGNMENT
MOSMAN STREET IMPROVEMENTS
(SR 507 TO 2ND STREET)
SOLBERG STREET/MOSMAN STREET IMPROVEMENTS
(SR 507 TO SR 510)
SECOND STREET IMPROVEMENTS
(YELM AVENUE TO MOSMAN AVENUE)
YELM AVENUE WEST IMPROVEMENTS
(SOLBERG STREET TO FIRST STREET)
MILL ROAD (SR 507 TO 109th STREET)
NP ROAD IMPROVEMENTS
(RHOTON ROAD TO CANAL ROAD)
RHOTON ROAD IMPROVEMENTS
(RAILROAD STREET TO CANAL ROAD)
SR 507/FlVE CORNERS CONNECTOR (Y-2 CORRIDOR)
YELM AVENUE w/ 93rd AVENUE INTERSECTION
YELM AVENUE w/ KILLION ROAD INTERSECTION
16
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City of Yelm
105 Yelm Avenue West
PO Box 479
Yelm, Washington 98597
(360) 458-3244
CANCELLATION
NOTICE
The JUNE 16, 2003, Planninq Commission meetinq has been CANCELLED The next
meeting of the Yelm Planning Commission will be held in Council Chambers at Yelm
City Hall, 105 Yelm Ave W ,on
MONDAY, JULY 21,2003 at 4:00 pm.
If there are any questions concerning this change, please call the Community
Development Department at (360) 458-3835
ATTEST
A(&1knn'rf ~h>>~
City Clerkffreasurer
DO NOT PUBLISH BELOW THIS LINE
Posted WEDNESDAY, JUNE 11,2003
Mailed to the Planning Commission mailirg list. WEDNESDAY, JUNE 11,2003
The Czty of Yelm Z5 an Equal Opportunzty ProVlder
c
o
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City of Yelm
105 Yelm Avenue West
PO Box 947
Yelm, WA 98597
(360) 458-3244
~
') f i
~_." iJ)
[
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, MAY 19, 2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1
Call to Order, Roll Call, Approval of Minutes
April 21, 2003, minutes enclosed
2
Public Communications (Not associated with measures or topics for which public
hearings have been held or for which are anticipated)
3
Public Hearings
NONE
4
Other
A. Worksession - Watershed Planning Update
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event.
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development Department at (360) 458-3835
Next regular meeting shall be:
MONDAY, June 16, 2003 - 4 00 P M
c
YELM PLANNING COMMISSION MINUTES
MAY 19,2003,400 P M
YELM CITY HALL COUNCIL CHAMBERS
John Thomson called the meeting to order at 4 14 P m
Members present: John Thomson, Everette SChirman, Glen Cunningham, and
Don Carney
Staff: Grant Beck and Tami Merriman
Members Absent: Tom Gorman, Joe Baker, and E. J Curry, excused Glenn
Blando - unexcused
Motion No
Approval of Minutes:
As there was no quorum at this Planning Commission meeting, minutes
from the April 21, 2003 meeting were not approved or accepted.
Public Communications:
There was no public communication
c
Public HearinQs:
No public hearing scheduled
Work Session - Watershed PlanninQ Update:
Mr Beck gave a PowerPoint presentation that described the Watershed Planning
efforts The main purpose of the Watershed Planning Act is to plan for Growth,
Supply, and In-stream flows in the local watersheds, as well as assisting
municipalities with planning and providing enough water for future growth The
presentation showed the watershed serving the Yelm area, the planning efforts to
date, and the projected result of the Watershed Planning Units There was no
?ction required from this informational presentation
The meeting adjourned at 5:00 PM.
Respectfully submitted,
Tami Merriman, Assistant Planner
John Thomson, Vice Chair
Date
c
Yelm Planning Commission
April 21, 2003
Page 1
o
, '.. >>,', .",,;'t>,\ v:.,-7A,'l"ff f,,' """" ".;::':1.
, 'If J<;~~" ",Ii i \,: "~l ~~,.'t..(tt~#.~;:...~~"",\o :~~~:~'l-";;""~"A:'-; 7j
'C.- . o'f"V'elm" ~',~.i!!''1t,,~,','\'::r?,:'!,'C''. ",;'1$:.'
", ~'f. ~ ,,~ ;S$;.:, :t;.~ :'>':1. "'5:'\;->w,",~ .~ ~
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~.," ~~ .'l"f~ ~ ~,~"'~;1<ffl~1i,,,~<~l~; "'.n~S~""'.~"1~~:rh':tk
Staff Report
Yelm Planning Commission ~ ' \ \JJ
From: Shelly Badger, City Administrato J-flv \
Date: May 13, 2003 (for the May 19, 200 Planning Commission Meeting)
Briefing on status of Nisqually Watershed Planning Effort
To:
Re:
o
Background
The Watershed Management Act was passed in 1998 to provide a framework for
water resource management in the State of Washington The State's water
resources are managed through designated watersheds and the City of Yelm is
located within the Yelm Sub-Basin of the Nisqually Watershed (Water Resource
Inventory Area or WRIA #11 )
The intent of the Act was to develop watershed plans with input from stakeholders
who have knowledge of the watershed resources and of the vision for their
respective area A Planning Unit of state and local agencies, the Nisqually Tribe and
local citizens are currently developing a watershed management plan for the
Nisqually Watershed I have served as the Yelm representative to the Planning Unit
since its inception in 1999
The Planning Unit IS required to gather certain types of watershed information
including current water availability and allocation and future water rights needs and
develop potential strategies for managing the water resources with the watershed, all
while not impairing water quality, Instream flows and habitat. Conversely, the law
restricts the Planning Unit from changing existing laws or altering water rights or
treaty rights However, the Plan, when adopted, can be used as the representation
for preferred future water management for the watershed and the Department of
Ecology hopes to use the watershed plans to make decisions about water rights
permitting
Current Situation
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In fall of 2002, Golder Associates was hired by the Planning Unit to work with us to
write the Watershed Plan Since that time, the Planning Unit and its Technical
Committee have been working hard to determine the key components of the Plan,
which is required by the Department of Ecology to be adopted by October 2003
Included in the plan will be a chapter on each sub-basin providing an overview of the
background, the problems and recommended short and long-term action plans. I am
attaching a draft of this document entitled uYelm Sub-Basin Action Plan" as
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Exhibit 1 Please consider this a draft only, as it has not been finalized by either our
Technical Group or the overall Planning Unit, so is likely to change before the final
plan comes to you later this year
Public Outreach Plan
From now until fall of 2003, there will be a variety of public outreach efforts underway
to educate people and organizations in the Nisqually Basin about watershed
planning and to seek input on the components of the plan At your May 19th meeting
I will be giving a Power Point presentation to provide an overview of the work done to
date
Recommendation
There is no official action required This is an opportunity to gain an understanding of
the Watershed Planning effort currently underway and to provide input to me as your
Planning Unit representative on the key components of the plan, specifically the draft
Yelm Sub-Area Action Plan
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Yelm Sub-basin Action Plan
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Exhibit 1
1. Background Information
The City of Yelm's current water rights are not adequate to meet the potable water
needs of the projected population as planned under the Growth Management Act.
The City of Yelm has recently completed an update of their Comprehensive Water
System Plan (WSP) pursuant to WAC 246-290 The WSP identifies the water rights and
infrastructure needs to comply with the Growth Management Act. The critical elements
of the WSP were the identification of the shortfall between the future potable water
demand, based on population projections and available water rights. Based on twenty-
year projections, the City of Yelm will need an additional 1230 acre-feet of water and
based on 50 year projections, the city will need an additional 3000 acre-feet of water
In order to meet current demand with the existing water rights, the City of Yelm has
undertaken a very aggressive water conservation plan The conservation plan includes:
a new block-rate tiered structure, an annual leak detection program, and a proactive
public information program. At the very heart of the conservation program is an
extensive water reuse program that maximizes the use of reclaimed water to replace
potable water consumption
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The water reuse program has the potential for substantial potable water conservation
For every gallon that the city utilizes reclaimed water for potable water needs. a gallon of
water does not have to be pumped from the aquifer Reclaimed water is currently used
for irrigation of schoolyards and playgrounds, parks, streetscapes and churches. It is
used for fire fighting, school bus washing and for a wetland park. Ground water
recharge puts reclaimed water back into the aquifer where the city currently gets its
drinking water The current facilities plan also provides for stream flow augmentation
In order to maximize the use of reclaimed water, the City of Yelm is extending their
reclaimed water distribution lines to large users of reclaimed water such as the high
school, and they are constructing a 500,000 gallon storage tank to provide equalizing
storage
In pursuit of additional water rights, test wells were dug in Section 27 T17N, R1 E WM1
The test wells "did show a completely unexpected set of water levels" [from those found
in the Yelm Prairie] A Robinson & Noble report1 indicates that a study of the Yelm area
by (Mundorff) shows water levels trending northerly across Yelm Prairie to the Nisqually
River However. the wells dug in Section 27, 2 5 miles west of the down-town area of
Yelm revealed an aquifer gradient tending away from the Nisqually River and towards
McAllister Springs.
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1 Preliminary Ground Water Exploration report for Thurston Highlands Associates January, 1995
Page 3 of 8
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2. Problem Statement
a Currently, the City of Yelm has sufficient water rights to supply the anticipated growth
of Yelm for the next 4-9 years depending on the effectiveness of water conservation
The City of Yelm applied for additional water rights in 1994 from Section 27, T 17 N,
R 1 E These applications have not been processed and are currently ranked 22,23,
and 24 on the WRA TS database for WRIA 11
b Yelm Creek and Thompson Creek have historic low to no flows in the upper reaches
during the summer months Because of these flow conditions, Yelm sub-basin has
been closed to any additional surface water withdrawals sense 1950 Over time, the
decision to prohibit (restrict) additional groundwater withdrawal has been associated
with the low / no flow condition in Yelm Creek. However, there is no scientific data
that supports a nexus between the additional withdrawal of groundwater in the Yelm
sub-basin and the flow conditions in the Yelm Creek or in Thompson Creek.
c. The uncertainty of future water rights allocations will at some point put additional
pressure for development to move out of the UGA. Increased dependence on the
utilization of exempt wells to support this rural development results in expanded
groundwater withdrawals that further exasperates the City's ability to obtain
additional water rights needed for the planned growth and development within their
GMA.
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d The water balance methodology presented for the Yelm sub-basin in the Level 1
Technical Assessment should be reviewed for technical competency Further
refinement of the water balance, including the connectivity between ground and
surface water and the city's reclaimed water program, is needed before any water
rights decisions and mitigation can be determined
e The City of Yelm utilizes groundwater recharge as a component of the water
reclamation facility As the city grows and new facilities are built, the system will
produce more and more reclaimed water, which in turn will provide for additional
aquifer recharge As the system matures, more and more of the water that is
withdrawn from the aquifer, will go back into that same aquifer The Washington
State Department of Ecology has been unable to allow additional water rights in
recognition of the aquifer recharge or stream-flow augmentation mitigation
component of Yelm's water reuse facility
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Page 4 of 8
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3. Action Plan
The action plans are divided into "short-term" and "long-term" actions. Short-term
actions are those actions that can be implemented immediately by the City of Yelm,
and are actions that they have direct control over Long-term actions are those
activities that the city does not have direct control over, require actions by others,
and require the city to obtain special funding
3a. Short-term Actions
1 Refine or revise Yelm sub-basin water balance
a The water balance for the Yelm sub-basin in the Level 1 Technical Assessment
should be reviewed for technical competency If the methodology for computing
the water balance can be improved upon, a new approach will be developed and
the water balance and resulting water use summaries Will be revised using the
new methodology The new approach should consider credits in the water
balance for the non-consumptive use of reclaimed water that is returned to the
hydrologic system.
2. Pursue opportunities for existing water rights transfers.
a
As the City of Yelm continues to grow and properties are annexed into the city,
the City need to continue to seek out and pursue any and all opportunities to
transfer existing water rights to one of the City's existing wells This will maintain
status quo with respect to groundwater withdrawal and provide protection of the
aquifer when the old wells are abandoned
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b The City should also investigate the status of water rights vs. the amount of water
rights actually being utilized for beneficial purposes by certificate holders in and
adjacent to the watershed If and when any potential water rights are identified,
the City should pursue their acquisition and transfer
3. Develop policy of transfer of exempt wells' water rights to the City of Yelm and
submit to DOE for credits.
a The Department of Ecology has indicated they would entertain a proposal to
transfer exempt wells within the Urban Growth Area to the City The Department
of Ecology should put this policy into action with the transfer of additional water
rights to the city's existing rights
b When transfers are found to be acceptable, the City should adopt policies and
procedures to facilitate these transfers from the exempt well(s) to the City's
existing wells
c
The City should research records of past development to capture wells that were
abandoned as part of approved or proposed development. This procedure
should be standardized as part of the development process
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Page S of 8
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4. Pursue with DOE and the Legislature the development of either a policy of
legislation that would provide additional water rights equal to the amount used for
aquifer recharge and/or stream-flow augmentation.
a The City of Yelm should continue to expand the use of reclaimed water to offset
the need to use potable water, where possible
b The City of Yelm should continue to expand the use of reclaimed water for
aquifer recharge and stream flow augmentation as mitigation for the the issuance
of new water rights.
c The Department of Ecology should adopt a regulation or policy that will grant the
City of Yelm additional water rights in an amount that is equal to the amount of
water that is used for aquifer recharge and stream flow augmentation
d The City should meet with the Association of Washington Cities (AWC) to assist
in promoting the concept.
e Contact should be made with other agencies and organizations with similar goals
and interest, to perhaps form a committee (alliance), to present a unified
approach and common message to DOE
f
The alliance should meet with members of the legislature to promote new
legislation supporting the concept of additional water rights as a credit for the use
of reclaimed water
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5. Draft and adopt a Comprehensive Water Reuse Plan (CWRP) to maximize the
use of reclaimed water to offset the need for potable water, thus extending use of
existing water rights available.
a Water conservation utilizing the benefits offered by the City's reclaimed water
system is an important part of Yelm's long-term strategy for meeting their water
needs The Facilities Plan that was developed in support of the water
reclamation project only addressed specific water reuse sites and options Now
that the facility is maturing, a more comprehensive approach has to be
developed for the reclaimed water distribution system to identify new reuse
opportunities and the location and sizing of new purple pipe
b The City should take steps to develop the CWRP so it is integrated with the
Water System Plan The planning process should pursue and include in the plan
opportunities to utilize reclaimed water as mitigation for new water rights.
c. Once the new CWRP is developed, the planned improvements can be planned,
budgeted and implemented
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Page 6 of 8
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3b Lana-term Actions
1. Complete testing and development of exploratory wells drilled in SW Yelm
annexation area know as Thurston Highlands, to determine aquifer
characteristics.
a. From previous studies conducted by Robinson & Noble, it has been determined
that the headwaters of the McAllister Springs aquifer may originate in the vicinity
of Section 27 T17N, R1 E WM In order to gain a better understanding of this
aquifer and its' potential to be used as a water supply for Yelm, further
investigation of the aquifer in Section 27 should be conducted The first step in
this process is to retain a hydrogeologist and a well-driller to perform additional
testing to collect more data on the aquifer characteristics and water availability
b If the additional testing verifies the existence of the McAllister aquifer,
development of the wells would likely create a merging of the Yelm sub- basin
and the McAllister basin, thus creating a regional basin The City of Yelm should
work with the Cities of Olympia and Lacey to collect more information to fill in the
existing data in the regional aquifer model
c.
If the testing proves the wells to be a good source of water, the City should
aggressively pursue the processing of the existing water rights applications with
the Department of Ecology
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d Because the location of the new well field is almost three miles from the existing
water system piping network, the City of Yelm should secure funding prior to the
development of this new source
e Power and pipelines should be extended to the location along with the other
infrastructure needed to implement the water supply
2. If the SW Yelm studies do not provide the information needed for additional
water rights in the Yelm sub-basin, then studies should be conducted of the Yelm
sub-basin aquifer to determine the nexus between the summer-time low / no flow
conditions in Yelm Creek and the Yelm Prairie aquifer.
a A consultant should be retained to perform basin-wide modeling and analysis of
the aquifer to determine the origin and quantity of water in the aquifer The study
should determine if the aquifer boundaries coincide with the surface water
boundaries.
b Scientific data should be gathered that would demonstrate a conclusive
relationship between groundwater withdrawals and the surface flow in Yelm and
Thompson Creek. This information will give a better understanding of how to
regulate the issuance of water rights and the impact of exempt wells
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Page 7 of 8
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c.
This study should also make recommendations on measures that could be used
for mitigation to the low flows in these streams An approximation of the
measurable benefits that could be obtained with specific levels of mitigation will
allow proposals to be brought forward that could support additional groundwater
withdrawals in the Yelm sub-basin
3 When studies indicate that exempt wells may impact the aquifer and/or
surface water flows, the City should work with the Department of Ecology
and Thurston County to implement WAC 173-511-070 (3) related to the
cumulative effect of exempt wells.
a WAC 173.511 070 (3) of the Instream Resources Protection Program for the
Nisqually River Basin states "domestic use for a single residence shall be exempt
from the provisions of this chapter; provided that, if the cumulative effects of
numerous single domestic diversions and/or withdrawals would seriously affect
the quantity of water available for instream uses, then only domestic in-house
use shall be exempt if no altemative source is available"
b
The City of Yelm and Thurston County should conduct studies to determine what
the actual consumptive use of exempt wells are within the sub-basin This
information, along with the appropriate aquifer study, should be used to
determine the cumulative effect of exempt wells on ground and surface water
flows
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c. If the cumulative effect of exempt wells on ground and surface water flows is
found to affect the quantity of water available for instream uses, then the City and
Thurston County should encourage the Department of Ecology to provide the
authority to Thurston County to take action to mitigate this impact.
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Page 8 of 8
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VISITOR SIGN IN SHEET
Please sign in and indicate if you wish to speak at this meeting or to be added to the
mailing list to receive future agendas and minutes
ALL CITY PLANNING COMMISSION MEETINGS ARE AUDIO TAPED FOR INFORMATION ON
OBTAINING A COpy PLEASE CALL YELM COMMUNITY DEVELOPMENT DEPARTMENT (360)458-3835
MEETING: YELM PLANNING COMMISSION
DATE: May 19, 2003
TIME: 4 00 PM LOCATION: YELM CITY HALL, COUNCIL CHAMBERS
NAME & ADDRESS
MAILING LIST? / SPEAKER?
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City of Yelm
105 Yelm Avenue West
PO Box 947
Yelm, WA 98597
(360) 458-3244
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, APRIL 21,2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1
Call to Order, Roll Call, Approval of Minutes
March 17,2003, minutes enclosed
2
Public Communications (Not associated with measures or topics for which public
hearings have been held or for which are anticipated)
3
Public Hearings
NONE
4
Other
A. Update - Web Site Information
B Update - Sign Code Amendments
C Worksession - Critical Areas Update
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event.
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development Department at (360) 458-3835
Next regular meeting shall be:
MONDAY, May 19, 2003 - 4 00 P M
(\
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YELM PLANNING COMMISSION MINUTES
APRIL 21,2003,400 P M
YELM CITY HALL COUNCIL CHAMBERS
Tom Gorman called the meeting to order at 400 P m
Members present: Tom Gorman, John Thomson, Larry Hansen, Glen
Cunningham, and Glenn Blando
Staff: Grant Beck.
Members Absent: Don Carney, excused Everette Schirman, Joe Baker, and
E J Curry - unexcused
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Motion No
Approval of Minutes:
03-05 MOTION BY GLEN CUNNINGHAM, SECONDED BY GLEN BLANDO, TO
APPROVE THE MINUTES OF MARCH 17,2003 AS AMENDED* MOTION
CARRIED
*Mr Carney requested to amend the March 17,2003 minutes, page 1,
paragraph 6 to reflect that he stated that the size of the CommIssion
could be reduced *
Public Communications'
There was no public communication
Public Hearings.
No public hearing scheduled
Update - Web Site Information:
Mr Beck provided the draft content information on the upcoming City of Yelm
Web Site for the Planning Commission Mr. Beck asked the Commission if the
content is acceptable, and asked for suggestions for any changes The
Commission did not have any changes or additions
Update - Sign Code Amendments:
Mr. Beck informed the Commission that the City Council has been in the process
of creating goals for the 2004 budget. One of the goals for the 2004 budget is to
update the Sign Code Mr. Beck has forwarded to the Council the proposed
Planning Commission work program for updating the sign code, as discussed in
at the March 17, 2003 meeting The Council will review the work program at their
study session scheduled for April 24, 2003 If the Council approves the work
program, the Planning Commission will move forward on the Sign Code Update
Mr. Beck requested to cover a couple of items before moving to the next agenda
item
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The Community Development Department received a phone call from the
consultant working with the Nisqually River Shed Planning Council, requesting
representatives from local governments' Planning Commissions, to serve on
water shed planning for this area The group will meet approximately 4 to 6
times, over the next year to review development standards within the water shed
area Mr. Beck received a phone call from Mr. Carney who stated he would be
Yelm Planning Commission
April21 2003
Page 1
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interested in serving on this council The Commission is in agreement that Mr.
Carney serve on this board Mr. Beck stated that Shelly Badger, City
Administrator would be attending the May 2003 Planning Commission meeting to
discuss this program, and to review the progress to date
Work Session - Critical Areas Update'
Mr Beck asked the Commission for feedback on how to proceed with the Critical
Areas Update, and which areas they felt are most important to spend time on
Mr. Gorman asked if the Critical Areas Update is driven by the Comprehensive
Plan required updates Mr. Beck stated that Growth Management requires that
certain ordinances be reviewed on a scheduled basis The major differences in
Critical Areas is how they were defined then, and how they are reviewed today,
including the new law of using Best Available Science
Ideas presented by the Planning Commission were posting critical areas, public
communication, updating developing regulations, developing creative
management solutions
03-06
MOTION MADE AND SECONDED TO ADJOURN THE MEETING, MOTION
CARRIED.
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Respectfully submitted,
Tami Merriman, Assistant Planner
Tom Gorman, Chair
Date
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Yelm Planning Commission
April 21 2003
Page 2
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PLANNING COMMISSION
The Planning Commission consists of nine members, appointed by the Mayor of the City, subject to
confirmation by the City Council The Planning Commission shall have all of the powers and shall perform
all of the duties specified by the laws of the State including, but not limited to, Chapter 35 63 RCW The
Planning Commission may prepare a comprehensive plan for the advantageous development of the City
They may divide the City into zoning districts and may regulate and restrict the erection, construction,
reconstruction, alteration, repair or use of buildings, structures or land in those districts.
The Yelm Planning Commission meets the third Monday of each month, at 400 p.m., at Yelm City Hall
Current Planning Commission members are
Tom Gorman, Chair
John Thomson, Vice Chair
Joe Baker I I
Glenn Blando
Don Carney
Glen Cunningham
EJ Curry
Larry Hanson
Everette Schirman
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City of Yelm
105 Yelm Avenue West
PO Box 947
Yelm, WA 98597
(360) 458-3244
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, MARCH 17,2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1 Call to Order, Roll Call, Approval of Minutes
February 10, 2003, minutes enclosed
2 Public Communications
(Not associated with measures or topics for which public hearings have
been held or for which are anticipated)
3
Public Hearings
4 Other
A. Worksession - Establish process to review and update sign code
B Worksession - Chapter 236 Yelm Municipal Code Planning Commission
C Worksession - Critical Areas Update Best Available Science
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event.
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development Department at (360) 458-3835
Next regular meeting shall be:
MONDAY, APRIL 21,2003 - 400 P M
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YELM PLANNING COMMISSION MINUTES
MARCH 17, 2003, 4 00 P M
YELM CITY HALL COUNCIL CHAMBERS
Tom Gorman called the meeting to order at 400 p m
Members present: Tom Gorman, Larry Hansen, Joe Baker, Don Carney, Glen
Cunningham, and Glenn Blando
Staff: Grant Beck, and Tami Merriman
Members Absent: Everette Schirman - excused, E J Curry, and John
Thomson - unexcused
Motion No
Approval of Minutes:
03-03 MOTION BY JOE BAKER, SECONDED BY LARRY HANSEN, TO APPROVE
THE MINUTES OF JANUARY 10, 2003. MOTION CARRIED.
Public Communications:
There was no public communication
Public Hearings:
No public hearing scheduled
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Work Session - Sign Code:
Mr. Beck informed the Commission that the Yelm Municipal Code Chapter 1526
Signs is in need of being updated Mr. Beck suggested that a subcommittee be
formed to start the process The committee should be comprised of 3 Planning
Commission members, 1 citizen, and 1 - 2 business owners or Chamber of
Commerce member Planning Commission members to be involved In the Sign
Code Subcommittee shall be Glen Cunningham, Larry Hansen, and Joe Baker
It was decided that the Chamber of Commerce would be asked to recommend a
local business owner and the Mayor to find a citizen representative The
Subcommittee should plan to meet every other week, to come up with a draft
update Open houses will be held to allow citizen comment.
Work Session - Planning Commission Ordinance:
Mr. Beck discussed administrative changes to Yelm Municipal Code Chapter
2 36 Planning Commission Mr. Beck suggested that with the Hearing Examiner
system in place, the size of the Commission should probably be reduced Other
items in the ordinance that need to be updated are the process for removal of
members, and powers and duties of the Commission
The Commission agreed that a reduction in size was a good idea, and felt that a
seven (7) member Commission would be adequate
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Work Session - Critical Areas Update:
Mr Beck explained to the Commission that the City is required by the State to
update the Critical Areas Ordinance, and to Incorporate the use of Best Available
Science Critical areas include wetlands, frequently flooded areas, aquifer, and
wellhead protection Mr. Beck was happy to say that a lot of basis work has
Yelm Planning Commission
March 17 2003
Page 1
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been done in these areas by the completion of the Yelm Creek Flood Hazard
Management Plan A big issue for shorelines and frequently flooded areas is the
flood storage areas Mr. Beck will bring specific sections of the Critical Areas
ordinance to the Commission for review and update
Other:
Mr. Beck informed the Commission that the City of Olympia is coordinating a joint
Planning Commission Meeting with Olympia, Tumwater, Lacey, and Yelm
Mr. Beck updated the Commission on current projects that the Community
Development Department is working on
03-04 MOTION MADE BY LARRY HANSEN, SECONDED BY GLENN BLANDO TO
ADJOURN THE MEETING. MOTION CARRIED.
Meeting adjourned at 5 08 P m
Respectfully submitted,
Tami Merriman, Assistant Planner
Tom Gorman, Chair
Date
Yelm Planning Commission
March 17 2003
R:\Community Development\Planning Commission\Minutes and Agendas\PC 2003.min\03.17 03 min.doc
Page 2
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Agenda Iteln 4.C
Critical Areas Update
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City of Yelm
105 Yelm Avenue West
PO Box 947
Yelm, WA 98597
(360) 458-3244
To
From
Date
Subj
Planning Commission ./" /'
Grant Beck, Director of Community DevelopmenLT
March 10, 2003
Update to Chapter 2.36 Yelm Municipal Code
It was recently discovered during review of the Yelm Municipal Code that Chapter 2.36, which
establishes the Planning Commission and the rules the Commission operates under, is out of
date At a minimum, and needs to be updated to reflect that positions 10 and 11 were eliminated
As this is the first time we've reviewed Chapter 236 since the adoption of the Hearing Examiner
system, it would be appropriate to discuss the current role of the Planning Commission and
whether the Commission believes that the present number of members provides the best
representation for legislative matters
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Also, because we are looking at administrative matters, the Commission may wish to review it's
by-laws for possible update
I have attached Chapter 2.36 YMC and the existing by-laws for the Commission's consideration.
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Chapter 2.36
PLANNING COMMISSION*
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SectIons.
2.36.010 Members - Terms of office.
2.36.020 Vacancy fillmg.
2.36.030 Rules of procedure and officers.
2.36.040 Quorum.
2.36.050 Powers and duties.
*For statutory authority for towns to appoint planning commissions, see Chapter 35.63 RCW
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2.36.010 Members - Terms of office.
There is created a city planmng commIssion
consIstmg of nine members who shall be
appointed by position by the mayor of the
CIty subject to confirmatIOn by the CIty
council. One of the members to be regularly
appomted to the CIty plannmg commISSIOn
shall be a member of the CIty council, '.vhose
term of office on the CIty plannmg
commISsion shall comCIde '.vith hIS term of
office on the CIty councIl. The term of office
of eIght of the members shall be SIX years.
PosItion 10 IS created and reserved fDr a CIty
reSIdent representmg local CItIzens WIth a
three year term of office. PositIOn 11 is
reserved for the chaIrperson of the Make
Yelm AttractIve commIttee and the
commISSIon term of office change shall
coinCIde '.'11th the Make Yelm l.ttractIve
commIttee's change of chaIrperson. (Ord.
562 ~ 1, 1995, Ord. 492 ~~ 1, 2, 1994, Ord.
219 ~ 1, 1978, Ord. 211 ~ 1, 1977, Ord. 119
~ l(A), 1969).
2.36.020 Vacancy filling. VacancIes on the
planning commission shall be filled by
appomtment of the mayor subject to
confirmation by the council for the
unexpired terms. Members may be removed
after public hearing by the mayor, WIth the
approval of the council for mefficIency,
neglect of duty or malfeasance in office.
Members shall be selected without respect to
politIcal affilIations and shall serve WIthout
compensation. (Ord. 119 ~ l(B), 1969)
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2.36.030 Rules of procedure and officers.
The planning commIssion shall adopt rules
of procedure conSIstent WIth state law to
guide ItS actIVItIes and shall designate one of
its members to serve as chairman for a term
to be speCIfied in the rules of procedure. The
commiSSIOn may designate one of its
members to act as secretary, without salary
(Ord. 119 ~ 2(A), 1969).
2.36.040 Quorum. A majonty of the
members of the planning commISSIon
constItutes a quorum for the transactIOn of
business. Any action taken by a maJonty of
those present, when those present constItute
a quorum at any regular or speCIal meeting
of the plannmg commISSIOn, shall be
deemed and taken as the actIOn of the
planning comnussIOn, provided, however,
that if a zoning ordmance shall be adopted
by the city pursuant to a comprehensIve plan
m the manner provided by Chapter 35 63
RCW, then any recommendatIOn to the
council for a variance from the reqUIrements
of such zonmg ordmance or for any rezone
shall require the affirmative vote of a
maJonty of all of the members of the
commiSSIOn. (Ord. 119 ~ 2(B), 1969).
2.36.050 Powers and duties. A. The
planmng commission shall have all of the
powers and shall perform all of the duties
speCIfied by the laws of the state mcludmg,
but not limited to, Chapter 3563 RCW B.
The planmng commISSIOn may prepare a
comprehensIve plan for the physical and
other generally advantageous development
of the city C. For any and all such purposes
the CIty council, on recommendation of its
commiSSIOn may divide the mumcipality or
any portIon thereof into distncts of such
SIze, shape and area, or may establish such
offiCIal maps or development plans for the
whole or any portion of the mumcIpality as
may be deemed best suited to carry out the
purposes of thIS chapter and within such
dIstricts as may regulate and restnct the
erection, construction, reconstructIon,
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alteratIOn, repair or use of buildings,
structures or land. D The expendItures of
the commission, exclusive of gifts, shall be
hmited to appropriations made to the
planmng commission by the city council for
the planning functIOn of the CIty E. The
council may refer to the planmng
commission for its recommendation and
report of ordinances, resolutIon or other
proposal relating to any of the matters and
subjects authorized by state law The
commissIOn shall promptly report to the
council all of such matters referred to them,
making such recommendations as it may
deem proper F The planmng commissIOn,
at or before its first regular meetmg in
February of each year, shall make a full
report in writmg to the CIty council of its
transactions and expenditures, if any, for the
preceding year, with such general
recommendations as to matters covered by
its prescribed duties and authonty as may to
It seem proper (Ord. 119 ~ 3, 1969).
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2.34 040
ers and subcommIttees as it may deem necessary,
and shall adopt all necessary rules or regulatIOns
for the transaction of Its business and the keeping
of its own records.
B Accurate minutes shall be kept of the pro-
ceedmgs of all meetmgs, findmgs and determma-
tions, which mmutes shall be made aVailable to the
public at the City Hall and at all reasonable times.
The tree advIsory board shall meet monthly on a
regular schedule as determmed by the board, and
such meetmgs shall be open to the publIc. (Ord.
586 S 3, 1996).
2.34.040 Authority - Powers and duties.
The tree advIsory board shall have the following
powers and dutIes.
A. To develop a comprehensIve community
tree management program for the care of trees on
publIc property;
B To obtam publIc testImony and/or input as
deemed necessary and to make recommendations
to the CIty council concerning trees on public prop-
erty;
C To make recommendations to the CIty coun-
cil on ordmances, rules and regulatIOns regardmg
trees on publIc property to best serve the interests
of the publIc; and
D To carry out any other and further tree-
related projects aSSIgned by the mayor or city
council. (Ord. 586 S 4, 1996)
2.34.050 Budget.
The tree advisory board shall annually submIt to
the CIty clerk/treasurer ItS proposed budget for the
followmg fiscal year, to be consIdered and passed
upon by the city council. Such budget proposal
shall be submitted not later than the fifteenth day of
October, of each calendar year followmg enact-
ment of the ordinance codIfied in this chapter
(Ord. 586 S 5, 1996).
Chapter 2.36
PLANNING COMMISSION*
SectIOns
2.36010
2.36 020
2.36 030
2.36 040
2.36 050
Members - Terms of office
Vacancy fillIng.
Rules of procedure and officers.
Quorum.
Powers and duties.
*For statutory authonty for towns to appoint planning
commIssions, see Chapter 35.63 RCW
2.36.010 Members - Terms of office.
There is created a city planning commiSSIOn
conslstmg ofnme members who shall be appomted
by posItion by the mayor of the city subject to con-
firmatIon by the CIty council. One of the members
to be regularly appomted to the CIty planning com-
mISSIOn shall be a member of the CIty council,
whose term of office on the city planning commis-
SIOn shall coinCIde wIth hIS term of office on the
CIty councIl. The term of office of eight of the
members shall be SIX years. PosItIOn 10 IS created
and reserved for a CIty reSIdent representmg local
CItIzens with a three-year term of office.
PositIOn IllS reserved for the chairperson of the
Make Yelm Attractive commIttee and the commis-
SIOn term of office change shall comclde with the
Make Yelm AttractIve committee's change of
chaIrperson. (Ord. 562 S 1, 1995, Ord. 492 SS 1,2,
1994, Ord. 219 S 1,1978, Ord. 211 S 1,1977, Ord.
119 S l(A), 1969)
2.36.020 Vacancy filling.
VacancIes on the planning commISSIOn shall be
filled by appomtment of the mayor subject to con-
firmatIOn by the council for the unexpired terms.
Members may be removed after publIc heanng by
the mayor, WIth the approval of the council for
mefficlency, neglect of duty or malfeasance m
office. Members shall be selected WIthout respect
to politIcal affilIations and shall serve WIthout
compensation. (Ord. 119 S l(B), 1969)
2.36.030 Rules of procedure and officers.
The planning commISSIOn shall adopt rules of
procedure conSIstent WIth state law to gUIde its
actiVItIes and shall designate one of ItS members to
serve as chairman for a term to be speCIfied m the
rules of procedure The commIssion may deSIgnate
one of ItS members to act as secretary, WIthout sal-
ary (Ord. 119 S 2(A), 1969).
2-18
Yelm MUnICIpal Code
2.36 050
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2.36.040 Quorum.
A maJonty ofthe members of the plannIng com-
mISSIOn constitutes a quorum for the transaction of
busmess. Any actIOn taken by a maJonty of those
present, when those present constItute a quorum at
any regular or special meetmg of the plannIng
commiSSIOn, shall be deemed and taken as the
action of the planmng commIssIOn, proVIded, how-
ever, that If a zOnIng ordmance shall be adopted by
the CIty pursuant to a comprehenSIve plan m the
manner provided by Chapter 35 63 RCW, then any
recommendatIOn to the council for a variance from
the reqUIrements of such zoning ordinance or for
any rezone shall require the affirmative vote of a
majonty of all of the members of the commiSSIOn.
(Ord. 119 S 2(B), 1969).
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2.36.050 Powers and duties.
A. The planning commISSIOn shall have all of
the powers and shall perform all of the dutIes spec-
Ified by the laws of the state includmg, but not lIm-
ited to, Chapter 35 63 RCW
B The plannmg commISSIOn may prepare a
comprehenSIve plan for the physical and other gen-
erally advantageous development of the CIty
C For any and all such purposes the CIty coun-
cil, on recommendatIOn of ItS commIssion may
dIvIde the municipalIty or any porhon thereof mto
dIStriCtS of such SIze, shape and area, or may estab-
lIsh such official maps or development plans for
the whole or any porhon of the munIcipalIty as may
be deemed best SUIted to carry out the purposes of
this chapter and withm such dIStrICtS as may regu-
late and .restnct the erectIOn, constructIOn, recon-
structIOn, alteratIOn, repair or use of buildmgs,
structures or land.
D The expendItures of the commIssion, exclu-
SIVe of gifts, shall be limIted to appropnations
made to the planning commission by the city coun-
cil for the plannmg funchon of the CIty
E. The council may refer to the planning com-
mission for its recommendation and report of ordI-
nances, resolutIOn or other proposal relating to any
of the matters and subjects authonzed by state law
The commIssion shall promptly report to the coun-
cil all of such matters referred to them, makmg
such recommendatIOns as it may deem proper
F The planmng commISSIOn, at or before ItS
first regular meetmg in February of each year, shall
make a full report m wntmg to the CIty councIl of
its transactions and expendItures, If any, for the
preceding year, WIth such general recommenda-
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hons as to matters covered by its prescribed duhes
and authonty as may to it seem proper (Ord. 119
S 3,1969)
2-19
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RECOMMENDED STAFF PROCEDURES
FOR THE CITY OF YELM PLANNING COMMISSION
The Planning Staff shall perform two major roles in its work with the Planning
Commission
1 The professional-technician role where staff planners initiate proposals and
make recommendations consistent with the Citys adopted plans, ordinances, and
standards and with accepted planning theory and practice, and
2. The traditional s~aff role in which the Staff Planners assist the Planning
Commission in articulating their collective will.
Both of these roles involve research, "act-finding, identification of alternatives, evaluation
and recommendations.
From time to time, these roles may lead to differing recommendations from the Planning
Commission and Planning Staff. On such occasions, it shall be the responsibility of the
Staff Planner to prepare a report to the City Council which includes both the Planning
Commission and Planning Staff recommendations and any minority reports in which four /
or more planning Commissioners concur. Further, it shall be the responsibility of the
Staff Planner to advise the Planning Commission Chairperson that the Planning Staff
intends to present a separate recommendation to the City Council so that the Chairman
or a representative can be in attendance to represent the Planning Commission
The manner in which the Planning Staff provides its day-to-day service to the Planning
Commission shall be redefined annually by the Planning Commission. Essentially, the
relationship between the Planning Staff and the Planning Commission shall be whatever
the two entities negotiate between them Those negotiations result in an implicit contract
which shall remain in effect until proposed changes are introduced at a subsequent
annual review.
The Planning Staff's work shall be confined to those projects and activities officially
incorporated into the City's adopted work program and budget. The work program shall
be developed in consultation with both the Planning Commission and the Planning Staff,
but the final adoption authority rests solely with the City Council If the Planning
Commission should identify a new work task during the work year, the Planning Staff
may pursue work on this task only if the City Council incorporates it into the adopted
work program
C:\WP51\50\CUENT\ 'fELM\PROCEDRE.RUL
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RULES OF PROCEDURE
CITY OF YELM PLANNING COMMISSION
WE, THE MEMBERS of the Planning Commission of the City of Yelm, State of
Washington, created by Ordinance No 119 (1969), of the City of Yelm, pursuant to
Chapter 44, Laws of 1935 (RCW 35 63) do hereby adopt, publish and declare the
following rules of procedure.
I. NAME
The official name shall be ''The City of Yelm Planning Commission."
II. MEETINGS
A. Regular meetings shall be held as per the schedule adopted by the
Planning Commission and posted at the Planning Department office, and all meetings
of the Planning Commission are subject to the Open Meetings Act.
B Special meetings shall be at the call of the chairperson or by consensus
of the members at a regular meeting.
C. Except as modified by these rules of procedure, Robert's Rules of Order
shall govern the conduct of public hearings and the chairperson shall decide all
questions of order, subject to an appeal to a vote of the Planning Commission.
III ELECTION OF OFFICERS
A. The officers of the Planning Commission shall consist of a chairperson and
a vice chairperson elected from the appointed members of the Planning Commission and
such other offices as the Planning Commission may, by the majority vote, approve and
appoint.
B The election of officers shall take place once each year on the occasion of
the last meeting in November of each calendar year The term of each officer shall run
from January 1 until December 31 of the following year
C A Nominating Committee may be appointed no later than October of each
year If appointed, this Nominating Committee shall prepare a slate of nominations for
the Planning Commission to consider at the next regularly scheduled meeting
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o In the event of the vacancy of the chair, the chairperson would be replaced
by the vice chairperson, and the vice chairperson would be replaced by vote of the
members of the Planning Commission.
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IV CHAIRPERSON
A. The chairperson shall preside over the meetings of the Planning
Commission and may exercise all the powers usually incident to the office, retaining,
however, to himself or herself as a member of the Planning Commission, the full right to
have his or her own vote recorded in all deliberations of the Planning Commission
B The chairperson shall have full power to create committees of one or more
members. Standing or temporary committees may be charged with such duties,
examination, investigations and inquiries relative to one or more subjects of interest to
the Planning Commission No committee shall have the power to commit the Planning
Commission to the endorsement of any project, plan or program without the approval
of the Planning Commission.
C The chairperson shall perform the duties laid out in the attached Conduct
of Business regarding the foflowing and other matters committees of the whole,
handling of meeting items and discussion, conflict of interest, suspension of meetings,
timing for discussion of issues, clarification of issues and questions, etc.
V CHAIRPERSON'S ABSENCE
The vice chairperson shall, in the absence of the chairperson, perform all the
duties incumbent upon the chairperson. The chairperson and vice chairperson, both
being absent, the members present may elect from among themselves a temporary
chairperson who shall have the full powers of the chairperson during the absence of the
chairperson and the vice chairperson.
VI SECRETARY
The Planning Staff shall perform thetJsu~1 and necessary secretarial functions
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VII RECORD OF MEETING
All Planning Commission meetings shall be recorded electronically and official
minutes prepared Official minutes shall contain the date, time, place and nature of the
meeting (regular or special), the names of the members present; all motions except
those withdrawn and the names of their maker and seconder; an objective abstract of
all business discussed, actions taken and the results of such actions Special meetings
will also be recorded electronically and minutes prepared The official minutes of
special meetings will normally consist of written notes All Planning Commission minutes
shall be signed by the chairperson of the Planning Commission Minutes for committees,
if taken, shall be signed- by the chairperson of the committee
VIII QUORUM
A simple majority of the members shall constitute a quorum for the transaction of
business The Planning Commission can conduct business whenever a quorum is
present. No action of the Planning Commission, however, may be taken without the
concurrence of a majority of the current membership of the Commission. A public
hearing may be held by the Planning Commission on any matters before the Planning
Commission without a quorum, provided that the applicant and any interested party
waive any objections and that, when action on the matter is taken, a quorum is present
and those members that were not present for the public hearing state for the record prior
to voting that they have reviewed the taped recording of the public hearing and any
written document submitted for the record on the matter
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IX. VOTING
Each Planning Commission member present shall vote for, against, or abstain
from voting on all questions put to the Planning Commission. Unless a member of the
Planning Commission states that he or she is not voting, his or her silence shall be
recorded as voting with the majority
Any member may demand a roll call vote any time before or after any question
is put and before a vote is taken. The demand needs no second and the chairperson
must ask for a roll call vote on demand The motion is not debatable and may be
applied to any questions
X. ABSENCE OF MEMBERS
If a member is absent for two (2) consecutive regular meetings without excuse,
or for thirty-five percent (35%) of all meetings (including committee meetings) in any six
(6) month period, the member1s record shall be forwarded by staff to the Mayor for
consideration
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XI CONFLICT OF INTEREST
A conflict of interest shall be handled as described in the attached Conduct of
Business (Item 6)
XII AGENDA
An agenda shall be prepared by the Planning Staff for each meeting No item on
the agenda may be added, deleted or moved without the approval of a majority of the
Planning Commission Items of business shall include
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2.
3
4
5
6
7
8
9
Call to order
Roll Call
Acceptance of Agenda
Minutes
Old Business
New Business
Other Business
Communications from City Council
Adjournment
XIII AMENDMENT
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These Rules of Procedure may be amended at any regular or called meeting of
the Planning Commission by a majority vote of the entire membership if the proposed
amendment is presented in writing at a preceding regular or called meeting
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CONDUCT OF BUSINESS
CITY OF YELM PLANNING COMMISSION
1 It shall be the policy that each Planning Commission member shall be familiar with
the Open Meetings Act, the appearance of fairness doctrine, and the Planning
Commission's Policies and Guidelines.
2. At the beginning of the meeting, the chairperson may state all the agenda items
and the timing for each within the meeting so that the length of discussion and the length
of the meeting may be controlled in an effort to adjourn within two hours of opening the
meeting
3 At the beginning of discussion on each item on the agenda, the chairperson shall
state the action needed or purpose of each item on the agenda (e g, a Planning
Commission vote to recommend to approve or to deny; for review only; no action
needed, or what action may be needed eventually, but not at this particular meeting)
4 The chairperson shall clarify to the Commissioners and the public the difference
between a public hearing and the committee meetings This item should be discussed
with the entire Planning Commission
5 Conflict of Interest and Appearance of Fairness. As a matter of procedure, the
chairperson should routinely ask the members at each meeting if they have a conflict of
interest on any item on the agenda. Any member of the Planning Commission who has
a conflict of interest with a particular matter should publicly announce this conflict at the
earliest possible opportunity or when the conflict is realized Such member shall not
partake in the discussion or voting on said case and shall remove himself or herself from
the room during the particular case in question
6 Any Planning Commission member who discusses a current matter which is the
subject of a public hearing with any person associated with the proposed project at any
time other than a public meeting shall report to the full Commission at the next meeting
by giving a report of the discussion
7 All persons wishing to speak to the Commission at a public hearing should sign
in on the program agenda provided, and indicate whether they are speaking pro or con
on the issue
8 All persons speaking to the Planning Commission at a public hearing should
stand, approach the microphone, if provided, and identify themselves by name, address
and who they represent.
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9 In the unusual event that the chairperson is unable to control the conduct of the
meeting, he or she has the right under the Open Meeting Act, to immediately suspend
or adjourn the meeting
10 When the full Commission makes a recommendation to the City Council which is
not a unanimous vote (i e , a split vote, or a recommendation which may be significant
or controversial), any Planning Commissioner may submit a minority report to
accompany the majority report to the City Council. This report should be submitted
through the Planning staff, and mailed to all Planning Commission members.
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CITY OF YELM
LAND USE AND DEVELOPMENT HEARING PROCEDURES
CITY COUNCIL RESOLUTION NO. 249
PLANNING COMMISSION RESOLUTION NO. 1
A RESOLUTION ESTABLISHING GENERAL PROCEDURES
CONDUCT OF HEARING AND MEETINGS OF THE YELM
COMMISSION AND CITY COUNCIL WITH RESPECT
REGULATION AND DEVELOPMENT.
FOR THE
PLANNING
TO LAND
WHEREAS, establishing uniform and consistent hearing
procedures helps to ensure fair and efficient decisions-making; and
WHEREAS, it is the intent of the City of Yelm to afford all
citizens constitutionally guaranteed due processi_
NOW THEREFORE, BE IT RESOLVED by the Planning Commission and
City Council of Yelm, Washington:
SECTION 1.
AUTHORITY
This resolution is enacted and adopted pursuant to Y.M.C. 2.36.030
and RCW 35A.12.120, and applies to the actions of the City Council
and planning Commission when acting under authority of RCW 35A.63,
35.63, 25.58, 35A.58, 58.17 and similar land use regulation and
development statutes.
SECTION 2.
INTERPRETATION
The word "may" is permissive and optional. The word "will" is an
indication of good faith intent. Failure of any governing body,
committee, or staff member of the City of Yelm to comply with any
specific provision of this resolution will not and should not be
cause to invalidate any decision made in conformance with law and
with the intent of this resolution.
For purposes of this Resolution the following definitions shall be
applicable:
APPEARANCE OF UNFAIRNESS - a circumstance or set of circumstances
which could lead a fair-minded person in attendance at all of the
meetings on a given issue to conclude that someone had not been
heard who in fairness should have been heard or that a member of
the Commission or Council did not or could not give reasonable
faith and credit to all matters, testimony and information
presented.
HEARING PROCEDURES RESOLUTION
CC RES. NO. 249/PLANNING COM. RES. NO.1
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COUNCIL - City Council of Yelm, Washington.
CHAIR - The person presiding at a meeting of the Commission or
Council.
COMMISSION - The Yelm Planning Commission.
CONFLICT OF INTEREST - Any economic interest in any proceeding or
action by an individual or by that individual's employer, business
partner, business associate, or any related person by blood, law,
or marriage within the second degree, such as a parent, brother,
guardian, uncle, first-cousin, grandparent, or grandchild.
EXHIBIT - Any document or paper filed and made a part of the record
of a proceeding. Exhibits include maps, plats, drawings, letters,
affidavits, depositions, petitions, photographs, slides,
blueprints, video tapes, films, and reports.
HEARING - A session in which witnesses are heard and testimony is
taken.
LEGIS~TIVE ACTION - An action adopting, amending, or revlslng a
comprehensive, community, or neighborhood plan or other land use
planning document or the adoption of an area-wide zoning ordinance
or the adoption of a zoning amendment that is of area-wide
significance.
QUASI-JUDICIAL ACTION - An action of the Councilor Commission or
a hearing examiner which determines the legal rights, duties, or
privileges of specific applicants or parties in a hearing or other
contested case or proceeding. .
HEARING EXAMINER - A person appointed by the Councilor Commission
to hear a land development matter pursuant to R.C.W. 35A.67.170 or
other authority.
MEETING - A session where the Councilor Commission reviews,
discusses, receives testimony on, votes on or takes any other
action relating to a land development matter before that body.
Meetings shall include hearings, both legislative and quasi-
judicial, work sessions, and regularly or specially-scheduled
meetings.
MEMBER - A person duly appointed or elected to a seat on either the
Councilor Commission.
PLANNER - The Yelm City Planner.
HEARING PROCEDURES RESOLUTION
CC RES. NO. 249/PLANNING COM. RES. NO. 1
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QUORUM - A majority (more than one-half) of the voting members of
the body. Any positions unfilled shall not be included in the
count of voting members.
STAFF - Employees of and consultants to the City of Yelm.
SECTION 3."
HEARING AND MEETING PROCEDURES
A parliamentarian shall not be required at hearings or meetings.
Neither the Council nor Commission shall be required to adhere to
II Robert I s Rules of Order II or any other rules of order except as
adopted herein or otherwise by the Councilor Commission.
A.
MEETING PROCEDURES
Commission will:
At all meetings the Council and
1. Provide written notice to all members of the time and
place of the meeting .at least five days prior to the
meeting.
Take no action without a quorum present. Where a
recommendation to the Council is required by law, the
Commission may act without a quorum provided such action
is unanimous and confirmed by a quorum prior to final
action on the matter by the Council. A quorum will not be
required for a hearing only.
3. Take and maintain a transcribable record of all
discussio~s, votes and actions relating to the subject of
any quasi-judicial hearing.
2.
4. Hold all meetings of the Commission and Council open to
the public as provided by the Open Meetings Act, and with
such exceptions as set forth in Chapter 42.30.R.C.W.
5. Take written minutes of all meetings.
B.
HEARING PROCEDURES
Commission will:
At all hearings the Council and
1. Take and maintain a transcribable record,
2. Conduct the hearing in accordance with the procedures of
Section 4 of this Resolution;
HEARING PROCEDURES RESOLUTION
CC RES. NO. 249/PLANNING COM. RES. NO.1
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3 .
Allow testimony from witnesses and other interested
parties;
4. Require every person wishing to testify at the hearing to
be identified for the record by written name and address;
5. Provide an opportunity for any interested person to
obtain notice of the result -of the hearing;
6. Mark every exhibit offered, and enter exhibits into the
record; and
7 .
Close the hearing.
testimony shall be
reopened. _
Once the hearing is
allowed on~y if the
closed, new
hearing is
C. PROCEDURES IN QUASI-JUDICIAL HEARINGS - In addition to the
above procedures, in every quasi -judicial hearing, the Council
or Commission will:
1. Enter into the record any oral or written testimony,
letters, reports , exhibits, or other information received
prior to the hearing.
2.
State the substance of any testimony, comments, or other
information conununicated to the Commission, Board or
staff prior to the hearing. This information will be made
a part of the record by the individual receiving such
conununication. Interested parties will be provided an
_opportunity to question and respond to such testimony.
(Members should endeavor to avoid contacts outside of the
hearing regarding quasi-judicial actions prior to a final
decision on the issue.)
3. Allow testimony from the applicant;
4. Allow testimony from all interested parties;
5. Allow responsive testimony from the applicant;
6. Allow all interested parties an opportunity to respond to
new testimony;
7. Receive any tentative findings of fact or recommendations
from any person;
HEARING PROCEDURES RESOLUTION
CC RES. NO. 249/PLANNING COM. RES. NO.1
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Upon request by any interested party! provide copies of
any and all exhibits to be included in the record or!
where duplication is not feasible! an opportunity to
inspect and review such exhibits. Duplication costs may
be charged to the requesting party; and
9. Consider impartially alJ.. testimony and evidence presented
at the hearing.
8 .
D. OPTIONAL HEARING PROCEDURES - In all hearings, the Councilor
Commission may:
1. Require the staff to introduce and report on the
application. The staff may present exhibits! including
tentative findings of fact and recommendations.
2. Question any witness or the staff at any time during or
after the close of the hearing.
3. Take notice of any member's own knowledge and experience
on any particular issue, so long as all such information
and statements are added to the record at the time of the
hearing and all interested parties allowed an opportunity
to question and respond to such knowledge and experience.
4.
Require all interested parties to first state their
position on the issue in writing. Such statement may be
required three (3) days prior to any hearing. If written
statements on the issue are to be required, this
requirement must be included in the legal notice
published before the hearing. All such written
statements must be signed by the person making them, and
shall include his or her mailing address.
5. Limit the time each witness may speak at the hearing;
however, notice must be given to all present at the
opening of the hearing if the time for each witness to
speak is to be limited.
6. Continue the hearing to a later date or reopen a closed
hearing if sound and legal cause is stated. Whenever a
hearing is to be reopened or continued at a later date,
notice shall be posted in accordance with RCW 42.30.010
and individual notice shall be supplied to all parties
appearing at such hearing and requesting such notice.
HEARING PROCEDURES RESOLUTION
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7.
Appoint or call upon a duly-appointed hearing examiner to
preside at the hearing for the purpose of compiling a
record of the hearing or preparing a recommendation or
decision.
SECTION 4.
CONDUCT OF PUBLIC HEARINGS
Each hearing will be conducted according to the following rules:
A. All hearings will be held at a time and place reasonably
conducive to the convenience and comfort of members of the
hearing body and interested parties.
B. All hearings will be held in a room designed to accommodate
the number of persons expected to attend the hearing. The
room will be accessible to all interested parties.
C. The Chair will first call the meeting to order.
D.
The Chair will request that any member state whether he or she
has any actual conflict of interest or any relationship to the
topic of the hearing which could result in an appearance of
unfairness. Any such member should then act in accordance
with section lO(C).
E. The Chair will open the hearing.
F. The Chair will give an introductory statement which will
include the Chair's name and title, date and location of the
hearing, the history of the proposal, the purpose of the
hearing, the legal authority for action, an explanation of the
notice of the hearing, and the method of receiving oral and
written statements that will be employed.
G. The Chair will be responsible for the general conduct of the
hearings, and will rule on all evidentiary matters and accept
or reject exhibits offered into evidence. All oral and
written statements, documents, evidence and testimony must be
relevant to the topic of the hearing. The Chair may reject
all evidence and test~mony which the Chair determines is not
relevant to the topic of the hearing and refuse to accept such
evidence into the hearing.
HEARING PROCEDURES RESOLUTION
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The Chair will be responsible for maintaining order at all
meetings and hearings and may eject individuals from the
meeting room or take other actions found to be necessary to
the maintenance of order. However, no person will be deprived
of any opportunity to give testimony or address the hearing
body without due warning.
I. The Chair will direct each person-who wishes to give testimony
to state his or her name and address. The Chair will state
any time limit to be imposed and stop testimony at the end of
that time limit. The secretary will ensure that all names and
addresses are clearly stated and recorded.
H.
J. Before or after any applicant has completed his or her
presentation, the Chair may entertain questions on the subject
of the hearing from the audience at large, so long as each
participant is fully recognized for the record.
K. The secretary will accept and mark all exhibits offered into
evidence, and will ensure that all persons who testify, offer
evidence, or make any statement to the hearing body are
properly identified for the record. All exhibits shall be
marked to indicate the date and name of the hearing and who
introduced the exhibit, and will be initialed by the person
accepting the exhibit.
L.
As appropriate, the Councilor Commission may continue a
hearing to a later date. Notice of any continuance must be
given as required by R.C.W. 42.30.090.
M. At the conclusion of all testimony, the Chair will close the
hearing.
M. At the conclusion of the hearing, the Chair should make a
final statement of clarification of the topic of the hearing,
state clearly the deadline for all written testimony to be
presented on the topic, and indicate if any future hearings
are to be held on that topic.
SECTION 5.
DISCUSSION
The Councilor Commission may discuss and act on any application or
issue at the same meeting at which the hearing was held on that
application or issue or may delay discussion and action until a
later meeting. Whenever decision is delayed until a later date,
the Chair will announce to those attending when and where the
matter will again be considered and, if required by law, provide
for posting of notice of such reconsideration.
HEARING PROCEDURES RESOLUTION
CC RES. NO. 249/PLANNING COM. RES NO.1
wp51\hearings
PAGE 7
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E.
Members should refuse to serve in representative capacities or
offer any support in assisting any person (s), business (es), or
organization(s) to secure a favorable decision on any matter
before the Councilor Commission. Members should not
represent any business, partnership, corporation or other
organization with which the member is associated before the
Councilor Commission.
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SECTION 12.
EFFECTIVE DATE
This Resolution shall take effect on the 10th_ day of June, 1992,
having been duly passed, approved and adopted by both the Planning
Commission and City Council of Yelm, Washington, on the 19th day of
May, 1992 and 10th day of June, 1992, respectively.
r;--
/""-
'o!~4
Robert .
il~
SanderS-; Mayor
ATTEST:
~~
,
HEARING PROCEDURES RESOLUTION
CC RES. NO. 249/PLANNING COM. RES. NO. 1
wp51\hearings
PAGE 10
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Agenda Item 4.B
Chapter 2.36 YMC
Planning COlnlnission
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(10) Environment. Protect the environment and enhance
the state's high quality of life, including air and water
quality, and the availabilIty of water
(11) Citizen participation and coordination. Encourage
the involvement of cItIzens in the planning process and
ensure coordination between commUnItIes and jurisdictIons
to reconcile conflicts.
(12) Public facilities and services. Ensure that those
public facilities and services necessary to support develop-
ment shall be adequate to serve the development at the tIme
the development is available for occupancy and use Without
decreasing current service levels below locally established
minimum standards.
(13) Historic preservation. Identify and encourage the
preservation of lands, sites, and structures, that have histori-
calor archaeological Significance. [1990 1st ex.s. c 17 S 2.]
I
RCW 36.70A.030 Definitions. Unless the context
clearly requires otherwise, the definitions in this section
apply throughout this chapter
(1) "Adopt a comprehensive land use plan" means to
enact a new comprehensive land use plan or to update an
existing comprehenSive land use plan.
(2) "Agricultural land" means land primarily devoted to
the commercial production of horticultural, viticultural,
floricultural, dairy, apiary, vegetable, or animal products or
of berries, grain, hay, straw, turf, seed, Christmas trees not
subject to the excise tax imposed by *RCW 84 33 100
through 84.33 140, finfish in upland hatcheries, or livestock,
and that has long-term commercial significance for agricul-
tural production.
(3) "City" means any city or town, including a code
City
(4) "Comprehensive land use plan," "comprehensive
plan," or "plan" means a generalized coordinated land use
policy statement of the governing body of a county or City
that is adopted pursuant to this chapter
(5) "Critical areas" include the following areas and
ecosystems. (a) Wetlands, (b) areas with a critical recharg-
ing effect on aquifers used for potable water; (c) fish and
wildlife habitat conservation areas; (d) frequently flooded
areas, and (e) geologically hazardous areas.
(6) "Department" means the department of community,
trade, and economic development.
(7) "Development regulatIons" or "regulation" means the
controls placed on development or land use activities by a
county or city, includmg, but not limited to, zomng ordinanc-
es, critical areas ordinances, shoreline master programs,
official controls, planned umt development ordinances,
subdiviSIOn ordmances, and binding site plan ordinances
together with any amendments thereto A development
regulatIOn does not mclude a deciSIOn to approve a project
permit application, as defined in RCW 36 70B 020, even
though the decision may be expressed in a resolutIOn or
ordinance of the legislatIve body of the county or city
(8) "Forest land" means land primarily devoted to
growing trees for long-term commercial timber production
on land that can be economically and practIcally managed
for such production, including Christmas trees subject to the
excise tax imposed under *RCW 84 33 100 through
84.33 140, and that has long-term commerCial significance.
36.70A.020
In determining whether forest land is primarily devoted to
growing trees for long-term commercial timber production
on land that can be economically and practically managed
for such productIOn, the following factors shall be conSid-
ered. (a) The proximity of the land to urban, suburban, and
rural settlements, (b) surrounding parcel size and the
compatibility and intenSity of adjacent and nearby land uses,
(c) long-term local economic conditions that affect the ability
to manage for timber production, and (d) the availabilIty of
public facilities and services conducive to conversIOn of
forest land to other uses.
(9) "Geologically hazardous areas" means areas that
because of their susceptibility to erosion, sliding, earthquake,
or other geological events, are not SUIted to the siting of
commercial, residential, or industrial development consistent
with public health or safety concerns.
(10) "Long-term commercial significance" includes the
growing capacity, productivity, and soil composition of the
land for long-term commercial production, in consideratIon
with the land's proximity to populatIon areas, and the
possibility of more mtense uses of the land.
(11) "Minerals" include gravel, sand, and valuable
metallIc substances.
(12) "PublIc facilities" include streets, roads, highways,
sidewalks, street and road lighting systems, traffic signals,
domestic water systems, storm and sanitary sewer systems,
parks and recreational facilItIes, and schools.
(13) "Public services" include fire protection and
suppression, law enforcement, public health, educatIon,
recr~ation, environmental protection, and other govemmental
services.
(14) "Rural character" refers to the patterns ofland use
and development estabhshed by a county in the rural element
of its comprehenSive plan.
(a) In which open space, the natural landscape, and
vegetatIon predommate over the built environment;
(b) That foster traditional rural lifestyles, rural-based
economies, and opportunIties to both lIve and work m rural
areas,
(c) That provide visual landscapes that are traditionally
found in rural areas and communities,
(d) That are compatible with the use of the land by
wildlife and for fish and wildlife habitat;
(e) That reduce the inappropriate conversion of un de vel-
oped land into sprawling, low-density development;
(f) That generally do not require the extensIOn of urban
governmental services; and
(g) That are consistent with the protection of natural
surface water flows and ground water and surface water
recharge and discharge areas.
(15) "Rural development" refers to development outside
the urban growth area and outside agricultural, forest, and
mineral resource lands designated pursuant to RCW
36 70A.170. Rural development can consist of a vanety of
uses and residential densities, including clustered residential
development, at levels that are consistent with the preserva-
tion of rural character and the requirements of the rural
element. Rural development does not refer to agriculture or
forestry activitIes that may be conducted m rural areas.
(16) "Rural governmental services" or "rural services"
mclude those publIc services and public facilities historically
and typically delIvered at an intenSity usually found m rural
[page SI
(2001)
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TITLES >> WAC 365 TITLE >>WAC 365 -190 CHAPTER
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365-190-070 << 365-190-080 >>End of chapter
WAC 365-190-080 Critical areas. (1) Wetlands The wetlands of Washington state are fragile
ecosystems which serve a number of important beneficial functions. Wetlands assist in the reduction
of erosion, siltation, flooding, ground and surface water pollution, and provide wildlife, plant, and
fisheries habitats Wetlands destruction or impairment may result in increased public and private
costs or property losses
In designating wetlands for regulatory purposes, counties and cities shall use the definition of
wetlands in RCW 36 70A.030(22) Counties and cities are requested and encouraged to make their
actions consistent with the intent and goals of "protection of wetlands," Executive Orders 89-10 and
90-04 as they exist on September 1, 1990 Additionally, counties and cities should consider wetlands
protection guidance provided by the department of ecology including the model wetlands protection
ordinance
(a) Counties and cities that do not now rate wetlands shall consider a wetlands rating system to
reflect the relative function, value and uniqueness of wetlands in their jurisdictions. In developing
wetlands rating systems, counties and cities should consider the following
(i) The Washington state four-tier wetlands rating system,
(ii) Wetlands functions and values,
(Hi) Degree of sensitivity to disturbance,
(iv) Rarity; and
(v) Ability to compensate for destruction or degradation
If a county or city chooses to not use the state four-tier wetlands rating system, the rationale for
that decision must be included in its next annual report to department of community development.
(b) Counties and cities may use the National Wetlands Inventory as an information source for
determining the approximate distribution and extent of wetlands. This inventory provides maps of
wetland areas according to the definition of wetlands issued by the United States Department of
Interior - Fish and Wildlife Service, and its wetland boundaries should be delineated for regulation
consistent with the wetlands definition in RCW 36 70A.030(22)
(c) Counties and cities should consider using the methodology in the Federal Manual for
Identifying and Delineating Jurisdictional Wetlands, cooperatively produced by the United States
Army Corps of Engineers, United States Environmental Protection Agency, United States
Department of Agriculture Soil Conservation Service, and United States Fish and Wildlife Service,
that was issued in January 1989, and regulatory guidance letter 90-7 issued by the United States
Corps of Engineers on November 29, 1990, for regulatory delineations
(2) Aquifer recharge areas. Potable water is an essential life sustaining element. Much of
Washington's drinking water comes from ground water supplies Once ground water is contaminated
it is difficult, costly, and sometimes impossible to clean up Preventing contamination is necessary to
avoid exorbitant costs, hardships, and potential physical harm to people
The quality of ground water in an aquifer is inextricably linked to its recharge area. Few studies
have been done on aquifers and their recharge areas in Washington state In the cases in which
aquifers and their recharge areas have been studied, affected counties and cities should use this
information as the base for classifying and designating these areas.
Where no specific studies have been done, counties and cities may use existing soil and surficial
geologic information to determine where recharge areas are To determine the threat to ground
water quality, existing land use activities and their potential to lead to contamination should be
evaluated.
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Counties and cities shall classify recharge areas for aquifers according to the vulnerability of the
aquifer Vulnerability is the combined effect of hydrogeological susceptibility to contamination and
the contamination loading potential High vulnerability is indicated by land uses that contribute
contamination that may degrade ground water, and hydrogeologic conditions that facilitate
degradation Low vulnerability is indicated by land uses that do not contribute contaminants that will
degrade ground water, and by hydrogeologic conditions that do not facilitate degradation
(a) To characterize hydrogeologic susceptibility of the recharge area to contamination, counties
and cities may consider the following physical characteristics.
(i) Depth to ground water;
(ii) Aquifer properties such as hydraulic conductivity and gradients,
(iii) Soil (texture, permeability, and contaminant attenuation properties),
(iv) Characteristics of the vadose zone including permeability and attenuation properties, and
(v) Other relevant factors
(b) The following may be considered to evaluate the contaminant loading potential:
(i) General land use,
(ii) Waste disposal sites,
(iii) Agriculture activities,
(iv) Well logs and water quality test results, and
(v) Other information about the potential for contamination
(c) Classification strategy for recharge areas should be to maintain the quality of the ground
water, with particular attention to recharge areas of high susceptibility In recharge areas that are
highly vulnerable, studies should be initiated to determine if ground water contamination has
occurred Classification of these areas should include consideration of the degree to which the
aquifer is used as a potable water source, feasibility of protective measures to preclude further
degradation, availability of treatment measures to maintain potability, and availability of alternative
potable water sources
(d) Examples of areas with a critical recharging effect on aquifers used for potable water, may
include
(i) Sole source aquifer recharge areas designated pursuant to the Federal Safe Drinking Water
Act.
(ii) Areas established for special protection pursuant to a ground water management program,
chapters 9044,9048, and 90 54 RCW, and chapters 173-100 and 173-200 WAC
(iii) Areas designated for wellhead protection pursuant to the Federal Safe Drinking Water Act.
(iv) Other areas meeting the definition of "areas with a critical recharging effect on aquifers used
for potable water" in these guidelines
(3) Frequently flooded areas Floodplains and other areas subject to flooding perform important
hydrologic functions and may present a risk to persons and property Classifications of frequently
flooded areas should include, at a minimum, the 1 OO-year floodplain designations of the Federal
Emergency Management Agency and the National Flood Insurance Program
Counties and cities should consider the following when designating and classifying frequently
flooded areas
(a) Effects of flooding on human health and safety, and to public facilities and services;
(b) Available documentation including federal, state, and local laws, regulations, and programs,
local studies and maps, and federal flood insurance programs,
(c) The future flow floodplain, defined as the channel of the stream and that portion of the
adjoining floodplain that is necessary to contain and discharge the base flood flow at build out
without any measurable increase in flood heights;
(d) The potential effects of tsunami, high tides with strong winds, sea level rise resulting from
global climate change, and greater surface runoff caused by increasing impervious surfaces
(4) Geologically hazardous areas
(a) Geologically hazardous areas include areas susceptible to erosion, sliding, earthquake, or
other geological events. They pose a threat to the health and safety of citizens when incompatible
commercial, residential, or industrial development is sited in areas of significant hazard. Some
geological hazards can be reduced or mitigated by engineering, design, or modified construction or
mining practices so that risks to health and safety are acceptable When technology cannot reduce
risks to acceptable levels, building in geologically hazardous areas is best avoided This distinction
should be considered by counties and cities that do not now classify geological hazards as they
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develop their classification scheme
(a) Areas that are susceptible to one or more of the following types of hazards shall be classified
as a geologically hazardous area.
(i) Erosion hazard,
(ii) Landslide hazard,
(iii) Seismic hazard, or
(iv) Areas subject to other geological events such as coal mine hazards and volcanic hazards
including Mass wasting, debris flows, rockfalls, and differential settlement.
(b) Counties and cities should classify geologically hazardous area as either'
(i) Known or suspected risk;
(ii) No risk;
(iii) Risk unknown - data are not available to determine the presence or absence of a geological
hazard
(c) Erosion hazard areas are at least those areas identified by the United States Department of
Agriculture Soil Conservation Service as having a "severe" rill and inter-rill erosion hazard
(d) Landslide hazard areas shall include areas potentially subject to landslides based on a
combination of geologic, topographic, and hydrologic factors They include any areas susceptible
because of any combination of bedrock, soil, slope (gradient), slope aspect, structure, hydrology, or
other factors Example of these may include, but are not limited to the following
(i) Areas of historic failures, such as
(A) Those areas delineated by the United States Department of Agriculture Soil Conservation
Service as having a "severe" limitation for building site development;
(8) Those areas mapped as class u (unstable), uos (unstable old slides), and urs (unstable
recent slides) in the department of ecology coastal zone atlas, or
(C) Areas designated as quaternary slumps, earthflows, mudflows, lahars, or landslides on maps
published as the United States Geological Surveyor department of natural resources division of
geology and earth resources
(ii) Areas with all three of the following characteristics.
(A) Slopes steeper than fifteen percent; and
(8) Hillsides intersecting geologic contacts with a relatively permeable sediment overlying a
relatively impermeable sediment or bedrock; and
(C) Springs or ground water seepage,
(iii) Areas that have shown movement during the holocene epoch (from ten thousand years ago
to the present) or which are underlain or covered by mass wastage debris of that epoch,
(iv) Slopes that are parallel or subparallel to planes of weakness (such as bedding planes, joint
systems, and fault planes) in subsurface materials,
(v) Slopes having gradients steeper than eighty percent subject to rockfall during seismic
shaking,
(vi) Areas potentially unstable as a result of rapid stream incision, stream bank erosion, and
undercutting by wave action,
(vii) Areas that show evidence of, or are at risk from snow avalanches,
(viii) Areas located in a canyon or on an active alluvial fan, presently or potentially subject to
inundation by debris flows or catastrophic flooding,
(ix) Any area with a slope of forty percent or steeper and with a vertical relief of ten or more feet
except areas composed of consolidated rock. A slope is delineated by establishing its toe and top
and measured by averaging the inclination over at least ten feet of vertical relief
(e) Seismic hazard areas shall include areas subject to severe risk of damage as a result of
earthquake induced ground shaking, slope failure, settlement, soil liquefaction, or surface faulting.
One indicator of potential for future earthquake damage is a record of earthquake damage in the
past. Ground shaking is the primary cause of earthquake damage in Washington The strength of
ground shaking is primarily affected by'
(i) The magnitude of an earthquake,
(ii) The distance from the source of an earthquake,
(iii) The type of thickness of geologic materials at the surface, and
(iv) The type of subsurface geologic structure
Settlement and soil liquefaction conditions occur in areas underlain by cohesionless soils of low
density, typically in association with a shallow ground water table
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(1) Other geological events.
(i) Volcanic hazard areas shall include areas subject to pyroclastic flows, lava flows, debris
avalanche, inundation by debris flows, mudflows, or related flooding resulting from volcanic activity
(ii) Mine hazard areas are those areas underlain by, adjacent to, or affected by mine workings
such as adits, gangways, tunnels, drifts, or air shafts Factors which should be considered include
Proximity to development, depth from ground surface to the mine working, and geologic material
(5) Fish and wildlife habitat conservation areas Fish and wildlife habitat conservation means land
management for maintaining species in suitable habitats within their natural geographic distribution
so that isolated subpopulations are not created This does not mean maintaining all individuals of all
species at all times, but it does mean cooperative and coordinated land use planning is critically
important among counties and cities in a region In some cases, intergovernmental cooperation and
coordination may show that it is sufficient to assure that a species will usually be found in certain
regions across the state.
(a) Fish and wildlife habitat conservation areas include.
(i) Areas with which endangered, threatened, and sensitive species have a primary association,
(ii) Habitats and species of local importance,
(iii) Commercial and recreational shellfish areas;
(iv) Kelp and eelgrass beds, herring and smelt spawning areas,
(v) Naturally occurring ponds under twenty acres and their submerged aquatic beds that provide
fish or wildlife habitat;
(vi) Waters of the state,
(vii) Lakes, ponds, streams, and rivers planted with game fish by a governmental or tribal entity;
or
(viii) State natural area preserves and natural resource conservation areas
(b) Counties and cities may consider the following when classifying and designating these areas
(i) Creating a system of fish and wildlife habitat with connections between larger habitat blocks
and open spaces,
(ii) Level of human activity in such areas including presence of roads and level of recreation type
(passive or active recreation may be appropriate for certain areas and habitats),
(iii) Protecting riparian ecosystems,
(iv) Evaluating land uses surrounding ponds and fish and wildlife habitat areas that may
negatively impact these areas,
(v) Establishing buffer zones around these areas to separate incompatible uses from the habitat
areas, and
(vi) Restoring of lost salmonid habitat.
(c) Sources and methods
(i) Counties and cities should classify seasonal ranges and habitat elements with which federal
and state listed endangered, threatened and sensitive species have a primary association and
which, if altered, may reduce the likelihood that the species will maintain and reproduce over the
long term
(ii) Counties and cities should determine which habitats and species are of local importance
Habitats and species may be further classified in terms of their relative importance
Counties and cities may use information prepared by the Washington department of wildlife to
classify and designate locally important habitats and species Priority habitats and priority species
are being identified by the department of wildlife for all lands in Washington state While these
priorities are those of the department, they and the data on which they are based may be considered
by counties and cities.
(iii) Shellfish areas. All public and private tidelands or bed lands suitable for shellfish harvest shall
be classified as critical areas. Counties and cities should consider both commercial and recreational
shellfish areas. Counties and cities should at least consider the Washington department of health
classification of commercial and recreational shellfish growing areas to determine the existing
condition of these areas Further consideration should be given to the vulnerability of these areas to
contamination Shellfish protection districts established pursuant to chapter 90 72 RCW shall be
included in the classification of critical shellfish areas
(iv) Kelp and eelgrass beds; herring and smelt spawning areas. Counties and cities shall classify
kelp and eelgrass beds, identified by department of natural resources aquatic lands division and the
department of ecology Though not an inclusive inventory, locations of kelp and eelgrass beds are
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compiled in the Puget Sound Environmental Atlas, Volumes 1 and 2 Herring and smelt spawning
times and locations are outlined in WAC 220-110-240 through 220-110-260 and the Puget Sound
Environmental Atlas.
(v) Naturally occurring ponds under twenty acres and their submerged aquatic beds that provide
fish or wildlife habitat.
Naturally occurring ponds do not include ponds deliberately designed and created from dry sites,
such as canals, detention facilities, wastewater treatment facilities, farmponds, temporary
construction ponds (of less than three years duration) and landscape amenities. However, naturally
occurring ponds may include those artificial ponds intentionally created from dry areas in order to
mitigate conversion of ponds, if permitted by a regulatory authority
(vi) Waters of the state Waters of the state are defined in Title 222 WAC, the forest practices
rules and regulations. Counties and cities should use the classification system established in WAC
222-16-030 to classify waters of the state
Counties and cities may consider the following factors when classifying waters of the state as fish
and wildlife habitats
(A) Species present which are endangered, threatened or sensitive, and other species of
concern,
(8) Species present which are sensitive to habitat manipulation,
(C) Historic presence of species of local concern,
(D) Existing surrounding land uses that are incompatible with salmonid habitat;
(E) Presence and size of riparian ecosystems,
(F) Existing water rights, and
(G) The intermittent nature of some of the higher classes of waters of the state
(vii) Lakes, ponds, streams, and rivers planted with game fish
This includes game fish planted in these water bodies under the auspices of a federal, state,
local, or tribal program or which supports priority fish species as identified by the department of
wildlife
(viii) State natural area preserves and natural resource conservation areas Natural area
preserves and natural resource conservation areas are defined, established, and managed by
department of natural resources
[Statutory Authority' RCW 36.70A.050 91-07-041, 9 365-190-080, filed 3/15/91, effective 4/15/91 ]
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Best Available Science
and the Designation and Protection of Critical Areas
In 1995, the legislature added a new section to the GMA to ensure that counties
and cities consider reliable scientific information when adopting policies and
development regulations to designate and protect critical areas The new GMA
section, RCW 36 70A. 172, requires all counties and cities in Washington to
include the best available science in developing policies and development
regulations to protect the functions and values of critical areas In addition, they
must give special consideration to conseNation or protection measures
necessary to preseNe or enhance anadromous fisheries
Historically, scientific recommendations for protecting environmentally sensitive
areas have routinely been run through a series of filters
1 Scientists recommend a standard for protection based on their research and
accumulated understanding of the structure and function of the sensitive area,
2 The scientific recommendation is run through a technological filter and the
scientific standard is converted into a "technically feasible" and "economically
bearable" standard, and
3 The economically bearable standard is run through a filter of political will,
resulting in a "politically enforceable" standard
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In this screening process, the standard finally adopted as a land use regulation
typically bears little resemblance to the original science-based standard the
regulation often pretends to be By adopting RCW 36 70A.172, the Legislature
apparently sought to short-circuit this filtering process
While science is not the sole criterion to be used in developing critical areas
pollicies and regulations, science has been singled out for special mention
Science must be included in the development of critical areas policies and
regulations The articulated purpose of including science is "to protect the
functions and values of critical areas" The Legislature appears to have
recognized that science plays a central role in
. Delineating the functions of critical areas and determining their value,
. Recommending strategies to protect their functions and values, and
. Identifying the risks associated with alternative approaches to their protection
Therefore, science-based recommendations can no longer simply be disregarded
in favor of competing considerations Informed decision making requires that
decision-makers receive scientific information that has not been filtered through
screens of competing interests
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OCD adopted six new sections to the Procedural Criteria, which took effect
August 27,2000 Following are the topics covered by this criteria.
WAC 365-195-900 explains the statutory context and purpose of the new best
available science rules,
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WAC 365-195-905 explains what is "best available science" This section is the
heart of the new rules When local governments adopt or amend critical areas
regulations they typically receive a variety of documents and information
represented to be scientific How should a local government determine which of
the proffered information constitutes the "best available science"
WAC 365-195-910 offers recommendations as to where local governments can
obtain the best available science State agencies with expertise constitute
possible sources of the best available science
WAC 365-195-915 provides criteria for demonstrating that the best available
science has been "included" in the development of critical areas policies and
regulations
WAC 365-195-920 explains what to do if a county or city cannot find enough
scientific information applicable to its critical areas
WAC 365-195-925 explains what it means to give "special consideration" to the
protection of anadromous fisheries
For more information about this topic, call (360) 725-3000 and ask for assistance
on the best available science rule
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Office of
Community Development
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Technical Bulletin 1.1
GMA Updates:
Counties and Cities Planning for Critical Areas and Natural Resource
Lands under the Growth Management Act
Key Issue
Accordmg to a schedule establIshed by the RCW 36 70A.130( 4) each CIty and county
m Washmgton not planning under RCW 36 70A.040 must take actIOn to reVIew and, If
needed, reVIse Its polICIes and/or development regulatIOns regardmg cntIcal areas and
natural resource lands every seven years to ensure complIance WIth the Growth
Management Act (GMA)
The schedule for when the first update must be completed for these countIes "planmng
for cntIcal areas and natural resource lands only" (see attached GMA map) and the
cItIes wIthm them IS the followmg'
· December 1, 2005 - CowlItz and Skamama countIes
· December 1, 2007 - Adams, Asotm, Grays Harbor, KlIckItat, Lmcoln,
Okanogan, WahkIakum, and WhItman countIes
ThIS bulletm provIdes a general overvIew of how to meet thIS reqUIrement.
Discussion
Generally, local governments update theIr plans and regulatIOns on an on-gomg baSIS
to reflect local needs, new data, and current laws WhIle updates can be done on a
contmumg baSIS, they must occur m a deliberate manner every seven years, accordmg
to the schedule establIshed m RCW 36 70A.130(4)
Smce 1995 a number of changes have been made to the GMA. The most relevant
change for countIes plannmg for cntIcal areas and natural resource lands IS the new
reqUIrement m RCW 36 70A.172 for includmg the best available SCIence m cntIcal
area polICIes and regulatIOns and for gIVmg speCIal consIderatIOn to measures for
protectmg anadromous (e g., salmon and bull trout) fishenes
The GMA Update process mcludes four baSIC steps. (1) establIsh a publIc partIcIpatIOn
program that IdentIfies procedures and schedules for the reVIew, evaluatIOn, and
possible reVISIOn process, (2) reVIew of relevant regulatIOns, (3) analYSIS of need for
reVISIOns, and (4) adoptIOn of an appropnate resolutIon and/or amendments. QuestIOns
about these steps are dIscussed below
September 6, 2002
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What are the relevant plans and regulatIons to be updated?
For countIes and citIes that are planning for cntIcal areas ordInances and natural
resource lands only under the act, the Update process must occur for local regulatIOns
regardIng:
· DeSIgnatIOn and protectIOn of cntIcal areas (i.e , frequently flooded areas,
fish and wildlIfe habItat, aqUIfer recharge areas, wetlands, and geologIcally
hazardous SItes)
· DesignatIOn of natural resource lands of long -term commercIal sIgmficance
(for agncultural, forest, and mIneral resources) Such resource lands are
usually located In countIes and only occasIOnally In CItIes.
How much reVIew should be done?
The level of reVIew can be abbreVIated or lengthy, based on certaIn common-sense
factors. For example, a small, slow-groWIng JunsdIctIOn WIth a few or no cntIcal
areas may not need to spend much tIme reviewIng ItS cntIcal areas regulatIOns, If It
had updated these regulatIOns SInce 1995 to Include the best available SCIence under
RCW 36 70A.172. Also, many towns and CItIes do not contaIn any "natural resource
lands oflong-term commercIal sIgmficance" and, consequently, WIll not have
regulatIOns to reVIew for such lands.
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For most local governments, reVIeWIng cntIcal areas IS very Important. The GMA was
amended In 1995 to reqUIre that local polICIes and regulatIOns Include the best
available SCience and gIve speCIal consIderatIOn to the protectIOn of anadromous
fishenes. [See RCW 36 70A.172(l) ]
RegardIng natural resource lands, GMA amendments have not been substantIal. The
state supreme court, however, in two deCISIOns has emphaSIzed the importance of
deSIgnatIng and conservIng agrIcultural lands oflong-term commercial sIgmficance
and has clanfied the defimtIons to be used. 1 CountIes (and, If applIcable, CItIes)
should reVIew theIr deSIgnatIOns of natural resource lands of long-term commercIal
sIgmficance In lIght of these declSlons
What local analvsIs IS needed regardIng regUlatIOns for cntIcal areas or natural
resource lands?
A local government must determIne whether ItS eXIstIng local regulatIOns for cntIcal
areas and natural resource lands meet GMA reqUIrements or need to be reVIsed. The
relevant reqUIrements for cntIcal areas and natural resource lands are contaIned In
RCW 36 70A.050(3), 36 70A.060, 36 70A.13l, 36 70A.170, 36 70A.172(l), and
36 70A.l75 Goals are In RCW 36 70A.020 and defimtIOns In 36 70A.030 The
WashIngton State Office ofCommumty Development (OCD) also adopted mImmum
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I King County v Central Puget Sound Growth Management Hearings Board, 142 Wn.2d 543, 14 P.3d 133 (2000); City of
Redmond v Central Puget Sound Growth Management Hearings Board, 136 Wn.2d 38, 959 P.2d 1091 (1998).
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September 6, 2002
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gUIdelmes, as reqUIred by law, to help local governments claSSIfy cntIcal areas and
natural resource lands of long-term commercIal sIgmficance These are contamed m
Chapter 365-190 WAC To help jUnSdIctIOns demonstrate they have met new GMA
reqUIrements for protectmg cntIcal areas, OCD adopted procedural cntena for
mcludmg the best avmlable SCIence and gIvmg specIal consIderatIOn to the protectIon
ofanadromous fishenes. (See Part Nine of Chapter 365-195 WAC) OCD also has
prepared Citations of Recommended Sources of Best Available Sciencefor
Designating and Protecting Critical Areas and Model Code Recommendations for
Designating and Protecting Critical Areas (draft) ThIS mformatIOn on the best
available SCIence mformatIOn for cntIcal areas IS available onlIne at
www ocd. wa.gov/growth under the headmg "Best A vmlable SCIence" or by callIng
(360) 725-3000
The local analYSIS should mclude appropnate publIc process and should be
documented m the publIc record, reflectmg consIderatIOn of the assumptIOns, facts,
analYSIS, and conclUSIOns.
What should be adopted?
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RCW 36 70A.130(l) reqUIres countIes and cItIes to "take legIslatIve actIOn" to
determme whether or not to reVIse a plan or regulatIOn. "LegIslatIve actIOn means the
adoptIOn of a resolutIOn or ordmance followmg the notIce and publIc heanng
mdIcatmg at a mmImum, a findmg that a reVIew and evaluatIOn has occurred and
IdentIfymg the reVISIOns made, or that a reVISIon was not needed and the reasons
therefore" Only the local legIslatIve authonty can reVIse the comprehenSIve plan and
development regulatIOns, and the actIon that must be taken to do so IS the adoptIOn of
an ordmance or resolutIOn.
If the analYSIS shows that the eXIstmg regulatIOns do not comply WIth current GMA
reqUIrements, the jUnSdIctIOn must take the next step by developmg substItute or
reVIsed language that WIll meet GMA goals and reqUIrements. Agam, OCD has
prepared m cooperatIon WIth state natural resource agenCIes Citations of
Recommended Sources of Best Available Science for Designating and Protecting
Critical Areas and Model Code Recommendations for Designating and Protecting
Critical Areas (draft) for local governments to conSIder m analyzmg and developmg
substItute language
Dependmg on the outcome of ItS reVIew and analYSIS, each local government should
adopt one of the followmg by the deadlIne establIshed for ItS jUnSdIction m
RCW 36 70A.130(4)
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· A resolutIOn or an ordmance findmg that, based on careful conSIderatIOn of the
facts and law, the jUnSdICtIon's regulatIOns for cntIcal areas and natural
resource lands comply WIth the GMA and the JurIsdICtIon has met ItS Update
reqUIrement under RCW 36 70A.130(l),
· An amendment (or amendments) to regulations for critical areas and/or natural
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September 6, 2002
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resource lands of long-term commercIal sIgmficance, so that the adopted
regulatIOns comply wIth the GMA, or
. A cOmbInatIOn of both Items above
[OCD cannot wmve or extend a jurIsdIctIOn's deadlIne establIshed by RCW
36 70A130 (4)] In fact, "plannIng for cntIcal areas and natural resource lands only"
cItIes and countIes must complete GMA Update reqUIrements accordIng to the
establIshed schedules to be consIdered In complIance wIth the GMA Only those
countIes and cItIes In complIance wIth these schedules wIll be elIgible to receIve funds
from the PublIc Works Trust Fund or the Centenmal Clean Water account (RCW
36 70A 130(7) To receIve preference for grants and loans subject to the prOVIsIOns
ofRCW 43 155 050, "plannIng for cntIcal areas and natural resources lands only"
countIes and cItIes must also be In complIance wIth theIr establIshed Update schedule
However, a local government that has made sIgmficant progress on ItS Update process,
but IS not able to adopt all needed reVISIons theIr establIshed Update deadlIne would
be prudent In takIng steps to demonstrate good fmth and progress. The folloWIng steps
are recommended. (a) adopt by the jUnSdIctIOn's Update deadlIne a resolutIOn that
documents the local progress and contaInS a schedule for completIng the Update, and
(b) contInue mOVIng ahead as qUIckly as possible to be In full complIance wIth the
GMA. (Please note, however, that folloWIng these Intenm steps does not relIeve a
local government of ItS Update reqUIrements, nor does It necessarily mean that a local
government will be elIgible for state grants and loans)
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All draft and adopted regulatIOns, IncludIng amendments, for cntIcal areas and natural
resource lands, must be submItted to OCD, accordIng to RCW 36 70A 106 All
adopted resolutIOns regardIng the GMA Update also should be submItted to OCD
Can a lunsdIctIOn's adopted resolutIOn or amendments be appealed to a court?
The short answer IS that a person or orgamzatIOn wIth standIng probably could appeal
ajUnSdIctIOn's resolutIOn or regulatory amendment to a court, based on an argument
that the resolutIOn or amendment does not comply wIth the GMA However, a
jUnSdIctIOn that has followed a good process for reVIeWIng and, If needed, reVISIng ItS
development regulatIOns reduces legal nsks considerably
What If a lunsdIctIOn does not adopt eIther a resolutIOn or an amendment to ItS cntIcal
area regulatIons (and, for countIes, ItS natural resource lands regulatIons)?
If not adoptIng eIther an appropnate resolutIOn or regulatory amendment, a jUnSdIctIOn
may be lIsted In OCD data as not In complIance wIth the GMA Update reqUIrement
[l.e , RCW 36 70A030(1)] and also would be vulnerable to a "fmlure to act"
determInatIOn by a court of law
Can a lunsdIctIOn complete Update reqUIrements pnor to theIr deadlIne?
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A jUnSdIctIOn can complete the Update process pnor to theIr deadlIne If they complete
the process In the manner as described above and If they have completed the process on
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September 6, 2002
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or after January 1,2001 The deadlme for theIr next update would then become seven
years from the deadlme for then JunsdIctIOn as proscribed m RCW 36 70A.130( 4)
Contact
For more mformatIOn, contact the OCD regIOnal planner for your area or the Growth
Management ServIces at (360) 725-3000, or by mail at POBox 48350, OlympIa,
Washmgton 98504-8350 GMA Update mformatIOn will also be posted penodIcally
on the followmg Web sIte www oed. wa.gov/growth
See GMA map below.
Washington State Counties Planning under the GMA
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September 6, 2002
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W~h.in~onS[3tc
0[&(1:01' ESA listings & critical areas
Community DevdopOlent
Providing Financial and Technical Resources to Build Livable and Sustainable Communities
Description of the
habitat dilemma
How critical areas regulations can help
ensure protection of salmon habitat
SolutIOns to salmon recovery mvolve the "Four Hs" hatchenes,
hydroelectnc generatIOn, harvest levels, and habItat restoratIOn. Of
those four factors, local governments are most dIrectly responsible for
habItat protectIOn and restoratIOn.
Under the Growth Management Act (GMA), some local governments
have put mto place effectIve regulatory programs for cntIcal areas,
mc1udmg wetlands, geologIcally hazardous areas, fish and wIldlIfe
habItat conservatIOn areas, cntIcal aqUIfer recharge areas, and
frequently flooded areas PIOneenng plans for flood hazard
reductIOn, nonpomt pollutIOn control, and stormwater management
have been developed. ShorelIne master programs and the Puget
Sound Water QualIty Plan are bemg carned out.
Other local governments have found cntIcal areas work challengmg.
Early m GMA planmng, ordmances were qUIckly developed to meet
tIght growth management deadlmes. When GMA development
regulatIOns were adopted, commumtIes mayor may not have had the
tIme and funds to go back and look at cntIcal areas ordmances to see
If they are adequately protectmg specIal, senSItIve lands.
Some local governments may have used former ordmances adopted
years before the passage of the GMA to meet the new reqUIrements.
StIll other commumtIes have not yet reached consensus on what to do
about wetland buffers, areas that flood frequently, cntIcal aqUIfer
recharge areas, and fish and wildlIfe habItat.
In spIte of the consIderable amount of work local governments have
undertaken, they are faced WIth lIstmgs under the Endangered SpeCIes
Act (ESA) Salmon, steelhead, and bulltrout fishenes are hurtmg.
Some local governments may need to do more to meet ESA
reqUIrements.
March 2002
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Background on critical
area requirements
The GMA provIdes a comprehenSIve framework for local
governments wIth a full set of plannmg reqUIrements to follow m
developmg a comprehensIve salmon habItat protectIOn program.
WhIle It does not use the word "watershed" and does not reqUIre an
envIronment chapter as part of comprehensIve plans, the act IS not
sIlent on watersheds or the enVIronment. For example, local
governments are mstructed to develop comprehensIve plans that
"provIde gUIdance for correctIve actIOns to mItigate or cleanse those
dIscharges that pollute waters of the state"
The basIc archItecture of the GMA defines a strategy for watershed
protectIOn and salmon recovery that IS consIstent WIth the best
available SCIence The strategy IS to
· Protect all streams and wetlands that are now healthy FIrst, keep
mtact what we have
· Conserve rural and resource lands. MimmIze new ImpervIOus
surfaces
· DIrect most new urban growth to urban areas.
· ProvIde for open space comdors wIthm and between urban growth
areas.
The reqUIrement to protect cntIcal areas, partIcularly wetlands and
fish and wildlIfe habItat, means that those ecosystems must be
mamtamed. While local governments may adopt development
regulatIOns that could result m localIzed Impacts on some cntIcal
areas, such flexibIlIty must be used carefully In no case should
regulatIOns result m a net loss of the functIOns of ecosystems wIthm a
watershed.
To meet cntIcal areas reqUIrements, all counties and cIties m the state
have been workmg smce 1990 to establIsh protectIOn for desIgnated
fish and wIldlIfe habItat areas. Most cIties and countIes rely on the
Washmgton Department ofFIsh and WildlIfe's Pnonty HabItat and
SpecIes Program. Many JunsdIctIOns are takmg a broader look at
protectmg bIOdIversIty through the management of multIple specIes of
plants and ammals
CntIcal areas protectIOn was to be completed before comprehensIve
plans to ensure these specIally sensItive areas would. (a) be
desIgnated so more mtense development could occur elsewhere, and
(b) be protected from mcompatible development while comprehensIve
plans and development regulations were bemg adopted.
March 2002
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CTED guidelines for
salmon habitat
protection
When desIgnatmg cntIcal areas, local governments are to consIder the
state's "mInImUm gUIdelmes" (WAC 365-190) These gUIdelmes
define fish and wIldlIfe habItat conservatIOn as "land management for
mamtammg speCIes m sUItable habItats wIthm theIr natural geographIC
dIstributIOn so that Isolated sub-populatIOns are not created. ThIS does
not mean mamtammg all mdIvIduals of all speCIes at all tImes, but It
does mean cooperatIve and coordmated land use plannmg IS cntIcally
Important among countIes and cItIes m a regIOn."
The mmImum gUIdelmes acknowledge It IS less costly to protect
sensItIve areas than It IS to repaIr them once damaged.
The mmImum gUIdelInes lead countIes and cItIes to recognIze the
dIfferences among sensItIve cntIcal areas and develop appropnate
regulatory and non-regulatory programs Regulatory programs should
complement non-regulatory landowner mcentIve programs so that
together they make up a comprehensIve cntIcal areas protectIOn
program. ThIS approach IS IdentIcal to the strategy defined m the
Puget Sound Water QualIty Plan.
Recommended non-regulatory strategIes mclude purchase or transfer
of development nghts, use of the "publIc benefit ratmg system,"
purchase of pnonty lands, purchase WIth leaseback, current use
taxatIOn, buffenng, land trades, and recognIzmg conservatIOn
easements.
The mmImum gUIdelInes recognIze local governments m a regIOn or
watershed need coordmated, conSIstent deSIgnatIOns, definItIOns, and
standards. Some countIes have excelled m coordmatmg efforts by
mcludmg the enVIronment and watershed management among tOpICS
addressed m countY-WIde plannmg polICIes.
The mmImum gUIdelInes conSIdered endangered speCIes when they
were developed m 1990 The mmImum gUIdelmes for clasSIficatIon
of fish habItat define that habitat as mcludmg: "Areas WIth whIch
endangered, threatened, and senSItIve speCIes have a pnmary
aSSOCIatIOn, and kelp and eelgrass beds, hemng and smelt spaWnIng
areas."
CountIes and CItIes are adVIsed to clasSIfy habItat areas WIth whIch
endangered, threatened, and senSItIve speCIes have a pnmary
aSSOCIatIOn and WhICh, If altered, may reduce the likelihood that the
speCIes wIll mamtam and reproduce over the long term.
March 2002
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Best available science is
required
What's next
Special consIderatIOn IS to be gIven to
. Creatmg a system of fish and wildlIfe habItat wIth connectIOns
between larger habItat blocks and open space
. Protectmg npanan ecosystems.
. Evaluatmg land uses surroundmg fish habItat areas that may
negatIvely Impact these areas.
. EstablIshmg buffer zones around these areas to separate
mcompatible uses from habItat areas
. Restonng lost salmomd habItat.
In 1995 the GMA was amended to reqUIre countIes and cItIes to "use
the best available SCIence m developmg polICIes and development
regulatIOns to protect the functIOn and values of cntIcal areas. In
addItIOn, countIes and cItIes are to gIve specIal consIderatIOn to
conservatIOn and protectIOn measures necessary to preserve or
enhance anadromous fishenes" (RCW 36 70A.172)
The Washmgton State Office of Commumty Development (OCD) has
developed a rule to gUIde local governments m mcludmg the best
aVailable SCIence updates of theIr cntIcal areas ordmances. OCD, m
cooperatIOn wIth other state agencIes, has developed a lIst of sources
of mformatIOn on the best aVailable SCIence for local governments to
use To get a copy of Citations of Recommended Sources of Best
Available Sciencefor Designating and Protecting Critical Areas, call
(360) 725-3000 You can also see www.ocd.wa.gov/growth. In
addItIOn, other orgamzatIOns are developmg mformatIOn on the best
aVailable SCIence for fishenes habItat needs.
Here are some suggestIOns for local commumtIes
. IdentIfy and use the most current sCIentIfic mformatIOn for the
desIgnatIOn and protectIon of cntIcal areas.
. ReVIew current cntIcal area ordmances to determme theIr
effectiveness m protectmg salmon habItat and amend them, If
necessary
. IdentIfy how current regulatIOns can be better camed out and
enforced.
. Make sure the permIt process affectmg erosIOn and sedIment
control, cntical areas, and stormwater management IS consIstent
WIth habItat management obJectIves.
. ConSIder usmg envIronmental measures m momtonng or
benchmarkmg programs to reflect cntIcal mdexes for salmon
habItat. Then Implement an adaptIve management program.
. Contmue to combme non-regulatory programs wIth strong
regulatory protections. Investments in acqUISItIOn of habItat,
March 2002
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For more information
volunteer restoratIOn proJects, and salmon educatIOn programs
deserve the protectIOn that comes from strong regulatory
standards.
All countIes and CItIes m the state are reqUIred to reVIew, evaluate,
and, If necessary, reVIse theIr cntIcal areas ordmances accordmg to a
schedule estabhshed by the state LegIslature and approved by the
Governor m 2002 ThIS GMA Update proVIdes an opportumty for
countIes and CItIes to (1) reVIew then cntIcal areas ordmances and
update them, (2) mclude the best available SCIence m theIr cntIcal
areas ordmances, and (3) develop new salmon recovery measures.
Local governments can use mformatIOn from a model ordmance for
cntIcal areas bemg developed by OCD The pubhcatIOn IS aVaIlable
m draft form and wIll be finahzed m July of 2002.
Contact ChrIS Parsons, semor planner for Growth Management
ServIces, at (360) 725-3000, or check the Web SIte at
www.ocd.wa.gov/growth.
March 2002
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City ofYelm
105 Yelm Avenue West
POBox 479
Yelm, Washington 98597
(360) 458-3244
AGENDA
CITY OF YELM PLANNING COMMISSION
MONDAY, FEBRUARY 10, 2003
4 00 P M
YELM CITY HALL COUNCIL CHAMBERS, 105 YELM AVE WEST
1 Call to Order, Roll Call, Approval of Minutes
November 18, 2003, minutes enclosed
2 Public Communications
(Not associated with measures or topics for which public hearings have
been held or for which are anticipated)
3 Public Hearings
04
Other
2003/2004 work program
5 Adjourn
Enclosures are available to non-Commission members upon request.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities If you are a person with a disability in need of accommodations to conduct
business, or to participate in government processes or activities, please contact Agnes
Bennick, at 360-458-8404 at least four (4) working days prior to the scheduled event.
All Planning Commission meetings are audio taped For information on obtaining a
copy, please call the Community Development Department at (360) 458-3835
Next regular meeting shall be:
MONDAY, MARCH 17, 2003 - 400 P M
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The Clty of Yelm lS an Equal Opportunzty Provlder
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YELM PLANNING COMMISSION MINUTES
f?A f..lfft-R...f J~Y 10, 2003, 4 00 P M
YELM CITY HALL COUNCIL CHAMBERS
John Thomson called the meeting to order at 4.06 p m
Members present John Thomson, Larry Hansen, Everette Schirman, Joe Baker,
Don Carney, Glen Cunningham, and Glenn Blando
Staff' Grant Beck, and Tami Merriman
Members Absent: Tom Gorman - excused, E J Curry - unexcused
Motion No
Approval of Minutes:
03-01 MOTION BY GLENN BLANDO, SECONDED BY EVERETTE SCHIRMAN, TO
APPROVE THE MINUTES OF NOVEMBER 18,2002 MOTION CARRIED.
Public Communications:
There was no public communication
Public HearinQs:
No public hearing scheduled
2003/2004 work proaram
Mr. Beck updated the Commission on projects that were submitted in the year 2002,
that the Community Development Department has reviewed, or are in the processing
of reviewing Mr. Beck also discussed City-Wide projects such as Yelm Creek
rechannelization, Y-2 - Y-3 Alternative Route project, Stevens Street extension,
Thurston Highlands, and annexation issues
Mr. Beck then briefed the commission on the upcoming work schedule for
2003/2004 This includes a consistency review of the comprehensive plan, updating
the critical areas ordinance, and the shoreline master program It is very important
to have public involvement in the updating and review of these plans Mr. Beck
asked the Commission to start thinking of ideas on how to include the public during
this review
03-02 MOTION MADE BY JOE BAKER, SECONDED BY GLENN BLANDO TO
ADJOURN THE MEETING. MOTION CARRIED.
Meeting adjourned at 4 45 P m
Respectfully submitted,
Tami Merriman, Assistant Planner
John Thomson, Vice Chair
Date
Yelm Planning Commission
January 10, 2003
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City of Yelm
105 Yelm Avenue West
PO Box 479
Yelm, Washington 98597
(360) 458-3244
To Yelm Planning Commission
From Grant Beck, Community Development Director
Date February 4, 2003
Subj Work Program - 2003/2004
At the first meeting of the 2003, the Community Development Department would like to
devote an entire meeting of the Commission to goal setting and reviewing the work
program for 2003 and 2004
Some of the items currently on the list include
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· Update the Critical Areas Codes
· Adopt a Shoreline Master Program
· Review the Comprehensive Plan for consistency with the Growth Management
Act
· Update the Sign Code
Please come prepared with any other issues you may wish to bring to the table for
review
See you on the 10th
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The CIty of Yelm IS an Equal Opportumty ProvIder
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f'~' I
City of Yelm
105 Yelm Avenue West
POBox 479
Yelm, Washington 98597
(360) 458-3244
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CANCELLATION
NOTICE
The JANUARY 13, 2003, Planning Commission meetinq has been CANCELLED The
next meeting of the Yelm Planning Commission will be held in Council Chambers at
Yelm City Hall, 105 Yelm Ave W , on
MONDAY, FEBRUARY 10, 2003 at 4:00 pm.
If there are any questions concerning this change, please call the Community
Development Department at (360) 458-3835
Aa'ST
, __ ,,1 Iii, '-
k~" ~tiLiCL
Agoes Bennick
City Clerk[rreasurer
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DO NOT PUBLISH BELOW THIS LINE
Posted TUESDAY, JANUARY 7,2003
Mailed to the Planning Commission mailing list. TUESDAY, JANUARY 7,2003
The Czty of Yelm zs an Equal Opportunity Provzder