07-12-95 Minutes
CITY OF YELM
CITY COUNCIL MINUTES, TUESDAY, JULY 12, 1995, 7:30 PM
CITY HALL COUNCIL CHAMBERS
Agenda/Motion
Numbers
2 .
95-118
3 .
95-119
4.
95-120
5.
95-121
CITY COUNCIL
JULY 12, 1995
1. Mayor Wolf called the meeting to order at 7:30 pm. All present
joined in the flag salute.
Council present: Velma Curry, Amos Lawton, Martha Parsons
and Don Miller. Absent: Bob Gallagher. Visitors: Kristina
Lord, Nisqually Valley News; Tom Skillings, Skillings
Connolly, Perry Shea, Chamberlain & Associates; and Dennis Su,
KCM. Margie Rodriquez, Larry Schrno, Mike Edwards and John
Huddleston. Staff: Shelly Badger, Glenn Dunnam, Ken Garmann,
Agnes Colombo.
Agenda additions/deletions.
MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON APPROVING
THE AGENDA AS PRINTED. CARRIED.
Minutes of June 28, 1995.
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING
MINUTES OF JUNE 28, 1995 AS PRINTED. CARRIED.
Approval of Payroll
MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS APPROVING
THE PAYROLL FOR JULY 1995. CARRIED.
Approval of Vouchers.
MOTION BY VELMA CURRY, SECONDED BY MARTHA PARSONS APPROVING
PAYMENT OF VOUCHERS #183560-18465, TOTALLING $206,583.55.
CARRIED.
6 .
Public Hearing - Six-Year Transportation Program. Mayor Wolf
opened the public hearing at 7:33 pm. Ken Garmann introduced
Perry Shea, who explained that the program is prepared yearly
and has been condensed from 40 to 14 projects that are
prioritized by need.
Projects 1 (Stevens Ave.) & 2 (Edwards St.) - did not received
Transportation Improvement Board funding due to the limited
availability of funds. Projects are generally very competitive
and need a substantial dollar match. We will attempt to
increase the City's match to earn extra points.
Project 3 (Y-2 Connector) - Grant awarded in 1993. Hope to
begin study by the end of the year.
Project 4 (Yelm Ave./Bald Hills Rd. Traffic Signal) - Funding
is being accumulated through impact fees calculated on the
number of vehicle trips generated.
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Project 5 (Yelm Ave. Improvements) - For road improvements to
the south side of the roadway.
project 6 (Mosman St/) - Realignment of intersection at 1st
St.
Project 7 (Second St.) - from Yelm Ave. to Mosman repair
shoulders, pave, drainage, walks and lighting.
Project 8 (Creek St.) - the developers are working with the
City to discuss the process and funding. Hope to have work
done the end of next year. Probably 100% of the funding will
come from private sources.
Project 9 - 14 are scheduled for improvements during the 3rd
to 6th year of the program.
Mayor Wolf requested public comment on the program.
John Huddleston - asked how to get a project added to the
program. It was suggested that the first contact be with City
staff. However, projects are part of a regional plan with
yearly updating permitted.
Being no additional comment, Mayor Wolf closed the public
hearing at 7:51 pm.
95-122
a. Resolution No. 332.
MOTION BY AMOS LAWTON, SECONDED BY DON MILLER ACCEPTING
RESOLUTION 332 APPROVING THE 1996-2001 SIX-YEAR STREET
PROGRAM. CARRIED.
7 .
Public Comment/Questions
John Huddleston - Asked if comments would be accepted during
discussion of 9 b. Mayor Wolf responded that comment had been
received during two public hearings and open work sessions.
Shelly Badger added that accepting comment on the agenda item
would in essence open an unadvertised public hearing.
Mr. Huddleston commented that he felt the commercial
development parking requirements, which he had believed were
being written to allow a trade off for mixed use and benefits
were actually going to be made more restrictive than current
regulations with 1 parking stall required per 150 sq. ft. of
development. Mr. Huddleston believes this conflicts with the
vision's plan intent and will increase development costs.
Shelly Badger commented that the Planning Commission
recommendation does increase gross parking requirements by 25%
(pg. 17 .26.5) . Staff recommended that the ordinance be
adopted as is and that the parking issue then be referred to
the Planning Commission.
CITY COUNCIL
JULY 12, 1995
PAGE 2
95-123
CITY COUNCIL
JULY 12, 1995
Mike Edwards - suggested a wording change from ownership to
tenants to the parking requirements found in 17.24.140 B-2
which addresses adjoining parking facilities developed and
designed as one parking facility and permits a reduction of up
to 15% of the total combined required parking spaces in such
situations.
Mr. Edwards expressed concern that a mixed use provision is
not included in the ordinance for businesses that don't
require much parking; that section 17.24.140 B-3, alternative
programs considered for site plan review, does not include
specific amounts of parking reductions for such programs, and
that the criteria does not have a commercial/retail use
application; and that creating additional parking spaces
conflicts with the Public Transportation Policy's goal to
increase public transit.
Also questioned were drainage standards. Yelm has matched
Thurston County's, which are more restrictive than the
standards established by the Department of Ecology. Mr.
Edwards felt that many opportunities could be lost by these
issues that present the community as not being open to managed
growth and being overly restrictive.
Larry Schorno - questioned why the City would change from the
current 1 parking space per 200 sq. ft. of developed space to
a more restrictive parking requirement?
There were no additional comments/questions.
8 .
New Business: a. Resolution 331
Agnes Colombo explained that this resolution will permit
purchases of up to $15,000 without formal bid procedures. The
resolution has specific guidelines on the number of vendors to
be contacted and basic information to be obtained. Funds in
excess of $1,500 must be approved by the CAO/Mayor. The
policy should result in reduced advertising costs and staff
time.
MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS ACCEPTING
RESOLUTION 331 SETTING PROCEDURES FOR PROCUREMENTS COSTING
LESS THAN $15,000. CARRIED.
9 .
Old Business:
a. Animal Custody scheduled for 8/9/95.
b. Ordinance 555 - Zoning Ordinance and Map and Development
Regulations.
Changes made to the ordinance as the result of discussion at
public hearings included:
17.06-5
17.12-1
Major/minor auto sales definitions
Permitting mobile/manufactured housing in all
residential zones on single lots.
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17.20.050-B.
Establishing a minimum 20 ft. driveway
approach and 15' setback on local streets.
Auto sales, minor as a permitted use in C-1
Requiring foundations for mobile homes
Stormwater retention/detention area vegetation.
17.26.030-A.
17.63.050-A.
17.80.050-F.2.
Comments from the state were received late today and will be
given to the Planning Commission for consideration along with
any changes to be incorporated into the ordinance.
Shelly Badger suggested that Council could adopt the ordinance
without the drainage chapter allowing additional study time or
adopt exclusive of sections.
Tom Skillings - commented that Thurston County had adopted
drainage criteria that is more restrictive than DOE's because
aquifer protection is critical due to porous soils and a
sensitive aquifer. As the same conditions apply to Yelm, Yelm
has used Thurston County's Drainage Manual for several years.
95-124
MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS ADOPTING
ORDINANCE 555 LESS THE PARKING AND STORMWATER DRAINAGE
SECTIONS AND REFERRING THESE SECTIONS ALONG WITH THE STATE
RESPONSE TO THE YELM PLANNING COMMISSION FOR ADDITIONAL
CONSIDERATION AND THEIR RECOMMENDATION. CARRIED.
Yelm's existing parking and stormwater drainage regulations
will remain in place.
95-125
c. Resolution 333 - civil Service Rules & Regulations
MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON ACCEPTING
RESOLUTION 333 THE CIVIL SERVICE RULES AND REGULATIONS AS
RECOMMENDED BY THE CIVIL SERVICE COMMISSION.
d. Executive Session. Mayor Wolf closed the meeting at 3: 35
pm and announced that Council would be going into executive
session for approximately 15 minutes to discuss litigation and
a real estate transaction consideration. Mayor Wolf reopened
the regular meeting at 8:56 pm.
95-126 MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER AUTHORIZING
MAYOR WOLF TO ENTER INTO A SETTLEMENT AGREEMENT FOR $500 IN
THE STAFFORD VS. CITY OF YELM CASE PENDING BEFORE THE AMERICAN
ARBITRATION ASSOCIATION, UNDER THE GENERAL TERMS AGREED UPON.
ANY SUBSTANTIAL DEVIATIONS FROM THE CURRENTLY NEGOTIATED
AGREEMENT MUST BE REVIEWED AND APPROVED BY THE CITY COUNCIL.
CARRIED.
10. Reports:
a. Planning - Vision Plan consultant Makers will do a
presentation at 4:00 on the 7/17 Planning Commission meeting.
b. Parks - Mayor Wolf thanked Kristina Lord for the nice
playground article in the Nisqually Valley News.
CITY COUNCIL
JULY 12, 1995
PAGE 4
Councilmember Parsons noted recent contributions. Shelly
Badger requested that anyone available attend the Canal Park
Closing at 10 am tomorrow. Council was asked to consider
increasing the park kitchen deposit from $25 to $40 with $20
refundable if the kitchen is left in order. This would help
offset costs associated with use of the kitchen. Council
consensus was that the increase would be fair. Also requested
was Council's view on either hiring an independent landscape
architect or entering into an interlocal agreement. Council
consensus supported entering into an interlocal agreement.
Park use requests. Council recommended that the Lion's Club
be contacted prior to notification of approval of the 7/24
request to avoid any possible conflict.
95-127
MOTION BY VELMA CURRY, SECONDED BY MARTHA PARSONS APPROVING
SIX PARK USE REQUESTS. CARRIED.
c. Police - Chief Dunnam's report: computer failure, an
officer leaving and going to work for Thurston County,
activity report to be carried in the Olympian, and request for
asked about an IT sponsored DARE bus.
d. Public Works - Ken Garmann reported that 2 bids had been
received in response to an advertisement for meter reading
equipment, minor sewer leaks being repaired, parking lot
progress, drainage during Sunday's downpour, and chip sealing.
e. Mayor - Mayor Wolf reported on activities and workshops
she had attended at the AWC Convention. Issues presented
included Initiative 164, street improvements, Waste Water
Treatment Plants, park/playground equipment issues, and
operating with limited resources. Mayor Wolf noted that a lot
of the problems other jurisdictions are facing, Yelm has
already addressed. Observations also reinforced the benefits
Yelm's Water Reuse Project will have on other communities.
Items/information received by mail and available include
HUD's state community ranking for CDBG, Building Industry
Association's '95 Legal Victories, Office of Financial
Management's '95 Official Population (2,095), and CAPCOM's
newsletter and annual report.
Mayor Wolf indicated that she had negotiated with Gene Borges
and he will continue with Yelm through '95 working 4 days per
week; two work days and two vacation days. His goal is to get
all funding pieces for the design phase of the Water Reuse
project in place before he leaves.
Council and staff were asked to consider riding in the
prairie Day's Parade. Informational flyers were distributed.
Council Councilmember Curry attended Thurston Regional
Planning Council and Councilmember Miller attended an IT
CITY COUNCIL
JULY 12, 1995
PAGE 5
meeting where they adopted a bus shelter placement and high
capacity transit program.
Councilmember Miller questioned the South Thurston Mobility
Program Award to UCBO for the purchase of two vans and
lnsurance difficulties being encountered. Shelly Badger
reported that a meeting has been scheduled with DOT, IT, UCBO
and the City concerning the insurance issue.
g. The Treasurer's Quarterly Report was distributed.
h. Court activity for June '95 showed 122 tickets received;
55 criminal citations and 67 infractions.
Agnes Colombo reported that the end of the garbage service
trial period is approaching. The last newsletter contained a
form requesting comments from residents. Up to this point
fewer than five complaints have been received.
11. Correspondence was reviewed.
12. Meeting adjourned at 9:52 pm.
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. Wolf, Ma
Attest:
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A~~~!I~ ./~lO~0i~~~ Clerk
CITY COUNCIL
JULY 12, 1995
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